FA700025Q0130 X-Band Microwave Pulse Power Amplifier Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

FA700025Q0130

U. S. Air Force Academy

USAFA DFPM X-Band Microwave Pulse Power Amplifier

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700025Q0130. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation 2025-05, effective 7 Aug 2025, Defense Federal Acquisition Regulation Supplement (DFARS) change, effective 17 Jan 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change, effective 16 Oct 2024.

The associated North American Industry Classification Systems (NAICS) Code is 334516:

Analytical Laboratory Instrument Manufacturing, with a size standard of 1000 employees. The Product Service Code (PSC) is 6625: Electrical and Electronic Properties Measuring and Testing Instruments.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW the addenda to FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is to award a firm fixed price purchase order to the manufacturer or an authorized reseller to provide an X-Band Microwave Pulse Power Amplifier to the United States Air Force Academy (USAFA) Dean of Faculty Department of Physics and Meteorology (DFPM) Laser and Optics Research Center (LORC).

The necessary salient characteristics of this amplifier are found in Attachment 1 – FA700025Q0130 Salient Characteristics.

U. S. Air Force Academy

All contract line-item numbers (CLIN) are firm-fixed-price (FFP). The offer schedule and contract CLIN schedule are below:

CLIN Item Unit Price Unit of Measure Quantity Total Price

X-Band Microwave Pulse Power Amplifier

See Attachment 1 – FA700025Q0130 Salient Characteristics

Each 1

The Government will not provide IUID labeling.

Delivery Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840 (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss). Any applicable shipping costs must be factored into the unit price(s) of the line item(s).

Do not include a separate line item for shipping charges.

Delivery date: 90 Days ARO.

Inspection and Acceptance The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

II. SOLICITATION INSTRUCTIONS

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW the addenda to FAR 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1 is amended to include the following:

A. Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

B. Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm until 30 September 2025, unless another time period is specified in an addendum to the quote.”

C. Paragraph (f) Late Submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

D. Paragraph (g) Interchanges: The Government intends to award a contract without interchanges with respective vendors. The Government reserves the right to conduct interchanges, with all, some, or none of the vendors in its best interest.

E. Submit signed and dated quotes via e-mail to John Perry at john.perry.33@us.af.mil and April Delobel at april.delobel.1@us.af.mil.

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

F. Quotes must be submitted by Tuesday, 16 September 2025 at 2:00 PM Mountain Daylight Time.

G. All questions regarding this RFQ must be emailed to John Perry at john.perry.33@us.af.mil and April Delobel at april.delobel.1@us.af.mil no later than Friday, 12 September 2025 at 2:00 PM Mountain Daylight Time. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

H. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

I. Paragraph (b) Submission of Offers is amended to read in its entirety as follows:

QUOTE PREPARATION INSTRUCTIONS

(1) General Instructions. The quoter shall submit their quote to include the following:

solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

(2) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the FAR and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(3) Specific Instructions.

(a) PRICE QUOTATION. Submit the price quote on company letterhead in response to this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

If a tariff must be paid on any of the offered items, the vendor shall state the country and current tariff percentage rate at the time of quotation with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

(b) TECHNICAL CAPABILITY

DESCRIPTIVE LITERATURE: For the quote to be considered by the Government, it must meet the necessary salient characteristics specified in Attachment 1. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. Include the best warranty and delivery schedule, as applicable.

Vendors must clearly identify if they are the manufacturer of the items offered in response to this solicitation. Vendors must provide documentation proving they are an authorized reseller if they are not the manufacturer of offered items to be considered by the Government.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on SAM.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed IAW DFARS provision 252.204-7024, Notice on the Use of the Supplier Performance Risk System. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

(d) CONTRACT DOCUMENTATION.

i. IAW FAR 52.204-7(b)(1), quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include a complete copy of the following provisions that require fill-in text:

• FAR 52.212-3 (Deviation 2025-O0003 and 2025-O0004) - The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

• DFARS 252.225-7035 Buy American-Free Trade Agreements- Balance of Payments Program Certificate – The Offeror shall submit the certificate found in Attachment 3 with the quote. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial

Services (Nov 2021) applies to this acquisition.

Addenda to FAR 52.212-2

Basis For Award. FAR 52.212-2 is amended to include the following:

In accordance with FAR part 12 and FAR part 13, the Government is conducting a competitive best value acquisition and will make the award decision based on price and technical capability of responsive quotes and may conduct comparative evaluations between quoters. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest technical rating to achieve a best-value award decision.

All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider technical capabilities including the ability to meet or exceed the minimum specifications and may include warranties, delivery schedule, and special features related to the US Air Force Academy's specific equipment use case and mission priorities.

IAW FAR 13.106(a)(2)(iii), solicitations using simplified acquisition procedures are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

The Government will assess the quoter's performance using DFARS provision 252.204-7024, Notice on the Use of the Supplier Performance Risk System. The Government intends to evaluate quotes and award a firm-fixed price purchase order without interchanges with quoters. However, the Government reserves the right to conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government reserves the right to award no purchase order at all.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Mar 2024), and the addendum listed below apply to this acquisition.

http://www.sam.gov/ http://www.sam.gov/

Addenda to FAR 52.212-4

FAR 52.212-4 is amended to delete text in paragraph (c) and replace with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

5. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services (Mar 2025) (Deviation 2025-O0003 and 2025-O0004) applies to this acquisition. See provision and clause attachment.

6. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this Solicitation

Attachment 1 – FA700025Q0130 Salient Characteristics Attachment 2 – FA700025Q0130 Provisions and Clauses List Attachment 3 – DFARS 252.225-7035 Buy American Certificate