SOW_Maint_of_MEGADOORS_30_Jan_15.pdf

STATEMENT OF WORK (SOW)

PREVENTIVE MAINTENANCE AND REPAIR OF HANGAR MEGADOOR SYSTEMS

AT B2283 AND B3102

TINKER AFB, OKLAHOMA

30 January 2015

1. SCOPE. Contractor shall provide all labor, parts, materials, vehicles, tools, equipment, transportation, vehicles, Personal Protective Equipment (PPE), and any other incidentals necessary to travel to Tinker AFB to provide Periodic Maintenance (PM) and unscheduled repair of hangar MEGADOOR systems located at B2283 and B3102. The scope of work shall include, but not limited supervision, tools, lifting equipment, and insurance to inspect, adjust, and provide an annual factory preventative maintenance service and provide any repairs of the MEGADOOR systems when required. Upon completion of all services, the MEGADOOR system(s) shall be fully operational.

1.1. DESCRIPTION OF SERVICES.

1.1.1. Preventive Maintenance. The Contractor shall be required to:

(a) Field inspect, adjust and provide annual PM to the MEGADOOR systems located at

B2283 and B3102 at Tinker AFB, OK In Accordance With (IAW) manufacturer’s specifications.

(b) Identify to the Contracting Officer (CO) prior to repairing any damage found that was the result of customer negligence prior to initiating work to repair such damages or any

PM and obtain approval to repair.

(c) Coordinate any outages, if needed, with Base Civil Engineering (72 ABW/CE).

(d) Ensure all new work complies with current applicable codes and regulations.

(e) As-built drawings for existing MEGADOOR hanger door systems are available at B-

400, second floor, Engineering Support Services (72 ABW/CE).

(f) Provide and use only parts and materials from the Original Equipment Manufacturer

(OEM) in performance of this SOW. All parts covered under warranty issues and preventive maintenance replacement items, shall be provided by the Contractor. Re-use existing parts, if they are in good and operational condition.

(g) The Contractor shall provide the following, at the completion of each repair action, to the Contracting Office for distribution to 72 ABW/CC and 76 AMXG/QP:

(i) As-Built drawings if systems are modified beyond what is represented in original as-built drawings.

(ii) Report detailing what actions were taken for PM or repair action to include materials and parts used with their quantities.

(h) PM Service should include but not limited to:

Control Systems.

(i) Replacement of indicator lights

(ii) Ensure all switches and limit switches are in working order

(iii) Software and program updates

(iv) The replacement of malfunctioning relays

(v) Ensure all electrical connections are secure

(vi) Ensure all safety interlocks are properly working

(vii) Replacement of all batteries

Motors.

(viii) Ensure all door and mullion motors and associated chains, cables and straps are properly lubricated

(ixi) Ensure all relays and solenoids are properly working and connected

(x) Ensure all mechanical safety interlocks are working properly

(xi) Ensure all door channel rails are properly lubricated

Doors.

(xii) Inspect for rips, tears, and punctures.

1.1.2. Repair Services. For emergency/unscheduled response when reacting to an out-of-cycle maintenance or repair requirement, the Contractor shall respond and enter on site of facility within three (3) government business days. Contractor shall provide the Government with a written evaluation and cost proposal of all repairs. The Contractor provided written evaluation shall include a description of malfunction(s) and the recommended repair service(s) needed.

Contractor’s cost proposal shall include a cost breakdown for all tools, travel, lodging, parts, computer software and/or computer hardware, supplies, materials and any incidentals required to repair the MEGADOOR system(s) to make them fully operational. Contractor shall be required to obtain the written approval from a CO prior to performing any repair services.

1.1.3. Parts and Materials. Contractor shall provide and use only parts and materials from the

Original Equipment Manufacturer (OEM) in performance of this SOW. All parts required to repair the MEGADOOR Systems as a result of a malfunction shall be purchased by the

Contractor and Contractor shall be reimbursed at cost. All parts required shall be billed in arrears after work is complete.

1.1.4. Completion of Services. Upon completion of service repairs, the Contractor shall perform an operational test on the MEGADOOR system(s) in the presence of a Government representative to ensure the system is fully functional and operating to MEGADOOR technical specifications. 72 ABW/CE personnel will verify contractor performance and review all contractor submitted invoices to determine that all charges are IAW the terms and conditions of this contract and IAW the Contractor original written proposal.

