RFP_FA8052-15-R-0014_Telehealth_FBO.pdf

Combined Synopsis/Solicitation Telehealth Project Management Support Services

For Medical Operations (SG3O) Telehealth Branch

Date: 22 Jul 2015

Title: Telehealth Project Management Support Services for Medical Operations (SG3O) Telehealth Branch

Request for Proposal (RFP)/ Solicitation Number: FA8052-15-R-0014

Closing Response Date: 21 Aug 2015 at 10:00 AM (local San Antonio TX time)

Contact Point(s): Arthur C. Mitchell, Contracting Specialist Commercial Phone: (210) 395-9826 Email: arthur.mitchell@us.af.mil

Contact Point(s): Natalie Neeb, Contracting Officer Commercial Phone: (210) 395-9824 Email: natalie.neeb@us.af.mil

Description: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice and attached Performance Work Statement (PWS). This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. This solicitation document and clauses are those in effect through Federal Acquisition circular 2005-83 effective 02 Jul 2015, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20150626, effective 26 Jun 2015, AFAC 2015-0406, Baseline effective, 6 April 2015. Solicitation number FA8052-15-R-0014 is issued as a request for proposal (RFP), entitled Telehealth Project Management Support Services for Medical Operations (SG3O) Telehealth Branch. The 1TDepartment of the Air Force,1T 1TAir Force Installation Contracting Agency (AFICA) 773 Enterprise Sourcing Squadron, and (773 ESS/PK) inte1Tnds to award a Firm Fixed Price non-personal services contract as an EDWOSB set aside. Potential offeror's are to review and address this Combined Synopsis Solicitation and all attachments which include the Performance Work Statement (PWS) dated 14 July 2015, Quality Assurance Surveillance Plan (QASP) dated 14 July 2015 , and all applicable provisions and clauses. This requirement will be made available to interested parties through 31TUhttps://www.fbo.govU31T.

PROVISIONS/CLAUSES: The provision at FAR 52.212-3, Offeror Representations and Certifications, Commercial Items (Mar 2015), applies to this solicitation and the Offeror must include a completed copy of this provision with their proposal. FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items (May 2015), applies to this Solicitation. The clause at FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status or Executive Orders, Commercial Items (May 2015), applies to this solicitation. FAR Clause 52.217-8, Option to Extend Services may apply, and FAR Clause 52.217-9, Option to Extend the Terms of the Contract will apply if terms of this contract are extended, 52.232-18 -- Availability of Funds (Apr 1984), Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any https://www.fbo.gov/ payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

FAR Clause 52.222-40, Notification of Employee Rights Under the National Labor Relations Act, FAR Clause 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving.

The provision at 252.209-7999 Representation by Corporations Regarding an unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004) (Jan 2012) applies to this solicitation and the offeror must include a completed copy with attachment 5 of their proposal.

AGENCY PROVISIONS/CLAUSES:

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (June 2012) 252.232-7006, Wide Area Workflow Payment Instructions (May 2013) 5352.201-9101, Ombudsman (April 2014)

NOTE: Contractors please see all posted attachments regarding this acquisition for instruction and compliance to this Synopsis.

FAILURE TO PROVIDE ANY REQUIRED INFORMATION MAY RESULT IN AN OFFER

BEING DETERMINED NON-RESPONSIVE.

Requirement: This requirement is to provide of a firm fixed price contract for 3 FTEs to The Air Force Medical Support Agency (AFMSA), Clinical Operations Directorate, Telehealth division for advisory and assistance services. The Contractor shall provide project management support services to assist the AFMS in planning and managing its activities and programs. The Contractor shall assist by advising, tracking and making recommendations on new initiatives that impact the Telehealth programs and supporting sustainment activities on existing hardware, software, applications, help desk operations and maintenance.

The Contractor shall support Telehealth project initiation, validation, testing and sustainment activities through the system lifecycle. The contractor shall furnish all labor and supplies required to perform this service and must possess the specific skills and operational expertise in accordance with the attached Performance Work Statement (PWS). The associated NAICS code is 541611 with a size standard of $15,000,000.00. The contract will consist of CLIN 0001 thru 3002, Labor, 3 FTE’s, and CLIN 0003 thru 3003 Non-Labor, Travel. All proposals shall conform to Contract Line Item Number (CLIN) structure of the Pricing Schedule (Attachment 1).

Place of Contract Performance: AF/SG office at: Defense Health Headquarters Building, 7700 Arlington Blvd, Falls Church, VA 22042, and Defense Medical Logistics Agency – Defense Heath Agency 693 Neiman Street Fort Detrick, MD 21702.

