Combined Synopsis_Solicitation - AMENDMENT 1.pdf

REQUEST FOR QUOTE: FA700025Q0065

FY25 USAFA 50th Anniversary Book Production

AMENDMENT 1

AMENDMENT 1

Amendment 1 accomplishes the following:

1. Extends the due date for quotes to June 23, 2025, at 9:00 a.m. Mountain Daylight Time.

2. Adds tariff guidance to Quotation Preparation Instructions, paragraph a.

3. Adds the provision at DFARS 252.225-7000, Buy American – Balance of Payments Program

Certificate, to the Quotation Preparation Instructions paragraph c and as Attachment 3.

4. Adds guidance for the evaluation of foreign offers to Section III, Evaluation of Quotes.

5. Updates Attachment 2 – Provisions and Clauses

6. Adds Attachment 4 – FAR 52.212-3(b) to supplement the instructions for Contract Documentation.

7. Adds Attachment 5 – Questions (sans answers). Note: Answers will be provided in a subsequent amendment to this RFQ.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The RFQ number, FA700025Q0065, shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective 01/17/2025, located at https://www.acquisition.gov/.

This effort is being solicited as a 100% small business set-aside. The associated North American Industry Classification System (NAICS) code is 513130 – Book Publishers with a size standard of 1,000 employees.

Note: The Government bears no legal liability for costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, listed below. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF THE REQUIREMENT

The United States Air Force Academy (USAFA), Colorado, has a requirement for the development, production, printing, binding, and distribution of 2,000 hardbound cloth-covered books in accordance with the attached Performance Work Statement (PWS). The book will celebrate the 50th anniversary of women at USAFA and their significant contributions to National Security since 1976. The vision of the book is a chronological history of major events beginning with the admission of women to USAFA in 1975, the graduation of the first class in 1980, and notable female graduates and their accomplishments towards National Security from 1980 to present day.

https://www.acquisition.gov/

This is a firm fixed-priced purchase order with a period of performance of one year. The quote shall follow the contract line-item (CLIN) structure below:

Item Description Qty Unit Unit Price Total Amount 0001 Book Outline 1 Each $ $ 0002 Cover and Interior Design 1 Each $ $ 0003 Manuscript and Page Proofs 1 Each $ $ 0004 Finished Books & PDF files 2,000 Each $ $

IAW Attachment 1 – PWS

Delivery is FOB Destination to: United States Air Force Academy, CO 80840 *Do not include a separate line item for delivery charges. This amount should be calculated into the price of the finished books.

Required Delivery Date: One year after receipt of order. Additional thresholds are included in Table 2-1 of Attachment 1 – Performance Work Statement.

Inspection and Acceptance: The Government will inspect and accept items at the Government’s location, U.S.

Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the items.

II. INSTRUCTIONS TO OFFERORS

This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "order."

Quoters must be registered in the System for Award Management (https://sam.gov) at the time of quote submission to be considered for award.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and the addenda listed below apply to this acquisition.

Addenda To FAR 52.212-1:

a. Submission of quotes. Paragraph (b) is amended to include the following:

(1) Quotes shall include the company CAGE code.

(2) Questions must be emailed to tammy.martin.6@us.af.mil by 1:00 p.m. Mountain Daylight Time on Tuesday, June 10, 2025. Answers will be compiled and posted electronically as an attachment to the solicitation notice on SAM.gov.

(3) Quotes must be emailed to tammy.martin.6@us.af.mil by 9:00 a.m. Mountain Daylight Time on

Monday, June 23, 2025.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Emails larger than 10 MB may not make it through the Government’s firewall. It is the Quoter’s responsibility to confirm receipt of submission.

https://sam.gov/ https://www.acquisition.gov/far/52.212-1 mailto:tammy.martin.6@us.af.mil mailto:tammy.martin.6@us.af.mil

b. Period for acceptance of quotes. Paragraph (c) is revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

c. Contract award. Paragraph (g) is revised as follows: “The government intends to make an award without interchanges with respective vendors. However, the Government reserves the right to conduct interchanges with all, some, one, or none of the vendors if deemed in its best interest.”

(End of Addendum)

Quotation Preparation Instructions

a. Price Quotation. Submit the price quote in accordance with the contract line-item (CLIN) structure listed in this solicitation. Price quotes must be firm-fixed-price and rounded to the nearest dollar. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition.

If a tariff must be paid, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate line-item.

b. Technical Criteria. The Technical Section is limited to 25 pages. A page is defined as each face of an 8 ½” x 11” sheet of paper with margins no less than one inch on all sides. Font shall be no smaller than Times New Roman or Arial 10-point font with normal proportional spacing. Text within graphics, exhibits, and figures shall be no smaller than 8-point font. Pages exceeding the 25-page limit will not be evaluated. Indices, cover pages, and table of contents are not subject to the page limit. The Technical Section shall include the following:

i) Descriptive Literature. For the quote to be considered by the Government, it must clearly demonstrate the ability to meet the requirements specified within this solicitation and Attachment 1 – Performance Work Statement. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify the quote meets the Government’s requirements.

ii) Sample Review. Quoters shall provide a professionally published sample of writing from the lead author demonstrating a narrative similar in style and tone as other non-fiction military history publications or commemorative books.

iii) Credentials. Quoters shall provide a brief resume or curriculum vitae for the author(s) to include educational background. Include a list of all professional publications of the author(s).

c. Contract Documentation. Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial

Services. (DEVIATION 2025-O0003 and 2025-O0004) The Offeror shall complete only paragraph (b) of this provision (see attachment 4) if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• FAR 52.212-3 Alternate I Offeror Representations and Certifications-Commercial Products and Commercial Services. (Alternate I) Complete only if the offeror has represented itself as disadvantaged in paragraph (c)(4) of this provision.

• DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate (see attachment 3).

III. EVALUATION OF QUOTES

Pursuant to FAR 12.602, award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quoter’s submissions will be evaluated based upon the following: Price, Technical, and Past Performance. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers.

BASIS OF AWARD

This is a competitive acquisition in accordance with FAR part 12 and FAR part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government.

All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider price, technical, past performance, delivery schedule, and other terms and conditions. The Government reserves the right to award no purchase order at all depending upon the quality of quotes received and whether quoted prices are fair and reasonable.

IV. TERMS AND CONDITIONS

a. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services (Nov 2023), and the addenda below apply to this acquisition.

Addenda To FAR 52.212-4:

(c) Changes. Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(End of Addendum)

b. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004) and additional FAR clauses cited in the clause apply to this acquisition (see Attachment 2 – Provisions and Clauses).

c. See Attachment 2 for additional terms and conditions. The full text of these provisions and clauses may be assessed electronically at the website: https://www.acquisition.gov/ NOTE: ALL PROVISIONS WILL

BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

d. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

IV. ATTACHMENTS (2)

1. Attachment 1 – Performance Work Statement (2 Apr 2025)

2. Attachment 2 – Provisions and Clauses

3. Attachment 3 – Buy American Certificate

4. Attachment 4 – FAR 52.212-3(b) https://www.acquisition.gov/

5. Attachment 5 – Questions (sans answers)