MACC_IDIQ_Pre-Solicitation_Brief_2015-06-04.pptx

TAFB MACC IDIQ

Pre-Solicitation Conference and Base Tour

04 June 2015

Dustin Lashley Contracting Officer

AFSC/PZIOC

dustin.lashley@us.af.mil

WELCOME

TINKER AIR FORCE BASE

Agile Base and Worldwide Support

Presolicitation Conference AGENDA

11:00-11:05 CLOSING REMARKS

Mr. Dustin Lashley, Contracting Officer, AFSC/PZIOC

11:10-12:30 BOARD BUS FOR BASE TOUR

Welcome to the TAFB Paving IDIQ Pre-Solicitation Conference.

Please make sure to sign-in if you haven’t already done so as we can make sure to inform you of when we post our formal solicitation on FBO.

Here is our Agenda for today and we ask that you hold all questions and submit them by email to Lt Brandon Stout or A1C Regine Hazelett by 2 March 2015.

I would like to welcome Ms. Cathy Scheirman

WELCOME

Ms. Cathy Scheirman, Deputy Base Civil Engineer

72d Air Base Wing

SMALL BUSINESS

INFORMATION

AIR FORCE SUSTAINMENT CENTER

AFSC/SB

Small Business Office

(405) 739-2601 WWW.tinker.af.mil/sbo.asp I n t e g r i t y - S e r v i c e - E x c e l l e n c e

TEAM TINKER

OVERVIEW

SMALL BUSINESS ACT

AF SMALL BUSINESS ORGANIZATION

AFSC/SB RESPONSIBILITIES

TEAMING AGREEMENTS

MENTOR PROTÉGÉ

LIMITATION ON SUB CONTRACTING

HOW DO WE FIND YOU

Read this slide

SMALL BUSINESS ACT

From the Small Business Act….

It is the declared policy of the Congress that the Government should aid, counsel, assist, and protect, insofar as is possible, the interests of small‑business concerns in order to preserve free competitive enterprise, to insure that a fair proportion of the total purchases and contracts or subcontracts for property and services for the Government (including but not limited to contracts or subcontracts for maintenance, repair, and construction) be placed with small business enterprises, to insure that a fair proportion of the total sales of Government property be made to such enterprises, and to maintain and strengthen the overall economy of the Nation.

In 1947 (~68yrs ago), Congress passed Armed Services Procurement Act declaring “…a fair proportion of total Federal purchases and contracts be placed with small business concerns. In 1953, Congress formed the Small Business Act created the Small Business Administration (SBA) whose function was to “Aid. Counsel, assist and protect, the interests of small business concerns and ensure small businesses received a ‘fair proportion of governments contracts (services, new mfg, repair/overhaul/engr)

In 2011, The Congressional Research Service calculated that more than 99.7% of all businesses in the US are considered “small” by the SBA and account for half of the nations' gross domestic products and employment !

As a taxpayer, we spend ~$6.2B on SBA functions!

DIRECTOR OF THE AIR FORCE OFFICE OF SMALL BUSINESS PROGRAMS

SAF/SB Mission Statement:

Create and deliver strategies that bring innovative, agile and efficient small business solutions to the Air Force…our vision is to reach beyond government-mandated statistical goals to make small business the solution of choice when meeting the needs of Air Force mission requirements.

Mr. Mark Teskey Director

AFSC/SB

Air Force Sustainment Center (AFSC) Small Business Office (SBO) AFSC/SB Director* Ms. Tracy Nicholson DSN 339-2601 Com (405) 739-2601 AFSC/SB-OLR Director Ms. Debbie Jackson DSN 468-7073 Com (478) 926-7073

Mr. Fred Anderson Small Business Specialist DSN 468-5872 Com (478) 926-5872 Mr. Ken Burke Source Development Specialist DSN 468-5871 Com (478) 926-5871

Ms. Rosemary Foskey Small Business Specialist DSN 468-9526 Com (478) 926-9526 AFSC/SB -OLT Director* Ms. Tracy Nicholson DSN 339-2601 Com (405) 739-2601 Mr. Joe N. Roop Source Development Specialist DSN 339-7243 Com (405) 739-7243 Ms. Renaye Tyce Small Business Specialist DSN 339-2604 Com (405) 739-2604 Mr. Richard D. Scroggins Small Business Specialist DSN 339-5242 Com (405) 739-5242 AFSC/SB-OLH Director Mr. James Dean DSN 777-4893 Com (801) 777-4893

