PWS-2012 v7 - Senior Executive Level Consultant DCS Support QAPC Review gnj 3 Apr 12.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEPUTY CHIEF OF STAFF FOR OPERATIONS, PLANS AND REQUIREMENTS

AF/A3/5 SENIOR EXECUTIVE LEVEL STAFF CONSULTANT

FA7014-12-R-1005

Attachment 1

FA7014-12-R-1005

Attachment 1

Table of Contents

ACRONYM LIST

1.0 INTRODUCTION

1.1 Purpose

The purpose of this effort is to provide a Senior Executive Level Staff Consultant to assist in technical and analytical support for the Office of the Deputy Chief of Staff, Operations, Plans & Requirements (A3/5) to ensure effective processes, products and overall mission accomplishment.

1.2 Scope

Senior Executive Level Staff Consultant: Works in the office of the Deputy Chief of Staff, Operations, Plans & Requirements (A3/5) to assist, orchestrate and implement A3/5’s staff actions for all USAF current operations, including homeland defense, irregular warfare, special operations & personnel recovery, operational training, bases & range issues and weather support; space and cyber warfare, including war-games, exercises and information operations; capability requirements, including fighter force structure and global mobility; plans and strategies, including joint & NSC issues and regional issues, and congressional matters including constituent inquiries, congressional hearing questions for record, and other senior leader congressional correspondence. The nature of the position involves actively participating in multiple work-groups at one time and disseminating information across all levels of the organization. The contractor is the A3/5 subject matter expert (SME) on all matters pertaining to the A3/5 business rules that guide staffing practices, procedures and provide general rules and guidelines for business functions. The contractor shall provide a wide range of senior executive level technical and analytical support and research for developing, enhancing, and articulating planning policies, objectives, initiatives and analyses. The contractor serves as the senior editor in preparing and editing all official correspondence for the A3/5 on operational, plans and requirement matters and facilitates the continuous stream of new mandates, directives and policies to the appropriate officials. The contractor assists the A3/5 in workforce management by consulting on functions, positions and leading staff coordination efforts to gain consensus on contentious issues. The contractor articulates A3/5 policies, requirements capabilities, and operational guidance to Office of the Secretary of Defense (OSD), Joint Staff, COCOMs, MAJCOMs and other HAF staff offices. The contractor shall provide functional expertise to determine relevance, urgency, and priority of tasks and identify actions required to complete the tasks. The contractor communicates assignments and suspense actions to applicable staff functions, tracks actions, and commonly assists in crafting or completing the staff products. The contractor monitors staff actions which include requests from across the Air Staff and the Office of the Secretary of the Air Force, from MAJCOMs, the Joint Staff, and OSD. The contractor shall be cognizant of DoD budgetary principals and their associated operational impact. The contractor will assist in generating in-depth comprehensive and effective documents, papers, studies, presentations, analytic scenarios necessary to accomplish the priorities and goals of the organization and Air Staff, using Microsoft Office applications, the Air Force Task Management Tool (TMT) application and SharePoint.

1.3 Background

This Performance Work Statement (PWS) provides for a broad range of non-personal, professional and executive-level mission support services to the Office of the Deputy Chief of Staff, Operations, Plans & Requirements (A3/5). A3/5 is responsible to the CSAF for defining and advancing US air, space, and cyberspace power from concept to capability, providing coherence in operational requirements, policies, plans, programs, and support to airmen and the joint force. A3/5 provides guidance, direction, and oversight for all matters pertaining to the formulation, review, and execution of plans, policies, programs, and budgets within its area of responsibility.

2.0 REFERENCE DOCUMENTS

HQ USAF Operations, Plans & Requirements Business Rules HOI 33-3, Correspondence Preparation, Control and Tracking AFMAN 33-326, Preparing Official Communications AFI 31-401, Information Security Program Management AFI 33-364, Records Disposition - Procedures and Responsibilities DoD 5110.4-M-V1 and V2, Manual for Written Material DoD Directive 8570.1, Information Assurance Training, Certification and Workforce Management.

3.0 CONTRACTOR TASKING / REQUIREMENTS

3.1 Contractor Requirements

3.1.1 The contractor assist, orchestrate, and implement A3/5’s staff actions for all USAF current operations, including homeland defense, irregular warfare, special operations & personnel recovery, operational training, bases & range issues and weather support; space and cyber warfare, including war-games, exercises and information operations; capability requirements, including fighter force structure and global mobility; plans and strategies, including joint & NSC issues and regional issues, and congressional matters including constituent inquiries, congressional hearing questions for record, and other senior leader congressional correspondence.

