Compiled Q and A as of 28 Jul 2011.xls

XLS spreadsheet 44 KB Posted Jul 28, 2011

Attached to: Cyber Security and Information Systems Information Analysis Center(CSIAC) Basic Center Operations Federal contract opportunity
Solicitation number: FA8075-R-11-0002
Issued by: Department of the Air Force Air Combat Command

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Other files attached to Cyber Security and Information Systems Information Analysis Center(CSIAC) Basic Center Operations, newest first.
File	Type	Posted
Compiled Q and A as of 04 Aug 2011.xls	XLS spreadsheet	Aug 4, 2011
Compiled Q and A as of 29 Jul 2011.xls	XLS spreadsheet	Jul 29, 2011
Amendment_1 to CSIAC_BCO_RFP..doc	DOC document	Jul 28, 2011
Compiled Q and A as of 20 Jul 2011..xls	XLS spreadsheet	Jul 20, 2011
Compiled Q and A_As of 8Jul11.xls	XLS spreadsheet	Jul 8, 2011
CSIAC_BCO_RFP.doc	DOC document	Jun 30, 2011
Section J CSIAC BCO Attachments.zip	ZIP file	Jun 13, 2011
CSIAC BCO Draft RFP 6.06.11.doc	DOC document	Jun 6, 2011
CSIAC BCO Draft RFP.doc	DOC document	Jun 2, 2011

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Sheet1

CSIAC RFP Q&A As of 28 July 2011
#	Solicitation Section	Question/Comment	Response
1		A significant shift was made in the timing of the award of CLIN0002 Base Center Operations from 24 months to 21 months to begin after the 90 day initial Phase-In period. As this would delay certain effort associated with putting in place essential Base Operations structure to the end of the Phase In effort would the Government entertain alternative CLIN0001 SUBCLIN's that would address issues of transition activity for a non-incumbent such that at the end of the Phase-In period and beginning of the Base Effort specific infrastructure would be in place to make the transition seamless?	No.
2	1.4.1.4	Will the contractor be responsible for loaning and tracking loan status of hardcopy books, VHS, microfiche and other physical library holdings to CSIAC customers and users? Will the contractor be required to provide physical access to library for browsing and checkout to CSIAC users and customers?	Per PWS paragraph 1.4.1.4, the contractor shall ensure that information contained in the library holdings remains accessible to the Government during the period of performance of the contract. The contract does not explicitly require the contractor to provide physical access to the library facility itself. The Government does not anticipate the requirement for documents, or or any portion of the library, to be loaned out or for the contractor to maintain a system for doing so.
3	1.4.3.1	What is the relationship between the DTIC Database and the contractor-hosted library? Will the DTIC Database hold a mirror image of all CSIAC holdings?	As stated in PWS paragraph 1.4.3.1.2, the contractor is responsible for digitizing and inputing STI into the DTIC database. Not all physical library holdings have been or will be digitized. See also responses to Questions 50 through 52 in the July 8 posted Questions and Answers.
4	1.4.3.3	Will the ISS be deployed at a government facility using GFE or will the contractor be responsible for hosting, as well as software and hardware? If the contractor hosts the ISS, will the hardware and software costs be reimbursed?	No, the ISS will not be deployed at a Government facility and is not anticipated to be provided as GFE. The contractor is responsible for designing, developing and implementing the ISS, as stated in PWS paragraph 1.4.3.3. All necessary allowable, allocable and reasonable costs incurred by the contractor to perform the contract are chargeable to the contract. See also response to Question 21 in the July 8 posted Questions and Answers.
5	PWS page 27, 1.4.5.2, para. 2	This references Sec. J, Attachment 4, for customer feedback. But Attachment 4 is titled “Guidelines for Cataloging, Abstracting and Indexing”. Please provide the appropriate attachment or confirm that this reference is correct.	The reference to Attachment 4 is an error and will be corrected via amendment. The reference should say "Section J, Exhibit A, Data Item Number A006".
6	1.6.6	Will the contractor be required to travel as part of presenting training courses?	See response to Question 95 in the July 8 posted Questions and Answers.
7	PWS page 37, 5.1, CSIAC CONTRACT DATA REQUIREMENTS SUMMARY, A002, Information Support System and PWS 1.4.4.2.1.	PWS page 37, 5.1, says A002, Information Support System is referenced in PWS 1.4.4.2.1. However PWS 1.4.4.2.1 references CDRL A003, not CDRL A002.

