Governments_Response_to_RFP_Questions.pdf

AFDW/PKS Response To Questions Submitted By Potential Offerors To Solicitation No: FA7014-16-T-

RFP No: FA7014-16-T-1012 AFRBA Case Support

Page Section Para Comments and Responses 4 of 59 Scope of Work Para

3.0 Question: Is there an incumbent?

Gov’ts Response: No Incumbent; this is a new requirement

5 of 59 Tier II Para 3.1

Question: On average, how many cases can be prepared per business day?

Gov’ts Response: Reference the PWS; para 3.1

5 of 59 Examiners

AFBCMR

Para 3.2.1

Question: Are the cases presented face to face in a meeting format or online and how many AFBCMR examiners will be needed?

Gov’ts Response: Support contractors will be located in Government’s facilitate and will route/deliver required cases to responsible Government personnel physically or via email.

Reference the PWS; Para 3.0 Scope of Work for estimated number of Examiners for instant performance based requirement

6 of 59 3.2.2 Examiners

SAFPC

Para 3.2.2

Question: How many SAFPC Examiners will be needed and number of cases prepared per week?

Gov’ts Response: Reference the PWS; Para 3.0 Scope of Work for estimated number of Examiners for instant performance based requirement. This is a new requirement.

6 & 7 of

CMO Para 3.3

Question: What is the name of the current IT Case management capability and will the Government provide instructions to electronically file records using CMTS or CMTARS

Gov’ts Response: Reference the PWS; Para 3.3 for CMO concerns.

14 of 59 Addendum-

FAR 52.212-1

(k) –

(7) & (8)

Question: Is the Government looking for a maximum of seven

(7) that will cover each subfactor, or can the offeror provide one resume per subfactor?

Gov’ts Response: Resumes will not be “Evaluated”; resumes will be reviewed. Maximum number of resumes per technical sub-factor shall be seven (7) and the maximum number of pages per resume shall be three (3).

14 of 59 Addendum –

(k) - (10)

Question: Can tables have a minimum font size of 8 point?

Gov’ts Response: Reference Addendum to FAR 52.212-1 (k) (10)

15 of 59 Addendum

FAR 52.212-1

(m) Question: It is required to provide a statement of acceptance – Attachment 1, is this excluded from the page count of 15 pages maximum for the technical proposal?

Gov’ts Response: Reference Addendum to FAR 52.212-1.

Attachment 1 is excluded from the page count of the technical proposal (Vol I)

29 of 59 Addendum

FAR 52.212-2

Para 3.3.2

Question: Is it the Government’s expectation for unburden rates to be provided for Examiners only?

Gov’t Response: Reference Addendum FAR 52.212-2; para

3.3.2 – “The unburden rates for the identified professional labor categories (Examiners) shall be provided in the offeror’s proposal”.

16 of 59 Delivery Information

Question: Will the Government have enough time to notify the offeror and allow time for the offeror to on-board personnel and process them on-site for a 15 Sept 2016 start date?

Gov’ts Response: The period of performance (PoP) and start date will be adjusted accordingly to the actual contract/order award date.

13 of 59 Addendum

(j) Question: Does the Government expect hard copy proposals to be delivered, or is email submission sufficient?

Gov’ts Response: Reference Addendum to FAR 52.212-1; (j) – proposals may be submitted by e-mail or hand delivered

8 & 9 of

Ref PWS Para

6.0 & 6.10

Question: Contractors are unable to provide background investigations without a DD 254. Contractors are not able to provide NACIs.

Gov’ts Response: Following contract/task order award the contractor’s field/site manager for security will address the NACI investigation concerns with the Government.

Ref PWS Para

7.5 & 8.0

Question: (GFP/GFE) will the Government provide laptops and required credentialing/materials to support telework?

Gov’ts Response: The Government will provide Laptops (PWS Para 8.0) and required credentialing/materials to support telework (PWS Para 7.5).

Response to General Questions and Comments

Questions:

1. What are the success and satisfaction criteria to retain

AFBCMR (Examiners), CMO and SAPFC contractors?

2. Would CMO process comply to any existing guidelines?

3. What level of automation exists to support CMO process today?

4. Do you desire to improve existing CMO process?

5. Would you be interested in implementing Six Sigma

SIPOC and DMAIC initiatives?

6. What is the Pyramid structure or existing hierarchy ratio between Tier II contractors, Examiners, CMO contractors and SAFPC?

7. Are there Service Level Agreements (SLAs) to process cases through phases of capture, examination and adjudication?

Gov’ts Response: Items No. 1 thru 7 are not applicable to the requirement as stated in the Case Management Support PWS of Solicitation No FA7014-16-T-1012

Response to General Questions and Comments

Question: Does EO 13685 apply to all FTE resources to be provided in support of this contract?

Gov’ts Response: EO 13685 is applicable to those FTE’s covered by the Service Contract Act (SCA) working on a Government contract/task order.

Questions and Comments

Question: Are any employees required to wear uniforms?

Gov’ts Response: Contractor’s attire will be business/business causal

Questions and Comments

Question: Currently the page restriction for the Factor II - price volume II proposal is five (5) pages, can that be extended to seven (7) pages.

Gov’ts Response: The information that’s requested in accordance with (IAW) FAR 52.222-46 Evaluation of Compensation for Professional Employees shall be separate and in addition to the five (5) page limit for Volume II (Cost/Price).

RFP –

of 59

Response to General Questions and Comments

Question: Please define any projected or possible travel and ODCs required for this requirement.

Gov’ts Response: Per the solicitation, there’s only one (1) FFP Labor CLIN for the AFRBA Case Management Support requirement (No ODCs or Travel required nor anticipated)

Questions and Comments

Question: Can we have non 8(a) team member (subcontractor) as part of the team, as along as, the 8(a) prime contractor performs 51% of the contract requirements?

Gov’ts Response: Yes; the 8(a) Prime Contractor has to perform a minimum of 51% of the contractual requirements.

Questions and Comments

Question: Government states in FAR 52.217-8 – services can be extended by 6 months under the contract, should the period of performance in FAR 52.217-9 be 42 months and not 36 months?

Gov’ts Response: In order to extend the period of performance beyond 36 months for a A&AS requirement, it will require an approved waiver in accordance with AFI 63-138 Acquisition of Services. The inclusion of FAR 52.217-8 in the contemplated contract/task order is to only inform potential offerors that a PoP extension maybe possible at some future date. The 42 months total period of performance (PoP) is not anticipated at this time and nor has funding been allocated to fund instant requirement beyond 36 months.

Questions and Comments

Question: There appears to be inconsistency in the monthly deliverable requirements and has the Government under or overestimated the workload requirement or under-estimated the manning level requirements?

Gov’ts Response: Instant AFRBA Case Management requirement is performance based. The Government estimated manning levels for this effort is based upon the Government’s internal historical data. Reference the PWS of Solicitation

FA7014-16-T-1012

Questions and Comments

Pg. 4 of 59 & pg.

48 of

Question: Please clarify, by Subfactor, the Labor Categories and the number of FTE’s

Gov’ts Response: Instant AFRBA Case Management requirement is performance based. Reference the PWS of Solicitation FA7014-16-T-1012

Questions and Comments

Question: Is this contract covered by SCA standards and rates?

Gov’ts Response: Some of the labor categories (Case Management Office) maybe be covered by SCA and other labor categories (professional) may not be covered by SCA.

Reference Solicitation FA7014-16-T-1012 - Attachment 2 Wage Determination.