Ms. Kathy Bulter Small Business Specialist DSN 777-3447 Com (801) 777-3447 Mr. Michael Cottam Source Development Specialist DSN 777-2211 Com (801) 777-2211

Ms. Mary Ann Flinders Small Business Specialist DSN 777-9993 Com (801) 777-9993

* Dual Hatted

The Air Force Sustainment Center Small Business Office consist of three operating location, one at Hill AFB, Utah, one at Robins AFB, Georgia, and one here at Tinker AFB, Oklahoma. We have four Small Business Specialist assigned to each location. Ms. Tracy Nicholson is the AFSC Small Business Director.

AFSC/SB Responsibilities Maximize SB Participation Review Acquisitions, Make Set-Aside Recommendations Acquisition Plan Reviews/ Acquisition Strategy Panels AF Liaison with SBA Publicize SB Program

Track SB Performance Expectations (SLPEs)

Business Advisors Advise & Assist Acquisition Personnel on SB Matters

So the Small Business office goal is to bring small business solutions to the Air Force, making the SMALL BUSINESS the SOLUTION of CHOICE in meeting the warfighter’s needs! How do we do this….

Review all acquisitions >$10K. Support acquisition strategy panels, interface with Small Business Administration through a Procurement Center Representative (DD2579s/Sub-contracting Plans, Bundling Requirements). Coordinate all 8a awards, Publicize the SB Programs (SB, SDV, Hudzone, 8a, Vet-Owned, Woman Owned). Provide our Senior Leaders (General Officers, SES, tec, feedback on progress of meeting established DoD Goals, Being a Business Advisor—reviews Requirement Approval Documents (RADs) MIPRS, Acquisition Strategies and provide daily interface with contractors. .

we are the primary point of contact for contractors wishing to do business with the Air Force Sustainment Center. Specially, we are the eyes, ears, and voice for small business within AFSC. We ensure a myriad of market research and source identification tactics are employed to identify potential small business supplies to meet the needs of the Air Force Sustainment Center.

AFSC/SB Responsibilities

* Also performs these services for AFLCMC and AFNWC SB Outreach Interaction with Industry

Counsel Contractors Advise what the Base/Complex Procures Coordinate Inquiries/Guidance Requests Educate on Tools/Resources Available

Source Development Market Research/Sources Sought Synopsis Source Approval Process (SAR) Focal Point

Outreach efforts are Tinker and the Prime, Indiana Country Business Summit, Industry Days for various programs,, Training, etc

Counsel Contractors: work with our Procurement Technical Assistance Centers (another Federal funded program to assist SBs in registering for Federal contracts (FREE of CHARGE), team with the ACE and Contracting in providing input into Market Research

Source Development Most important to respond to SSS-ask questions early Source Approval Request (144 in 2014)

TEAMING AGREEMENTS

Two or more companies form partnership or joint venture as a prime contractor; or

A prime contractor agrees with one or more others subcontractors

An important point to remember: Such agreements between 2 or more companies can be whatever these companies want them to be in their new relationship. Teaming arrangements are the product of the parties involved. Teaming arrangements are usually done to perform on a specific contract

May be desirable from both a Government and industry standpoint in order to enable the companies involved to complement each other’s unique capabilities and offer the Government the best combination of performance, cost, and delivery for the system or product being acquired

Most common form of a team arrangement is a prime contractor/subcontractor relationship. The prime/sub approach works well in practice but remember the prime is in control and the sub must realize this in structuring the teaming arrangement

Whether you are the prime or the sub also depends on the size of the opportunity and the uniqueness of your capabilities. It’s a power game and how you play it depends on the cards you hold such as government relationships, knowledge of the requirements of the customer, uniqueness of your capabilities

TEAMING AGREEMENTS

Teaming arrangements creates unique business agreements Seek Legal Counsel before entering See FAR 9.6 for additional information on Teaming Agreements

A successful prime/subcontractor relationship can be as lucrative as a successful contract/government relationship and it can be a great way to break into the market in a big way

May be particularly appropriate in complex research and development acquisitions, but may be used in other appropriate acquisitions, including production

Companies involved normally form a contractor team arrangement before submitting an offer. However, they may enter into an arrangement later in the acquisition process, including after contract award

An arrangement must be identified and company relationships fully disclosed in an offer

MENTOR PROTÉGÉ

One of the Goals of the Mentor Protégé Program is to assists eligible Small Businesses (protégés) increase their overall participation in the overall prime/sub industrial business base, through government contracts.

