HAZMINCEN_PWS_Jan_2015_--_DRAFT.pdf

PERFORMANCE WORK STATEMENT

FOR HAZARDOUS MINIMIZATION CENTER (HAZMINCEN) OPERATIONS

AT TINKER AFB, OKLAHOMA

JANUARY 20, 2015

1.0 INTRODUCTION 1

Commander, Strategic Communications Wing ONE (CSCW-1) 2 Deputy for Logistics (N-4) has a requirement for HAZMINCEN 3 hazardous material and hazardous waste operations and 4 management support to CSCW-1 and Fleet Reconnaissance 5 Squadrons THREE, FOUR, SEVEN (VQ-3, VQ-4 and VQ-7), and all 6 other Contractors and tenants operating under direction of 7

CSCW-1. 8

1.1 DESCRIPTION OF SERVICES. 10

The Contractor shall provide all personnel, labor, 11 supervision, transportation, materials, and other 12 incidentals necessary to perform the daily operation and 13 maintenance services to provide for the Commander, 14 Strategic Communications Wing ONE (CSCW-1) Deputy for 15 Logistics (N-4) has a requirement for, and currently 16 operates, a Hazardous Minimization Center for squadrons and 17 activities under their cognizance except for the Government 18 Furnished Property listed in 3.0 – In Accordance With (IAW) 19 this Performance Work Statement (PWS) and the Standard 20 Operating Procedures (SOP) in Appendix B. 21 The HAZMINCEN was established to minimize hazardous 23 material on the shelf, hazardous waste disposal and 24 specialized training cost by centralizing in one shop a 25 Hazardous Material Distribution Supply Center (HDSC) and 26 Hazardous Waste Staging Area to support CSCW-1 and Fleet 27 Reconnaissance Squadrons THREE, FOUR, SEVEN (VQ-3, VQ-4 and 28 VQ-7), and all other Contractors and tenants operating 29 under direction of CSCW-1 in logistics and financial 30 management. 31

1.2 THE CONTRACTOR SHALL PERFORM THE FOLLOWING SERVICES. 33

1.2.1 Contractor shall operate the Hazardous 34

Minimization Center capable of meeting the Squadron’s 35 requirements. The Contractor shall perform the 36 services required under this contract during the 37 following hours, 0800 until 1730, Monday through 38 Friday, except for Federal Holidays. Contractor shall 39

DRAFT

operate customer service hours for issue and receipt 40 of material from 0800 to 1700 Monday through Friday 41 except Federal Holidays. A duty cell phone shall be 42 furnished by the government and monitored by the 43 Contractor, 24 hours a day, 7 days a week for the sole 44 purpose of receiving and responding to Government 45 Agency calls. Contractor shall respond within 30 46 minutes, for priority one material issue requirements 47 and emergency spill response. 48

1.2.2 Contractor shall comply with the most stringent 49

regulations listed in this PWS attendant to handling, 50 storage, transport and disposition of hazardous 51 material and hazardous waste. SCW-1 Unit Environmental 52 Coordinator shall be contacted immediately when 53 inspectors are scheduled to arrive or arrive 54 unannounced. 55

1.2.3 Contractor shall manage the inventory to ensure 56

“cradle to grave” accountability. This applies to any 57 HAZMAT brought to Tinker Air Force Base (TAFB) in 58 support of the SCW-1 Campus to include the Operational 59 and Maintenance Trainers, as well as vehicle 60 maintenance performed under the cognizance of CSCW-1. 61

1.2.4 Contractor shall manage the Fuel Storage Tanks, 62

to include associated tracking, daily measurements and 63 reports in accordance with AFI 23-204 and all other 64 local, state and federal regulations, utilizing the AF 65 IMT 500, Daily and Weekly Fuel Report form and IAW 66 COMSTRATCOMMWINGONEINST 5100.8 and Appendix B of this 67

PWS. 68

1.2.5 Applicable Directives are located in Appendix A 69

1.3 ENVIRONMENTAL PROTECTION & SAFETY 71

The Contractor shall comply with all applicable federal, 72 state, and local laws and regulations/instructions 73 regarding workplace safety, security, environmental, etc. 74 The Contractor shall immediately notify the Government 75 Representative of any accidents and shall submit to the 76 Government Representative a follow-up report, in writing, 77 within one business day of the incident. Any accident to 78 personnel or the facilities or a near miss involving 79 material-handling equipment (MHE) requires that the 80 operator be suspended until re-qualified. All facilities 81 of the Tinker AFB are subject to routine Government 82 inspections without notification. Accordingly, the work 83 areas of the Contractor shall be subject to routine 84 Government inspections without notification. A report of 85 violations found during inspections will be provided in 86 writing to the Contractor, who shall provide written 87 details of corrective action taken to the Government 88 Representative within ten (10) business days after receipt 89 of the fire, safety, and environmental violations. The 90 Contractor is responsible for performing all required 91 inspections of safety equipment (i.e. fire extinguishers, 92 eyewash stations, automated external defibrillators, 93 machine guards, etc.) within the spaces provided them in 94 accordance with all applicable federal, state, and local 95 laws and regulations/instructions. The Contractor shall 96 contact the Base Police directly in incidents of theft and 97 the Base Fire Department in case of fire. Immediately 98 after contacting Base Police or the Base Fire Department, 99 the Contractor shall notify VQ-3/4 Maintenance Control, the 100 CTF-124/CC, and the Government Representative. 101

1.4 PROGRAM MANAGEMENT 103

1.4.1 The Contractor shall maintain adequate records 104

to clearly demonstrate their effectiveness in 105 compliance with regulations in Appendix A. The 106 Contractor shall provide a written Monthly Project 107 Status Report in a format approved by the COR that 108 depicts performance summary for services provided, as 109 well as other deliverables identified in 1.8. 110 Deliverable deviation requests shall be used, when 111 needed, by the Contractor Project Manager, via e-mail, 112 with full justification to the Unit Environmental 113 Coordinator and COR. All deliverables whether draft 114 or final, shall be documented via letter of 115 transmittal, signed by the Contractor Project Leader 116 and shall be delivered to the Unit Environmental 117 Coordinator. 118

