JA Lit Support RFI QandAs 101623.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- JA Litigation Support Services Federal contract opportunity
- Solicitation number
- FA701424Q0001
About this file
This document contains answers to questions regarding a future litigation support services solicitation by the Department of the Air Force Headquarters District Washington. Key details include that the agency is considering either an IDIQ or BPA contract vehicle to meet requirements for eDiscovery collection, database storage, trial services, and other professional support services within the continental United States. Security clearance is not required and staff may work remotely with government approval. Data storage needs are estimated at up to 100 terabytes and 5-25 unique users are anticipated to access the database monthly. Case volumes are currently unknown but will be specified in individual task orders. The government intends to utilize typical litigation support tools including automation, artificial intelligence, redaction capabilities, and support for video and audio files. Interpretation services are also included in the scope.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| JA Litigation PWS 10323.pdf | ||
| Appendix A Labor Qualifications.pdf | ||
| RFI JA Ligitation Support.pdf | ||
| Appendix B - JA Litigation Cyber Security Draft.pdf |
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Text version
Sheet1
| JA Litigation Support | |
| Questions | Answer |
| 1. What contract vehicle does the government intend to solicit this requirement? | A. The Government will either be doing an IDIQ using FAR 15 or a BPA utilizing GSA MAS 541611LIT based on feedback received. |
| 2. Does the government intend on making this requirement set-aside to small businesses (e.g., 8(a), SDVOSB, WOSB, HubZone, etc.)? | A. The Government hasn't determined if a set-aside will be used for this requirement yet. |
| 3. Is there a security clearance requirement for this solicitation (e.g., TS, TS-SCI, etc.)? | A. No |
| 4. Are ESI Collection, Database Storage, Trial Services, and Specialized Professional Services intended to be used only within the CONUS and OCONUS or in countries and territories outside the US? | A. Only within CONUS |
| 5. Is it required to complete any coding within the US, and by US Citizens? | A. Yes |
| 6. Can staff augmentation work remotely, other than government or contractor site? If in-person at the governement location, which location is the staff expected to work? | A. Government does not object to staff working remotely unless contractor personnel have been requested by the COR and GPM (govt Program Manager) or litigation attorneys to travel to alternative work site (e.g., hearing location) with the litigation team. |
| 7. Can staff augmentation leverage part time employees? | A. Yes but those working part-time would need to be approved by the COR and GPM. |
| 8. How many unique users does the government anticipate requiring monthly access the database? | A. Between 5-25 |
| 9. What are the average number of active cases in discovery per month? | A. TBD. The actual number of cases and requirement is unknown. Requirements will be identified at the Task/Call Order level. Government is currently seeking offerors who have the ability to meet all Litigations support tasks to build the contract vehicle. |
| 10. Have there historically been surges in casework? | A. No, casework has been at consistent levels |
| 11. What is the anticipated data volume to be stored for all matters in the eDiscovery tool? | A. Up to 100TB |
| 12. To plan and manage production, volume, and file formats that will satisfy all parties in the most efficient way, does the government anticipate conducting a Meet & Confer on each case? | A. Yes |
| 13. FedRAMP PLUS and other security and risk standards: Does the government require a certification or a third-party assessment of readiness to these standards? Or does the government intend to perform an assessment as part of the ATO process? |
4.4.2.2 Information Technology Security:
| Contactor shall comply with all security requirements listed in the Federal Information Security Modernization Act of 2014, National Institute of Standards and Technology (NIST) Special Publications (SP), including NIST SP 800-37, 800-53, and 800-60 Volumes I and II, and Federal Risk and Authorization Management Program Plus (FedRAMP+). Contractor shall further comply with the Department of Defense Cloud Computing Security Requirements Guide. Contractor shall have appropriate security controls and protocols sufficient to obtain an Authority to Operate (ATO) to host Government data up to Information Impact Level 4. | A. Government requires a certification. | |
| 14. Is coding intended to be performed in the same database as the review database? | A. Yes | |
| 15. Are Collection Services intended to be only within the CONUS and OCONUS or in countries and territories outside the US? | A. Only within CONUS | |
| 16. Will Chain of Custody records need to be recorded in a government system of record? | A. Chain of Custody records need to be recorded - system of record to be discussed with COR and GPM. | |
| 17. Approximately what percentage of documents require logical unitization? | A. To be identified at the task/call order level. | |
| 18. Is there a FADGI requirement for scanned image quality? | A. To be identified at the task/call order level. | |
| 19. What percentage of scanning is to be performed on site at Air Force installations (as opposed to scanned at a central facility)? | A. To be identified at the task/call order level. | |
| 20. Is any coding required to be completed within the US, and by US Citizens? | A. Yes - all | |
| 21. Is there an estimate on what percentage of ESI data might require decryption? | A. To be identified at the task/call order level. | |
| 22. What types of encryptions are commonly used? | A. M365 Outlook encryption | |
| 23. Is there a litigation support software platform and/or case management platform (e.g. Relativity, iCONECT, etc.) currently in use? | A. N/A | |
| 24. Is there a data/job tracking platform in use currently to track ESI processing? | A. N/A | |
| 25. Is there existing guidance on what constitutes a duplicate? Or is it to contractor’s discretion in consultation with the COR? | A. Consultation with COR and GPM. | |
| 26. Will translations of transcripts of documents be required? If so, what language(s) are expected? | A. To be identified at the task/call order level, if or when applicable. | |
| 27. Is the data to be hosted on-prem or in a cloud (e.g. AWS GovCloud)? | A. Potentially both, howver, need consultation with COR and GPM for final determination. | |
| 28. Are there legacy databases that would need to be transitioned? | A. No | |
| 29. Is there an incumbent Litigation Support service provider? | A. No | |
| 30. Does the government plan to include Automation and Artificial Intelligence in the litigation support services? | A. Yes as is typical with current eDiscovery/Litigation Support tools | |
| 31. Does the government plan to have Manual / Automatic Redaction functionalities within the database? | A. Yes as is typical with current eDiscovery/Litigation Support tools | |
| 32. Does the government plan to have a database capable of supporting video and voice files? | A. Yes as is typical with current eDiscovery/Litigation Support tools | |
| 33. Are interpretation services also included in “other professional support services”? | A. Yes |
File details come from the government source that posted it. Updated .