The Air Force Mentor Protégé Program assists eligible Small Businesses (protégés) in developing their qualifications and ability to compete for prime contract and subcontract awards by partnering with large businesses (mentors), who provide developmental assistance under individual, project-based agreements to help meet the Air Force mission. A broad range of industries are represented in the AF MPP including: Manufacturing, Information Technology Systems, Engineering/Consulting Services, Environmental Services and Cyber Security

One of the Program Goals is to increase the overall participation of Small Disadvantaged Businesses (SDBs), Women Owned Small Businesses (WOSBs), Historically Underutilized Business Zone Small Businesses (HUBZone SBs), Service Disabled Veteran Owned Small Businesses (SDVOSBs), and qualifying organization employing the severely disabled in the overall prime/sub industrial business base, through government contracts

MENTOR PROTÉGÉ

See 13 Code of Federal Regulations starting at 124.520 for addition information

SBA local contact:

Vanessa Woodfork (405 609-8029) or email (vanessa.woodfork@sba.gov)

For additional information see 13 Code of Federal Regulations starting at 124.520 or you may contact our local SBA’s subject matter expert Ms. Vanessa Woodfork at (405 609-8029) or email (vanessa.woodfork@sba.gov

LIMITATIONS ON SUB-CONTRACTING

SB prime contractor must perform specified minimum amounts of work when the contract is a set aside for SB, 8a, HUBZones and SDVOSB

Services 50% of work with own employees

READ SLIDE

LIMITATIONS ON SUB-CONTRACTING

Supplies or products 50% of cost of manufacturing not including cost of materials

General construction at least 15% with own employees not including cost of materials

LIMITATIONS ON SUB-CONTRACTING

Special trade construction 25 % with own employees not including cost of materials

References: FAR 52.219-14, 13 CFR 124.510 and 13 CFR 125.6

FY13 NDAA

Part IV - Transparency in Subcontracting SEC 1651- Limitations on Subcontracting SEC 46- Limitations on Subcontracting (b)- Similarly Situated Entities

LIMITATIONS ON SUB-CONTRACTING

GAO’s decision, B-409001 (Jan. 6, 2014)

SBA local contact:

Terri Shook (405 609-8026) or email (Teresa.SHOOK@sba.gov)

Part IV (Transparency in Subcontracting), Section 1651(Limitations on subcontracting) of the FY13 National Defense Authorization Act amended the Small Business Act (15 U.S.C. 631 et seq.), by inserting new language in section 46 (Limitations on subcontracting). The new language in subsection b (Similarly situated entities) states “Contract amounts expended by a covered small business concern on a subcontractor that is a similarly situated entity shall not be considered subcontracted for purposes of determining whether the covered small business concern has violated a requirement established under subsection (a) or (d).”

Subsections (a) established the percent of work a small business must perform as a prime services and supply contractor. While subsection (d) established the percent of work a small business must perform as a prime construction contractor.

In a recent bid protest decision, GAO confirmed that the National Defense Authorization Act of 2013 permits prime contractors to meet the requirements of the limitations on subcontracting clause by including work performed by "similarly situated" subcontractors.

HOW DO WE FIND YOU

Request for Information

Sources Sought Synopsis

SAM

Two of the Government must effective market research tool for locating small business contractors it is to post the requirement on FedBizOpps, in the form of a request for information (RFI) or sources sough synopsis (SSS). In order for the requirement to become a small business set-aside, at least two small businesses concern MUST respond to the RFI or SSS.

When there is a reasonable expectation that offers will be obtained from at least two responsible small business concerns offering the products of different small business concerns and award will be made at fair market prices, the contracting officer SHALL set aside the acquisition for small businesses.

Other ways of locating small business contractors are performing a system for award manage (SAM) NAICS code search or an internet search.