1.2. GENERAL INFORMATION.

1.2.1. Hours of Operation. Normal operating hours are Monday-Friday, 0715-1600.

1.2.2. Drawings. As-built drawings for existing MEGADOOR hangar door systems are available at B-400, second floor, Engineering Support Services (72 ABW/CE).

1.2.3. Period of Performance. All work shall be coordinated with the user (76 AMXG/QPP) to ensure availability of the hangar work area prior to Notice to Proceed (NTP) being issued by the

Contracting Officer (CO). All PM work shall be completed within 30 days after NTP from the

CO.

1.2.4. Warranty. If Preventative Maintenance (PM) program is maintained, the extended warranty shall remain in effect for B2283. This warranty is for year one only and must be quoted each subsequent year. B3102 requires annual PM only.

1.2.5. “Or Equal” Clause. Where reference is made in the specification or on the as-built drawings to specific manufacture’s and/or model numbers of equipment or materials; the information is provided to indicate design intent and to establish the minimum quality standards, physical attributes, and performance characteristics which are required for the referenced item.

The use of specific names and/or model number is not intended to limit selection of other manufacturers’ equipment or materials meeting these criteria and may be submitted to the CO for consideration and shall be clearly identified, in writing, as a substitution. The burden of proving equality for proposed substitutions shall be the responsibility of the Contractor and submittals for said substitutions shall include detailed manufacturer’s specifications, dimensioned drawings, performance data and any other information necessary to clearly indicate the proposed item meets or exceeds the quality standards, physical characteristics, and performance criteria established by the contract documents. Submittals, which do not provide proof of equality, will be rejected.

1.2.6. Storage Area. Contractor shall limit the storage of materials, equipment, and incidentals to the immediate site. It is recommended that the Contractor make arrangements for storage of equipment, material and parts between its delivery and its installation, as security during non-workings hours cannot be guaranteed.

1.3. Contractor Information.

1.3.1. Contractor Manager. The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two (2) calendar days after contract award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted at any time. The Contract manager or alternate shall have full authority to act for the

Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract manager or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss any issues. The Contractor shall provide a Contract manager who can read, write, speak, and understand English fluently.

1.3.2. Contractor Employees. Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee must be able to understand, read, write, and speak the English language fluently. The speaking skill is not required where a contractor employee is hearing or speaking impaired.

1.3.2.1. Contractor’s employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel.

Contractor’s employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. Contractor’s employees shall identify themselves in meetings by adding the word “contractor” by their names on sign-in sheets.

1.3.2.2. The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Tinker AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on

Tinker AFB per AFMANI 31-116, TINKERAFBSUP_1, Air Force Motor Vehicle Traffic

Supervision, date 23 Jan 2014 and AFI 31-218, Motor Vehicle Traffic Supervision.

1.3.2.3. Visitor Pass. The Contractor shall make contact with the Government Representative

(QAP/Inspector) 24 hours before coming on Tinker AFB to make arrangements for a Visitors

Pass(s). The government representative will assign the Contractor a sponsor within the organization. The Contractor and the sponsor will arrange to meet at BLDG 6611/Tinker Gate

(S.E. 29th and Air Depot, Gate 1). The Contractor shall provide two forms of identification (one of which shall be a picture ID) to Security Forces. Security Forces will provide the Contractor the AF Form 75 (Visitors Pass) that will be valid for 30 days. If an additional 30 days are required the same process will occur.

1.3.2.4. Flight line. Flight line training will be provided after award. The Contractor shall ensure personnel working around runways, overruns, taxiways, and aprons have radios to communicate with Base Operations and the airfield control tower, and observe flight line control procedures. The Contractor shall ensure all airfield equipment has an operating rotating or flashing yellow light. All contractor personnel driving on the airfield shall possess air field flight line drivers’ license IAW TAFBI 13-202, Airfield Driving Instruction, 1 Apr 14.

1.3.2.5. Foreign Object Damage (FOD) and Drop Object Prevention (DOP). Contractor personnel who, in the performance of their assigned duties on this contract, work in or travel through areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and components and Contractor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangars and maintenance areas are required by

TAFBI 21-449, Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Program, to receive FOD/DOP training. Contractor personnel shall obtain FOD/DOP awareness and prevention training which is available on the Tinker intranet. In the event that the Contractor is unable to access the Tinker intranet or that the training is not available, the COR will provide the training video to the Contractor upon written request (e-mail is acceptable) by the Contractor.

