B-CLM.pdf

B-CLM Projects (FA7014-18-R-5004) DRFP Questions/Feedback and Government Responses

Question/Feedback Responses

Within the solicitation it speaks to "10 years of industry experience in addition to 3 years of Federal experience" in the evaluation factors. By industry experience does the Air

Force mean private industry outside of the

Government?

Yes, industry experience does mean private industry experience outside of the

Government.

The initial indication was this would be a multi-award, then the Q&A said the RFP would be single award, and now the draft documents that say this will be a multi-award.

Can the government explain the rationale behind this decision making?

The Government is continuing to research to ensure the best acquisition strategy is used.

The deliverables table for the SWAG scenario does not clearly identify specific BCAC deliverables given that Capability Need and

Business Solution Analysis are the names of phases 1 and 2 respectively. Would the government clarify what specific deliverables are required at days 30 and 120?

The Government will review and update the scenario for clarity

Section 2.9.7 of the Addendum to 52.212-2 states that if an offeror doesn’t not submit relevant past performance, or sparse past performance, the government will consider the quality of their past performance to be

“Acceptable”. This could present the government with significant risk because it will be more advantageous for offerors with poor past performance to submit nothing at all. Would the government provide a rationale for this decision or consider rating an offer that includes no, or sparse, past performance

“Unacceptable”?

Paragraph 2.9.7 has been updated for clarity.

Instructions to Offerors (Page 2) states, “All

Offerors shall submit an OCI plan as to how to avoid other OCIs in the future. The OCI plan shall be included in Technical Volume

I. The OCI plan will be included in the contract award. The OCI plan will not be

All offerors are required to submit an OCI plan.

included in the page count for Volume

I.” Can the government please confirm that only offerors with a real or perceived OCI shall submit an OCI plan?

Instructions to Offerors Section 2.5.2.

Proposal Timelines, provides an estimated release date of March 8, 2018 and Questions are Due March 12, 2018. Since March 8th is a Thursday, and March 12, is a Monday would the government considering giving more than 1 business day to review the extensive proposal documents and draft questions for this proposal?

The Government will review the schedule.

In regards to the Oral Presentations, how many people can present? What equipment will be available to the offerors to present?

No more than four people can represent the

Offeror at the Oral Presentations. Out of those

4 representatives, there is no limit to how many people can present. According to the

Instructions to Offerors, all presentations should be sent to the Government in advance according to the specified dates. The

Government will have the Offeror’s presentation pre-loaded on a laptop and the

Offeror will be able to present from a pull down screen.

Instructions to Offerors Section 2.5 states, “The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information.” Section 2.8 states, “A single memo attached to the cover letter acknowledging all amendments is the preferred method of acceptance.” Can the government please confirm what information should be included within the cover letter and addendums?

Provide the information required in the cover letter as required. If there are amendments to the RFP, provide, as an attachment to the cover letter, acknowledgment of any amendments. The attachment to the cover letter will only be allowed to address amendments.

Can the government please confirm that the cover letter should be included within

Volume III – Price Proposal?

One cover letter should be attached to the entire proposal.

Instructions to Offeror Section 3.2. states, “The response shall consist of the Offeror’s

SWAG Oral presentation slides and supplemental information; and three (3) separate volumes: Volume I –Technical

The Government will update the instructions for clarity

Proposal (Oral

Presentation/supplemental information), Volume II –Past Performance Proposal, and Volume III – Price Proposal. Table 1 in Section 3.2.2. includes a IDIQ

Staffing/Management Plan Submission – can the government please update Section

3.2 to include the Staffing/Management

Plan Submission?

Instructions to Offerors Section 3.2.2 Table

1 References the incorrect Section

Numbers. Can the government please update the table to the correct Section

Numbers?

The Government will update instructions for clarity

Instructions to Offerors Section 3.3.5 states, “Cross-Referencing. The proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to another volume.” In

Attachment 2 Section 2.4.2. the government states, “At the IDIQ level, the Government will evaluate the Offeror’s proposed cross reference matrix that assigns the proposed labor categories IAW PWS.” Can the government clarify what they are looking for in a cross reference matrix?

