unclass version of AGAS II task description.pdf

1 (U) SPECIFIC TASKS.

1.1 (U) ROUTINE SAMPLE ANALYSIS

1.1.1 (U) The contractor shall perform an initial elemental assay on each sample bottle

(typically a 900cc steel container filled with rectified whole air constituents) using gas chromatographs to determine the percentage by volume of its constituent fractions with at most 10% measurement uncertainty for 9,500 samples per year. The contractor shall follow a customer-provided sample priority listing when the number of samples received exceeds processing capability.

1.1.2 (U) The contractor shall chromatographically separate specified fractions from 8,500 samples per year.

1.1.2.1 (U) Of those 8,500 samples, a prioritized subset numbering at most 6,000 samples shall be separated within 48 hours of sample receipt.

1.1.2.2 (U) The requested noble-gas fractions from each sample shall be captured with a recovery yield of 80% or better.

1.1.2.3 (U) Purity of isolated noble-gas fractions shall be at least 99.9%.

1.1.2.4 (U) There shall be no cross contamination of samples.

1.1.2.5 (U) When requested (for at most 3,000 out of the total 8500 samples) specified

VOC fractions shall be separated and captured in break-seal tubes.

1.1.2.6 (U) The separated VOC fractions in break-seal tubes shall be sent to a separate lab as directed by the COR for additional analysis.

1.1.3 (U) The contractor shall analyze (quantify, load, and count) a maximum of 8,500 separated analyte fractions per year via Geiger-Mueller (G-M) radiometry.

1.1.3.1 (U) G-M radioassays shall have random uncertainty less than 0.5 percent (1 sigma) and with an absolute error less than one (1) percent relative to a standard gas provided by the sponsor.

1.1.3.2 (U) G-M radiometry shall comprise at least two replicate radioassays of each sample. Additional assays shall be required if the 2-sigma error bars of the first two (2) measurements do not overlap.

1.1.3.3 (U) The contractor shall facilitate monitoring of measurement process performance and stability by processing at least one (1) quality-assurance (QA) sample per operational load line per week (but no fewer than ten (10) QA samples per week).

1.1.4 (U) The contractor shall analyze (quantify, load, and count) a maximum of 6,000 separated analyte fractions per year via Liquid-Scintillation (L-S) beta spectrometry.

1.1.4.1 (U) The required L-S radioassays shall be performed within 24 hours of separation.

1.1.5 (U) The contractor shall immediately notify the Contracting Officer’s Representative

(COR) for guidance when the number of samples received exceeds weekly processing capacity.

1.1.6 (U) The contractor shall have the capability to process a sample surge of 10% of the yearly workload in one (1) month. If a surge scenario is implemented for more than 30 consecutive calendar days, the Additional Samples CLIN shall be exercised on the contract.

1.1.7 (U) The contractor shall tabulate and report all sample data to the government customer in accordance with (IAW) specified data-reporting formats and procedures. The contractor shall have no more than ten (10) workdays from sample receipt to analyze, process and report data to the customer. Any delays in processing shall be reported to

COR immediately.

1.1.8 (U) The contractor shall ensure the overall accuracy of reported data by periodic calibration of gas processing equipment and counting systems. The customer will provide calibration standards and radioactive sources through an interlaboratory calibration program.

1.1.9 (U) The contractor shall develop and maintain a loss control program to ensure sample loss is kept to an absolute minimum. A sample loss rate of more than 0.5 percent in any contract year is unacceptable. If this loss rate is exceeded, the contractor shall reevaluate their analysis methods and shall include sample processing and handling. The contractor shall submit corrective actions report to the COR.

1.1.10 (U) The contractor shall support and attend Technical Working Group meetings as required. The meetings normally occur two (2) times annually.

1.1.11 (U) The contractor shall host up to two (2) technical meetings annually.

1.1.12 (U) The contractor shall provide the following reports:

1.1.12.1 (U) The contractor shall provide a monthly laboratory status report to the COR.

1.1.12.2 (U) The contractor shall provide an annual laboratory status report to the COR.

1.1.12.3 (U) The contractor shall provide a monthly funds status report to the COR.

1.1.13 (U) The contractor shall maintain a computerized data acquisition system for recording all raw data, laboratory operating parameters and final results. The contractor shall maintain accurate records of all analytical work both in progress and completed. This work shall include status and final data of all samples processed and a historical database of sample data reported.

1.1.14 (U) The contractor shall provide technical support to the customer in interpreting and categorizing all laboratory data.

1.1.15 (U) The contractor shall provide storage for approximately 250 sample containers (900cc bottles) waiting to be analyzed or returning to depot. Bottles shall be shipped to the designated depot maintenance facility. Other items designated by the COR shall be packed and shipped to designated locations.

1.1.16 (U) The contractor’s quality program shall conform customer-specified standards.

1.1.17 (U) The contractor shall perform analytical technical advancement and special projects.