Please correct the reference in 5.1, or confirm it is correct.

PWS page 37, 5.1, says A002, Information Support System is referenced in PWS 1.4.4.2.1. However PWS 1.4.4.2.1 references CDRL A003, not CDRL A002.

Please correct the reference in 5.1, or confirm it is correct.	References are incorrect. Correct references are 1.4.3.2, 1.4.3.3, and 1.5. An amendment has been issued to correct.
	8	PWS page 37, 5.1, CSIAC CONTRACT DATA REQUIREMENTS SUMMARY, A003	This PWS paragraph does not exist. Please clarify.

Please correct all inconsistent references in 5.1, or confirm the references are correct.	References are incorrect. Correct reference is 1.4.4.2.1, 1.4.4.2, and 1.6.5. An amendment has been issued to correct.
	9	Section M3.1.3 Relevancy	Would the government please define “Business Unit” as it pertains to a small business with fewer than 500 employees?	Per FAR Part 2, Definitions of Words and Terms , Subpart 2.1 – Definitions, “Business unit” means any segment of an organization, or an entire business organization that is not divided into segments. Additionally, review the definition of the specific NAIC associated with this solicitation.
	10	Section L2.1.3 Tables, Charts, Graphs, and Figures	Will the government allow graphics with Arial font, for improved readability?	No.
	11		In Section PWS section 1.4.4.3, “Models, Software, and Databases,” Paragraph 3, the Government has provided additional information about the size of the CSIAC libraries (Tool Library, IFOSEC Library, Vendor Product Library, and Product Vulnerability Library). However, no description is provided of the contents, types, or number of items in these libraries. Please provide this information so that the effort to convert them from existing libraries to new libraries can be estimated accurately.	All relevant information about the CSIAC libraries is provided in the PWS paragraphs 1.4.3.4, 1.4.1.4 and 1.4.4.3.
	12		3. Section H.15, “Phase In – Phase Out,” b, “Contract Phase Out,” (5) “Phase-out Activities,” (a) “Transference of data, functions, and processes,” iii (1) iii, states that within the phase out activities, the CSIAC operator will provide “Documentation and Instructions, if needed to access any STI. No proprietary software shall be used in the transition processes. If the contractor is already using proprietary software, such software shall be provided to the government and BCOs in order to extract and import data to a new utility.” Does this requirement apply to the existing IATAC, MSIAC, and DACS operators? If not, how will the present IAC operators provide STI?	The Government will direct the incumbent IAC contractors to work with the new CSIAC contractor to effect a transfer of STI from the incumbents to the new contractor during the transition period. See also response to Question 47 in the July 8 posted Questions and Answers.
	13		4. Section L2.0, “Proposal Instructions,” specifies the page limit for Volume 1, “Past Performance,” as 32 pages. However, Section L3.2, the sum of the pages allotted to “Organization Structure Change History” plus “Past Performance Summary” plus “Past Performance Information Sheets” is 32 pages. Please verify that the “Table of Contents” and “Consent/Client Authorization Letters” do not count toward the 32-page limit for the Past Performance Volume.	Per Section L3.2 L3.2 CONTENT OF PAST PERFORMANCE VOLUME, the Table of Contents and Consent /Client Aurhorization Letters do not count toward the 32-page limitation.
	14		5. Section L3.2.5, “Past Performance Questionnaire,” specifies that a questionnaire is to be distributed to each point of contact listed on the Past Performance Information Sheets. In order to avoid redundancy, particularly when customers sometimes decline to fill out PPQs, will the government simplify this requirement to read that offerors send out one (1) past performance questionnaire to the single POC most knowledgeable about the performance on each referenced contract?	No.
	15		6. Section L3.2.5, “Past Performance Questionnaire,” states that offerors shall exert their best efforts to ensure that there are at least two points of contact per relevant contract. Please specify how “best efforts” can be demonstrated.	List the point(s) of contact that can provide relevant past performance information.
	16		Classified Information: Several sections in the PWS mention classified information.
Is this hard copy, soft copy media, or access to data via the SIPRNET? If the CSIAC contractor is supposed to develop and maintain a secure website and access classified information, is the government willing to sponsor a SIPRNET connection at the contractor’s facility? Finally, if the contractor has a SIPRNET connection at the facility, the DD254 must include access to COMSEC materials to support connection encryption.	Classified information may take any form. As stated in the PWS paragraph 1.4.1.4.c, "The CSIAC contractor shall become familiar with and knowledgeable about multiple networks at various classification levels for use in collecting and disseminating information to the CSIAC user community." All necessary allowable, allocable and reasonable costs incurred by the contractor to perform the contract are chargeable to the contract. The DD254 in the RFP will be finalized upon contract award.