1.4.2 The Contractor shall use software tools to 119

assist with the preparation of briefing materials in 120 connection with activities of the Fleet Support Team 121 (FST). This includes status summaries, timeline 122 charts, Gantt charts, resource estimates, cost 123 estimates, and funding expenditure graphs. All 124 information generated shall become the property of the 125 Government at no additional cost to the Government. 126

1.4.3 The Contractor Task Leader shall attend 127

meetings in support of this effort as required by the 128

COR and provide input as required to the Unit 129 Environmental Coordinator for inclusion in the monthly 130 newsletter. Attend all monthly and quarterly 131 environmental working groups and other meetings as 132 required by regulation or designated by the COR. 133 These shall include specifically the monthly Hazardous 134 Material Control and Management (HMC&M)/Pollution 135 Prevention (P2) Committee meeting, as well as other 136 meetings as may be directed by the COR. 137

1.5 HAZMINCEN FUNCTIONS 138

1.5.1 Maintain and manage the Master Authorized User 139

List (MAUL) for all tenant commands under CSCW-1 140 control at Tinker AFB, OK. 141

1.5.2 Requisition, receive, label, stock, store, 142

issue, track, manage shelf-life, and dispose of 143 approved chemicals and waste in accordance with all 144 applicable directives, standard operating procedures, 145 and as directed by the Unit Environmental Coordinator. 146 Should any directive or standard operating procedure 147 appear to be in conflict with any other directive or 148 standard operating procedure, the Contractor shall 149 adhere to and use the most stringent directive or 150 standard operating procedure. Contractor shall close 151 loop issue of HAZMAT IAW COMSTRATCOMMWINGONEINST 152 5100.8, Appendix B SOP, & all other applicable 153 directives. 154

1.5.3 The Contractor shall make routine pick-ups of 155

hazardous waste (3X Daily) from designated collection 156 points as required and transfer to drums in WSA IAW 157 COMSTRATCOMMWINGONEINST 5100.8, Appendix B SOP, & 158 TAFBI 32-7004. Pick up times may vary due to 159 unplanned inspections, meetings, weather, and 160 operational commitments. 161

1.5.4 In the event of a spill, the Contractor shall 162

provide on scene assistance within 30-minutes of 163 notification, provide clean up material, and provide 164 Hazardous Waste Operations and Emergency Response 165 (HAZWOPER) certified personnel support until the 166 situation is resolved or until relieved by Tinker AFB 167 Fire Department. The Unit Environmental Coordinator 168 will be notified of all spills within 10 minutes after 169 Contractor is notified. The Contractor shall provide 170 oversight to ensure proper clean-up procedures are 171 followed. Spill kits will be refilled by HAZMINCEN 172 personnel using Government procured materials. The 173

Contractor shall ensure that each individual employee 174 is HAZWOPER certified within thirty (30) days of 175 beginning work under this contract. 176

1.5.5 The Contractor shall maintain master copies of 177

all approved AF 3952 Forms (Hazardous Material 178 Authorization Requests) in accordance with applicable 179 directives. 180

1.5.6 The Contractor shall provide Hazardous Waste 181

(HW) technical assistance and guidance pertaining to 182 material and waste handling, disposal, and spill 183 response and cleanup. 184

1.5.7 Contractor shall provide contact information to 185

SCW-1 Supervisors and maintain a database in the 186 HAZMINCEN of all personnel with HAZCOM for Supervisors 187 training. This database shall be verified by the Unit 188 Environmental Coordinator on a Monthly basis. 189

1.5.8 The Contractor shall coordinate with the 190

Defense Reutilization and Marketing Office (DRMO) to 191 ensure surplus HAZMAT (HM) is turned-in in accordance 192 with DRMO guidelines. Package and prepare material 193 according to Tinker DRMO requirements, and turn in 194 frequently enough to ensure compliance with applicable 195 directives. Acceptable turn-in rate shall be 196 determined by regulation and the COR. The Contractor 197 shall be familiar with DRMO processes and processing 198 of expired Hazardous Material – Task Leader. 199

1.5.9 The Contractor shall provide Hazardous Material 200

(HM) Inventories and Inspections shall be performed 201 and documented weekly, monthly, and annually per 202 applicable directive. A HW inspection form, OC-ALC H-203 487, shall be completed weekly, signed by the 204 Contractor HW Manager and a copy of both HM and HW 205 reports forwarded to the Unit Environmental 206 Coordinator. A signed copy of the OC-ALC 487 form 207 with both the Contractor HW Manager and the Unit 208 Environmental Coordinator signatures, and a copy of 209 the weekly HM Inventory/Inspection shall be forwarded 210 to the Unit Environmental Coordinator, and another 211 copy of all shall be kept in the HAZMINCEN for five 212 years. 213

1.5.10 The Contractor shall maintain inspection 214

records and waste inventory logs for Initial 215 Accumulation Points (IAPs) for at least five (5) 216 years, or as required by law. Prior to contract 217 expiration the Contractor shall provide the Unit 218

Environmental Coordinator with all inspection records 219 and waste inventory logs for Initial Accumulation 220 Points (IAPs). Coordinate with Tinker Environmental 221 Waste Management Compliance Division to obtain 222 approval to establish new collection points or make 223 changes to existing collection points or Initial 224 Accumulation Points (IAPs) located in the Waste 225 Stating Area. Maintain a list of Contractor personnel 226 involved with HW (moving, handling, monitoring, 227 storing and/or supporting) and establish training 228 records for each (copies must be kept on file for a 229 minimum of 5 years). Make routine pick-ups of 230 hazardous waste from designated collection points as 231 required. Pick up times may vary due to unplanned 232 inspections, meetings, weather, and operational 233 commitments. Coordinate with the Defense 234 Reutilization and Marketing Office (DRMO) to ensure 235 surplus HAZMAT (HM) is turned in properly. Package 236 and prepare surplus material according to Tinker DRMO 237 requirements. 238

1.5.11 The Contractor shall ensure Material Safety 239

Data Sheets (MSDS) are provided to all central MSDS 240 repositories and the requesting zones for all incoming 241 HM and that each Zone requesting authorization has 242 approval prior to issuing HM. 243