1. Period of Performance. The Period of Performance for this requirement is a twelve (12) month base year plus two (2), twelve month option periods. Estimated award date is 09 Sep 2015.

The base year and each option period will allow for continued performance up to an additional 6 months, as needed, after that respective period of performance IAW FAR Clause 52.217-8 Option to Extend Services, which is included in this solicitation. The pricing for the respective extension period (base year or option year) will remain at the same rate as the preceding period of performance unless accepted by prevailing labor rates provided by the Secretary of Labor.

Period of Performance: Base Year: 9 Sep 2015 to 8 Sep 2016

Option Period One: 9 Sep 2016 to 8 Sep 2017

Option Period Two: 9 Sep 2017 to 8 Sep 2018 Option to Extend Services: up to 6 Months

2. Basis of Award. All proposals will be evaluated in accordance with FAR 15.101-2 -- Lowest Price Technically Acceptable Source Selection Process. Award may be made with or without discussions with the offeror(s). This RFP is not authorization to begin performance and it in no way obligates the Government for award of a contract or payment of any costs incurred by the contractor in preparation of proposals for this requirement. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a contractual document signed by the Contracting Officer with an effective date of performance.

3. Proposal Requirement. Please provide your proposal by addressing the PWS requirements to include:

• Providing a technical proposal (identified as Part II – Technical – no more than 25 pages) addressing the technical capabilities. See attachment 4, Instructions to Offerors -- Commercial Items.

• Providing a Price/Cost proposal (identified as Part I - Price/Cost – no more than 8 pages) which will be evaluated for cost fair and reasonableness IAW FAR Part 15.404-1. See attachment 3, Instructions to Offerors -- Commercial Items.

UProposal Due Date:U Proposals must be submitted electronically to the Contract Specialist, Arthur C.

Mitchell, via e-mail 31TUarthur.mitchell@us.af.milU31T. Proposal must conform to the requirements of this RFP and be received no later than U10:00 AM (Local Time, San Antonio, TX) 21 August 2015.U It is the responsibility of the offeror to ensure that the proposal and its attachments are received.

Include Performance Work Statement (PWS), Appendix B - Business Associate Agreement shall be filled out by the contractor and submitted with proposals.

9TAny proposals received after designated closing date and time will not be considered for award 9T(see attachment 3, addendum 1 – submission of offers).

UQuestions regarding this RFPU: Proposals are due no later than U10:00 A.M. Local San Antonio, Texas time on 5 August 2015U and shall be submitted in writing to the Contract Specialist, Arthur C.

Mitchell, via e-mail 31TUarthur.mitchell@us.af.milU31T. Questions received after 5 August 2015 need not be considered

4. Organizational Conflict of Interest (OCI). In accordance with FAR 9.5 and relevant supplements, the contractor shall make an immediate and full disclosure of any potential OCIs in writing to the Contracting Officer. Such disclosure may include a description of any action in which the contractor has taken or proposes to take to avoid, neutralize, or mitigate any resulting conflict of interest.

5. Contact Information. Contact Information. The point of contact responsible for mailto:arthur.mitchell@us.af.mil mailto:arthur.mitchell@us.af.mil answering all inquiries is the Contracting Officer via the Contract Specialist .

Questions to the solici tat ion must be in writ ing and e-mailed to the Contracting Specialist No Later than 5 August 2015, 10:00 AM local San Antonio, TX time.

6. Section 508. Per FAR 11.002(f) In accordance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), requiring activities must prepare requirement documents for electronic and information technology that comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR part 1194 (see USubpart 39.2U).

UAttachments are as follows:

1. Pricing Schedule B

2. Performance Work Statement, 14 July 2015

3. Addendum 1 to Provision 52.212-1, Instructions to Offerors -- Commercial Items

4. Provision 52.212-2, Evaluation -- Commercial Items

5. Provision 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2015 Appropriations.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/39.htm%23P68_12079

ATTACHMENT 1

SCHEDULE B

This is a Firm Fixed-Price, Performance Based Acquisition and will utilize CLINs 0001 through 3002.

Labor-Firm Fixed Price (FFP):

Travel-Firm Fixed Price (FFP): The Contractor shall obtain authorization for travel from the Contracting Officer's Representative (COR), within 5 calendar days of notification. No trip will be reimbursed unless travel approval is received. All Travel CLIN’s are a Not to Exceed (NTE) amount.