1.2 (U) OPERATIONS AND MAINTENANCE TRAVEL

1.2.1 (U) Up to three (3) contractor personnel shall attend two (2) Technical Working Group

(TWG) meetings per year during the period of the contract. The locations of the TWG meetings will be determined by the COR. Additional trips may be required for project coordination.

1.3 (U) RESEARCH AND DEVELOPMENT (R&D) AND PROFESSIONAL /TECHNICAL

SUPPORT

1.3.1 (U) The contractor shall perform studies, improve current techniques, develop new techniques, support sampler development; design, build, and test hardware and software, complete accompanying documentation, and perform R&D to support air sample collection and analysis with approval from the COR. Projects may require coordination with other contractors. The contractor may recommend projects. Project funding, timelines and deliverable specifics will be addressed in separate task orders.

1.4 (U) EQUIPMENT OPERATIONS AND MAINTENANCE

1.4.1 (U) The contractor shall maintain, repair, and evaluate all Government-furnished equipment and ensure the equipment is in proper operating order.

1.4.2 (U) The contractor shall build new, evaluate, test and upgrade existing sample collection and/or analysis equipment. Associated program funding, timelines, and deliverables will be addressed in separate contract task orders negotiated and funded prior to the start of work. The equipment purchased on this contract for the Government is Government

Property and shall be accountable by the contractor as GFE. (CDRLs will be specified in contract modification)

1.5 (U) OPERATIONS AND MAINTENANCE REPORTING

1.5.1 (U) Contractor shall submit an Outage and Special Report within 24 hours after the following occurrences:

1.5.1.1 (U) Significant equipment outages (laboratory required capability not restored within seventy-two (72) hours).

1.5.1.2 (U) All sample backlogs, greater than the weekly capabilities referenced in

Performance Work Statement section 1.1.12.

1.5.1.3 (U) All other subjects which the contractor believes warrants special comment and attention.

1.6 (U) PROCUREMENT/MODIFICATION AND IMPROVEMENT OF EQUIPMENT

1.6.1 (U) The contractor shall identify long-term equipment performance trends and recommend improvements and replacements to the customer. Five (5) year funding projections for Government Furnished Equipment (GFE) shall be developed and provided to the customer no later than (NLT) 1 May of each year of the contract.

1.6.2 (U) The contractor shall make modifications and improvements to equipment and shall enhance the quality and efficiency of operations. All equipment modifications shall be approved by the COR in advance of all equipment modifications and improvements.

Modification project funding, timelines, and deliverable specifics will be addressed in separate contract modifications.

1.7 (U) GENERAL INFORMATION

1.7.1 (U) The contractor shall possess and maintain for the life of this contract, a US Nuclear

Regulatory Commission (NRC) Radioactive Materials License (or an agreement state license and permit) as applicable for the facility where the work is to be performed.

1.7.2 (U) The contractor shall comply with all applicable Environmental Protection Agency

(EPA), Department of Transportation (DOT), Occupational Safety and Health (OSHA), and Nuclear Regulatory commission (NRC) and other federal, state and local regulations.

1.7.3 (U) The contractor shall dispose of all radioactive and chemical waste derived from execution of this contract IAW all federal, state and local regulations.

1.7.4 (U) Contractor Manpower Reporting: Section 8108 of Public Law 112-10 requires an annual count of contractors performing services for the Department of Defense. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract and any subsequent task orders, if applicable, for the AF ISR Agency via a secure data collection site. The contractor shall completely fill in all required data fields at http://www.ecmra.mil/.

Reporting inputs shall be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. NOTE: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the contractor name and contract number associated with the data.

1.8 (U) SECURITY

1.8.1 (U) The contractor shall comply with DoD publication 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM), (most current) and other security documents and guidelines provided (Security Instructions for AFTAC Attachment/Non-

SCI Intelligence Requirements Attachment/For Official Use Only for all operations).

1.8.2 (U) The contractor shall provide a secure facility (DOD SECRET NOFORN level) for the performance of this contract. The area used in support of this contract shall not be used for activities other than this contracted work without the expressed written permission of the Government COR.

1.8.3 (U) The contractor shall have a final US Government issued SECRET security clearance for access to Critical Nuclear Weapon Design Information (CNWDI) and Restricted Data

(RD) information.

1.8.4 (U) DD Form 254. Overarching security requirements and contractor access to classified information will be as specified in the DD Form 254, Department of Defense Security http://www.ecmra.mil/

Classification attached to the contract. The contractor shall have a final U.S. Government issued TOP SECRET security clearance and be DCID 6/4 eligible with a current SSBI.

1.9 (U) NATIONAL CRISIS

1.9.1 (U) The contractor shall remain at fully operational status during all crisis declared by the

National Command Authority or Overseas Combatant Commander according to DoDI

3020.37 (AFI 63-124).