1.5.12 The Contractor shall ensure the Task Leader 244

shall attend the monthly CSCW-1 HMC&M / P2 Committee 245 meeting and prepare a written input for the monthly 246 meeting newsletter by email to the Unit Environmental 247 Coordinator for editing and dispersion (email is 248 acceptable). 249

1.5.13 The Contractor shall package, mark and label 250

all containers of HW during accumulation and prior to 251 turn-in to 72 ABW/CEANO. 252

1.5.14 The Contractor shall ensure that no 253

accumulation of HW occurs except at authorized 254 collection points and the Waste Staging Area. 255

1.5.15 The Contractor shall ensure that all required 256

reports are kept on file in the HAZMINCEN. 257

1.5.16 Contractor shall maintain deicer purchase card 258

issue/receipt tracking Documents. Contractor shall 259 record and forward deicer use reports from VQ-3 and 260 VQ-4 to include deicer fluid purchased, used, 261 recovered, consumed, and turned in to the Unit 262 Environmental Coordinator. 263

1.5.17 The Contractor shall inspect and collect 265

Universal Waste Lamps (UWL) weekly or when container 266 is full, from UWL sites. Contractor shall maintain 267 and retain tracking logs for UWL for five (5) years at 268 each UWL collection site in accordance with TAFBI 32-269 7004. Ten working days prior to contract expiration 270 the Contractor shall provide the Unit Environmental 271 Coordinator with all the tracking logs for each UWL 272 collection site. 273

1.5.18 The Contractor shall manage the Fuel Storage 274

Tanks, to include associated tracking, daily 275 measurements and reports in accordance with AFI 23-276 204, utilizing the AF IMT 500, Daily and Weekly Fuel 277 Report form and IAW COMSTRATCOMMWINGONEINST 5100.8 and 278 Appendix B of this PWS, following the Appendix B 279 Standard Operating Procedures for NA001 (JP-8) and 280 NA002 (MOGAS) Fuel Issue Tanks. Additional procedures 281 are outlined in COMSTRATCOMMWINGONE 5100.8 Series. 282 Fuel Tank Management Training through Base Fuels is a 283 requirement for all HAZMINCEN personnel. Measurements 284 of each tank shall be done daily and documented on the 285 AF IMT 500 Fuel Tank Management Form. This form shall 286 be completed, signed by the Contractor task manager 287 and the Unit Environmental Coordinator. The signed 288 copy shall be kept on file in the HAZMINCEN. 289

1.5.19 Contractor shall stock, maintain and issue 290

Crew Deployment kits utilizing Enterprise 291 Environmental Safety and Occupational Health 292 Management Information System (EESOH-MIS) as required 293 and as directed in Appendix B SOP and 294

COMSTRATCOMMWINGONEINST 5100.8. 295

1.5.20 Contractor shall inspect user storage areas to 296

ensure compliance with storage, labeling and 297 Authorized Use List requirements on a weekly basis and 298 report findings to Unit Environmental Coordinator. 299

1.5.21 Contractor shall deliver monthly reports to 300

the COR with data that shall include a monthly 301 activity and cost report, performance report, order 302 status report and deliverable listing. 303

1.6 TRAINING AND QUALIFICATIONS 304

1.6.1 The Contractor shall ensure their personnel 305

receive the following required recurring government 306 mandated training, certifications and qualifications, 307 to include at a minimum: 308

1.6.1.1 In accordance with Title VI of the 1990 Clean 309

Air Act Amendment “Refrigerant Management Compliance”, 310 Section 608, each contractor employee shall be 311 required to obtain an Environmental Protection Agency 312 Certificate for Processing CFC/HCFC Refrigerants. 313 Contractor will be required to provide, at 314 contractor’s expense, one-time training to each 315 contractor employee. 316

1.6.1.2 In accordance with AFI 23-204 paragraph 317

4.4.3, AFI 23-201 paragraph 7.13.9, PWS paragraph 318

1.5.18 and Appendix B SOP of this PWS, each contractor 319 employee shall be required to complete training in 320 Fuel Tank Management and Storage (2 hour course at 321 Tinker) within 30 days of start date. Government will 322 provide this annual training to contractor personnel 323 at government expense. 324

1.6.1.3 In accordance with paragraph 3.2.4 of this 325

PWS, each contractor employee shall be required to 326 maintain a current Forklift operator license. 327 Government will provide annual training to contractor 328 personnel at government expense. 329

1.6.1.4 In accordance with 29 CFR 1910.120(e), 40 CFR 330

264.16 (a)(1), and PWS paragraph 1.5.4, contractor 331 employee shall be required to be certified in 332 Hazardous Waste Operations and Emergency Spill 333 Response (HAZWOPER), (40-Hour) Basic and (8-Hour) 334 recurring refreshers (annually) at contractor expense. 335 The Contractor shall be responsible for ensuring that 336 each and every employee performing work under this 337 contract is HAZWOPER certified within thirty (30) days 338 of each individual employee’s start date performing 339 services under this contract. Any and all employees 340 not currently HAZWOPER certified at the time they 341 begin to perform services under this contract, shall 342 be supervised at all times by an employee who is 343 currently HAZWOPER certified. Further, the Contractor 344 shall ensure that all employees performing services 345 under this contract maintain HAZWOPER certification 346 throughout the life of the contract at contractor 347 expense. 348

1.6.1.5 In accordance with AFI 32-7086 paragraph 349

1.11.2.5, AFI 32-7086 TAFBSUP1 paragraphs 1.11.2.5 and 350 2.10.2.3.1, PWS paragraphs 1.5.19, 1.7.1, 1.8, 1.8.3, 351 each contractor will be required to be trained and 352 certified in EESOH-MIS operations at government 353 expense. 354

1.6.1.6 In accordance with 29 CFR 1910.1200, 29 CFR 355

1910.101, and AFI 32-7086 paragraph 1.11.2.5, each 356 contractor employee shall be required to be trained 357 and have experience in the Proper handling, labeling 358 and storage of hazardous materials and compressed 359 gases. 360

1.6.1.7 In accordance with AFI 32-7004 paragraph 3, 361

40 CFR 264.16 (a)(1), and Appendix B SOP of this PWS, 362 each contractor employee shall be required to attend 363 Tinker AFB courses “Hazardous Material Handling and 364 Storage” (one time only) and “Hazardous Waste 365 Management Unit Environmental Coordinator Level 1” 366 (every 3 years). Government will provide basic 367 training to contractor personnel at government expense 368 when space is available. 369

