FA700026Q0003 Combined Synopsis Solicitation - FY26 LGRC Swimsuits Comp Shorts.pdf

FA700026Q0003

Request for Quote FA700026Q0003 FY26 USAFA Cadet Swimsuits and Compression Shorts

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700026Q0003. This RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporation provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 1 Oct 2025, DFARS Change 10 Nov 2025, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-1016, effective 16 Oct 2024.

***Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any cost. ***

This requirement will be competed as a 100% small business set-aside. All responsible small business concerns may submit a quote, which if received timely, will be considered. The North American Industry Classification System (NAICS) code for this requirement is 315250, with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm-fixed-price purchase order to a manufacturer for the swimsuits and compression shorts. The swimsuits and compression shorts must be manufactured in accordance with the attached specifications outlined in Atch 1 - LGRC Cadet Mens Swimsuit Specifications, Atch 2 - LGRC Cadet Womens Swimsuit Specifications, and Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. Atch 9 - DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate, must be completed and submitted with the quote.

The purpose of this combined synopsis and solicitation is for the purchase and delivery of the swimsuits and compression shorts IAW the CLIN schedule. The quote schedule is below. Note: All CLINs are Firm-Fixed-Price (FFP).

CLIN Description Type Qty. Units

0001 Swimsuit, Mns; IAW "Atch 1 - LGRC Cadet Mens Swimsuit Specifications "; SEE "Atch 4 - SWIMSUIT MNS &

WMNS CL30 FY26 ORDER" FOR SIZES

AND QUANTITIES.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 500 EA

0002 Swimsuit, WMNs; IAW "Atch 2_LGRC Cadet Women's Swimsuit Specifications"; SEE "Atch 4 -

SWIMSUIT MNS & WMNS CL30 FY26

ORDER" FOR SIZES AND QUANTITIES.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 170 EA

0003 SHORTS, COMPRESSION MNS; IAW "Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS"; SEE "Atch 5 - SHORTS

COMPRESSION MNS & WMNS CL30 FY26

ORDER" FOR SIZES AND QUANTITIES.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 2,850 EA

0004 SHORTS, COMPRESSION WMNS; IAW

"Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS"; SEE "Atch 5 - SHORTS

COMPRESSION MNS & WMNS CL30 FY26

ORDER" FOR SIZES AND QUANTITIES.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 450 EA

0005 FIRST ARTICLE SAMPLE; Swimsuit, Mns; IAW "Atch 1 - LGRC Cadet Mens Swimsuit Specifications". Size Medium. ICN

30TB0000000000001402136.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 1 EA

0006 FIRST ARTICLE SAMPLE; Swimsuit, WMNS; IAW "Atch 2 - LGRC Cadet Womens Swimsuit Specifications".

Size Medium.

ICN30TB0000000000001402141.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 1 EA

0007 FIRST ARTICLE SAMPLE; SHORTS,

COMPRESSION MNS; IAW "Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS".

SIZE MEDIUM.

ICN30TB0000000000001401386.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 1 EA

0008 FIRST ARTICLE SAMPLE; SHORTS,

COMPRESSION WMNS; IAW "Atch 3 - LGRC Cadet Shorts Compression

MNS_WMNS". SIZE SMALL.

ICN30TB0000000000001401391.

Product Service Code: 8415 Pricing Arrangement: Firm Fixed Price

FFP 1 EA

Delivery: Delivery for all CLINs must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery Schedule: First article samples (CLINs 0005-0008) must be received within 30 days after receipt of order (ARO); CLINs 0001-0004 are due 90 days ARO.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

First Article Requirement/Waiver: See FAR Clause 52.209-4, found in Atch 7 – FA700026Q0003 Provisions and Clauses.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued IAW FAR Parts 12 and 13 as a Request for Quote.

IAW FAR 13.004, in all instances throughout this solicitation any use of the word “proposal” should be understood as “quote”. All instances of the word “offeror” should be understood as “quoter”. Quotes supplied in response to this solicitation are not binding. Award of this requirement may be offered to the quoter IAW FAR 52.212-2, found herein

2. The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submissions of quotes. FAR 52.212-1(b) is amended to include the following:

i. Submit signed and dated quotes via e-mail to:

th

Contracting Squadron

10 CONS/PKB

POC: Email Addresses:

Ms. Danielle Hyde danielle.hyde.2@us.af.mil

Ms. Marissa Morris marissa.morris.4@us.af.mil

ii. Quotes must be submitted by 23 December, 10:00 A.M. Mountain

Standard Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late Submissions. FAR 52.212-1(f) is amended as follows:

i. Quoters are responsible for submitting quotations so as to reach the

Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

ii. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotation is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through out email system. Any email over 10MB will not be delivered due to firewall restrictions.

iii. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotation by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract Award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price purchase order without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges.

The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary.

The Government may reject any or all quotes if such actions is in the public interest and waive informalities and minor irregularities in quotes received.”

e. Multiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows: “The Government intends to award a contract on “all or none” basis, multiple awards shall not be contemplated.”

f. Formal Communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 19 December 2025, 10:00 A.M. Mountain Standard Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contract listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation Preparation Instructions:

i. General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

ii. Specific Instructions.

a. PRICE QUOTE. Submit the price quote in accordance with the contract line item (CLIN) structure listed in Atch 10 - Price Schedule FA700026Q0003 of this solicitation. Price shall be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include delivery terms and schedule, any discounts, and payment terms (e.g., Net

30) with the price. Do not list shipping costs as a separate line item.