3.1.1.1 The contractor shall provide a wide range of senior executive level technical and analytical support and research for the development, enhancement, and articulation of planning policies, objectives, initiatives and analyses. The contractor's responsibilities are task-oriented rather than project-oriented. Each month the contractor applies his technical skills, analyzes hundreds of staff actions, and provides step by step instructions to workflow managers, division chiefs and action officers across A3/5 to develop task deliverables. The contractor enhances message content and clarity using historical knowledge and research of the current task and associated actions. As applicable, the contractor articulates the broader significance of the action in terms of mission impact and/or risk. The outcomes are cogent, clearly communicated responses to complex, comprehensive tasks. (Examples of supported tasks: Readiness questions from SECAF/CSAF, CORONA actions, Warfighter Talks, JCS Tank responses.)

3.1.1.2 The contractor shall provide A3/5 subject matter expertise on all matters pertaining to the A3/5 business rules that guide staffing practices, procedures and provide general rules and guidelines for business functions.

3.1.1.3 The contractor shall serve as the senior editor in preparing and editing all official correspondence for the A3/5 on operational, plans and requirement matters and facilitates the continuous stream of new mandates, directives and policies to the appropriate officials.

3.1.1.4 The contractor articulates A3/5 policies, requirements capabilities, and operational guidance to OSD, Joint Staff, COCOMs, MAJCOMs and other HAF staff offices. The contractor will not direct government employees in any manner or matter.

3.1.1.5 The contractor shall assist in generating in-depth comprehensive and effective documents, papers, studies, presentations, analytic scenarios necessary to accomplish the priorities and goals of the organization and Air Staff and possess expert knowledge in the Microsoft Office applications, the Air Force Task Management Tool application and SharePoint.

3.1.1.6 The contractor shall assist in maintaining quality control over a high volume of written staff products, editing staff correspondence and presentations as required.

3.1.1.7 The contractor shall be cognizant of DoD budgetary principals and their associated operational impact.

3.1.1.9 Using extensive experience in various AF writing styles and a thorough knowledge of preparing correspondence, the contractor may instruct military and civilian personnel. The contractor may provide one-on-one and group instructions on the proper structure and composition of staff packages IAW HQ USAF Operations, Plans & Requirements Business Rules and HOI 33-3, Correspondence Preparation, Control and Tracking. Additionally, the contractor edits staff correspondence and presentations, as required, for clarity and responsiveness, and provides instruction through constructive feedback to the author. This contractor requirement is task-oriented rather than project-oriented. (Examples of supported tasks: USAF Award Packages, Major exercise invitation letters, CSAF and A3/5 correspondence on a myriad of operational issues.)

3.1.1.10 The Contractor shall comply with all computer and network access requirements and instructions including DoD Directive 8570.1, Information Assurance Training, Certification and Workforce Management.

4.0 DELIVERY SCHEDULE

4.1 Hours of Operation

4.1.1 Contractor personnel are expected to conform to customer agency normal operating hours consisting of Monday through Friday between the hours of 0730-1730 and not to exceed 2400 hours per calendar year for one (1) FTE assigned. Any additional hours submitted via contractor proposal must be justified. Working after normal working hours may be required on occasion; advance notice will be provided to the extent possible. This includes on-call emergency support as needed on off-duty hours. The Government reserves the right to change hours of operation or restrict contractor access. Work outside these daily hours is prohibited without Contracting Officer approval.

4.1.2 Government agencies will not be available during scheduled holidays, inclement weather, weekends, after duty hours, or AF down days. All chargeable work will be directly attributable to the task being performed by the individual.

The contractor is not required to perform services on the following Federal Holidays

Inauguration Day

4.1.3 Billable Hours. Government surveillance of contractor performance is required to give reasonable assurance that efficient methods and effective cost controls are being used. In order for labor hours to be billed on this requirement deliverable services must have been performed in direct support of a requirement in the PWS. In the course of business, situations may arise where Government facilities may not be available for performance of these requirements (e.g. base closure due to weather, down day etc). During these situations contractor personnel will not be paid and may report to their corporate offices.

4.2 Deliverables

The following deliverables are required for this effort:

· Current rate per hour for each FTE

· Position title-if vacant, so state

· Date vacancy occurred

· Did task order modification affect vacancy? If yes, modification issue date

· Expected date of staffing

· Description of any travel (include travelers name) or unique services provided

· Problem area

· Anticipated activity for the next reporting period

· Detail duties performed by onsite contractor month to month The fifth work day of every month electronically

*Note: The Monthly Status Report described above must contain the following statements: “I certify to the best of my knowledge that the above named employee(s) worked the hours shown at the skill levels indicated.” The coordinated signature and date of the (Contractor) Program Manager or his/her designee shall directly follow this statement.