No fee (profit) is to be applied to travel costs. With travel being FFP, the contractor shall only invoice the amount authorized per trip with COR approval via WAWF. The contractor shall not invoice the entire amount listed within this CLIN. The contractor will only invoice for the expenses incurred NTE the NTE amount to the extent expenses are incurred.

Estimated Period of Performance: Base Year: 9 Sep 2015 to 8 Sep 2016

Option Period One: 9 Sep 2016 to 8 Sep 2017 Option Period Two: 9 Sep 2017 to 8 Sep 2018 Option to Extend Services: up to 6 Months

ITEM NO SUPPLIES/SERVICES

UNIT UNIT PRICE AMOUNT

0001 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 15 to 8 Sep 16. Labor includes 2 FTE’s: (2) Project Management, Level III, (3760 hours). This is the minimum level staffing required for this requirement.

FOB: Destination NET AMT $0.00

0002 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 15 to 8 Sep 16. Labor includes 1 FTE: (1) Systems Analyst Level II, (1880 hours). This is the minimum level staffing required for this requirement.

0003 Lot

$0.00 $23,030.92

Travel

FFP

Travel-Firm Fixed Price (FFP): Contractor employees may be required to travel to various locations within the Continental United States (CONUS), in performance of duties as identified in the PWS. In accordance with FAR 31.205-46 and the Joint Travel Regulations travel costs is to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidental) in effect at the time of travel, as set forth in the Federal Travel Regulations, Joint Travel Regulation and Standard Regulations, Section 925, as applicable. All air travel must be booked on American-flagged carriers, unless otherwise directed by the Contracting Officer. The appropriate Government Official, Contracting Officer Representative shall approve all travel in writing prior to making reservations. All invoices for travel shall be accompanied by supporting receipts via WAWF.

Cost estimates will be based on number of trips, number of personnel, and location Per Diem Rate as posted on http://www.gsa/portal/category/21287. Requests to travel are to be sent to the Contracting Officer's Representative at a minimum of 5 business days prior to trip for approval. No trip will be reimbursed unless travel approval is received. Not to Exceed (NTE) amount for this CLIN is $23,030.92. No fee (profit) is to be applied to travel costs. Pop is 9 Sep 15 to 8 Sep 16. With travel being FFP, the contractor shall only invoice the amount authorized per trip with COR approval and acceptance prior to travel and via WAWF.

FOB: Destination NTE TOTAL $23,030.92

1001 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 16 to 8 Sep 17. Labor includes 2 FTE’s: (2) Project Management, Level III, 1002 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 16 to 8 Sep 17. Labor includes 1 FTE: (1) Systems Analyst Level II, (1880

1003 Lot

$0.00 $23,468.51

Option 1

FFP

Travel-Firm Fixed Price (FFP): Contractor employees may be required to travel to various locations within the Continental United States (CONUS), in performance of duties as identified in the PWS. In accordance with FAR 31.205-46 and the Joint Travel Regulations travel costs is to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidental) in effect at the time of travel, as set forth in the Federal Travel Regulations, Joint Travel Regulation and Standard Regulations, Section 925, as applicable. All air travel must be booked on American-flagged carriers, unless otherwise directed by the Contracting Officer. The appropriate Government Official, Contracting Officer Representative shall approve all travel in writing prior to making reservations. All invoices for travel shall be accompanied by supporting receipts via WAWF.

Cost estimates will be based on number of trips, number of personnel, and location Per Diem Rate as posted on http://www.gsa/portal/category/21287. Requests to travel are to be sent to the Contracting Officer's Representative at a minimum of 5 business days prior to trip for approval. No trip will be reimbursed unless travel approval is received. Not to Exceed (NTE) amount for this CLIN is $23,468.51. No fee (profit) is to be applied to travel costs. Pop is 9 Sep 16 to 8 Sep 17. With travel being FFP, the contractor shall only invoice the amount authorized per trip with COR approval and acceptance prior to travel and via WAWF.

FOB: Destination NTE TOTAL $23,468.51

2001 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 17 to 8 Sep 18. Labor includes 2 FTE’s: (2) Project Management, Level III, 2002 12 Months $0.00 $0.00

Project Management

FFP

This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance is from 9 Sep 17 to 8 Sep 18. Labor includes 1 FTE: (1) Systems Analyst Level II, (1880

2003 Lot

$0.00 $23,937.88

Option 2

FFP

Travel-Firm Fixed Price (FFP): Contractor employees may be required to travel to various locations within the Continental United States (CONUS), in performance of duties as identified in the PWS. In accordance with FAR 31.205-46 and the Joint Travel Regulations travel costs is to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidental) in effect at the time of travel, as set forth in the Federal Travel Regulations, Joint Travel Regulation and Standard Regulations, Section 925, as applicable. All air travel must be booked on American-flagged carriers, unless otherwise directed by the Contracting Officer. The appropriate Government Official, Contracting Officer Representative shall approve all travel in writing prior to making reservations. All invoices for travel shall be accompanied by supporting receipts via WAWF.

