Protestant Music Director Solicitation.pdf

FA7012 - 11TH CONTRACTING SQUADRON

20 MACDILL BLVD, SUITE 400

BOLLING AFB DC 20032-0305

(202) 767-8342

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA7012-09-T-0082 16-Sep-2009

b. TELEPHONE NUMBER

202-404-8342

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 Sep 2009

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA7012

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F1A0B1 16. ADMINISTERED BY

11 WG/HC - F1A0B1

MSGT JULIE SORENSEN

310 ANGELL ST.

BOLLING AFB DC 20032

TEL: 202-767-5900 FAX: 202-767-5900

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

USMAAN Z. CHAUDHRY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

711130

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F1A0B19196A003

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA7012-09-T-0082

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO BLOCK 18B

ALL INVOICES SHALL BE PREPARED AND SUBMITTED IN THE WIDE AREA WORKFLOW FOR

PAYMENT. THE WEBSITE IS AS FOLLOWS: https://wawf.eb.mil/

If the Contractor is unable to submit a payment request in an electronic form as directed by DFARS 252.232-7003, or DoD is unable to receive a payment request in electronic form, the Contractor shall submit invoices to the following addresses:

11 WG/HC

310 Angell Street

Bolling AFB, DC 20332

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0001 236 Units

PROTESTANT MUSIC DIRECTOR

FFP

Nonpersonal Services (Base Year): The contractor shall provide services of a

Protestant Music Director in accordance with the attached statement of work. Base

Year Period of Performance: 1 October 2009 - 30 September 2010.

FOB: Destination

PURCHASE REQUEST NUMBER: F1A0B19196A003

SIGNAL CODE: A

NET AMT

https://wawf.eb.mil/

UNIT UNIT PRICE AMOUNT

1001 236 Units

OPTION PROTESTANT MUSIC DIRECTOR

FFP

Nonpersonal Services (Option Yr 1): The contractor shall provide services of a

Protestant Music Director in accordance with the attached statement of work.

Option Year 1 Period of Performance: 1 October 2010 - 30 September 2011.

FOB: Destination

UNIT UNIT PRICE AMOUNT

2001 236 Units

OPTION PROTESTANT MUSIC DIRECTOR

FFP

Nonpersonal Services (Option Yr 2): The contractor shall provide services of a

Protestant Music Director in accordance with the attached statement of work.

Option Year 2 Period of Performance: 1 October 2011 - 30 September 2012.

UNIT UNIT PRICE AMOUNT

3001 236 Units

OPTION PROTESTANT MUSIC DIRECTOR

FFP

Nonpersonal Services (Option Yr 3): The contractor shall provide services of a

Protestant Music Director in accordance with the attached statement of work.

Option Year 3 Period of Performance: 1 October 2012 - 30 September 2013.

UNIT UNIT PRICE AMOUNT

4001 236 Units

OPTION PROTESTANT MUSIC DIRECTOR

FFP

Nonpersonal Services (Option Yr 4): The contractor shall provide services of a

Protestant Music Director in accordance with the attached statement of work.

Option Year 4 Period of Performance: 1 October 2013 - 30 September 2014.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Government Government Government Government

1001 Government Government Government Government

2001 Government Government Government Government

3001 Government Government Government Government

4001 Government Government Government Government

DELIVERY INFORMATION

CLIN DELIVERY DATE SHIP TO ADDRESS UIC

0001 POP 01-OCT-2009 TO

30-SEP-2010

11 WG/HC - F1A0B1

MSGT JULIE SORENSEN

310 ANGELL ST.

BOLLING AFB DC 20032

202-767-5900

F1A0B1

1001 POP 01-OCT-2010 TO

30-SEP-2011

(SAME AS PREVIOUS LOCATION)

2001 POP 01-OCT-2011 TO

30-SEP-2012

(SAME AS PREVIOUS LOCATION)

3001 POP 01-OCT-2012 TO

30-SEP-2013

(SAME AS PREVIOUS LOCATION)

