Answers_to_Questions.pdf

Sources Sought FA8052-18-R-0018, Answers to Questions

Do you have an estimate for the number of sleeping rooms need the night of Friday the 28th please?

An estimate of 10 rooms for attendees who will be returning back to overseas duty locations and are unable to obtain immediate flights.

The AM and PM breaks note "desired". Please elaborate. Is this a budgeted item?

Budget is intended to cover conference rooms, social & breaks. Previous years’ contract covered conference rooms, breaks, and evening social. The word “desired” was eliminated from the SOW;

however, changes could be made to the SOW during negotiations to remain within budget constraints.

Airport shuttle is marked as "available". Is this also a budgeted item and payable by the individuals or applied to the master account?

Transportation to and from airport will be paid for by individuals unless hotel provides free transportation to/from airport for their guests.

The exhibit room will only contain Pin-up wall and easels, correct? And if so, would you like the pending social in this same room with the exhibits and do you want a cash bar(s) at the networking social, if applicable?

SOW Section 2.2.4.4 mentions “exhibition room/hall”. Posters will utilize easels and exhibit area required is dependent on cost, so an exhibit room for three days is not necessarily required if there is an alternative (hallway). Posters will be available Tues - Thurs for attendees’ viewing. Section 2.2.2 in SOW mentions cash bar; however, networking session is dependent on cost as we have a limited budget.