Cost estimates will be based on number of trips, number of personnel, and location Per Diem Rate as posted on http://www.gsa/portal/category/21287. Requests to travel are to be sent to the Contracting Officer's Representative at a minimum of 5 business days prior to trip for approval. No trip will be reimbursed unless travel approval is received. Not to Exceed (NTE) amount for this CLIN is $23,937.88. No fee (profit) is to be applied to travel costs. Pop is 9 Sep 17 to 8 Sep 18. With travel being FFP, the contractor shall only invoice the amount authorized per trip with COR approval and acceptance prior to travel and via WAWF.

FOB: Destination NTE TOTAL $23,937.88

CLIN 3001: Labor (52.217-8 Option to Extend Services) Description: This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance will be determined prior to exercising this option. Labor includes 2 FTE’s:

(2) Project Management, Level III, (3760 hours). This is the minimum level staffing required for this requirement.

Quantity: 6 Unit of Issue: Months Unit Price: ______________________________ Total Amount: ___________________________

CLIN 3002: Labor (52.217-8 Option to Extend Services) Description: This is Project Management Support Service for AFMSA/SG3O (see attached PWS). The period of performance will be determined prior to exercising this option. Labor includes 1 FTE:

(1) Systems Analyst Level II, (1880 hours). This is the minimum level staffing required for this requirement.

Quantity: 6 Unit of Issue: Months Unit Price: ______________________________ Total Amount: ___________________________

CLIN 3003: Travel (52.217-8 Option to Extend Services) Description: Travel-Firm Fixed Price (FFP): Contractor employees may be required to travel to various locations within the Continental United States (CONUS), in performance of duties as identified in the

PWS. In accordance with FAR 31.205-46 and the Joint Travel Regulations travel costs is to be reimbursed at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidental) in effect at the time of travel, as set forth in the Federal Travel Regulations, Joint Travel Regulation and Standard Regulations, Section 925, as applicable. All air travel must be booked on American-flagged carriers, unless otherwise directed by the Contracting Officer. The appropriate Government Official, Contracting Officer Representative shall approve all travel in writing prior to making reservations. All invoices for travel shall be accompanied by supporting receipts via WAWF.

Cost estimates will be based on number of trips, number of personnel, and location Per Diem Rate as posted on http://www.gsa/portal/category/21287. Requests to travel are to be sent to the Contracting Officer's Representative at a minimum of 5 business days prior to trip for approval. No trip will be reimbursed unless travel approval is received. Not to Exceed (NTE) amount for this CLIN is $11,968.94. No fee (profit) is to be applied to travel costs. With travel being FFP, the contractor shall only invoice the amount authorized per trip with COR approval and acceptance prior to travel and via WAWF. The period of performance will be determined prior to exercising this option.

Quantity: 6 Unit of Issue: Lot Unit Price: $00.00

NTE TOTAL: $11,968.94

TOTAL PROPOSED PRICE FOR CLINs 0001 – 3003 $ _______________________

Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ATTACHMENT 2

PERFORMANCE WORK STATEMENT (PWS)

(Separate document)

ATTACHMENT 3

ADDENDUM 1 TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(FEB 2012) (IAW 12.302(a))

The proposed instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein.

Offeror(s) shall describe in detail their proposed approach. Offeror(s) shall use the Government provided Performance Work Statement (PWS) to develop their technical approach. Offeror(s) shall specifically explain how their approach will meet the key requirements of the PWS. Failure to meet a requirement may result in an offer being ineligible for award. Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors-Commercial Items and Addendum 1(attachment 3).

Please ensure a Wide Area Work Flow (WAWF) account has been initiated or is already established. All invoices shall be submitted using WAWF. Use of WAWF will speed up your payment processing time and allow you to monitor your payments status online. To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

Uhttp://www.dfas.mil/contractorsvendors.htmlU

The Offeror must be registered and current in the System for Award Management website (Uhttps://www.sam.gov/portal/public/SAM/U), no exceptions.