4001 POP 01-OCT-2013 TO

30-SEP-2014

(SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000

52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

SEP 2006

52.212-4 Contract Terms and Conditions--Commercial Items MAR 2009

52.219-6 Notice Of Total Small Business Set-Aside JUN 2003

52.219-14 Limitations On Subcontracting DEC 1996

52.219-28 Post-Award Small Business Program Rerepresentation APR 2009

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2008

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-36 Affirmative Action For Workers With Disabilities JUN 1998

52.222-37 Employment Reports On Special Disabled Veterans, Veterans

Of The Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-41 Service Contract Act Of 1965 NOV 2007

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-5 Pollution Prevention and Right-to-Know Information AUG 2003

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program AUG 2000

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991

52.242-15 Stop-Work Order AUG 1989

52.253-1 Computer Generated Forms JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

JAN 2009

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Terrorist Country

DEC 2006

252.223-7006 Prohibition On Storage And Disposal Of Toxic And

Hazardous Materials

APR 1993

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUN 2009) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (DEC 2008) (Pub. L. 110-252, Title VI, Chapter 1

(41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible

Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793).

(vii) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O.

13201).

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--

Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009). (Not applicable until September 8, 2009.)

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

[http://farsite.hill.af.mil/]

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR

Chapter 2 ) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUL 2009)

(DEVIATION)

(a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (Apr 2009) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract:

252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP

2006) (Section 1092 of Pub. L. 108-375).

252.247-7003 Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost

Bearer (JUL 2009) (Section 884 of Public Law 110-417)

252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631)

252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10

U.S.C. 2631)

5352.201-9101 OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Spring

MD, 20762 Phone # 301-981-7342. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air

Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(c) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards

(AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(d) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUG 2007)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and base access letter signed by the CO to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel

Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

STATEMENT OF WORK

FOR

PROTESTANT MUSIC DIRECTOR

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The Bolling AFB Gospel Service Music Director, under direction of the Contract Monitor

(CM) of the Gospel Worship Service (Chaplain) will provide and coordinate all music requirements for the Bolling

Gospel Choir, Women’s Choir, Male Chorus, Youth Choir, Children’s Choir, and Special Music. The CM has final decision authority regarding all music of the Gospel Worship Service. Any and all changes with respect to music delivery shall be at the discretion of the CM.

1.1.1The Contractor must be strongly versed and experienced in Gospel Music genre. The contactor shall be able to play a piano, keyboard and organ proficiently; musically express the mood and style of a variety of music; and display adequate choral conduction capability.

1.1.2 The contractor shall demonstrate positive and enthusiastic leadership skills under the leadership of the Chapel .

The contractor shall be able to communicate and demonstrate public relations skills well with the public.

1.1.3 The contractor shall work to promote a spirit of cooperation and unity and harmony with those involved in the music program, as well as other chapel staff members. The Contractor shall present a professional attitude, dress appearance and behavior that is appropriate and consistent with a chapel staff position.

1.1.4 The Contractor must be able to teach and train others the importance and value of the music ministry. The

Contractor shall select, schedule and plan appropriate music for choir(s) of the Gospel Worship Service as required by CM. The Contractor shall demonstrate consistent thoroughness in teaching vocal parts to choir members.

1.1.5 The Contractor shall secure the Gospel Service chaplain’s advice and consent for proposed music and musicians to accompany choir(s) and prepare musicians to accompany the choir(s) to include a variety of musical instruments for choir accompaniment.

1.1.6 The Contractor shall be responsible for teaching and mentoring other musicians, and shall meet with the Gospel

Service chaplain to provide a monthly report (as well as whenever needed) to inform the CM of areas of concerns and to discuss requirements of upcoming services and special events. (NOTE: This meeting is not considered a unit for payment.)

1.1.7 The Contractor shall attend monthly Gospel Service Worship Committee meetings (NOTE: This meeting is not considered a unit for payment.)

1.1.8 The Contractor shall arrive at all functions at least thirty minutes prior to the scheduled start time (NOTE: This meeting is not considered a unit for payment.)

1.1.9 The Contractor shall be responsible for and coordinate with the Gospel Worship Service CM. All areas are not specifically mentioned above.