	17		RFP Section L4.3 Subfactor 1 – Technical – specifically L4.3.2 seems to be missing some words
L4.3.2 The offeror shall detail its process for responding to technical inquiries (???) the collection, analysis, and dissemination of STI, and how a subject matter database will be utilized in day to day operations as well as maintaining a presence in the cyber-security and information systems S&T community. The offeror shall demonstrate how it will make continuous improvements that benefit the program.	A comma is missing after "inquiries".
	18		4. RFP Section L5.8 The offeror and subcontractors shall provide in the CSIAC BCO Pricing Model the mailing address, telephone, fax number and branch codes for DCAA and Cognizant Defense Contract Management Agency (DCMA) Office.
Question: If a proposed subcontractor is a University (academia) or organization within a University, which is not under the purview of DCAA or DCMA, will the fact that they cannot provide this information be considered a non-compliance? What other information could they provide?	Universities and non-profits that work with the Federal Government are covered by the Office of Naval Research. That information should be provided as applicable.
	19		Can we pull the Metadata in from what they are going to provide to us? What will be the format? Will file formats with field descriptors be providers?	Metadata records are contained within the ISS and provided to DTIC as part of the electronic repository.
	20		We will need the database parameters of each field so will that be provided?	All parameters and formats of existing metadata records of the incumbent IAC contractors that will transition to the CSIAC contractor will be provided during the transition period.
	21		Is there space on a base for the CSIAC office? Is that the client expectation?	Currently part of MSIAC is accomplished at a Government location and part of it is not. IATAC is not accomplished on a Government facility. DACS is located on the campus of a University. The contractor's responsibility under this contract will be to establish the IAC facility(s) in accordance with contract requirements. Proposed aproach is at the contractor's discretion.
	22		Must the ISS include a DCAA compliant financial system or can the back office of the prime contractor be used for the financial accounting components?	The contract requires the contractor to provide an ISS with the functionality stated in the PWS, and also requires the contractor to utilize a DCAA-compliant financial system. It is left to the contractor's discretion as to how to meet these requirements.
	23		What are the organizations, affiliation, and conferences the BCO should have as membership? This may be evolving as technology changes , CATs come out, etc ? Is this a billable expense?	The Government's requirements in these areas are as stated in the PWS. It is left to the contractor's discretion as to which approach(es) it will use to meet these requirements.
	24		Is there an expectation of dedicated marketing personnel?	See previous response.
	25		Additional detail requested on workload:

a. What is the average time spent resolving a web inquiry?

b. What is the average time spent on a technical query?	See response to Question 18 in the July 8 posted Questions and Answers.
	26	The DACs phase will be a separate phase in? Are the other two IACS expected to be transition in during the same 90 days or in two separate days?	Yes, DACs wil be a separate phase in. MSIAC and IATAC will be transitioned within the same 90 day time frame. Reference RFP Section L.4.3.1. and Section B CLINS 0001AA and 0001AB.
	27	Will the DNS names transfer? Will the current hosting continue with links to point to the new website stay for a certain period of time?	See response to Question 69 in the July 8 posted Questions and Answers.
	28	Will TEMS be the final repository for all CAT and TAT work?	See responses to Questions 50 through 52 in the July 8 posted Questions and Answers.
	29	What percentage of the physical STI located in each of the three current facilities is currently represented by metadata in the DTIC database? Will metadata be made available for items not represented in the government provided DTIC databases.	See responses to Questions 18 and 51 in the July 8 posted Questions and Answers and the response to Question 20 above.

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File details come from the government source that posted it. Updated Nov 14, 2017.