Submission of Offers.

(a) General Instructions:

(i) Interested parties capable of providing the specified services must submit a written offer via email directly to: Arthur C. Mitchell, e-mail: arthur.mitchell@us.af.mil following the instructions provided in the combined synopsis/solicitation document.

(ii) Do not send as an executable or .exe file. Email size shall not exceed five megabytes.

Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award.

(iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format.

(iv) Solicitation Questions. Any questions relating to this solicitation and attachments shall be submitted in writing to the Contract Specialist above by 10:00 AM (Local Time, San Antonio, TX) on 5 August 2015. Any questions received after this date need not be answered due to time constraints of the solicitation.

http://www.dfas.mil/contractorsvendors.html https://www.sam.gov/portal/public/SAM/

1. The overall evaluation methodology will be Lowest Price Technically Acceptable (LPTA). The Contracting Officer has determined there is a high probability of adequate competition for this acquisition. The Government will evaluate overall total price per offeror. After the lowest priced offeror is determined the Government will evaluate the offeror’s proposal for technical acceptability.

If the lowest priced proposal is found technically acceptable award shall be made to that offeror and no further technical evaluations shall be completed. If the lowest priced offeror is deemed technically unacceptable then the Government shall review the next lowest priced offeror for technical acceptability. If the second lowest priced offeror is deemed technically acceptable then award shall be made to the second lowest priced offeror. This process shall continue until the lowest priced offeror is found to be technically acceptable for award. There is a chance offerors’ proposals will not be evaluated by the Government for technical acceptability if found to be priced higher than another offeror found to be technically acceptable. Offerors are reminded the Government will evaluate proposals for award purposes by adding the total price for all options, including the six (6) Month Extension, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options, including the six

(6) Month Extension, shall not obligate the Government to exercise the option(s), or six (6) Month Extension.

2. Technical Capability will be assessed utilizing, Table 1. Technical Ratings determine acceptable or unacceptable based on demonstrated technical expertise and management approach to meeting the requirements of the PWS.

3. Acceptable – Clearly meets all specified technical capability requirements necessary for acceptable contract performance. Unacceptable -Fails to clearly meet one or more specified technical capability requirements. Proposals with an unacceptable rating are considered not awardable.

4. The Offeror’s proposal shall include all data and information requested and must be submitted in accordance with these instructions. Failure to submit proposals as outlined below may render a vendor ineligible for award.

5. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal.

6. Offeror’s proposal shall consist of a cover letter and two (2) separate volumes:

Cover Letter shall include the following:

Small Business Status/Categories as appropriate Company point of contact with email, phone number Cage Code & DUNS number

A statement that your company understands the requirements specified in the Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

A statement that your company does or does not take exception to any of the requirements of the

PWS or terms/conditions of the resulting contract.

Volume I - Price

Cost/Price will be evaluated for reasonableness, balance and completeness. Since this is a Firm Fixed Price contract, the Government will not evaluate other than certified cost and pricing data unless only one (1) proposal is received.

Volume II - Technical Capability

Technical Capability Factor Ratings: The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. Technical evaluations shall utilize the ratings listed in Table 1.

Table 1. Technical Ratings

Determination Definition

Acceptable

ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror’s proposal meets the performance and technical capability requirements defined in the PWS.

Unacceptable

Not all of the minimum acceptable criteria are clearly met by the proposal. An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability requirements

EACH PROPOSAL MUST HAVE THE FOLLOWING:

UVolume UTitle UCopies UDelivery

Instructions/Limitations I.

UPrice Due Friday, 21 August 2015 at 10:00 A.M. Local

San Antonio, Texas time

Factor 1: Price Proposal

(original)

ULimit to no more than 8 pages

Pricing shall be provided using (attachment 1)

II.

UTechnical

Capability Volume Due Friday, 21 August 2015 at 10:00 A.M. Local

San Antonio, Texas time

Factor 1. Staffing candidates according to the requirements

Sub-Factor 1.1 Staffing of Personnel

Factor 2. Describe the Management Approach

Sub-Factor 2.1 Maintenance of Personnel Qualifications

Sub-Factors 2.2 Transition Plan

(1 original plus, 1 redacted copy) Redacted copy should not include any reference to the company name and/or any identifying logos

ULimit to no more than 25 pages

Additional pages will not be considered for evaluation

a. Proposals shall be submitted on 8 ½” x 11” papers, except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”.

b. All text shall be single spaced and printed black on white paper; graphics, photos, etc. may be in color.