1.1.10 The Contractor shall coordinate with the Gospel Service CM, Choir officers and others as designated by the

Gospel Service CM to ensure the quality of music delivery.

1.1.11 The Contractor shall maintain a high level of quality with respect to music delivery.

1.1.12 The Contractor shall notify the Gospel Service Chaplain when unable to attend rehearsal or worship service, at least two weeks in advance. Emergencies will be dealt with on a case-by-case basis.

1.1.14 he Contractor shall ensure the substitute contractor is approved in advance by the Gospel Worship Service

CM.

1.1.15 The Contractor shall provide musical accompaniment and support for choir(s) as requested by the Gospel

Service CM.

1.1.16 The Contractor shall coordinate and conduct Choir(s) Section Leader’s auditions and rehearsals; and weekly musicians’ rehearsals in preparatory rehearsal.

1.1.18 The Contractor shall provide musical support for the mid-week Worship Service/Bible Study.

1.1.19 The Contractor shall coordinate weekly choir rehearsal and performances of special music as required by

Gospel Service CM.

1.1.20 The Contractor shall actively recruit choir(s) participation.

1.1.21 The Contractor shall provide musical accompaniment and support for Sunday Gospel Worship Services.

1.1.22 The Contractor shall provide musical support for special service as required (funerals, revivals, etc.)

1.1.23 The Contractor coordinates and assists with the Gospel Worship Service CM on annual training requirements for Gospel Choir (music workshops and seminars.)

1.1.24 The contractor must assume additional duties as requested by the Gospel Worship Service Chaplain.

1.2 FREQUENCY OF SERVICES. A ―unit‖ is the basis for compensation. Compensation will be paid based on the following ―units,‖ after the ―unit‖ is performed/provided. Any additional service or rehearsal ―units‖ must be pre-approved by Gospel Worship Service (Chaplain). The contractor shall furnish the following units of service:

1.2.1 (52) Gospel Services

1.2.2 (52) Practices Gospel Choir

1.2.3 (52) Practices Praise Teams

1.2.4 (26) Practices Youth Choir

1.2.5 (12) Practices Men’s Choir

1.2.6 (26) Practices Women’s Choir

1.2.7 (16) Special Services/Events

1.3. Contractor Qualification. The Contractor shall possess a minimum of two years experience as a Music Director within a military chapel community or a civilian church or possess extensive experience within a military chapel setting. The Contractor shall possess a minimum of two years experience as a pianist/organist within the military chapel community or a civilian church.

1.4 General Information.

1.4.1 Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance with the SOW. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or repeated customers complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall initially validate customer complaints. However, the government representative shall make final determination of the validity of customer’s complaints in cases of disagreement with customer(s).

1.4.2 Performance Evaluation Meeting. The contractor may be required to meet at least quarterly with the CM and

Contracting Officer (CO) during the basic year of the contract. Meetings will be as often as necessary thereafter as determined by the CM. However, if the contractor requests, a meeting will be held. The written minutes of all performance evaluation meetings shall be signed by the contract representative, CO, and CM. Should the contractor not concur with the minutes, the contractor shall so state any areas of nonconcurrence in writing to the CO within ten calendar days of receipt of the signed minutes.

1.4.3 Compliance With Laws And Regulations. The service provider shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, Department of Defense (DoD), AF, and base requirements and instructions required for the performance of the duties in this SOW. The service provider shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety risks.

1.4.4 Indemnification. The contractor agrees to indemnify and hold the Government and the Department of the Air

Force harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of service provider personnel in transit to, from or during the period of attendance at any of the required locations in support of this service.

1.4.5 Base Access. The contractor shall ensure compliance with all federal, DoD, AF, and Bolling AFB vehicle identification policies for contractor-owned vehicles. The contractor shall complete AF Form 75, Request for

Visitor/Vehicle Pass and DD Form 1172, Application for Uniformed Services Identification Card and submit them to

Security Forces, Pass and registration. Vehicle registration, proof of insurance and a valid driver’s license shall be presented for all vehicles to be registered. The contractor shall submit a complete list of all employees performing on this contract through the Contracting Officer to the Security Forces. Lost vehicle and entry passes shall be reported immediately to the Security Police and Quality Assurance Personnel.