Paragraph 3.3.5 refers to the proposal as a whole, specifically stating that each part of the offeror’s proposal should stand alone and not require the reader to cross reference other parts of the proposal to be understood.

Paragraph 2.4.2 refers to the labor categories being proposed by the offeror in accordance with the PWS. Within the proposal, the offeror should list what labor categories they’re proposing and make specific reference to the PWS to demonstrate that the offeror has a full understanding of the requirement for staffing resources and overall management of the entire project and scope. All of this would be recorded in the cross reference matrix. If the offeror wants to propose different labor categories, then the offeror should cross reference the PWS and what specific labor category they wish to replace.

Attachment 3 PWS, Section 3.4 states, “The contractor shall work in Government facilities as necessary to participate in meetings, work sessions, or other temporary duties. The Contractor may establish teleworking procedures for periods when

Government facilities are not available.” Attachment 1 Section 4.7.2.

states that the offerors are to price only fully burdened off-site rates. Would the

As stated in the Draft Request For Proposal, the offerors are required to price only fully burdened off-site rates.

government like the offerors to include government site pricing as well?

Attachment 3 PWS, Section 3.7 the government states, “The contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the

Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting

Officer may put in effect other remedies as he or she deems necessary including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.” Does the government foresee any future limitations on contracting? If so, can the government define which systems or procurements?

The Government is unable to anticipate which systems or procurements would be affected in the future.

Can the government provide copies of the

Organizational Conflict of Interest and

Nondisclosure Agreements referenced in

Section 3.7 of the PWS?

The Organizational Conflict of Interest form is no longer mentioned in this paragraph. A copy of the Nondisclosure Agreement will be included with the final RFP.

Can the government define the locations of the Post Award Conference/Periodic

Progress Meetings as described in Section

3.8?

The Post Award Conference/Periodic

Progress Meetings for the IDIQ will be held in the NCR. The locations of the Task Order

Post Award Conferences and Periodic

Progress Meetings will be defined in each

Task Order.

Will the government be releasing the task orders to all awardees? If so, how will the task order awards be determined?

Please refer to the B-CLM Projects Task

Order Ordering Guide.

Recommend allowing up to five people.

This would be advantageous to the government to allow for a PM, 1-2 SMEs, a teammate representative and an empowered corporate official to make decisions/changes on behalf of the company.

The Government is revising the number of

Offeror attendees to NTE 4.

Please address how the RFP response and/or

Oral Presentations are to include SB involvement

The PWS and QASP have been revised to include a Small Business Participation

Plan/Report. The Offerors oral presentation of their Technical volume should address this requirement.

In order for industry to provide a solution that meets all requirements and is within the government’s pricing expectations, we respectfully request the government provide the IDIQ contract “ceiling” required for contractor to stay within the GFE range. This is to ensure we do not provide an overpriced solution.

The IDIQ’s ceiling will be included in the final RFP.

In order to decrease the risk to the government in helping size the functional requirements in support of cost estimation and analysis of alternatives, we respectfully request the government require some personnel to hold the IFPUG Function Point

Analyst Certification (CFPF).

The Government will consider this recommendation

In alignment with the requirement in the draft

RFP for industry best practices, will the prime contractor be required to have a CMMI Level

III Development rating?

CMMI is not a requirement.

To better enable the government to prepare the Independent Government Cost Estimate

(IGCE) for various alternatives in support of acquisition planning, will the government required the contractor to have expertise in a parametric cost estimation tool that leverages historical data from industry?

No

Will the Contractor be asked to assist with source selection by comparing vendor proposals with industry benchmark data?

No

Offerors shall submit an OCI plan as to how to avoid other OCIs in the future. Are IDIQ award winners required to provide responses for all task orders, or can they be recused from specific task orders that may potentially create an OCI based on other Air Force contract work?

The Government is looking for an overall

OCI plan. If the event that an OCI should occur for an awarded TO, the Government will look to utilize the submitted OCI plan.

When text is included within displays, it may be no smaller than 8 point, but must be clearly legible without magnification, as determined solely by the CO. Are tables and graphics considered “displays”?

Yes.