1.6.1.8 In accordance with AFI 90-821, 370

COMSTRATCOMMWINGONEINST 5100.8 paragraph 5, Appendix B 371 SOP, each contractor employee shall be required to 372 attend “Indoctrination Basic Federal Hazardous 373 Communications and Environmental Management Systems 374 Training” within 30 days of start date. Government 375 will provide Indoctrination training to contractor 376 personnel at government expense. Indoctrination 377 training is required to be followed up with “Annual 378 Shop/Zone Specific Basic Federal Hazardous 379 Communications (HAZCOM) training” as identified in 380

1.6.1.9. 381

1.6.1.9 In accordance with 29 CFR 1910.1200, AFI 90-382

821 paragraph 1.8.2 and 2.7 in their entirety, 383 COMSTRATCOMMWINGONEINST 5100.8 paragraph 5, Appendix B 384 SOP of the PWS, and AFI 32-7086 TAFBSUP1 paragraph 385 2.10.7.9, each contractor employee shall be required 386 to show written documentation of “Annual Shop/Zone 387 Specific Basic Federal Hazardous Communications 388 (HAZCOM) training”. Training will be provided and 389 documented by the contractor at contractor’s expense 390 initially and annually thereafter as required by law. 391 Training provided by the contractor at contractor’s 392 expense will also be documented and accomplished when 393 any new chemical is added to the HAZMINCEN Authorized 394 Use List. 395

1.7 SECURITY REQUIREMENTS 396

1.7.1 Work under this project is conducted in a 397

secure area requiring all Contractor personnel to have 398 a DoD “SECRET” Security clearance no older than five 399 years. All documentation required for security 400 certification and visit request authorizations shall 401 be the responsibility of the Contractor. Access to 402 EESOH-MIS requires security clearance through DISA. 403

1.7.2 Contractor personnel are required to have and 404

maintain a DoD “SECRET” clearance prior to and during 405 performance of this contract and must be U.S. 406 citizens. Contractor personnel shall be subject to a 407 government security investigation and must meet 408 eligibility requirements for access to classified 409 information at the level, as noted in Attachment (1), 410 DD254 (“SECRET”). Contractor employees shall meet the 411 minimum requirements outlined in SECNAVINST 5510.30, 412 SECNAVINST 5510.36 and Fleet Information Process 413 Standards (FIPS). All Contractor personnel will be 414 required to have a Common Access Card (CAC) and follow 415 requirements outlined by the Navy and Marine Corp 416 Internet. 417

1.8 DELIVERABLE DOCUMENTATION 418

1.8.1 Monthly Project Status Report (CDRL XXXX). The 419

Contractor shall prepare and submit to the COR a 420 Monthly Status Report (CDRL XXXX) that documents work 421 accomplished, trips taken, problems encountered, and 422 the recommended resolution for each problem; due not 423 later than the 10th calendar day following the 424 reporting period. 425

1.8.2 Monthly Funding Expenditure Report (CDRL XXXX). 426

The Contractor shall prepare and submit to the COR a 427 Monthly Funding Expenditure Report (CDRL XXXX) in 428 Government defined Excel Contractor Support Services 429 (CSS) Labor Expenditures Report format; due not later 430 than the 10th calendar day of the month following the 431 reporting period. 432

1.8.3 Technical Report. As directed by the Unit 433

Environmental Coordinator, the Contractor shall 434 organize and present a Volatile Organic Chemical (VOC) 435 Use Report derived from EESOH-MIS usage and squadron 436 paint and VOC logs (compare each for accurate 437 reporting). These shall be forwarded to the Tinker 438 Air Force Base HMC&M Program Manager and Unit 439 Environmental Coordinator on a monthly basis. 440

1.8.4 Contractor shall provide all other documents 441

and reports as specified in the PWS. 442

1.9 FORMS, PUBLICATIONS, GOVERNING DOCUMENTS, AND 443

INSTRUCTIONS 444

1.9.1 Forms, Technical Order (TO), Air Force 446

Instructions (AFI), Air Force Materiel Command 447 Instructions (AFMCI) and Publications: The 448 Contractor shall obtain the forms and publications 449 expressly required to perform the work in this 450 contract via internet at www.e-publishing.af.mil In 451 the event that a form or publication is not available 452 online, the Unit Environmental Coordinator will 453 provide the form, instruction, or publication to the 454 Contractor upon written request (e-mail is acceptable) 455 by the Contractor. In the event that laws, 456 regulations, Technical Orders, Air Force Instructions, 457 or Air Force Material Command Instructions change 458 during the term of this contract, the Contractor is 459 required to comply with the latest change. 460

1.10 EMERGENCY EVACUATION PROCEDURES: Contractor 462

employees shall follow the direction of Government 463 employees in regards to emergency evacuation procedures, 464 i.e. fire, tornado, bomb threats, etc. It is the 465 responsibility of the Contractor to provide guidance and 466 establish procedures for responding to an emergency for 467 their employees. It is the Contractor’s responsibility to 468 account for their employees following an emergency 469 evacuation. 470

1.11 COMMON ACCESS CARD AND BADGE: Contractor personnel 472

requiring access to Tinker must possess a “Common Access 473 Card” (CAC) or an “Identification Credential” (AFMC Form 474 387). The CAC can be obtained through the Contractor 475 Verification System (CVS) with the help of the unit Trusted 476 Agent (TA). Non-CAC Card holders shall complete a “Request 477 for Identification Credential” (AFMC Form 496) and submit 478 it to Pass and Registration. The requests shall be 479 submitted to Pass and Registration. The Government will 480 provide a completed “Identification Credential” (AFMC Form 481 387), which shall be issued, displayed and surrendered IAW 482 Installation Physical Security Program, TAFBI 31-101, and 483 Installation Security Program. The Contractor shall ensure 484 that all employees have the proper identification 485 credentials prior to entering Tinker AFB, OK. All CAC 486 cards shall be returned to the Pass and ID, Building 460, 487 http://www.e-publishing.af.mil/ upon the completion of the contract. The Contractor shall 488 provide the Unit Environmental Coordinator with copies of 489 the turn-in receipts. 490

1.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES 492

DURING CRISIS 493

This requirement has been determined not to be essential 494 and does not require continued support during a crisis as 495 defined in DoDI 3020.37, E2.1.1 and E2.1.3. 496

Part 2 Service Summary 501

Service Summary(SS) Number

Performance Objectives

Paragraph Number

Performance Threshold

SS # 1 Managing the Fuel Storage Tanks, to include associated tracking, daily measurements.