1.4.6 Federal Holidays. The contractor shall not be required on site for the listed Federal Holidays observed by this installation: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.4.7 Performance of Services during crisis declared by the installation Commander. The contractor shall not be required to perform any services during a crisis declared by the Installation Commander(s).

2.0 SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance

Measure

Performance

Threshold

The Contractor shall perform services in accordance with the terms as stated in Description of Services secton.

1.0 100%

The Contractor shall provide all services in strict accordance with section Frequency of Services.

1.2 100%

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1.1 Government Owned. The contractor shall be responsible for operating the government owned equipment.

Should any item require repair or replacement due to negligence, the contractor shall be responsible for all such repairs or replacement at no cost to the government. The Government shall be responsible for replenishing all equipment and materials used only during the performance of this contract. Before any modification to the equipment is performed, the contractor shall provide to the Facility Manager all documentation detailing the modification requested. All modifications shall be at the contractor’s expense. The contracting officer shall make no modification to any equipment without written approval.

3.1.2 Equipment Inventory. An inventory of government furnished equipment must be done not later than 2 calendar days before the start of the contract period. The contractor and a government representative (identified by the contracting officer) shall conduct a joint inventory of all Government-furnished equipment and materials. The contractor shall sign a receipt for all equipment and materials provided by the government. Items of equipment missing or not in working order shall be recorded and the contracting officer notified in writing. The contractor and the government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory.

3.1.3 Conservation of Utilities. The Contractor shall ensure employees practice conservation of utilities. The contractor

3.1.4 The Contractor shall submit a funds request for any special supplies needed to perform services that are not mentioned in the SOW or Appendix.

3.2. Loss or Damage.

3.2.1 The contractor shall submit requests for replacement of government-furnished equipment to the Facility

Manager for processing. Such requests shall specify the reason for equipment replacement.

3.2.2 The government shall replace materials that are lost due to wear and tear. The Government owned tools, parts, equipment and materials provided to the contractor(s) for contractor services, shall remain in the Chapel at all times unless given permission by the Chapain leadership.

4.0 APPENDIX. Government Furnish Equipment List.

APPENDIX

GOVERNMENT FURNISHED EQUIPMENT LIST

Description Quantity

Piano 1

Keyboard 1

Organ 1

Microphone 1

Microphone stand 1

Basic Aamplifier 1

PROVISIONS INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors--Commercial Items JUN 2008

52.217-5 Evaluation Of Options JUL 1990

252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

PROVISIONS INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1 ―INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS‖

Paragraph (e), Multiple offers, is hereby deleted from this solicitation.

Paragraph (h), Multiple awards, is hereby deleted from this solicitation.

Add paragraph (m), Preparation of Proposal.

1. This section specifies the format that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work, but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes.

2. The offerors’s proposal, as a minimum, shall consist of technical capability information, a price proposal and a signed SF 1449. The offeror shall acknowledge all amendments and complete the necessary fill-ins and certifications in provisions 52.212-3 and return in their entirety along with their proposals. The Government contemplates incorporating the price proposal into any resulting contract. The Government, at its discretion, may incorporate all or portions of an offeror’s proposal at contract award.

3. The offeror’s proposal shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of them and will base its evaluation on the information presented in the offeror’s proposal. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

4. The proposal must include all data and information requested by the Instructions to Offerors (ITO) and must be submit it in accordance with these instructions. The offer shall be compliant with all requirements as stated in

Statement of Work (SOW). Non-conformance with the instructions provided in this section may result in offeror’s proposal being determined unacceptable.

5. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

6. Distribution. Offer can be han-delivered, mailed, faxed or emailed. Proposals must be received by 10:00 P.M.

Eastern Standard Time (EST) on 25 Sep 2009 to the following address:

11 CONS/LGCO, Attn: Lt Usmaan Chaudhry, 20 MacDill Blvd, Bolling AFB, DC, 20032, Phone: 202-404-8342, Fax: 202-767-7887 or email: usmaan.chaudhry@afncr.af.mil.