Attachment 1: 4.1.3 Supplemental Pages.

Offerors shall submit a written technical proposal to address the areas prescribed in paragraphs 4.XX to .XX. Supplemental pages shall not exceed page count on table

Table 1 – Proposal Organization Step 1 does not refer to “Supplemental Pages”, but Step 3 does. Will the Government please confirm the Step and content required for the

Supplemental Pages?

Supplemental pages are only required for Step

3.

Attachment 1: 4.5.3 Supplemental Pages.

Offerors shall submit a written technical proposal to address the areas prescribed in paragraphs 4.XX to .XX. Supplemental pages shall not exceed page count on table

Will the Government please confirm the content required for the Supplemental Pages?

Offeror’s option to include supplemental information.

4.5.4 Technical.

The Technical proposal should be specific and complete. Legibility, clarity, and coherence are very important. The offeror shall demonstrate an Offeror’s understanding of the technical requirement, and provides their approach and methodology to complete the required tasks IAW with the PWS. The proposal should not merely reiterate or rephrase the objectives or reformulate the

Government’s requirements specified in the solicitation but shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Will the Government please confirm that this section is to be responded to within the

“Supplemental Pages” or is this a stand-alone

Volume I: Technical response? If a stand-

Refer to Table 1 for Volume I.

alone volume, please provide page count limitations and due dates in Table 1.

4.5.6 Industry Experience.

The Offeror shall explain how projects supported in their proposal meet the requirements addressed in PWS and provide one (1) Federal and up to three (3) industry references.

Having three (3) industry references is not part of the Past Performance requirements in section 4.6 nor in the evaluation criteria in

Attachment 2; section 2.9 Past Performance.

Will the Government please update this requirement to reflect “The Offeror shall explain how projects supported in their proposal meet the requirements addressed in

PWS and provide the offeror’s proposed personnel experience in leveraging industry standards and procedures; implementing enterprise resourcing planning; consolidating

IT systems; modernizing business systems, and performing data integration”?

Industry experience and past performance will be evaluated in accordance with the instructions to offerors and evaluation criteria provided.

4.5.5 Task Order 0001 and4.5.7 Staffing

Plan for Task Order 0001.

The offeror shall propose FTEs and labor categories for the kick-off meeting. The

Government will use the TO pricing sheet.

And 4.5.7.1 For Task Order 0001 (Kick-Off), The Offeror shall provide a one page proposal for the kick-off meeting to included LCAT and FTEs (Contractor participants).

Is this requirement part of Step 3: Technical

(Volume I) - Oral Presentation? Or is this a stand-alone document not included in the

Technical Volume?

This requirement is part of Step 3: Technical

(Volume I) - Oral Presentation. The Offeror shall provide a one page proposal as part of their supplemental pages for the kick-off meeting to included LCAT and FTEs

(Contractor participants).

2.0 Required Services/Support and

Appendix I, Labor Category Descriptions.

There is only one IDIQ, for the Projects requirement. The B-CLM Tech Support requirement is a Task Order and is an 8(a) set

The required services/support and labor category functional responsibilities appear to have overlap between the two IDIQs (B-CLM

Project and B-CLM Tech Support). The required services/support and labor category functional responsibilities appear to have overlap between the two IDIQs (B-CLM

Project and B-CLM Tech Support).

Can the Government further delineate and clarity the responsibilities between IDIQs?

aside award. Several labor category descriptions have been revised.

2.10 Factor 3: Price and Task Order 0001

Pricing Sheet.

- Offeror fills in labor hour per year for each

FTE.

- FTE: Column H is for the number of FTEs for each given line of the Pricing Sheet.

The offeror’s Price proposal will be evaluated for award purposes based upon the proposed prices in the IDIQ Pricing Sheet (Attachment

9) being fair and reasonable pricing, along with a realistic PECP. Price will also be evaluated for the total proposed price for Task

Order 0001 to ensure consistency with the

IDIQ.

Is Task Order 0001 representative enough of the typical task orders off the IDIQ for the

Government to do a reasonable assessment of vendor pricing?

No, Task Order 0001 is not representative of the typical task. A task order shall be awarded with the award of an IDIQ.