1.2.4 New personnel

will be trained within 30 days of check-in. A copy of the current letter assigning the "Fuel Tank Custodians" will be kept on file and a copy will be sent to the Environmental Compliance Officer.

Zero Errors

SS # 2 Requisition, receive, stock, label, store, issue, track, and manage shelf-life, for all approved chemicals.

Closed loop issue of

HAZMAT IAW

CSCW-1 5100.8,

Appendix B SOP, & all other applicable directives.

1.5.2 Issue

Effectiveness:

Net 97%, Gross 94%. Issue Time: Group 1

(IG-1) - 1

hour. Group II/Work Stoppage - 24 hours.

Minimum Stock Levels: No6 in Stock

(NIS): IG-1 -

1%; IG-II 3%

SS # 3 The Contractor shall maintain

1.2.4, 1.4.1, Turn in reports within 10 days after adequate records to clearly demonstrate their effectiveness.

The Contractor shall provide reports in a format approved by the Unit Environmental Coordinator

IAW CSCW-1

5100.8 & Appendix B

SOP.

1.5.10, 1.5.11, 1.5.16, 1.5.19, 1.5.20, 1.5.21 the 1st day of the Month or as required by The COR. Zero errors.

SS # 4 Make routine pick-ups of hazardous waste from designated collection points as required and transfer to drums in WSA

IAW CSCW-1

5100.8, Appendix B

SOP, & TAFBI

32-7004.

Coordinate with the DRMO to ensure surplus HAZMAT (HM) is turned-in IAW

DRMO

guidelines.

Package and prepare surplus material according to

1.5.3, 1.5.9

2 minor violations or 1 major violation will be tolerated, unless the violation results in a monetary fine or criminal charges.

Violations resulting in monetary fines or criminal charges will be considered a failure to meet standards.

Tinker DRMO requirements.

SS # 5 Chair monthly

HMC&M/P2

Meeting and provide input to the Unit Environmental Coordinator to write the monthly newsletter.

Attend all monthly and quarterly environmental working groups and other meetings as required by regulation or designated by the COR.

1.4.3 100% attendance by Contractor representative for required meetings and input for the monthly newsletter will be delivered to the Unit Environmental Coordinator within 5 working days after HMC&M/P2 meeting.

SS # 6 In the event of a spill, provide on scene assistance, clean up material, and

HAZWOPER

certified personnel support.

Provide oversight to ensure proper clean-up procedures are followed.

Spill kits will be refilled by

HAZMINCEN

personnel.

1.5.4 30 minute response time and 10 minute notification time to the Unit Environmental Coordinator.

SS # 7 Follow the most stringent of all applicable regulations as required by law. Unit Environmental Coordinator shall be contacted immediately when inspectors are scheduled to arrive or arrive unannounced.

1.2.2 100% Compliance (2 minor violations per qtr will be tolerated or 1 major, except in the event that a monetary fine or criminal charges are assessed, which would result in failure to meet standard.

SS # 8

Adherence to Standard Operating Procedures

Appendix B Variance in SOP shall be pre-approved by COR. 100% Compliance.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 503

3.1 The Government will provide facilities and other 504

equipment/resources necessary to operate a HAZMINCEN. The 505 Government will control the quality, accuracy, and format 506 for all products. All communications, Contractor or 507 government, must be documented in writing, by either 508 written memoranda or e-mail. Verbal exchanges are for 509 baseline data gathering and exchange purposes only. 510

3.2 Facilities, Vehicles, Communication Equipment and 511

Computer Resources 512

3.2.1 The Government will provide facilities 513

necessary to operate a HAZMINCEN. Spaces to be 514 provided include approximately 2400 square feet in 515 Building 820 and 817 (Waste Staging Area). The back 516 of the office space has a room that the Contractor 517 Site Manager and Unit Environmental Coordinator will 518 share. Privacy when required for activity specific 519 functions will be afforded to either party as 520 situations dictate. Printers/copier, shredders, and 521 other office equipment shall be shared by the 522

Contractor and Government personnel assigned to the 523

HAZMINCEN. 524

3.2.2 General office supplies will also be provided 526

for HAZMINCEN operations (i.e. paper, printer 527 cartridges, etc.). 528

3.2.3 Five flammable storage spaces and various 530

portable roll top bins will be provided. 531

3.2.4 The Government will provide a truck for 533

transport of HAZMAT, HAZWASTE, and to perform 534 required HAZMINCEN functions on base and a 5K Fork 535 Lift for movement of drums and material. Two parking 536 spaces will be provided for the pickup truck and the 537 forklift. Truck may be shared as necessary and / or 538 available for HAZMINCEN related functions by the Unit 539 Environmental Coordinator. The Contractor shall 540 complete a "Post-Trip Truck Inspection" form daily 541 prior to operation of the vehicle, completing all 542 tasks listed on the form. The Contractor shall turn 543 in the truck to SCW-1 transportation washed, vacuumed 544 and fueled each week or as required by SCW-1 545 transportation department. Truck maintenance and 546 repair will be provided by the government, unless 547 abuse of the vehicle is proved or unauthorized 548 personnel are involved. Tinker AFB forklift license 549 will be required for at least one Contractor driver. 550 Government will provide forklift certification 551 training. 552

3.2.5 Contractor shall maintain assigned workspaces 554

in a clean and professional manner. On occasion the 555 Contractor will be required to escort trash and 556 cardboard trucks for pickup of solid waste and other 557 inspectors/guests visiting the HAZMINCEN operations a 558 minimum of one and maximum of ten times per month. 559