4.3 Government Inspection and Acceptance of Deliverables

The COR will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Contractor will be notified in writing by the COR of the specific reasons why the deliverable was rejected. The Contractor shall have 15 calendar days to correct the rejected deliverable and resubmit to the Government Program Manager for re-inspection. If no comments are provided within15 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

5.0 SPECIAL CONSIDERATIONS

5.1 Security

5.1.1 Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of government systems. All requests for information shall be forwarded to A3/5PE (Executive Support) Security.

5.1.2 The Contractor shall implement and administer a security program to ensure that classified information and documentation are protected in accordance with the latest appropriate Security Classification Guide for each project identified in the Department of Defense Contract Security Classification Specification (DD Form 254). Contractor shall have a TOP SECRET clearance with eligibility to access TS/SCI at time of proposal. No classified work will be accomplished at the contractor location(s); all classified work will be accomplished at the government location(s). Classified information will be generated, stored, and received at Government locations only. The Contractor may be precluded from award if unable to comply with AFI 31-601, Industrial Security Program Management, and obtain access to SCIF at time of award.

5.1.3 The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all government rules, procedures, and standard of conduct. Contractors requiring access to government Automated Information Systems (AIS) shall have background investigations and security awareness training completed, after task order award but prior to AIS access. When the period of performance is complete or and contractor personnel leave work on this project they will have 5 working days to terminate all their network user account and to return all access cards and base identification badges.

5.2 Access to Facilities and Property. A3/5PE (Executive Support) Security will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to government facilities. The contractor will have access to USAF Headquarters, 1480 Air Force Pentagon, Arlington, VA 20330.

5.3 Government Furnished Equipment, Materials, and Software. All products developed under this contract shall be considered government work and shall have no license encumbrances. All Government Furnished Equipment (GFE), Government Furnished Software (GFS), and Government Furnished Material (GFM) shall be returned to the Government upon completion of this contract. The Government will provide laptop and or desktop computer, which shall be considered GFE. At the end of this project, the Contractor shall return the GFE to the Government and will be required to return the GFE to its original state prior to delivery to the Government. All work shall be performed at USAF Headquarters, 1480 Air Force Pentagon, Arlington, VA 20330.

5.4 Government Program and Contract Management

5.4.1 Government Program Management: A3/5PE (Executive Support) will provide the Government COR for this requirement. The COR will provide the Contractor access to all technical data required to perform approved tasking.

5.4.2 Government Contract Management: Responsibility for contracting activities rests solely with the Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the Government Contracting Officer.

5.5 Safety Requirements

5.5.1 General Safety Requirements

5.5.1.1 The Contractor shall comply with all safety provisions, e.g., technical specifications, technical publications, Federal Occupational Safety and Health Standards (Title 29 CFR. Part 1910). If there is no applicable Occupational Safety and Health Administration (OSHA) standard, use other applicable nationally recognized sources of safety, health, and fire prevention standards referenced in the work requirements of this contract.

5.5.1.2 The Contractor shall protect government property to prevent damage during the period of time the property is in the possession of the Contractor. The Contractor shall report promptly to the Administrative Contracting Officer (ACO) all available facts relating to each instance of damage to government property.

6.0 TRAVEL REQUIREMENTS. No travel is anticipated with this requirement.

7.0 SERVICES SUMMARY (SS):

Performance Requirement

90% of assigned tasks completed satisfactorily and on-time/Monthly reports submitted to the COR NLT 5th business day of following month.

3.1.1.3 98% of assigned tasks completed satisfactorily and on-time/Monthly reports submitted to the COR NLT 5th business day of following month.

90% of assigned tasks completed satisfactorily and on-time/Monthly reports submitted to the COR NLT 5th business day of following month.

Prepare correspondence in various Air Force writing styles. The contractor may provide one-on-one and group instructions on the proper structure and composition of staff packages IAW HQ USAF Operations, Plans & Requirements Business Rules and HOI 33-3, Correspondence Preparation, Control and Tracking. Additionally, the contractor edits staff correspondence and presentations, as required, for clarity and responsiveness, and provides instruction through constructive feedback to the author. This contractor requirement is task-oriented rather than project-oriented. (Examples of supported tasks: USAF Award Packages, Major exercise invitation letters, CSAF and A3/5 correspondence on a myriad of operational issues.)