The Contractor shall provide certificates of proof of training. Certificates shall have the title of the training, name of person who received the training and date. Contractor shall provide COR with a copy of the certificate. The Contractor shall maintain copies of the certificates. Training shall be accomplished prior to access to airfield flight lines, parking ramps and aircraft hangers and maintenance areas. The Contractor personnel shall receive refresher training, by reviewing the initial FOD/DOP awareness and prevention training annually not to exceed 12 months.

1.3.2.6. Smoking Restrictions. Tobacco Use on Tinker AFB. AFI 40-102 and its supplements prohibit the use of smokeless and smoking tobacco in the work place at Tinker Air Force Base.

Unless a “Designated Smoking Area” sign is posted, all areas on base are considered to be “no smoking” areas. AFI 40-102 further specifies that smoking in areas such as bathrooms, halls, offices, pit areas, break rooms, and aboard Air Force and contract aircraft, shall not be permitted.

The Contractor and all employees, Subcontractors and lower tier subcontractors shall comply with the above AFI regulation. Contractor personnel shall not smoke atop buildings or in areas where such action is not authorized; in no instance within 50 feet of liquid fuel storage locations or parked aircraft or in any other area that would constitute a fire and/or explosion hazard.

Violation could result in the Contractor being removed from Tinker AFB permanently.

1.3.2.7. Cell Phone Use. Vehicle operators on Tinker Air Force Base shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. Using a cell phone while driving without a hands-free device is considered a "primary offense," meaning that violators can be stopped solely for this offense.

1.3.2.8. Emergency Procedures. Contract employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contract personnel shall participate with

Government personnel in all fire and tornado drills and at no additional cost to the Government.

1.3.2.9. Ozone Depleting Chemicals. The Contractor shall not use any Class I Ozone Depleting

Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the

Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the

CO must be obtained before use.

1.3.3. General Work Performance Standards.

1.3.3.1. Workmanship. The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, government or otherwise. The Contractor shall be responsible for all damages caused by the negligent acts or omissions of his employees, sub-contractors, or agents during contract performance.

1.3.3.2. Damages. The Contractor shall be responsible for any damages caused by his actions.

The Contractor shall protect all Government property, during the performance of this contract.

The Contractor shall immediately report any damage to Government property to the CO. The

Contractor shall repair or replace all damage to real property, as approved by the CO, at no additional expense to the Government. All damage(s) by the Contractor shall be repaired or replaced within five (5) workdays by the Contractor with materials of the same type, quality, and finish. All work will be performed by skilled craftsman of the trades involved. The Contractor shall be bonded and insured.

1.3.3.3. Cleanup. The Contractor shall remove all debris, waste and by-products generated by this requirement and dispose of said debris in accordance with all applicable state, local and

Federal environmental statutes and regulations at the appropriate disposal facility.

1.3.4. Health and Safety on Government Installations.

1.3.4.1. In performing work under this contract on a Government installation, the Contractor shall:

(a) Comply with the specific health and safety requirements established by this contract;

(b) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(c) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of Contractor and government personnel performing or in any way coming in contact with the performance of this contract; and

(d) Take such additional immediate precautions as the CO may reasonably require for health and safety purposes.

1.3.4.2. The CO may, by written order, direct Air Force Occupational Safety and Health

(AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the

Changes clause of this contract.

1.3.4.3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the CO, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

2. INSPECTION AND ACCEPTANCE. Inspection and acceptance will be made by 72

ABW/CE official personnel.

2.1. Quality Assurance Inspection/Acceptance. According to the contract’s inspection of services clause, the government will evaluate the Contractor’s performance under this contract.

The QAP is a representative of the CO and will participate in the administration of this contract.

Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or QAP.

2.2. Performance Evaluation Meetings. The Contract manager may be required to meet with government CO and the QAP during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and QAP. Should the Contractor non-concur with the minutes; the Contractor shall so state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

2.3. Unsatisfactory Performance. Unsatisfactory performance will result in re-performance by the Contractor at no additional cost to the government.

3. Government Furnished Property and Services.

3.1. No government property will be furnished.

3.2. Government Furnished Services. Government furnished services are applicable during the performance of this contract. The Government will furnish the following services:

3.2.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3. Emergency Medical Service. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for services rendered.

NOTE: When dialing 911, specify you are located on Tinker AFB.

3.2.4. Utilities. The government will furnish utility services as needed for the performance and completion of this requirement. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.