3.2.6 The Government will provide the Contractor use 561

of telephone and document reproduction facilities. 562 The Government will provide Navy Marine Corp Intranet 563 (NMCI) computer seats for Contractor personnel 564 performing at the Government facility, if required as 565 determined by the Government. The Government will 566 provide connectivity to the base systems for 567 Government official business based on the number of 568 connections the Government determines are required to 569 perform services for this contract. The Contractor 570 shall ensure that terminated employees network access 571 is removed within 24 hours of termination. The 572 Government will provide LAN access and support. 573 Contractor shall comply with all security requirements 574 pertaining to LAN usage and shall ensure that these 575 services are utilized only for official contract 576 matters pertaining to this contract. The computers, 577 printers, and other office equipment will be 578 maintained by the government and all requirements of 579 the Navy and Marine Corp Internet program managers 580 will be followed by Contractor personnel. Some 581 training will be required annually by NMCI and SCW-1 582 Security for access of the NMCI system. 583

3.2.7 There will be custodial inventory required on 585

all office equipment, (desktop computers, 1 586 copier/printer, 1 color printer, 1 label printers, 2 587 hand-held scanners, 1 shredder, 1 laminator) various 588 tools, 1 -80 degree freezer, 1 HAZMAT refrigerator and 589 additional equipment as required prior to acceptance 590 of space for occupancy. Twenty (20) days prior to the 591 expiration of contract an inventory shall be conducted 592 in addition to any Government directed inventories 593 during the performance period of the contract. 594

3.2.8 The Contractor shall provide cell phones, 595

pagers / walkie talkies, for communications between 596 employees. Additionally, the Contractor shall provide 597 computer resources for those applications required by 598 the Contractor’s company and not approved for NMCI. 599

APPENDIX A 601

APPLICABLE PUBLICATIONS 603

2.0 APPLICABLE PUBLICATIONS 605

Compliance with the following publications is mandatory. 607 It is the responsibility of the Contractor to comply 608 with the latest version of the publications: 609

• COMNAVFORINST 4790.2 Series, All applicable 611 Naval Aviation Maintenance Program (NAMP), All 612 applicable 613

• COMSTRATCOMMWINGONEINST 5100.8, Hazardous 614 Material Control and Management Program, All is 615 applicable 616

• CFR 29 Sections 1910.120, 1910.1200, 1910.1450, 617 Occupational Health and Safety Act, All 618 applicable 619

• CFR 40 section, Protection of the Environment, 620 All applicable Resource Conservation and Recovery 621 Act, All applicable 622

• AFI 23-201 Fuels Management, All applicable 623

• AFI 23-204 Material Management Organizational 624 Fuel Tanks, All applicable 625

• AFI 23-502 Recoverable and Waste Petroleum 626 Products, and All applicable 627

• AFI 32-7086, Hazardous Material Management, All 628 applicable 629

• AFI 32-7086 TAFBSUP1, Hazardous Material Management, 630 All applicable 631

• TAFBI 32-7004 Hazardous Waste Management, All 632 applicable 633

• OC-ALC Plan 19-2, Spill Prevention and Emergency 634 Response Plan for Hazardous and Extremely 635 Hazardous Material and Spill Prevention Control 636 and Countermeasures Plan, All applicable 637

• OC-ALC Plan 19-3, Industrial Wastewater Emergency 638 Response and Control Plan, All applicable 639

• AFI 32-7040, Air Quality Compliance, All 640 applicable 641

• AFI 32-7041, Water Quality Compliance, All 642 applicable AFI 32-7042, Solid and Hazardous Waste 643 Compliance, All applicable 644

• AFI 32-7060, Interagency and Intergovernmental 645 Coordination for Environmental Planning, All 646 applicable 647

• AFI 32-7080, Pollution Prevention Program, All 648 applicable 649

• AFI 32-4002, Hazardous Material Emergency 650 Planning and Response Program 651

• AFI 91-301, Air Force Occupational and 652 Environmental Safety, Fire Protection, and Health 653 (AFOSH) Program 654

• AFI 91-302, Air Force Occupational and 655 Environmental Safety, Fire Protection, and Health 656 (AFOSH) Standards 657

• All applicable local, state and federal 658 environmental and safety regulations 659

APPENDIX B 661

HAZMINCEN OPERATIONAL PROCEDURES 663

DAILY CHECKLIST 665

Contractor shall perform the Daily Checklist items one 666 through ten: 667

1. Waste run – Three (3) times daily (or more if 668 required) Deliver full drums to Bldg 808 and receive 669 new empty containers 670

2. Check recycling bins, report to Maintenance Control if 671 overflowing 672

3. Maintain customer service during open hours 673

4. All material will be put away by end of shift 674

5. Input info from paperwork into EESOH-MIS as issued & 675 received 676

6. Check Fuel Readings and document (order fuel if 677 needed) 678

7. Trash out daily (all trash cans in offices) 679

8. Update front board (Deployment Kits and overdue 680

Hazmat) 681

9. Pickup Fuel Receipts from VQ-3 and VQ-4 maintenance 682 controls and CLS CONTRACTOR 683

10. End of shift 684

a. ensure covers are on pallets in 817 685

b. make sure truck windows are up 686

c. make sure yellow spill kits are inside truck 687

HAZMINCEN DAILY TOOL CHECKLIST 689

Contractor shall perform the Daily HAZMINCEN Tool Checklist 691 items one through five, using Appendix “D”. 692

1. Beginning of shift, conduct tool inventory of all 694 Drawers A-J in tool Box 1-1, and of the tool cabinet 695 located in Bldg 817. Ensure all tools are accounted 696 for per the inventory sheet. 697

2. Immediately report any discrepancies to Environmental 698 Compliance Officer. 699

3. Randomly conduct tool control check to ensure proper 700 tool control is being maintained. 701

4. At shift change and/or end of shift, perform complete 702 tool inventory again as stated in paragraph 1 AND 2 of 703 this checklist. 704

DAILY HAZMAT CHECK-IN BOARD 706

1. The HAZMAT check-in board will be verified EVERY night by 709 the night check shift with the next day date on the board. 710

2. All hazmat Issued to VQ3 will be due back to the HAZMINCEN 711 every Wednesday for turn in and Friday for inspection. All 712 hazmat Issued to VQ4 will be due back to the HAZMINCEN 713 every Tuesday for turn in and Thursdays for inspection. 714 Hazmat issued to all other groups is due every Monday. If 715 the material has not been checked back in by COB of their 716 designated turn-in/weigh-in days, the following will occur. 717

