Amendment 0001 FA700025Q0115 Conformed RFQ.pdf

COMBINED SYNOPSIS SOLICITATION

FA700025Q0115

U. S. Air Force Academy

FA700025Q0115 – FY25 DFPM High Speed Cameras

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700025Q0115. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 7 Aug, 2025, DFARS change, effective 17 Jan 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change, effective 16 Oct 2024.

The associated North American Industry Classification Systems (NAICS) Code is 333310 with a size standard of 1000 Employees. The Product Service Code (PSC) 6760.

The Government bears no legal liability for the costs associated with preparing a quote.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is to request responsive quotations for the following USAFA DFPM High Speed Cameras requirement.

All contract line item numbers (CLIN) are firm-fixed price (FFP). The offer schedule and contract CLIN schedule are below.

CLIN Description Quantity Unit Unit Price

Extended Amount

0001 Camera, Phantom TMX 5010, 128GB Memory – BRAND NAME ONLY OPTION: add 1 microsecond Min.

Exposure to TMX 5010 (Export Controlled) (Not Separately Priced)

1 EA

0002 Attachment, Phantom Cinemag 5E, 8TB – BRAND NAME ONLY

1 EA

Total

The Government will not provide IUID labeling.

Delivery Delivery preferred is F.O.B. Destination to United States Air Force Academy, CO 80840.

Delivery Schedule: Scheduled delivery offered no later than: ___________________________

Amendment 0001 - Conformed FA700025Q0115 l l l http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

U. S. Air Force Academy

Offers submitted containing used, reconditioned, refurbished, gray market, or liquidated stock items will be considered nonresponsive to the terms and conditions of this solicitation and will not be considered further for the award. Only prices for new items submitted may be further considered for an award decision.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding, until such time the purchase order is signed or performance ensues from an awardee.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below apply to this acquisition.

Addenda to FAR 52.212-1

Submission of offers. FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services is amended to include the following:

(1) Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(2) Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

(3) Paragraph (g) Interchanges: The government intends to award a contract without interchanges with respective vendors. The government, however, reserves the right to conduct interchanges, with all, some, or none of the offerors.

(4) Submit offerors via e-mail to both Mr. Ryan Dague, ryan.dague.1@us.af.mil , and Ms.

Kristin Heikkila, kristin.heikkila@us.af.mil.

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(5) Offers shall be submitted no later than 4 Sep 2025, 10:00 A.M. Mountain Daylight Time MDT to be considered timely. See 52.212-1(f) for late submissions, modifications, revisions, and withdrawals of offerors.

a. Email to ryan.dague@us.af.mil and kristin.heikkila@us.af.mil or

b. Mail to: 10CONS/PKB Attn: Ryan Dague / Kristin Heikkila

8110 Industrial Drive, Amendment 0001 - Conformed FA700025Q0115 mailto:ryan.dague.1@us.af.mil mailto:kristin.heikkila@us.af.mil mailto:ryan.dague@us.af.mil mailto:kristin.heikkila@us.af.mil

U. S. Air Force Academy

Air Force Academy, CO 80840 Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to ryan.dague@us.af.mil by 10:00 A.M. MDT 4 Sep 2025.

(6) The Contracting Officer will not be responsible for locating or obtaining any information not identified in the offer. If applicable, provide a written statement that the offer incorporates all amendments to the solicitation.

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Addenda to FAR 52.212-2

Basis For Award

This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will select an offer that is responsive to the terms and conditions of this solicitation and represents the best value in both price and delivery to the Government.

Addenda to FAR 52.212-4

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies and the addendum listed below apply to this acquisition.

Text in paragraph (c) is deleted and replaced with the following:

(a) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) applies to this acquisition.

See provision and clause attachment.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Amendment 0001 - Conformed FA700025Q0115 mailto:ryan.dague@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

U. S. Air Force Academy

*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. ***** Ship to address:

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

Attachments to this Solicitation

Attachment 1 –Brand Name Justification Redacted Attachment 2 – Provisions and Clauses Attachment 3 – Buy American Certificate

Amendment 0001 - Conformed FA700025Q0115 https://www.sam.gov/portal/public/SAM/