Shipping will be F.O.B. destination. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

b. DESCRIPTIVE LITERATURE. The quoter shall submit descriptive literature. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. For the quote to be considered by the Government, it must meet the salient characteristics specified in Atch 1 - LGRC Cadet Mens Swimsuit Specifications, Atch 2 - LGRC Cadet Womens Swimsuit Specifications, and Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS.

c. PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed. Authorized representatives of the quoter for which the assessment was conducted may access SPRS to view their own summary level scores, IAW the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf.

d. CONTRACT DOCUMENTATION.

1. Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

2. Quotes must include a completed copy of the following provisions that require fill-in text:

FAR 52.212-3 The Offeror shall complete only paragraph

(b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DFARS 252.225-7000, Buy-American – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR

25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. Atch 9 - DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate must be completed, signed and submitted with the quote.

e. FIRST ARTICLE TESTING WAIVER.

1. Quoters that have supplied USAFA with the same swimsuits and compression shorts as specified in Atch 1 - LGRC Cadet Mens Swimsuit Specifications, Atch 2 - LGRC Cadet Womens Swimsuit Specifications, and Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS within the past three years, and these swimsuits and compression shorts were accepted by the government, may submit a waiver for first article testing with their quote IAW paragraph (i) of FAR Clause 52.209-4 “First Article Approval-Government Testing.”

(End of Addendum)

b. The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

Evaluation—Commercial Products and Commercial Services (Nov 2021)

The Government may submit an offer in the form of a purchase order to the quoter that represents the best value to the Government, price and other factors considered. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). The following factors shall be used to evaluate offers:

i. Price

ii. Past Performance

iii. Technical Capability

The Government will select the awardee that represents the best value based on price, past performance, and technical capability. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

The paragraph as written below is not applicable.

c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

c. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial

Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4:

i. Paragraph (a) Inspection/Acceptance is supplemented as follows:

(3) Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

(4) The Government will reject the items if they do not meet the specifications provided. For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

(5) Acceptance shall take place after the inspection has been completed.

ii. Text in paragraph (c) is deleted and replaced with the following: (c) Changes.

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

iii. The following explanatory notes are supplemented to the clause as follows:

(w) Explanatory notes.

1. BAR CODES.

a. Standard labels shall be placed in all garments giving size, care instructions and manufacturer name. A Code 39 bar code label shall also be affixed to the individual garment package. The Code 39 bar code shall be a removable paper ticket of commercial quality with the Cadet Issue Section stock number and Code 39 bar code. A paper ticket shall contain a short item description to include size in plain text. Internal Control

Numbers (ICN) shall be placed on the bar code and are provided in Atch 4 - SWIMSUIT MNS & WMNS CL30 FY26 ORDER and Atch 5 -

SHORTS COMPRESSION MNS & WMNS CL30 FY26 ORDER.

b. A sample bar code label in the following sizes shall be submitted for approval within 30 days of receipt of notice of contract award. A sample bar code is attached (Atch 8 – Bar Code Sample). PLEASE

SUBMIT WITH FIRST ARTICLE SAMPLES.

Swimsuit, Mns, Size: Medium; Use ICN 30TB0000000000001402136 Swimsuit, WMns, Size: Medium; Use ICN 30TB0000000000001402141 Shorts Compression, Mns, Size: Medium; Use ICN 30TB0000000000001401386 Shorts Compression, WMns, Size: Small; Use ICN 30TB0000000000001401391

Submittals shall be delivered to:

10 LRS/LGRC

Attn: Steve Norman or Kevin Salvione 2350 Sijan Drive – Mitchell Hall Annex USAF Academy, CO 80840

2. PACKAGING AND MARKING.

a. Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR F4BR31" and have applicable bar code(s). The shipping cartons within each shipment shall be numbered as to the quantity shipped (1 of 5, 2 of 5, etc.).

Packing shall provide adequate protection for garments to arrive in new condition and mold free.

b. The items shall be packaged in a manner that shall afford adequate protection against deterioration and damage during shipment to the USAF Academy for immediate use. Any addition to any special marking required by the contract or order to the interior and exterior packages shall be marked in accordance with MIL-STD-129. Palletized and shrink-wrapped/banded shipments are recommended.

c. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

3. HOURS OF DELIVERY.

a. Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M. Monday through Friday, except as otherwise specified in the contract. Allot time for entrance to base as wait times may be longer than anticipated. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June American Independence Day - 4 July

Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Christmas Day - 25 December

b. In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday.

c. Delivery drivers must be able to access a U.S. Military Installation and have a clean record, no warrants, no firearms, and a REAL ID.

(End of Addendum)

Attachments to this Solicitation:

1. Atch 1 - LGRC Cadet Mens Swimsuit Specifications

2. Atch 2 - LGRC Cadet Womens Swimsuit Specifications

3. Atch 3 - LGRC Cadet Shorts Compression MNS_WMNS

4. Atch 4 - SWIMSUIT MNS & WMNS CL30 FY26 ORDER

5. Atch 5 - SHORTS COMPRESSION MNS & WMNS CL30 FY26 ORDER

6. Atch 6 - Pictures_Swimsuits

7. Atch 7 - FA700026Q0003 Provisions and Clauses

8. Atch 8 - Bar Code Sample

9. Atch 9 - DFARS 252.225-7000 Buy American - Balance of Payments Program

Certificate

10. Atch 10 - Price Schedule FA700026Q0003