3. An "X" will be placed on the over-due sheet for that zone. 718

4. If an “X” is placed next to that zone, they will not be 719 able to check out hazmat until the old material has been 720 turned in or verified that it is still needed and 721 rechecked. 722

5. Once the hazmat is returned the “X” will come off the 723 board. 724

6. This S.O.P. WILL be enforced (Special arrangements can be 725 made for extended checkout time, but this must be 726 documented on the paperwork). 727

HAZMAT ISSUE & RETURN SOP 729

Contractor shall conduct HAZMAT issue and return IAW the 731 ISSUE and RETURN procedures listed below. 732

ISSUE 734

1. All business is conducted at the front desk. No one 735 is allowed in the back area unless they work here. 736

2. Personnel must be authorized to use hazmat they are 737 requesting. 738

3. Hazmat Request Forms must be filled out correctly by 739 requestor. 740

4. Ensure all blanks are filled out. No NSN or LSN, then 741 no HAZMAT will be issued! 742

5. Serial Number and Weight of material will be added by 743 HAZMAT Tech. 744

6. A copy of the request form will be made after form is 745 filled out. 746

a) One copy goes with requestor. 747

b) One copy goes into correct folder marked for each 748 command / organization. 749

RETURN 751

1. Persons returning HAZMAT must bring their copy of the 753 request form. 754

2. Returned HAZMAT will be checked for proper closing and 755 cleanliness. (If it is not properly closed or is not 756 clean and chemical free on the outside of the 757 container, it will not be accepted.) 758

3. Retrieve our copy of the Hazmat Request Form for items 759 being turned in. 760

4. Weight of returned material will be documented on both 761 copies of Hazmat Request forms. 762

5. Sign and date for items returned. 763

6. After forms are completed, stamp both copies with 764

"FILE COPY" 765

7. One copy is returned to the worker, one is kept in our 766 folder marked "FILE COPY" 767

8. Waste Hazmat is then placed in appropriate waste 768 container. 769 Note: Hydraulic fluid cans and engine oil cans shall be 770 double bagged to protect against leakage. 771 The above issue and returns are completed in EESOH-MIS. If 773 EESOH-MIS is up and operational, a copy of the material 774 issued and its weight may be printed from EESOH-MIS and 775 copied for the user. If it is unavailable, the information 776 will be input at a later time so that everything is weighed 777 in and out and tracked through EESOH-MIS. However, no 778 HAZMAT will be issued without a completed request form. 779

APPENDIX B 780

CONTAINER BREAKDOWN 782

Contractor shall conduct container breakdown IAW items one 784 through thirteen listed below. 785

1. Used when building or breaking down of original container 787 into bottles. 788

2. EESOH-MIS 789

3. Site Map 790

4. Transactions 791

5. Container Breakdown 792

6. Put in serial number of original container 793

7. Tab 794

8. Container QTY (ex: 12) 795

9. UOM: (ex: fluid ounces) 796

10. Number of containers: (ex: 6) 797

11. Remember to hit "Save" or it will not retain information. 798

12. Inventory will be created here 799

13. Print labels. (keep for when bottle is empty and you 800 need to refill, this is when you will "zero" out old serial 801 number, put on new serial number and refill the bottle again. 802

PHARMACY BOTTLES BREAKDOWN AND REFILL SOP 804

Contractor shall conduct Pharmacy Bottle Breakdown and 806 Refill IAW the below criteria. 807

Returning Bottles 809

1. When bottles are returned empty, zero out the old 811 number then refill the container with the appropriate 812 chemical and put a new serial # label on it. 813 Refilling Bottles 815

1. When refilling bottles, insure that you are 816 putting in the appropriate chemical container to refill 817 from. 818

2. Ensure you are using the correct funnel. 819

3. Ensure you are filling the bottle to the top of 820 the bottle neck, with no more than approximately a 10° 821 tilt, to minimize overfilling without under filling. 822

4. Ensure you use the correct P.P.E. 823 General Purpose 825

1. This is a highly concentrated chemical. Add one 826 teaspoon to a 12-ounce bottle. 827 All other bottles 829

1. Fill all other bottles directly from their 830 original container. No diluting is necessary. 831

APPENDIX B 833

KIT BUILD / BREAK 835

Contractor shall build and break down deployment kits using 837 steps one through eleven listed below. 838

1. Used when building or breaking deployment kits. 840

2. EESOH-MIS 841

3. Site Map 842

4. Tools 843

5. Kit Build/Break 844

6. Search Criteria (ex: kit m) 845

7. Search By (ex: Kit Id Cd) 846

8. Click on "edit” symbol (far left side) 847

9. This will bring up the entire kit. 848

10. Here is where you can either ADD or REMOVE serial 849 numbers. 850

11. Remember to hit "Save" or it will not retain information. 851

DEPLOYMENT KITS - ISSUE & TURN-IN SOP 853

Contractor shall Issue Deployment Kits IAW steps one 855 through six of the Deployment Kit Issue SOP. Contractor 856 shall conduct Turn-In of deployment kits IAW steps one 857 through seven of Deployment Kit Turn-In SOP. 858 Deployment Kit Issue 860

1. Squadron personnel must be authorized to check out a 861 deployment kit. 862

2. Deployment kit forms and inventory sheets are kept in 863 a folder in the drawer under the front material issue 864 counter. 865 A. Deployment kit forms list the thirty-eight (38) 866 items in the deployment kit and instructions for how 867 to turn in the kit after hours. 868

B. Ensure all blanks on form are completely filled 869 out. 870

C. Inventory sheet requires a list of all serial 871 numbers of items in kit. 872

3. Deployment kit inventory will be done by individual 873 checking out the kit. 874

4. Once inventory is complete, make a copy of inventory 875 sheets. 876 A. One copy goes into deployment kit filing cabinet 877 under the tab that coincides with the kit being issued 878 (i.e. Kit “H”) 879

