Attachment 1 - DAFL Book Point Plan Product Description.pdf

Product Description

DAFL Book Point Plan

This requirement is to procure a book point plan for books requested throughout the year by the Department of the Air Force Libraries worldwide. The Point Plan must provide books in hardback, paperback, uncovered, and covered, and in audio. Must support both VCL office and 75 base libraries with one account with accounts for each library under the one account. Book selection will be done by both the VCL office and base libraries.

Product Characteristics an equal item must meet to be considered:

• Must be able to provide materials for collection development in a book format .

• The vendor must provide reliable monthly selection lists ensuring that selections will be new release or high demand titles. The customer also desires the ability to select older titles that may not be on the selection lists

• Must be able to provide material of new releases, current best sellers as well as a back catalog of older material

• Requires access to the vendor's pre-publication lists with advance notice of new releases, and access to information about other titles available.

• General content: all genres (for example: drama, comedy, mystery/thriller, fantasy/ science fiction, action/adventure, animation, foreign language); non-fiction and fiction on general topics (for example: biography, travel, history, military, personal development, health and psychology)

• Shall provide a multi-tier web-based system for review and selection. The system shall offer access to information about publications such as reviews, selection lists, release dates, publisher's list prices, book covers, descriptions, etc. Librarians shall have their own unique logins to select items, build carts, and submit selections to the Contractor, or notifications to the ordering officer, who will then submit the selections to the Contractor.

• Must provide books in hardback, paperback un/covered, and audio formats of current best sellers and a back catalog

• Must have selected books to be shipped up to 75 libraries

• Must be able to offer ordering through an online ordering system

• Must provide a point plan with a minimum of 6,096 for the year

• Must provide points that will be valued at $20.50 each

• Must shipped in-stock titles within 48 hours of submitted order

• Must be able to provide MARC (MAchine-Readable Cataloging record) records for selected books to be downloaded by library to input into DoD Integrated Library System.

• Must also provide RDA (Resource Description & Access) record when available for selected books meeting AACR2r (Anglo-American Cataloging Rules, 2nd Edition, Revised) standards are cataloging.

• Must be able to provide order history and status for each account.

• Must be able to dedicate customer service representative to resolve all service issues

• Items received in error or in unacceptable condition shall be replaced and shipped to the customer at no additional cost. Return of such items shall not be required.

• Shipping shall be via U.S. Postal Service First Class and Priority Mail, UPS, FedEx Ground, or similar to APO addresses, either New York, NY or San Francisco, CA. No international shipping is required. Cost of shipping to be included in quote.

• No technical or physical processing is required

• VCL must be able to test the already established platform to evaluate if it meets requirements.

(Vendor must provide temporary access login ID and password).