HOW DO WE FIND YOU

Internet Search

Dynamic Small Business Search

NAICS

Capabilities Narrative (Keyword) Past Performance

The SBA recommended and perhaps the best way of locating small business contractor is running a Dynamic Small Business Search. Besides you responding to RFIs and SSSs, the best way for you to be found by us, is for you to register your company in the Dynamic Small Business Search. It’s imperative that you list all of your NAICS codes and complete the capabilities narrative portion of your registration. Include in your capabilities narrative KEYWORDS that will identify your area of expertise.

Also, be sure to complete the past performance portion of your registration. List your most recently completed contract and a point of contact who can verify your performance. Be sure to keep the past performance portion of your registration updated with the most recent information.

QUESTIONS

TAFB MACC IDIQ Overview Mr. Bede Ley Project Management Branch Chief

TAFB MACC IDIQ Background The MACC program will accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Tinker AFB. Work may include maintenance, repair, alteration, renovation and construction.

To include Construction Only Projects (Design-Bid-Build) Design-Build Projects Limited Design-Build Projects (Full Stamped and Sealed Drawings not required)

TAFB MACC IDIQ Contract Structure Firm Fixed Price IDIQ Contract 4 Basic Contract Awards with $91.0M ceiling 4 year Period of Performance (One-year basic and three one-year options)

Utilizes RS Means as the price book Pricing based on Total Bare Cost Prices adjusted using the City Cost Index for Oklahoma City (Total Weighted Average) Contractor coefficients

TAFB MACC IDIQ Contract Structure Contractor Coefficients Normal Work Hours Other than Normal Work Hours Emergency/Time Critical Shutdown of Operations in A/C Movement Area (additive) Architect-Engineer Design

Review and Approval of Submittals prior to Commencement of Work Daily Inspections at Worksites Weekly Project Progress Meetings led by Contractor Evaluations in Contractor Performance Assessment Reporting System (CPARS) TAFB MACC IDIQ Contract Oversight

Dustin Lashley Contracting Officer

AFSC/PZIOC

Procurement Acquisition Overview

Procurement Overview Acquisition Overview

TAFB MACC IDIQ

Draft Solicitation and supporting documents on FBO

FA8101-15-R-0004

Deadline for submitting questions for this conference will be 15 Jun 15 by 3:00 pm CST 100% Total Small Business set-aside, NAICS 236210, $36.5M Threshold Multiple Award IDIQ FFP Line Items Period of Performance: 1 Year Base Period, 3 One-Year-Option Periods (4 Years Total) Trade-off Source Selection, Between Past Performance & Price Rules of Engagement Communication – Dustin Lashley(Dustin.Lashley@us.af.mil) , & Ms. Kelly Benton (Kelly.Benton@us.af.mil )

This will be set aside for an 8(a) company.

We will conduct a trade off source selection between past performance and price

Again, please hold all questions and submit them via email

Extra Notes:

Substantial confidence and somewhat relevant are eliminated since we are using PPT lite.

Subfactor-1 Special Standards of Responsibility IAW FAR 9.104-2, there are twelve (12) Special Standard of Responsibility (SSR) required by this RFP. To be acceptable the offerors must provide current Licenses and Accredited Professional (AP) Certificates of certified individual currently on staff of the prime contractor, or currently on staff of the primary A-E Firm subcontractor (Letter of Intent is acceptable but, must be provided with applicable license/certification) for the following disciplines:

Architect- License Civil Engineer- License Mechanical Engineer- License Electrical Engineer- License Structural Engineer- License Fire Protection Engineer- License Geotechnical Engineer- License Environmental Engineer- License Interior Designer- License LEED Professional- Certification Land Surveyor- License Design Program Manager- License, and Resume proving 10 years of experience

Subfactor-2 Bonding The Government will assess the offeror’s proposed proof of bonding. To be acceptable, the offeror must provide current and valid proof in the form of a letter from an A.M. Best Surety with a rating of --- A, which guarantees the offeror is eligible to be bonded for a minimum project amount of $10 million and an aggregate bonding limit of $20 million. The Government will verify the bonding surety rating via A.M. Best website (http://www.ambest.com/). If the offeror is acceptable in the initial proposal, the offeror will not be required to submit any updates or renewals during the evaluation process.

Takeaways A.M. Best- A Rated Surety $10M minimum project bonding capacity $20M minimum aggregate bonding capacity

NTE Coefficient Pricing Matrix will be utilized for the Total Evaluated Price and as an attached exhibit for pricing each awarded delivery order.

