Document_Management_System_-_QA.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

01 August 2018

QUESTIONS AND ANSWERS FOR

DOCUMENT MANAGEMENT SYSTEM - SOLICITATION FA8052-18-R-0021

Question: I wanted to know if there were companies doing these works and if so, could you provide me with the following:

· Contractor Name

· Contract/Task Order Number

· Expiration Date

· Approximate Value

Answer: This a a new requirement with no incumbents.

Question: Does the Combined Synopsis/Solicitation posted as solicitation number FA805218R0021 on FBO contain requirements similar to a existing contract or will this be a new requirement?

Answer: This a a new requirement.

Question: Can companies from outside USA apply for this (for example: India or Canada)?

Answer: In accordance with the Statement of Work (SOW) (Page 5, Paragraph 3.1), “Contractor personnel must be able to read, understand, speak fluently, and write in the English language, and be citizens of the United States”. Please note: In accordance with the combined synopsis/solicitation (Page 1), “This requirement is a 100% Woman Owned Small Business Set- Aside under NAICS 519130, with a Size Standard of 1,000 Employees [FAR 19.502-2(a)].

Proposals from any other business category will not be accepted”. In order to participate in SBA small business programs, the qualifying individual(s) of the firm must be U.S. citizens.

https://certify.sba.gov/am-i-eligible

Question: Can we submit the proposals via email?

Answer: In accordance with the RFP Instructions_Evaluations (Page 3) of the subject solicitation, “Required documents should be submitted via electronic means ONLY”.

https://certify.sba.gov/am-i-eligible

Question: RFP Instructions/Evaluation Pg. 2 of 10 instructs offerors to submit the contract reference sheet with the proposal. However, the instructions on Attachment 5-1 state to send the attachment directly to the government contracting personnel. Please confirm that Attachment 5-1 should be submitted with the proposal.

Answer: Yes, please submit Attachment 5-1 with the proposal. The government contracting personnel listed are the same individuals that are listed for proposal submission, along with organizational box.

Question: Do we need to visit for meetings?

Answer: No, business meetings will be accomplished via teleconference.

Question: Are you looking for a specific software subscription built by ‘OneSource Document Site’?

Answer: Yes.

Question: Does the software need to update the IFU’s on a regular basis? Or will the MTF staff update the IFU’s?

Answer: Contractor staff will maintain IFU and update them as needed.

Question: Are you looking for a total of 76 licenses for the document management system?

a. Will each MTF Site have multiple users accessing the system?

b. Will each license be a read-only or would require full-rights?

Answer: No. The subscription will be available to all Air Force facilities through a single subscription. There will be multiple users at each MTF and they will have full rights to download documents from the contractor’s website.

Question: Are you planning to upload any documents on the document management system?

Answer: No. The contractor is responsible for managing IFU in their system.

Question: Is this a brand-new system that must be built?

Answer: No.

Question: If not, does this system already exist and is it in use?

Answer: Yes, it does and multiple facilities already uses the system and are very satisfied with what it offers.

Question: If the system exists, is the customer happy with it?

Answer: Yes.