FA701424QB005 Lifestyle Medicine.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE DISTRICT OF WASHINGTON

PRIDE … TEAMWORK … SUCCESS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA701424QB005 shall be used to reference any written quote provided under this RFQ.

The North American Industry Classification System (NAICS) code for this project is 611430 with a size standard of $16.5M.

The purpose of this combined synopsis is to establish a Firm-Fixed Price (FFP) Blanket Purchase Agreement (BPA) with a five-year ordering period. The required training will provide foundational knowledge on various topics within lifestyle medicine via a comprehensive training package for the United States Space Force (USSF) Holistic Health Approach (HHA) staff in accordance with (IAW) the Statement of Work (SOW) (Attachment 1).

Contract Line-Item Number (CLIN)/Price Schedule- See attached Pricing worksheet (Attachment 2)

All clauses and provisions that apply to this solicitation will remain in full force and effect in the resultant contract award. The full text of all clauses and provisions may be accessed electronically http://www.acquistion.gov/.

BPA TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This is a pre-priced BPA for a lifestyle medicine training package that includes Lifestyle Medicine Professional certification pre-requisite training credentialed by the American Board of Lifestyle Medicine and the American College of Lifestyle Medicine, Lifestyle Medicine Professional certification exam registration, Lifestyle Medicine Conference registration, and a virtual support workshop, in accordance with the Statement of Work (SOW). Under this BPA, the vendor shall provide all items on the attached price list. Under this BPA, The Contractor shall provide the services described herein, if and when requested by an Authorized Caller, during the specified performance period which is 29 July 2024 thru 28 July 2025.

2. EXTENT OF OBLIGATION: The Government will be obligated only to the extent of authorized purchases actually made under this BPA by Contracting Officers assigned to AFDW/PK. If calls are made by unauthorized individuals, the contractor must contact the Contracting Officer.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://www.acquistion.gov/

Solicitation: FA701424QB005 Lifestyle Medicine Training and Certification BPA

3. PRICING: Prices quoted to the government shall be as low as or lower than those charged under the Contractor's most favored customer, for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. NOTICE OF AUTHORIZED CALLERS TO PURCHASE UNDER THIS BPA AND

DOLLAR LIMITATIONS: Only Contracting Officers assigned to AFDW/PK are authorized to make calls under this BPA, individual calls shall not exceed $100,000.00 per call per order.

5. PRICE LIST: Price lists are subject to the following terms and conditions: Price Lists on company stationery or letterhead signed as original copy will be submitted to the Contracting Officer for approval. The contractor is authorized to submit an annual change to the pricelist.

Any changes must be submitted to the Contracting Officer no later than thirty calendar days prior to the effective date of the price change. Price list changes for other than the annual request must be submitted with adequate justification for price increase. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice.

6. DISCOUNT TERMS: As stated on individual invoices.

7. PAYMENTS: All payments will be made via Electronic Funds Transfer (EFT), Net 30.

8. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL

REQUIREMENTS: In performing work under this agreement, the Contractor shall comply with all relevant federal, state, and local statutes, ordinances, laws, and regulations.

9. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

10. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.

11. The primary point-of-contact is Ms. Sonya Rayford Cage, Contracting Officer, sonya.rayford_cage.5@us.af.mil. Questions regarding this solicitation shall be addressed via email to Ms. Rayford Cage. Submit quote electronically via email to Ms. Rayford Cage no later than 3:00 p.m. Eastern Time, on 16 July 2024.

SECTION H:

Description of agreement... See SOW Attachment 1.

(2) Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA via a call order.

(3) Purchase limitation. The dollar limitation for each individual purchase under the BPA (see 13.303-5(b)).

Minimum: $2,500

Maximum: Shall not exceed $100k unless approved by CO

Ordering period: Shall not exceed 5 years- 29 Jul 2024 – 28 Jul 2029

(4) Individuals authorized to purchase under the BPA.

AFDW/PK contracting officers will issue call orders.

(5) Delivery tickets. A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

(6) Invoices. One of the following statements shall be included (except that the statement in paragraph (a)(6)(iii) of this subsection should not be used if the accumulation of the individual invoices by the Government materially increases the administrative costs of this purchase method):

(i) A summary invoice shall be submitted upon completion of each training session.

https://www.acquisition.gov/far/part-13#FAR_13_303_5

(ii) An itemized invoice shall be submitted upon completion of each training session for all completed training during a billing period and for which payment has not been received.