Example of NTE Coefficient Pricing Matrix structure that will be in the Information to Offerors as attachment ITO #1.6 to be filled in by offerors in Volume 3 Offerors will only input coefficient column to include all construction, direct and incidental costs, overhead, profit, and bonds IAW SOW 1.8.4.10.

Contract Line Item Numbering – Basic Year; Sub-CLIN 0001AA

The MACC contractor shall furnish all plant, labor, material, equipment, transportation, supervision, management and administration necessary to perform all work required by this Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Construction Design-Engineering at Tinker AFB.

NOTE: THE NTE COEFFICIENT MATRIX IS FOUND IN (ITO ATTACHMENT 1.6) ONLY FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE Coefficients in table provided at ITO Attachment 1.6. Failure to enter all NTE Coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient pricing matrix is the "ONLY" stated pricing required. Do not submit pricing other than that in the NTE Coefficient Matrix found at ITO Attachment 1.6.

Applicable NTE Coefficient Table Items:

A0005 - Architecture-Engineering

Contract Line Item Numbering – Basic Year; Sub-CLIN 0002AA

The MACC contractor shall furnish all plant, labor, material, equipment, transportation, supervision, management and administration necessary to perform all work required by this Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Construction Design-Engineering at Tinker AFB.

NOTE: THE NTE COEFFICIENT MATRIX IS FOUND IN (ITO ATTACHMENT 1.6) ONLY FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE Coefficients in table provided at ITO Attachment 1.6. Failure to enter all NTE Coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient pricing matrix is the "ONLY" stated pricing required. Do not submit pricing other than that in the NTE Coefficient Matrix found at ITO Attachment 1.6.

Applicable NTE Coefficient Table Items:

A0001 – Normal work Hours A0002 – Other thank Normal Work Hours A0003 – Emergency/Time Critical A0004 – Shutdown/Pull Off (Additive)

Minimum Order Guarantee Contract Line Item Number – This will be utilized to meet the contract minimum guarantee. It will be a single firm fixed price payment as the initial delivery order (DO) to meet the solicitation attachment Initial DO Statement of Work INT-1 requirements.

The awardee will receive an initial delivery order for the TAFB MACC IDIQ for the minimum guarantee. The minimum guarantee will be the fixed amount of $5,000.00 to accomplish the requirements of the initial delivery order statement of work. A post award conference will be conducted approximately 30 days after contract award and will be held at Base Construction Contracting in building 3, Tinker AFB OK, 73145. The Government will provide the post award conference date approximately seven days after contract award.

Contractor shall furnish all plant, labor, material, equipment, transportation, supervision, management and administration necessary to perform all work required by this Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the MACC Initial Delivery Order at Tinker AFB.

NSN: Y1EB-15-MAC-IDIQ

Synopsis/Draft RFP w/Attachments on FBO 13 May 15

FA8101-15-R-0004

Above dates are estimated and not binding upon the Government and may change as necessary.

These dates are just estimated dates not firm.

We will hold a post award conference a few days after award

Source Selection Training

AIR FORCE

SUSTAINMENT CENTER

Van Garmon

AFMC AFSC/PZCAB

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

TEAM TINKER

SOURCE SELECTION

What Is It Best Value Main Members Exchanges with Offerors

EVALUATION FACTORS AND RATINGS

Technical Past Performance Price

AWARD DECISION

CONCLUSION

Topics

Best Value award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the technically acceptable proposal, and superior past performance of the higher priced offeror outweighs the price difference with lower priced offerors.

The Government reserves the right to….

Trade-off possibilities Past Performance Price Technical Proposals Acceptable or Unacceptable

TRADE-OFF SOURCE SELECTION PROCEDURES

Source Selection Authority (SSA) Makes the award decision Approves entering and closing discussions

Procurement Contracting Officer (PCO) Directs the evaluation of proposals Source of all direct communication between the Government and offerors

Source Selection Evaluation Board (SSEB) Evaluate Proposals Assign ratings Present evaluation results to the SSA

Source Selection Team Main Members

Source Selection Evaluation

Offeror A OfferorB Offeror C

A Offeror B

EVALUATION

CRITERIA

SSEB does not compare proposals against each other SSEB evaluates each proposal against the stated evaluation criteria

