Redacted_J A_for_Posting.pdf

Justification and Approval {J&A) for Other Than Full and Open Competition

,---------------------------------------------------------------------------------, l NOTE: If a Jusrification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action l 1 must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review l I 1 and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official. l I I L---------------------------------------------------------------------------------- Choose the funding level for this J&A Document:

(' S $650K (' > $650K and ~ S 12.5M (' > $12.5M and S $85.5M le > $85.SM

Contracting Activity: 25 AF/PKR

Purchase Request I Local ID Number: F3KTK7 TBD I J&A 15-J06

Program I Project (and PE, if applicable}: Laboratory Analysis Services (LSA} - Mccrone Associates (MA)

Program Type (PEO or Other Contracting): Laboratory Analysis Services (LSA} - Mccrone Associates (MA}

A t h .t c· Id f II .

} l OU.S.C.2304(c}(l),asimplementedbyFAR6.302- l ,Only0neResponsibleSourceandNoOther u on y inc u e u tit e : 5 1

. 5 . w·ii 5 . fy A R . upp 1es or erv1ces 1 at1s gency equ1rements

Estimated Contract Cost (including options}: $90,875,000.00 J&A Type: (' Class le Individual

Justification and Approval (J&A) for Other Than Full and Open Competition I - ---------------------------------------------------------------- -----------, l NOTE: If a Jusrificarion and Approval was approved for Che preceding ocquisirion, a copy of Che approved J&A for che predecessor ocrion l 1 muse be included in the scoff package for approval of the ins tone J&A. This applies to J&A scoff packages tl>oc ore submitred for review l I 1 and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by Che approving official. I t _________________________________________________________________________________ J

Choose the funding level for this J&A Document:

0 s S700K O > S700Kand ~ $13.SM IZJ > S 13.SM and ~ $93M

Contracting Activity: AMIC Oet 2 Ol/PKA (Patrick AFB, FL)

Purchase Request I Local ID Number: F3KTK7 TBD I J&A 15-J06

C > S93M

Program I Project (and PE, if applicable): Laboratory Analysis Services (LSA) • Mccrone Associates (MA)

Program Type (PEO or Other Contracting): Other Contracting

A th .t (' d f

) 1 O U.S.C. 2304(c)( 1 ), as implemented by FAR 6.302· 1, Only One Responsible Source and No Other u on y inc u e u t it e : . . .

Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): $90,875,000.00 J&A Type: O Class IX] Individual

COORDINATION !AFF A RS 53 06..cJ0 4 (aJ)

Date

3 Feb 16

APPROVAL !AFFARS 5306.304(a))

I. Contracting Activity.

II This document is a Justification for Other than Ful l and Open Competition under the authority or I 0 U.S.C. 2304(c)( I) ... On ly One Responsible Source and No Other upplies or Services Will Satisfy Agency Requirements .. as implemented by FAR 6.302- 1. The contracting agency and organizational activity responsible for the proposed contracting act ion are identified below:

a. Procuring Activity: 25 AF/PKR (OL-PAFB) I 0989 outh Patrick Drive Patrick J\ir Force Base. Florida 32925-3002

b. Requiring Activity: Air Force Technical Applications Center (AFTAC/TMSL) I 0989 South Patrick Drive Patrick Air Force Base. Florida 32925-3002

II. Nature and/or description of the action being processed .

• The requirement is for an eight-year sole source. lndelinite Delivery/ Indefinite Quantity ( IDIQ) contract to acquire non-personal services fo r the processing and ana lyzing or particle samples. This new Firm-Fixed-Price (Fl7P) contract will be awarded under Request for Proposa l (RFP) FY 16 TBD. The decision to use the FFP contract type is based on 50+ years of historical data. Although the use of complex decision trees to determine how. on which equi pment. and with wh ich instruments the samples will be processed. a fixed number of labor hours per \Veek and fixed labor costs and categories can be idcnti fied by the Government. Samples arc environmental in nature and come in man) forms. Determination must be made as to the complexity of particle analysis. The Government cannot specifically identify the complexity of samples and what complex ity of ana lysis wil l be utilized until the exact momen t of each sample submittal: however. a fixed amount of labor hours to work sa id samples can be readil~ identified and esrimatcd. Additional CLI ( ) for repair/update/replacement of equipment arc also included in the contract. The Government is unable to t:a ily identify when repairs/update or replacement or equipment

v. ill be needed. This further justifies the use ora Cost Reimbursement (CR) CLI .

Ill. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting Other than Full and Open Competition .

• I 0 U.S.C. 2304 (c)( I) as implemented by Federal Acquisition Regulation (F /\R) 6.302-1. "the supplies or services needed by the agency are availab le from only one responsible source or only from a limited number of responsible sources and no other type or property or services "" i II sati sfy the needs of the agency". This is the statutory authority permitting other than ful I and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority) .