(iii) When billing procedures provide for an individual invoice for each training session, these invoices shall be accumulated, provided that-

(A) A consolidated payment will be made for each specified period; and

(B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

FAR 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Addendum to 52.212-1(a), “The NAICS code and small business size standard for this acquisition appear above.”

Addendum to 52.212-1(b), Submission of offers. Submit signed and dated offers no later than 16 July 2024, 3:00 PM Eastern Standard Time.

Offerors are responsible for submitting offers, revisions, and amendments to the solicitation so as to reach identified personnel by the date and time specified in this solicitation.

Electronic Submission: Quote must be submitted electronically and must be received by the date and time specified in this solicitation. Paper copies of quotes will be rejected and not be considered for award.

OFFER PREPARATION INSTRUCTIONS: To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. Offeror is required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in the offer being ineligible for award.

The quote shall include two (2) separate documents: Pricing Schedule worksheet and Performance worksheet. A Government template is provided and shall be used. The content of each part is discussed below.

ATTACHMENT 2 – PRICING SCHEDULE WORKSHEET (excel). Contractor Shall complete the Government provided pricing schedule worksheet. Offeror shall add the company name, complete unit/total price, and explanation of how pricing was reached for pricing schedule worksheet as identified in addendum to FAR 52.212-2 below.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

ATTACHMENT 3– PERFORMANCE WORKSHEET (PDF). Contractor Shall complete the Government provided performance worksheet. Offerors shall complete performance worksheet as identified in addendum to FAR 52.212-2 below.

(End of Addendum)

ADDENDUM TO FAR 52.212-2 - EVALUATION--COMMERCIAL ITEMS (NOV 2021)

*** THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM THE RESULTANT AWARD. ***

THIS WILL ESTABLISH A FIRM FIXED PRICE, Blanket Purchase Agreement –CALL ORDERS TO BE ISSUED for a five-year ordering period. FAR 13 will be utilized.

The Contractor's quote shall be evaluated to determine if they have the experience and capabilities to provide a lifestyle medicine training package that includes Lifestyle Medicine Professional certification pre-requisite training credentialed by the American Board of Lifestyle Medicine and the American College of Lifestyle Medicine, Lifestyle Medicine Professional certification exam registration, Lifestyle Medicine Conference registration, and a virtual support workshop, in accordance with the Statement of Work (SOW).

Minimum Requirements are evaluated as acceptable or unacceptable:

IF ALL MINIMUM REQUIREMENTS ARE ACCEPTABLE:

The Government intends to make an award to the offeror that represents the best value* to the Government as defined in FAR Part 2.101.

RATING DESCRIPTION

Acceptable

Meets specified minimum requirement of having a lifestyle medicine training package that includes Lifestyle Medicine Professional certification pre-requisite training credentialed by the American Board of Lifestyle Medicine and the American College of Lifestyle Medicine, Lifestyle Medicine Professional certification exam registration, Lifestyle Medicine Conference registration, and a virtual support workshop, in accordance with the Statement of Work (SOW).

Unacceptable

Fails to meet specified minimum having a lifestyle medicine training package that includes Lifestyle Medicine Professional certification pre-requisite training credentialed by the American Board of Lifestyle Medicine and the American College of Lifestyle Medicine, Lifestyle Medicine Professional certification exam registration, Lifestyle Medicine Conference registration, and a virtual support workshop, in accordance with the Statement of Work

(SOW).

*NOTE: Best value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

(End of Provision)

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), with its Alternate I (Feb 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (May 2024)

The following DFARS Clause are applicable to this solicitation:

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice as 2-in-1 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD

Issue By DoDAAC FA7014

Admin DoDAAC** FA7014

Inspect By DoDAAC Ship To Code

N/A

Ship From Code Mark For Code

N/A

Service Approver (DoDAAC) TBD

Service Acceptor (DoDAAC) TBD

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

IDENTIFIED ALL CALL ORDER LEVEL

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Attachments (3)

1. Statement of Work

2. Pricing Schedule Worksheet

3. Performance Worksheet mailto:jerome.lapierre.1@us.af.mil