Source Selection Decision Offeror A OfferorB

SSA does compare proposals against each other SSA offeror comparison is based on the following considerations

Technical acceptability for each offeror Past Performance ratings and total evaluated price for each offeror Factor order of importance as stated in the RFP

FACTORS FOR

AWARD

EVALUATION CRITERIA

Criteria for award selection Evaluation factors and subfactors, and order of importance in relation to each other Factor rating definitions Proposals will be evaluated against stated criteria

INSTRUCTIONS

TO

OFFERORS

INSTRUCTIONS REGARDING PROPOSAL

CONTENT AND FORMAT

Describe technical approach Provide past performance information Provide pricing data Includes format requirements, accepted document types, page limitations, etc

SECTION

L

SECTION

M Request for Proposal

FACTOR 1

TECHNICAL

FACTOR 2

PAST PERFORMANCE

FACTOR 3

PRICE

1 Special Standard of Responsibility (SSR) Subfactors Evaluation Factors For all technically acceptable proposals, Factor 2 (Past Performance) is considered to be significantly more important than Factor 3 (Price).

Order of Importance 2 Bonding Capability

TECHNICAL

SUBFACTOR

LEVEL RATING

ACCEPTABLE

UNACCEPTABLE

PAST

PERFORMANCE

LEVELS OF

CONFIDENCE

SATISFACTORY

LIMITED

NO

UNKNOWN

FACTOR 2

PRICE

TOTAL

EVALUATED

PRICE

REASONABLE

REALISM

BALANCE

FACTOR 3

TRADEOFF

Evaluation Factors and Ratings for Trade-Off Process

The Government will evaluate all factors concurrently for all proposals.

Initial ratings and evaluated price will be established for each offeror.

Technical will be evaluated IAW para 2.2

Past Performance will be evaluated IAW para 2.3

Price will be evaluated IAW para 2.4

For the award decision, the SSA will assess the Past Performance ratings and Price for all technically acceptable offers and make an integrated assessment of which offeror provides the overall best value.

Evaluation Methodology As Described in the RFP

Exchanges with offerors are conducted through Evaluation Notices (ENs)

Three types of ENs Clarifications – limited exchanges when award without discussions is contemplated Communications – exchanges leading to the establishment of a competitive range Discussions – formal negotiations conducted after the establishment of a competitive range Conducted with every offeror within the competitive range Tailored to each offeror, based on deficiencies and other issues within the proposal.

Exchanges with Offerors During Source Selection

SUBFACTOR

LEVEL RATING

PERFORMANCE

LEVELS OF

CONFIDENCE

SATISFACTORY

LIMITED

TOTAL

EVALUATED

PRICE

REASONABLE

Technical Rating Definitions

Technical Evaluation Each subfactor includes a list of criteria which defines the minimum requirements for that subfactor 1- Special Standard(s) of Responsibility (SSR) – 12 SSRs required.

2- Bonding Capability

In order to be rated “Acceptable” for the Technical Factor, the offeror must meet all criteria in each element within each subfactor.

Failure to meet any element criteria will result in an “Unacceptable” rating for the corresponding subfactor.

An “Unacceptable” subfactor rating will result in an overall “Unacceptable” rating for the Technical Factor.

SUBFACTOR

LEVEL RATING

PERFORMANCE

LEVELS OF

CONFIDENCE

SATISFACTORY

LIMITED

TOTAL

EVALUATED

PRICE

REASONABLE

Performance Confidence Assessment Rating Measures the level of confidence the Government has in the offeror’s likelihood of successfully performing the proposed effort.

Rating is established through a review and analysis of the offeror’s recent, relevant, and past performance.

Performance evaluation focuses on portion of effort the offeror accomplished on previous/current contracts compared to the portion to be performed on the proposed effort.

Emphasis is on demonstrated performance

Confidence Definitions DoD Source Selection Procedures, Table 5

Note: With regards to the best value award decision, all Offerors rated as “Satisfactory Confidence” will be considered equal for the Past Performance factor.

Recency Recency, as stated in the RFP The effort must have been performed during the past three (3) years from the date of issuance of the current RFP

If any part of the performance falls within the recency timeframe, the contract in its entirety may be evaluated for past performance

For example, if a contract was completed within the recency timeframe, the Government may also consider the Phase-In portion of that contract, which may have occurred seven years ago.

