Amendment RFQ_FA8051-21-Q-4002 - TSFPWG-G for Flexible Sprinkler Drops FINAL.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

Warfighter Acquisition… Innovation, Excellence, Victory!

12 July 2021

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Air Force Installation Contracting Center (AFICC), 772’d Enterprise Sourcing Squadron

(772 ESS/PKD), Tyndall Air Force Base (AFB), Florida, intends to utilize this Request for

Quotation (RFQ), under solicitation number FA8051-21-Q-4002, to award a Firm Fixed Price

(FFP) Purchase Order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal

Acquisition Circular 2021-05, Defense Acquisition Circular DPN 2021-0224, and Air Force

Acquisition Circular 2019-1001.

This requirement is being solicited under full and open competition. The North American

Industry Classification System (NAICS) code for this acquisition is 541330, Engineering

Services. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (June 2020), applies to this acquisition. Additionally, provision at FAR 52.212-2, Evaluation-Commercial Items (Oct

2014), shall be used; and the specific evaluation criteria shall be included in paragraph (a) of that provision.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications-

Commercial Items (Feb 2021). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the

SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018), and

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items (Jan 2021), apply to this solicitation. All provisions and clauses are listed in

Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. The United States Air Force (USAF), Air Force Civil

Engineering Center (AFCEC), Tyndall AFB, has a requirement to provide development of recommended industry best practices for the Tri-Service Fire Protection Engineering Working http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561 http://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/

Group – Guide (TSFPWG-G) and provide supplemental technical guidance for the installation, quality assurance inspection and acceptance/approval of flexible sprinkler drops in accordance with (IAW) the SOW (RFQ Attachment 2). This will be a supplemental document to UFC 3-

601-02 Operation and Maintenance: Inspection, Test and Maintenance of Fire Protection

Systems. The contractor shall provide all services, labor, equipment, materials, travel, and associated services required for this requirement.

The guide shall be prepared IAW a sample TSFPWG-G (SOW Attachment 1) based on the guidance in UFC 1-300-01 Unified Facilities Criteria (UFC) Format Standard (current version, unless otherwise specified).

Additionally, this TSFPWG-G will outline criteria requirements by providing cross references to industry standards, appropriate systems, and detailing the requirements that are either more restrictive or considered to be minimum acceptable levels of performance, operation, or maintenance that are unique to DoD.

3. Period of Performance (PoP). The projected PoP for this purchase order is 12 months from date of award.

4. Contract Line Item (CLIN). See Attachment 3, CLIN Pricing Sheet.

5. Quotation Preparation and Submission.

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, Past Performance and Price as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Page Limit

Cover Letter 1

Technical 10

Past Performance 5

Price Schedule CLIN Pricing Sheet

Details for assembly of the quotation:

Qualification statements/resumes and/or intent to sign letters, Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

One page is 8.5 x 11-inch, foldout pages (count as one side of a page) may only be used for large tables, charts, graphs, figures, and schematics and not for pages of text.

Pages shall be typed with at least single line spacing; and the four edges of each sheet, shall be at least one inch.

The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures.

No condensed fonts allowed; Times New Roman or Arial font preferred.

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

Due to Tyndall AFB email size limitations, the total size of a quotation submission (single-email) shall not exceed five megabytes (5-MB) of data; recommend all Offerors confirm the receipt of all emailed quotations via telephone call to the appropriate Government POC.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

6. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 19

July 2021 at 1400 hours (2:00 pm) Central Time (CT). All quotations should be sent to the

Contracting Officers, Mrs. Lisa Jones, at lisa.jones.31@us.af.mil / 850-283-6302 and Mr. Flavio

Ely, at flavio.ely.1@us.af.mil / 850-283-6127 before the due date and time specified. Any quotation, modification, or revision of a quotation received after the exact time specified for receipt of quotations is “late” and may not be considered.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 21

June 2021 at 1400 hours (2:00 pm) Central Time (CT). Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

All quotations must list DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

7. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 120 days after the closing date of the RFQ.

9. Evaluation Factors and Basis for Award. The Government intends to award a purchase order resulting from the RFQ to the responsible Offeror whose quotation represents the best value to the Government. The evaluation factors that establish the requirements acceptability shall be set forth in this RFQ using FAR 52.212-2, Evaluation - Commercial and using the subjective trade-off methodology for selection process. For the trade-off, past performance will be considered significantly more important than price. Technical Capability will be evaluated as mailto:lisa.jones.31@us.af.mil mailto:flavio.ely.1@us.af.mil https://www.sam.gov/

Acceptable or Unacceptable and will not be included in the trade-off process. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the

Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be necessary. The following factors shall be used to evaluate offers:

Factor 1 - Technical Capability

Factor 2 - Past Performance

Factor 3 - Price

Factor 1 – Technical Capability: Technical acceptability will be based on the responses provided by the Offerors and their demonstration of meeting SOW requirements. To meet the minimum criteria for this factor, the Offeror must submit a comprehensive explanation of how they intend to provide technical criteria development for design, installation, inspection and testing of flexible sprinkler drops. The Offeror shall provide a robust staff including Fire

Protection Engineers with experience in all phases of sprinkler system design, technical design review. The Offeror shall provide a capability statement(s) of the individual(s) the Offeror will use to perform the work. The Offeror must also clearly demonstrate that they have a technically appropriate labor mix with functional knowledge and experience to satisfy the requirements presented in the SOW.

Table-2. Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Past Performance: The Offeror shall provide examples of Past Performance

(contract number, location, POC, contact information) for similar contracts in the last five (5) years. Recent and relevant Past Performance will be evaluated based on an assessment of performance under previous contracts. Relevant Past Performance is defined as similar experience in writing codes and standards for use by independent inspection organizations, industry inspection and testing organizations, and governmental authorities. To demonstrate relevancy the Offeror shall show their experience in the design, installation, and inspection of facility construction including fire sprinkler systems and their experience in the writing of

Department of Defense Unified Facility Criteria in accordance with Mil-Std 3007F and UFC series 1-300-01. Recent Past Performance is defined as efforts executed within the last five (5) years. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror's provided Past Performance and information obtained from other sources available to the Government, to include Past Performance

Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers, Contracting Officers and Fee Determining Official; the

Defense Contract Management Agency (DCMA), and commercial sources. The Government will evaluate Past Performance as it relates to the requirements outlined in the SOW.

Table-3. Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the

Government has no expectation that the Offeror will be able to successfully perform the required effort.

Factor 3 – Price: Adequate price competition is anticipated and may exist if, in part, two or more offers are received that satisfy the Government’s requirements. The Offeror’s Total

Evaluated Price (TEP) will be evaluated for price reasonableness. The TEP will be based on the sum of the FFP quoted on the CLIN Price Sheet (RFQ Attachment 3). The Government may compare an Offerors TEP to an Independent Government Estimate (IGE) or may use other price analysis techniques. In the event of only one quotation, the Government may require the Offeror to submit other than certified cost or pricing data.

LISA D. JONES, GS-12, DAF

Contracting Officer

Attachments:

1. Provisions and Clauses

2. Statement of Work

Sow Attachment 1_Sample TSFPEWG-G

3. CLIN Price Sheet