7. Special Instructions.

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The responses shall consist of two (2) separate parts; Part I- Technical Capability Information, and Part II – Price

Proposal.

A. PART I – TECHNICAL PROPOSAL SECTION – Submit an original and one (1) copy.

i. Part I – Technical Capability: Subfactors: Experience and Audition.

Subfactor 1: Offorer’s Experience and qualification - The offeror shall submit adequate resumes for key personnel are provided with sufficient information indicating personnel education, experience, licenses as well as any other information relative to performance of this contract. The extent, depth and quality of the key personnel’s relevant work experience, as well as the quality and applicability of their education technical experience and professional development as they relate to their proposed position in performance of the contract shall be evaluated. Failure to submit resumes on key personnel may result in the offeror’s proposal being eliminated from further consideration for award for failure to submit an acceptable proposal.

Subfactor 2: Audition – All offerors shall perform an audition. Auditions will be conducted on the 28 th and 29 th of

September, 2009, on Bolling AFB. The offerors will be notified of the exact time and place of the audition after the closing date of the solicitation. The audition will consist of playing ―And Can It Be‖ (Tune Sagina) by Charles

Wesley on both the piano and organ and then playing an additional song provided by the Government from sheet music both on the piano and organ.

B. PART II – COST/PRICE SECTION

(1) Complete blocks 12, 17a, 17b, 30a, 30b and 30c of the Standard Form 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. This solicitation constitutes the model contract.

(2) Insert proposed unit and extended prices for each Contract Line Item, including all option years, in the price schedule. The offeror shall fully complete the price schedule in the solicitation and submit it along with their proposal. Any offeror which fails to cite a price for each item or fails to make an entry indicates that that work will be provided at no charge.

(3) Note that unrealistically low or high proposed costs or prices may be grounds for eliminating a proposal either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Offer should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

Add Paragraph (n), Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

The Government will destroy extra copies of such unsuccessful proposals after contract award.

Add Paragraph (o), Discussions. The primary objective of discussion is to maximize the Government’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation. If discussions are necessary due to perceived weaknesses or other issues that must be addressed before award, the Government will evaluate all offeror’s proposals against ALL evaluation criteria. Discussions will be conducted in writing as follows:

1. Written Discussions. If necessary, the Contracting Officer will issue Evaluation Notices (EN’s) to offerors to communicate those areas of his or her proposal which are considered deficient, where weaknesses exist, or where other aspects of the offeror’s proposal (such as cost, price, and terms and conditions) are significant enough to affect the selection decision and/or where data presented by the offeror is unclear.

2. Revision to Proposals. Any revisions to the price proposal shall have changed information clearly marked by a vertical line in the right margin of the page.

3. Final Proposal Revision. It is our intent to award a contract based upon initial proposals submitted without discussion. Offerors should therefore submit their best price proposal initially. If discussions are determined to be necessary, the Contracting Officer will conduct discussions with only those offerors that met the terms and conditions stated in the solicitation

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will evaluate proposals based on the following factors: Technical Capability and Price.

Technical capability is further divided into the following subfactors, listed in descending order of importance:

Resume and Audition. Technical Capability and Price are equally important. A decision on the technical acceptability of each offeror’s proposal shall be made. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. A rating of unacceptable will render the entire proposal unacceptable. The Government will determine technical acceptability as described by the evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to this solicitation in accordance with the evaluation criteria outlined at FAR 52.212-2 of the solicitation, titled ―Evaluation –Commercial Items‖. The following evaluation prodecures will be used to evaluate offers:

EVAULATION PROCEDURES

Factor 1 – Technical Capability

(i) Technical Capability Factor Assessment: The offeror’s proposal shall, as a minimum, address each of the following subfactors, as they apply to the Statement of Work (SOW). During evaluations of each proposal, the

Government will assign each subfactor shown below a rating and a written narrative reflecting the subfactor’s strengths and weaknesses. The Government WILL NOT roll up subfactor ratings into an overall rating for technical capability.