B. The other copy goes to the individual checking out 880 the kit. 881 C. A key and TWO (2) locks will be issued with each 882 kit. 883 D. Print a new AUL for the kit and make sure that the 884 individual checking out the kit signs the AUL sheet & has 885 either his supervisor or a HAZMINCEN person sign and date 886 it also. Make a copy of the signed AUL and staple it to 887 the inventory sheet to be filed. (If you, as the 888 HAZMINCEN person are signing under supervisor, be sure to 889 ask the individual if he has read the MSDS’s for all the 890 materials in the kit and is aware of the hazards.) The 891 originally signed AUL should then be placed in the binder 892 with the Material Safety Data Sheets. 893

5. Update Deployment Kit board with required information. 894

6. Issue material out in EESOH-MIS 895

APPENDIX B 896

Deployment Kit Turn-in 898

1. Receive inventory forms from person turning in the 900 kit. 901

2. Retrieve original deployment kit forms from filing 902 cabinet 903

3. Conduct inventory & cleanliness check with individual 904 turning in the kit. 905

A. Waste will be removed from kit. 906 B. Kit must be clean and FOD free. 907 C. Key and four (4) locks must be returned or a 908 broken tool report will be required. 909

4. Sign off paperwork after accepting kit and check in 910 kit through EESOH-MIS. File paperwork as required. 911

5. Replenish used items in kit and fill spray bottles. 912 6 Update the Deployment Kit board stating the kit is 913 ready for issue. 914

7. Place kit in Flammable Locker 5. 915

EESOH-MIS / PURCHASE CARD ORDERING PROCEDURES 917

Contractor shall use this procedure to order National Stock 919 Numbered items. 920

1. Log on to EESOH. 922

2. Select edit Profile. Verify that HAZMART “NAVY0820” is 923 selected under shop code 924

3. Verify the MSN has an active MSDS. 925

4. Know the Zone that is authorized for the material. 926

5. Go to the HAZMAT Tracking under the Functional Areas tab. 927

6. Click on Request Material. 928

7. MSN is (ex: 8330012905435). 929

8. In Request Type select “No” under GPC if ordering through 930

EESOH. Select “Yes” if ordering with purchase card. 931

9. Select “SUBMIT” 932

10. Enter Phone Number 739-3591 933

11. QTY 934

12. Delivery Option select “DELIVERY” For GPC select “CARRY 935

OUT” 936

13. Priority is "6". 937

14. TRIC is “ISU” 938

15. Delivery Destination is “820” 939

16. Demand Code is “R” 940

17. Work Order is “BLD820”. 941

18. UJC is “AZ” 942

19. In Supply Account Code type in the Organization “747” and 943 the shop code (I.E.”TC”) example. 747TC 944

20. Save. 945

21. Purchase of material with the Purchase Card will be 946 actually authorized and signed for by the N46 QA Purchase 947 Card Holder, 948

22. To Review your order and get the Document Number for 949 tracking go to Functional Areas (Tab)– HAZMAT Tracking (Drop 950 Down)– View Material Request (Drop Down). Then select 951 “Hazmart’s Orders/Requests” 952

Receiving material via DD1348 954

Contractor shall perform steps one through eight when 956 receiving material via DD1348. 957

1. When material is received. Sign and date one copy of the 959

DD1348. The other 1348 do the following: sign and date, 960 put down the first and last serial numbers assigned to the 961 MSN received, and put the expiration date listed on the 962 labels also. 963

2. The range of serial numbers is needed in order to "receive" 964 these numbers into EESOH. 965

3. The expiration date is needed to update the shelf life 966 expiration date on the excel spreadsheet. 967

4. The first signed and dated copy of the 1348, if not 968 immediately given to the driver that delivered the 969 material, can be placed on the outside of the black box 970 located by the back door, on the right side on the wall. 971

5. Then take your receipts and go to the MIPR Optar log 972 spreadsheet and find the corresponding Document number/MSN 973 and put the date that it was received and the unit price. 974 If partial, just put the QTY received the date and unit 975 price. 976

6. Then go to the "inventory" file. Find the corresponding 977 MSN and update the shelf life code is there had been "zero" 978 on hand. Otherwise keep the listed shelf life expiration 979 date listed so that the material can be verified at that 980 date instead of the new one. This way no stragglers are 981 left behind. 982

7. Forward completed DD1348 to the Site Manager/Supply 983 Technician for retention and filing. 984

Receiving material via EESOH-MIS 986

Contractor shall perform steps one through nine when 988 receiving material via HMMS. 989

1. Log into EESOH edit profile to HAZMART “NAVY0820”. 991

2. Go to Functional Areas – Receive Material (drop down) – 992

Accept Material from Hazmart. 993

3. A list of all Material ready to be received will now be 994 viewable. 995

4. Find the MSN using the DD1348 and verify the serial numbers 996 on the DD1348 in the EESOH listing. 997

5. Once the MSN and serial numbers are verified select the 998 corresponding “button” for each MSN located to left of the 999

MSN. 1000

6. Select “Accept” 1001

7. Note: You can also "reject" any serial number in your box 1002 that you have not received, but only for items in the 1003 “Accept Transferred Material without Request If EESOH will 1004 not allow you to do this, then make a list of the serial 1005 numbers you want to reject and send those to Mrs. Arnold, 1006 Cheryl (Cheryl.Arnold@tinker.af.mil). She will take those 1007 out of your receive box. 1008

NEW INVENTORY SOP 1011

Contractor shall enter Purchase Card and New Inventory Item 1013 requirements using steps one through eleven of the Purchase 1014 Card Input SOP, and steps one through seven of the New 1015 Inventory SOP, all listed below. Contractor is responsible 1016 for data input of Hazardous Material requirements. 1017

Purchase Card Input 1019

1. Log into EESOH-MIS 1021

2. Click on "Site Map" 1022

3. Click on "Purchase Card" 1023

4. Click "New Record" (box located next to magnifying 1024 glass symbol) 1025

5. Go to "Cardholder" box and put in the cardholders name 1026 (search box is located next to this box if needed) 1027

6. The following boxes are required to be filled in: 1028 Issue point (NAVY0820) 1029 Zone (423A-Z01) 1030

NSN 1031

QTY 1032

Unit of Issue 1033 mailto:Cheryl.Arnold@tinker.af.mil

Unit Cost 1034 Justification 1035

7. Click "save" 1036

8. This assigns a Request…