c. Printing shall be clear and eligible; 12-pitch type, 10 point proportional spacing using Times New Roman font is acceptable.

d. All pages shall be printed on one side only.

e. Elaborate formats, bindings or color presentations are not desired or required.

f. Performance Work Statement (PWS) Appendix B - Business Associate Agreement shall be filled out by the contractor and submitted with proposals.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

Attach the following documents to your quote:

- A completed copy of provision 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law— Fiscal Year 2014 Appropriations ( see attachment 5)

- A completed copy of Appendix B. Organizational Conflict of Interest, of the PWS dated 14 July 2015 (see attachment 2 of PWS )

- A completed copy of a Quality Control Plan (QCP) if applicable with any updates after award

- A completed copy of provision, 52.219-1 Alternate I, Small Business Program

Representations (Apr 2011).

- A completed copy of Representations and Certifications.

(b) To ensure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation and performance work statement requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

(End of Addendum)

ATTACHMENT 4

52.212-2 -- EVALUATION -- COMMERCIAL ITEMS (JAN

1999) (IAW 12.602(a))

Factor 1. Price (Part I: Price Proposal - Do not exceed 8 pages)

The price Cost/Price evaluation will document the reasonableness, balance, and completeness of the proposed total price. When two or more technically acceptable offers are received (competition) will be evaluated with price. Offerors are to complete attachment 1 schedule B and submit as their pricing proposal.

In accordance with FAR 15.403-1(b) and FAR 15.403-3 (a), information other than pricing data may be required to support price reasonableness in the absence of competition.

Factor 2. Technical Capability (Part II: Technical Capability Proposal - Do not exceed 25 pages).

Technical Capability Proposals will be given a rating of Acceptable or Unacceptable.

Determination Definition

Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror’s proposal meets the performance and technical capability requirements

Unacceptable Not all of the minimum acceptable criteria are clearly met by the proposal.

An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability

The Proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims

Proposals will be evaluated against the Technical factors and sub-factors in accordance with the table below. Offeror’s shall address as specifically as possible the proposed methodology for accomplishing/satisfying these factors/sub-factors. All requirements specified in the RFP’s Performance Work Statement (PWS) are mandatory. By proposal submission, the Offeror is representing that the Offeror can and will perform all requirements specified in the PWS. Do not merely reiterate the requirements in the PWS but instead discuss how you will perform the requirements.

UTechnical Capability Evaluation Factors:

Factors and Sub-factors

Instructions to Offeror’s Evaluation Criteria Contract’s

PWS reference

Factor 1. Technical Approach: Staffing Candidates according to the requirements

Subfactor 1.1 Staffing of Personnel

Describe the Offeror’s approach to staffing this requirement with qualified candidates

Offeror’s process details how the candidates will be identified, screened, placed, and monitored, as needed to perform the requirements, immediately, and with personnel possessing the appropriate levels of education, experience, and expertise

2.1.1., 2.1.1.9., 2.1.2., 2.1.2.18., and 3.3.

Factor 2. Describe the Management Approach

Subfactor 2.1

Maintenance of Personnel Qualifications

Describe the Offeror’s methodology to ensure that the proposed personnel qualifications are maintained throughout the contract’s period of performance

• Ensure continuation of services during personnel absences due to sickness, leave, and voluntary/ involuntary termination from employment

• Ensure vacancies do not exceed 30 calendar days and what management action is taken to ensure a smooth turnover

3.1.1.

3.1.2

Subfactor 2.2

Transition Plan

Address the timelines and methods

The transition plan will be evaluated based on the offeror’s approach to each bullet in the plan and the delivery of the approach. The transition plan shall:

• Coordination with government representatives,

• Review, evaluation and transition of current support services,

• Transition of historic data to the Government,

• Government approved training and certification process,

• Orientation phase and program to introduce government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes,

• Distribution of Contractor-purchased government owned assets,

• Transfer of Government Furnished Equipment (GFE) and Government Furnished Information (GFI) assets,

• Government Common Access Cards (CAC) and Identification Badges, and distribution of existing staff.

2.2.1

ATTACHMENT 5

252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2015 Appropriations.

Include the attached provision in all solicitations that will use funds made available by the Consolidated and Continuing Appropriations Act, 2015 (Pub. L. 113-235), including solicitations for the acquisition of commercial items under FAR part 12.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2015 APPROPRIATIONS

(DEVIATION 2015-OO0005) (DEC 2014)

(a) In accordance with sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

UFill-in the following Provision and return with your RFP

(End of provision)