Technical Capability Subfactors

(1) Experience

(2) Audition

The following technical evaluation factors will be evaluated and rated according to the chart listed below:

Rating Definition

Acceptable Acceptable – meets minimum mandatory requirements.

Unacceptable Unacceptable – does not meet minimum mandatory requirements.

(ii) Price Factor Assessment: The purpose of price evaluation is to determine if the price proposed is realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the unique methods of performance and materials described in the offeror’s proposal. This factor will not receive a rating.

The Government will evaluate options in accordance with FAR clause 52.217-5, Evaluation of Options, July 1990, as prescribed in FAR 17.208( c ) (1).

(2) DESCRIPTION OF FACTORS AND SUBFACTORS.

Factor 1 – Technical Capability

Description of Factor: The government will evaluate the technical proposals based on an acceptable/unacceptable standard. Discussions/negotiations may be held on technical proposals. Each technical proposal will be reviewed and a determination shall be made as to whether it is acceptable or unacceptable based on the evaluation criteria described herein. If a technical proposal is determined unacceptable, the offeror will be excluded from the competition and they will not progress to the next round of evaluations.

Subfactor 1: Experience

Description of Subfactor 1: This subfactor evaluates the offeror’s proposed qualification to effectively accomplish the work required in the SOW.

The standard is met when adequate resumes for key personnel are provided with sufficient information indicating personnel education, experience, licenses as well as any other information relative to performance of this contract.

The extent, depth and quality of the key personnel’s relevant work experience, as well as the quality and applicability of their education technical experience and professional development as they relate to their proposed position in performance of the contract shall be evaluated.

Subfactor 2: Audition

Description of Subfactor 2: This subfactor evaluates the offeror’s musical ability to effectively accomplish the work required in the SOW.

The standard is met when the offeror demonstrates its ability to perform ―And Can It Be‖ (Tune Sagina) by

Charles Wesley on both the piano and organ and then perform an additional song provided by the Government from sheet music both on the piano and organ. The offeror will perform their audition before a panel in which will receive one of the following summerized ratings on a scale from 0 to 5:

5=Excellent Acceptable (free of errors, high level of proficiency, professional quality)

4= Very Good Acceptable (few errors, above average level of proficiency)

3= Good Acceptable (some errors, average level of proficiency)

2= Fair Unacceptable (many errors, below average proficiency)

1= Poor Unacceptable (mostly errors, beginner level proficiency)

0= DNA Unacceptable (did not attempt, does not apply)

Factor 2 – Price

(i) This factor will evaluate the cost proposal to determine price analysis and price reasonableness of the proposed total evaluated price.

(ii) An offeror’s proposed price will be determined by multiplying the quantities identified in the Price Schedule by the proposed unit price for each contract line item number (CLIN) to confirm the extended amount for each

CLIN. The base period and option years will be totaled to determine the overall estimated price to be evaluated. All responsible offers that conform to the solicitation requirements will be ranked according to price

(iii) Offerors are specifically advised that, under this evaluation method, the government may determine that an offer is unacceptable if the prices are unbalanced between initial and each option year. Prices are unbalanced if they are significantly overstated or understated in relation to the actual cost of the work. This may be ground for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. By signing its offer, the offeror certifies that each price stated on each

CLIN includes an appropriate apportionment of all costs, direct and indirect, overhead, and profit. Review of the offeror price data will consist of an analysis to determine the following:

(A) Price Analysis. All cost and financial information required by th RFP and amendment (s) there to have been submitted. One or more of the following techniques may be used to perform price analysis.

(1) Comparison of proposed prices received in response to the solicitation.

(2) Comparison if prior proposed prices and contract prices with current proposed prices received for the same or similar end items.

(3) Comparison of proposed prices with Independent Government Estimates (IGE).

(B) Price Reasonableness. Each proposal will be evaluated to determine whether the government considers the proposed price to be reasonable. The government will evaluate price reasonableness in relation to commercial or

IGCE, or any other information used as a basis or comparison.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUN 2009)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision.

(a) Definitions. As used in this provision --

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Manufactured end product means any end product in Federal Supply Classes (FSC) 1000-9999, except--

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business…