PWS.pdf

Performance Work Statement (PWS) Designated Tobacco Area (DTA) Shelter, Bldg 469

1.0 Scope

This statement of work provides for purchase/materials/services to install, bolted onto concrete piers, a 90” x 60” dark bronze anodized smoking shelter with vented standing seam roof which is 4-sided with left front opening from Global Industries, S3-2VR-DKB, to serve as a Designated Tobacco Area (DTA) Shelter at the approved location of Bldg 469 (see map).

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer.

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install smoking shelter within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks in accordance with the requirements stated in this section and Contract (#TBD based upon successful offeror).

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install smoking shelter.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.7 Reserved

2.1.8 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.10 The vendor shall manage ordering, shipment, delivery and installation of the smoking shelter from manufacturer to final acceptance by the designated Government Acceptor.

2.1.11 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

2.1.12 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.14 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

2.1.15 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.16 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.17 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.1.18 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.19 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.20 The contractor shall be responsible for any storage of parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.21 Limited travel may be required on occasion. Overall travel costs shall not exceed 5% of the total bid. Travel to other government or commercial facilities may be required. All travel requirements and itineraries shall be approved by the designated Government Acceptor. All travel shall be on a cost reimbursable basis in accordance with the Joint Federal Travel Regulation (JET).

2.1.22 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

2.1.23 The contractor shall maintain continuity between the support operations at (Oklahoma) and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the (72 LRS), during the same business day.

2.1.24 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (OK) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.25 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

2.2.1 As a part of the request for proposal/quote process, the contractor will bid upon which the award will be based. Following award, within parameters specified below, and takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

2.2.2 The contractor shall be able to have site verification.

2.2.3 The contractor shall meet with the Government Acceptor and/or

Government Project Manager to review the installation of the smoking shelter prior to submission of a final price quote.

2.2.4 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.5 Shelter shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

2.4 Delivery Services

Transportation of new smoking shelter, loading, unloading, storage and all necessary movement from factory to final onsite set up.

2.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

2.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.8 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.5 Installation and Removal Services

To install smoking shelter.

2.5.1 Contractor shall be able to provide, or capable of obtaining support services to include removal of any debris.

2.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager. Resumes and letters of intent shall be provided for these employees.

2.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the final specifications prior to installation.

2.5.4 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.5.5 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.5.6 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized manufacturing representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.5.7 Services shall include assembly of new smoking shelter to conform to final Air Force approved design drawings.

2.5.8 Services shall include removal of packing materials from the installation.

2.5.9 Reserved

2.5.10 Reserved

2.5.11 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.5.12 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that the smoking shelter has been installed according to manufacturer guidelines and customer specifications.

2.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

2.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

2.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist (Attachment 1 to this PWS) and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

http://www.wawf.eb.mil/

3.0 Product

3.1 Dark Bronze Anodized Aluminum Smoking Shelter with Vented

Standing Seam Roof, 90” x 60”, 4-sided w/left front opening, from Global Industrial

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to shelter installation area

5.1.3 Threat condition level of the base is Bravo. This requires dealer personnel to get base access in order to complete the shelter installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Quality Assurance

6.1 Contractor performance shall be measured and assessed using the Performance

Objectives listed in the Description of Services (3.0). Contractor Performance Objectives are derived from the contract performance work statement.

Performance surveillance shall be accomplished in accordance with the Performance Plan. See Inspection Acceptance Checklist.

7.0 Voluntary Protection Program (VPP)/Safety

7.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

7.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to (TBD at the local level) by (Date TBD) each year.

Upon award of the contract, the contractors working at (location TBD) will have a safety briefing (CDRL A00X TBD if VPP applies).

http://www.osha.gov/desp/vpp/index.html

8.0 Base/Installation Specifics

8.1 All commercial trucks must enter through [Gott Gate], which is [SE 59th & Air

Depot], for inspection. In accordance with the Installation; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing (TAFB Plan 31-101). Once at [Gott Gate:], the driver must be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

8.2 Gate Procedures:

• Once at [Gott Gate], be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave [Gott Gate], and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

8.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, [Bldg 6611].

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

8.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID [6611], no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

8.6 Mission Essential Services: Contractors are not considered mission essential.

8.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

9.0 Reporting Requirements

9.1 The contractor should submit the data relative to this contract to its Manufacturer for reporting purposes. This information is necessary to support the quarterly data report the Manufacturer will be required to submit to the Furnishings Commodity Council, Air Force Installation Contracting Agency (AFICA).

10.0 Deliverables (CDRLs)

10.1 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

11.0 Services Summary

Performance Objective PWS

Paragraph Performance Threshold Surveillance

Method Frequency

SS 1) General – Oversight and accountability for all people and equipment used and product ordered for a project

3.1 No more than 1 customer complaint per time period and resolution of all issues identified by the Government Acceptor within 24 hours

Inspection

SS 2)

Design – design was provided within the allotted time frame, fulfills the customer’s requirements and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues relating to customer requirements and site conditions will be successfully resolved within 24 hours.

Random sampling by Government Acceptor and trend analysis

SS 3)

Product Markings – products are labeled with appropriate markings so future users can identify them at a later date.

3.3 Minimal mistakes in product markings (less than 1%). Mistakes shall be corrected within 24 hours of identification by the Government Acceptor and customer feedback

SS 4)

Delivery – delivery time met expectations and was unloaded by appropriate contractor personnel using appropriate equipment without damage.

3.4 Zero late deliveries.

Damage resolved in accordance with the PWS.

SS 5)

Installation/Removal – product was uncrated, and assembled per manufacturer’s instructions and per customer’s approved layout within the allotted time frame

3.5 No more than one customer complaint per month. Complaints must be successfully resolved within 24 hours.

SS 6)

Acceptance – All punch list items have been remedied and the smoking shelter is in proper working condition.

3.6 Zero punch list items remain unresolved prior to project completion.

12.0 Attachment 1 – Drawing