RFP_Questions.pdf

1. Regarding 0001 Conference Management Services; 3 Months; you are requesting a Unit Price for the total of 3 months of Meeting Management services that include AV, IT Support and Coordination, correct? YES

2. Please explain how you would want the offerer to submit the Fees for services that relate to the planning, organizing, and conducting the Air Force PA Professional Development Seminar?

INVOICES WILL BE SUBMITTED IN ACCORDANCE TO CLAUSE 252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUNE 2012) --- USUALLY ON A MONTHLY BASIS.

3. Regarding the following statement, "Pricing. Offerors shall input the pricing proposed on page two (2) of this solicitation which delineates Contract Line Item Number (CLIN 0001) including a breakout of the pricing for the following services: a) Audio Visual Support and b) IT Support and Coordination."

Are you requiring a separate Fee for the AV Equipment and support services for those?

NO, WHAT IS MEANT IS THAT THE GOVERNMENT IS REQUESTING A TOTAL PRICE FOR CLIN 0001. ALONG WITH THAT THE GOVERNMENT IS REQUESTING A BREAKOUT OF THAT CLIN 0001 PRICING WHICH

INCLUDES AUDIO VISUAL SUPPORT AND IT SUPPORT AND COORDINATION

Are you requiring a separate Fee for the IT Equipment, Support and Coordination services as well?

NO, WHAT IS MEANT IS THAT THE GOVERNMENT IS REQUESTING A TOTAL PRICE FOR CLIN 0001. ALONG WITH THAT THE GOVERNMENT IS REQUESTING A BREAKOUT OF THAT CLIN 0001 PRICING WHICH

INCLUDES AUDIO VISUAL SUPPORT AND IT SUPPORT AND COORDINATION

4. Does this SAF/PA seminar occur every two years? THERE IS NOT A SET TIMELINE THAT THESE

EVENTS MAY OCCUR.

5. Will this be a 1 Year contract award? YES

6. Were you satisfied with the venue for the 2016 event? YES

7. Has the USAF DW already contracted with this venue for 2018? NO

In reference to 2.2.1., Seminar Site Requirements:

8. General Class Session Room: Is the supplier responsible for providing the computer, stage, and podium? COMPUTER, STAGE AND PODIUM ARE REQUIRED – REGARDLESS OF WHETHER PROVIDED BY

THE VENUE OF THE SUPPLIER OF SERVICES.

9. Breakout Class Session Room: Is the supplier responsible for providing the computer? SAME AS

ABOVE.

10. Board Meeting Rooms: Is the supplier responsible for providing the computer? SAME AS ABOVE.

11. Transportation: Is the supplier required to provide pricing to support transportation, or will SAF/PA pay direct once it is arranged? TRANSPORTATION WILL BE PAID SEPARELY BY INDIVIDUALS USING IT TO

TRAVEL TO/FROM THE AIRPORT AND VENUE.

12. Administrative Office: Is the supplier responsible for providing the laptops? NO

13. In reference to the Submission Requirements stated in the Addendum, can the response be presented in landscape format? YES

14. Can you please confirm that only small business are allowed to bid on this RFP?

YES, 100% SMALL BUSINESS SET-ASIDE.

15. Can you please confirm that the USAF does not intend to solicit quotes directly from conference facilities via this or any other limited source solicitation? WE CAN CONFIRM THIS.

16. Can you please confirm that the 5 executive suites are in addition to the one executive suite (or other adequate room space) to be used as the speaker ready room? YES, THE 5 EXECUTIVE SUITES ARE REFERRING TO SLEEPING ROOMS SO THAT EACH HAS AN OFFICE AREA FOR PRIVATE MEETINGS.

17. Are there any additional AV needs for the Monday night Icebreaker Reception? Or will the band be responsible for their own AV equipment? NO, AV SUPPORT IS NOT NEEDED.

18. Are there any AV needs for the Thursday night social event (mics, stands, mixer, sound, uplighting)?

Will there be a band or a DJ at the social event? NO, AV SUPPORT IS NOT NEEDED.

19. Is a free shuttle from the airport to the facility a requirement? NO. If not, should the contractor coordinate and pay for airport transportation? NO. Or just coordinate the transportation? NO, THE REQUIREMENT IS THAT THERE IS A SHUTTLE AVAILABLE FOR TRANSPORTATION TO AND FROM THE

VENUE.

20. Is free parking onsite at the facility a requirement? NO

21. Is it acceptable to reuse the plenary room for the icebreaker reception and Thursday evening social event? NO

22. Is unrestricted internet access required throughout the meeting rooms? Yes. Or just in the lobby area? Is internet access required in the guest rooms as well? YES

23. Who is the incumbent? NO CURRENT CONTRACT IS ACTIVE AT THIS TIME

24. Is the incumbent eligible to bid? SEE QUESTION 23.

25. If there are only one or two feasible facilities in Loudoun County VA, would the government accept options outside Loudoun County? LOUDOUN COUNTY IS THE PREFERRED LOCATION BECAUSE OF THE

HOTEL AND PER-DIEM RATES ARE SIGNIFICANTLY LOWER THAN THE SURROUNDING AREAS.

26. Would the government consider training/conference centers in West Virginia or Maryland? NO