Amendment 01 - Combined Synopsis Solicitation FA8051-25-Q-0004 Body Armor and Ballistic Helmets.pdf

General Information

Title: Body Armor and Ballistic Helmets – Crye, First Spear, Team Wendy

Document Type: Combined Synopsis/Solicitation Solicitation Number: FA8051-25-Q-0004 Posted Date: 26 June 2025 Response Date: 6 August 2025 Product Service Code: 8470 Set-Aside: Woman Owned Small Business (WOSB) NAICS Code: 339113 – Surgical Appliance and Supplies Manufacturing

Contracting Office Address

Department of the Air Force, Air Force Materiel Command, Air Force Installation & Mission Support Center, Air Force Installation Contracting Center, 772 ESS/PKD, 139 Barnes Avenue, Building 1120 Tyndall, AFB FL 32403

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The United States Air Force contemplates award of a one-time purchase order, firm fixed price contract, as a result of this combined synopsis/solicitation. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA8051-25-Q-0004 is issued as a Request for Quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20250117.

See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

Points of Contact:

Name: Matt Martinez, Contracting Specialist Email: Matthew.Martinez.37@us.af.mil Phone: 850-283-6842

Alternate Point of Contact:

Name: Toby L. Carnes, Contracting Officer Email: Toby.Carnes.1@us.af.mil https://www.acquisition.gov/ mailto:Matthew.Martinez.37@us.af.mil mailto:Toby.Carnes.1@us.af.mil

Phone: 850- 523-6243

Any changes to this solicitation and any resultant contract must be completed in writing by the Contracting Officer. Changes made that are not authorized by the Contracting Officer are done at the risk of the contractor. The Contracting Officer is the only government representative authorized to change the terms and conditions of this requirement.

This procurement is being issued as a Woman Owned Small Business (WOSB) Set- Aside. The NAICS code is 339113 - Surgical Appliance and Supplies Manufacturing and small business size standard is 750 employees. In accordance with FAR 52.219-1 Small Business Program Representations, a small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an end item which it did not itself manufacture, is 500 employees.

Description:

This requirement is solicited as brand name only.

The United States Air Force requires body amor and ballistic helmets for explosive ordinance disposal teams. This requirement is for Crye Body Armor (19 part numbers, 2400 units), First Spear Body Armor (21 part numbers, 270 units) and Team Wendy Helmets (3 part numbers, 600 units). Please see Attachment 3 – Technical Specifications for exact part numbers, item descriptions and unit quantities.

All Cyre Body Armor items shall be delivered within 160 calendar days after receipt of order (ARO). All other items shall be delivered within 120 calendar days ARO.

AFCEC/BARS Warehouse 5835 Bay Line Drive Panama City FL 32404

The provision at 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(b) Electronic quotes are due 6 August 2025 at or before 10:00 AM, Central Standard Time (CST) Submit to: matthew.martinez.37@us.af.mil and toby.carnes.1@us.af.mil.

All questions regarding the solicitation must be submitted by 10 July 2025 at 2:00PM CST. Any questions asked over the phone will not be answered. Any questions received after this date and time may not be answered. Questions shall be submitted electronically to the same email addresses identified above.

Submission Documents:

mailto:matthew.martinez.37@us.af.mil mailto:toby.carnes.1@us.af.mil

Title Page Limit Attachment 1 - CLIN Pricing Sheet 1 Page

Attachment 2 - Unit Pricing Sheet 1 Page Attachment 4 – Provisions / Clauses (complete FAR 52.212-3 Offeror Representations and Certifications)

45 Pages

All submitted pages shall be single sided, typed, standard 8.5” x 11” pages. Type shall be no smaller than size 12 font. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

(b)(4) Factor I Technical Evaluation: The items being procured for this solicitation are all brand name commercial products. A full list of all part numbers being acquired can be found on Attachment 3 – Technical Specifications. Any items which are offered which are not brand name appropriate, and/or are not in compliance with the manufacturer part number and unit description will render the offer unacceptable and the Government will not consider the offer for award in the absence of discussions.

