The file's text, extracted by GovTribe without its formatting.
2019 Global Medical Readiness Symposium Questions
| Q1 |
| With an event this size, I am estimating that the event has between 150 - 175 speakers. Normally for events with large amounts of speakers, a speaker management tool is also used which allows speakers to upload their bio, photo and session description that links directly to the agenda. In addition, the system allows for the collection of all PowerPoint presentations. This system is managed by a Speaker Manager that coordinates all speakers and presentations for the entire event including VIP services. Is this something that the Global Medical Readiness Symposium has used in the past or would find beneficial? |
| A1 |
| A speaker management system will not be required. |
| Q2 |
| Will there be a fee for Registration? If yes, are the registration fees used to offset the cost of the event incurred by the contractor or are the funds to be returned to the government? |
| A2 |
| There is no registration fee. |
| Q3 |
| Will the welcome packet be created and provided by HAF or is the contractor to work with the planning team to put together the packet and cover the cost of printing? |
| A3 |
| The welcome packet will be created and provided by HAF. |
| Q4 |
| Will a rooming list be provided for the suites? Will the attendees staying in the suites be paying for the upgrade or is that to be included in the cost of the contract? |
| A4 |
| A rooming list will be provided for all registered attendees. Upgrades will NOT be included in the cost of the contract. |
| Q5 |
| Will presentation laptops with slide advancers be provided by HAF or should they be included in the AV quote? |
| A5 |
| Presentation laptops will be provided by HAF. Slide advancers are only required for plenary sessions. |
| Q6 |
| Is this the first year this event has taken place? |
| Q7 |
| Will a Call for Presenters be required or will the HAF planning team select and assign speakers? |
| A7 |
| The HAF planning team will select and assign speakers. |
| Q8 |
| Will the event branding with logo be provided or will event graphics need to be created? This is the same branding that will be on the symposium website as well on the signs. |
| A8 |
| Branding not required. |
| Q9 |
| Will you allow some of the hotel rooms to be located at an overflow location near the conference hotel? |
| Q10 |
| Is lodging required for the 50 Government Workshop Team/Overseas Attendees on day 1 (Saturday)? If so, approximately how many rooms are required? |
| A10 |
| Yes. Approximately 50. |
| Q11 |
| When is the projected award date? |
| A11 |
| Projected award date is 15 April 2019. |
| Q12 |
| Where would the initial meeting take place? |
| A12 |
| The initial planning meeting, or site visit, will take place at the symposium facility that is awarded the contract. |
| Q13 |
| What are your goals, and or concerns with the potential contractor? |
| A13 |
| Goals are to successfully plan and execute the 2019 GMRS. |