• Pursuant to PAR 6.302-t (a)(2)( iii ) ... services may be deemed to be available onl y from the ori ginal source in the case or fo l lo\\ -on contracts fo r the continued prov ision of highl y spec ia lized services when it is likely that award to any other source would result in--

(A) ubstantial duplication or cost to the Government that is not expected to be recovered th rough competition (8 ) nacceptablc de lays in fulfilling the agency's requircmems (See I 0 U.S.C. 3304 (b)(2)) or 41 U . . C. 253 (d)( I )(B).) ..

Subsection I:

Subsection 2:

Subsection 3:

Subsection 4:

. Accordingly. MA and SVL/AEM are the only firms capable of providing the services described above without the U.S. Air Force experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling the Governments requirement ( ee Subsection 3).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable .

• As a result of Internet searches. ten potential sources were found : Micrometrics Analysis ervices.

Particle Technology Labs. pectrex Corp. Fluid Imaging Technology. Jordi Labs. EAG Laboratories.

lntertek. SGS. and Microtrac Training/Lab erv iees. Although none of these vendors expressed an interest in thi s acquisition. the project officer reviewed their capabilities as shown on their Internet sites. and rurther verified through conversations with company representatives.' ith the following results:

. Based on the above technica l evaluations. none were determined to be capable or perfo rming all the required services. Other hits resulted in educational institutions/ li braries. fo reign firms/uni versities.

equ ipment manufacturers. and companies spec ializ ing in environmental pollution. None of these hits sho\.ved any capab ility to perfo rm nuclear particle analysis .

• Additiona l sources researched via Internet and/or trade journals using the search criteria ··particle analysis se rvices·· ... mass spectrometer particle analysis ... .. nuclear particle analysis services··. ··nuclear pa11icle analys is·· and .. partic le ana lysis .. revealed the fo llowing companies: Pall Corporation. ESRL/ NOAA (Government (Gov)). PNNL (Gov). Uni versity (U) of Connecticut (Education Facility (Edu). U of Colorado (Edu). NASA (Gov). GSU (Edu). U of Minnesota (Edu). Cameca. LANL (Gov). TAMU (Edu).

Princeton U (Edu). Zeiss. lzon. Wave letrics. EDAX. Rctsch Technology. Tescan and Particle Characterizati on Laboratories. Inc. Of the sources identified via this search. none were detennined capable of performing the work fo r the LSA requirement.

Other Actions:

.Internet/Dynamic Small Business (DSB) Searches: Utilizing the terms ··mass spectrometer parti cle analys is ..... nuclear partic le analysis .. and particle analys is services. as we ll as. NA ICS Code 54 1380.

several SB contractors were identified. However. the contractors performed ,. ork related to analysis of drinking water. so il testing. asbestos. mold and environmental contamination. The additional term ··nuclear .. produced companies performing work related to construction. nuclear sa fety consulting services, oncology re lated services and nuclear materials/spi lls. Search or DSB did not produce any SB contractors capable of accomplishing the work outlined in the LSA PWS. In addition. a search of the Federal Procurement Database System (FPDS) produced several results: 110 \ ever companies possessed experience only in chemical environment or environmental (non-nuclear). o procurement matching the LSA requirement was identified.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable .

• The following methods will be used by the comracting officer to determine that the anticipated cost will be fair and reasonable: ( I) cost analysi s wi ll be performed by comparing propo ed prices with the independent Government estimate: (2) cost analysis will be performed in the event a comparison to the independent Government estimate is determined to not be a va l id comparison for the purposes o r price analysis: (3) a technica l eva luati on will be performed by the project officer who has ex tensive expertise in this field. and knowledge of the work to be performed: (4) field pricing assistance wi ll be requested from the cognizant Defense Contract Audit Agency: and (5) a comparison of current labor rates for same/similar requirements will be conducted.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted .

• The market resea rch wa conducted for the follow-on acquis ition. That market research \\as deemed sufficiently accurate and valid to support a so le source acquisition for the analysis services. The market resea rch conc luded. \:Vith a high level of confidence. that no other qualified sources exist. See Para VI.

• s described in Section VI above. market research. in accordance\\ ith FAR Part I 0. was conducted by synopsis of the proposed acquisition. advising industry oft he pending acquisition and soliciting inquiries from interested parties.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

• ot applicable.

X. list of sou rces, if any, that expressed interest in the acquisition.

• ee Section VI above.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

AFTAC COORDINATION

Date

29 Sep 201

Date

30 Sep 201

Date

01Oct2015

Date

02 Oct 2015