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the public in customary commercial practice.

(b)(6) Factor II Price: Offerors shall complete both attached Pricing Sheets (Attachment 1 & Attachment 2). All pricing shall be on a firm-fixed price basis to include any discounts and all shipping costs.

The Unit Pricing Sheet (Attachment 2) includes cross references to the technical specifications (part number and unit descriptions) for each item. Offerors are required to fill in all unit prices on Attachment 2. Once all unit prices have been input, a CLIN price will be generated. Offerors will repeat this process for each CLIN to generate three CLIN prices. Failure to fill in all spaces for unit prices on Attachment 2 may render the offer unacceptable and the Government may not consider the offer for award in the absence of discussions. Unit Prices should be rounded to the penny (100th decimal place) to avoid rounding errors. The Price Sheet is not to be altered except for the allowable changes outlined in this document.

The CLIN Pricing Sheet (Attachment 1) will be completed once all CLIN prices have been calculated using Attachment 2. The CLIN Pricing Sheet (Attachment 1) will be used to establish a total evaluated price (TEP).

Failure to comply with instructions will render the proposal unacceptable and ineligible for award in the absence of discussions. The pricing proposed in both pricing sheets will be incorporated as part of the contract and will be used to place the order off the following CLINs:

CLIN 0001 – Crye Body Armor (Manufacturer part numbers, Item descriptions and quantities found on Attachment 2)

CLIN 0002 – First Spear Armor (Manufacturer part numbers, Item descriptions and quantities found on Attachment 2)

CLIN 0003 – Team Wendy Helmets (Manufacturer part numbers, Item descriptions and quantities found on Attachment 2)

(d) Product Samples are NOT required by this solicitation and SHALL NOT be accepted.

(e) Multiple offers. Offers SHALL NOT submit multiple offers and shall not submit an offer for quantities less than those specified.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

(h) Multiple awards. The Government intends to make a single award as a result of this solicitation.

(k) Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest (OCI).

Basis of Award

The following is an addenda to 52.212-2 Evaluation-Commercial Items.

The Lowest Price Technically Acceptable (LPTA) Source Selection Process will be utilized in accordance with (IAW) FAR 15.101-2.

All proposals shall be subject to evaluation by a team of Government personnel based on the following factors:

(i) Factor I Technical: All items procured under this solicitation are brand name commercial products and offers will be evaluated as either "Acceptable" or "Unacceptable." Offers proposing items that meet the brand name requirement, manufacturer's part number, and unit description will be rated "Acceptable." Offers proposing items that do not meet one or more of these requirements will be rated "Unacceptable."

Adjectival Rating Description

Acceptable Proposed items meet the requirements of the solicitation.

Unacceptable Proposed items do not meet the requirements of the solicitation.

(ii) Factor II Price: The Government will evaluate each offeror’s TEP to determinate lowest price. TEP will be calculated by multiplying the contractor’s proposed price by the quantity to be purchased for each unit item, adding all unit prices into a single CLIN price, and then adding all three CLINs together. Please see Attachments 1 and 2 for more precise instructions. Pricing will be evaluated for reasonableness and balance as follows:

Reasonableness. The Offeror’s price proposal will further be evaluated to determine whether the overall price the Government expects to pay is fair and reasonable pursuant to FAR 15.404-1(b)(2).

Balance. The Offeror’s proposal will be evaluated for balanced pricing IAW FAR 15.404-1(g). Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or understated as indicated by the application of price analysis techniques.

The award will be made to the Lowest Price Technically Acceptable Offeror (LPTA) that is determined to be responsible in accordance with FAR 9.

Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items. This can be found on Attachment 4 – Provisions and Clauses. Offerors may also submit their own completed copy of FAR 52.212-3.