Past Performance Evaluation

PAST PERFORMANCE

RELEVANCY

Reflects how similar the contractor’s previous work is to the proposed acquisition Describes how well the contractor performed the previous work

GREEN -- SATISFACTORY

YELLOW -- MARGINAL

RED -- UNSATISFACTORY

CONFIDENCE RATING

RECENCY

RELEVANT

SOMEWHAT RELEVANT

NOT RELEVANT

Relevancy

The Government may or may not utilize all or some of the following to determine the elements examined within scope, magnitude, complexity, and price.

Scope: The Tinker AFB MACC requirement consists of the execution of a broad range of construction projects such as: Design-Build, Conceptual Design (35%), 100% Government Design, and Construction Only. Contractor will be required to furnish all materials, equipment, transportation, and personnel necessary to manage and accomplish projects. In general, contractors would be expected to accomplish a wide variety of tasks in the industry trade including, but not limited to: new construction of buildings and structures, alteration and repair of buildings and structures, and specialty construction.

Magnitude: Relevancy in regard to magnitude may be assessed based on, but not limited to, the number of construction projects completed per year, and contract value.

Complexity: Relevancy in regard to complexity may be assessed based on specific similarities between a given past performance effort and the Tinker AFB MACC requirement. Areas of consideration also include Key Personnel: The offeror’s performance record includes design-build construction experience utilizing key personnel such as a Design Program Manager, Project Superintendent, Civil Engineer, Architect, Safety Manager, and Quality Control Manager.

Bonding: The offeror’s performance record includes submission of bonding appropriate for the construction project value Price Assessment Past Performance Relevancy: Relevancy in regard to price will be assessed primarily based on similarity between contract type (FFP) of previous efforts as compared to this requirement

Past Performance Evaluation

-- Satisfactory

-- Marginal

-- Unsatisfactory

-- Unknown -- Relevant R -- Somewhat Relevant

SR

-- Not Relevant

NR

-- Unknown

UK

Y: N: X

Data Sources Past Performance volume of the offeror’s proposal

Contract Information Sheets (Prime and Subcontractors) Provided by contractor as part of proposal

Questionnaires Included as part of the RFP package Completed by contractor references Submitted directly to Past Performance Evaluation Team

Contractor Performance Assessment Reporting System (CPARS) Government database of contractor performance records on government contracts

Additional Notes Offerors should describe, in detail, the work performed on previous or current contracts as it relates to the Tinker MACC requirement, specifically, Scope, Magnitude, and Complexity, as defined in Section M.

Offerors should provide the portion of effort to be performed by each member of the team (Prime and subcontractors) as it relates to the Tinker MACC requirement.

Instructions to Offerors (ITO) Attachment 2.0, Proposed Team List Be specific when describing which companies will be performing each requirement.

Past Performance evaluation is based on rating each member of the offeror’s team for relevancy and performance for the portion of effort they are proposed to perform.

SUBFACTOR

LEVEL RATING

PERFORMANCE

LEVELS OF

CONFIDENCE

SATISFACTORY

LIMITED

TOTAL

EVALUATED

PRICE

REASONABLE

Reasonableness Price proposal should address all RFP requirements Competitive market should establish price reasonableness PCO makes the determination of price reasonableness

Realism Proposed prices should be realistic for work being performed Price proposal should reflect clear understanding of requirement Proposal should be consistent with technical approach

Balance Pricing for one or more CLINs is significantly overstated or understated Increases performance risk & may result in unreasonable prices

Price Evaluation

Three Phases of Source Selection Evaluation

Initial Evaluation offeror’s proposal ENs prepared and finalized Evaluation of EN responses Follow-up ENs

Initial Ratings established Ratings adjusted Based on EN responses Release ENs to offerors Request for Final Proposal Revisions (FPR) Receive FPRs from offerors Final evaluation of proposals Final ratings established SSA Best Value Decision

INITIAL

EVALUATION

DISCUSSIONS

FINAL

SOURCE SELECTION

AWARD

Evaluation Summary

Source Selection is a Subjective process

Source Selection Evaluation Team (SSET) strives for consistency with each offeror

SSET evaluation is based on stated factors and written criteria listed in the RFP, not a comparison of offeror proposals

SSA determines which offeror represents the best value to the Government based on a comparison of offerors against the evaluation criteria

Summary

QUESTIONS

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