FA700025Q0016 Combined Synopsis Solicitation - FY25 LGRC Cadet Sock Kits.pdf

Request for Quote FA700025Q0016

FY25 USAFA LGRC Cadet Sock Kits

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700025Q0014. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01, effective 12 Nov 2024, Defense Federal Acquisition Regulation Supplement (DFARS) Change 25 Nov 2024, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 16 Oct 2024, effective 16 Oct 2024.

***Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any cost. ***

This requirement is 100% small business set-aside. All responsible small business concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 315120 with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price requirements indefinite delivery contract (IDC) to a manufacturer for the Cadet Sock Kits. The Cadet Sock Kits must be manufactured in accordance with the attached specification Atch 1_PD USAFA Socks-210707 dated 7 July 2021. The contract will include a base period of up to one year and two annual option periods.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of the Cadet Sock Kits IAW the CLIN schedule. The quote schedule and contract CLIN schedule are below. Note:

All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Estimated Quantity

Unit Unit Price Extended Price

SMALL SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470569 and the authorized stock number is 8440L9164037000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470569

Product Service Code: 8440 Pricing Arrangement: Firm Fixed Price

Each

MEDIUM SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470570 and the authorized stock number is 8440L9164067000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470570

LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470571

X-LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470572 and the authorized stock number is 8440L9164047000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470572

FIRST ARTICLE; LARGE SOCK KIT;

Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021. Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

See FAR Clause 52.209-4 First Article Approval-Government Testing with Alternate I.

Locally Assigned Control Number:

30TB0000000000001470571

Option Period 1 accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The

Option Line Item

ICN (Inventory Control Number) is 30TB0000000000001470569 and the authorized stock number is 8440L9164037000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470569

Product Service Code: 8440

400 Each

Item

Option Period 1 MEDIUM SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470570 and the authorized stock number is 8440L9164067000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470570

Item

Option Period 1 LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470571

Item

Option Period 1 LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470571

Item

Option Period 2 SMALL SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470569 and the authorized stock number is 8440L9164037000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470569

Option Period 2 accordance with PD USAFA Socks-210707 dated 7 July 2021.

Item

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470569 and the authorized stock number is 8440L9164037000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470569

Product Service Code: 8440

400 Each

Item

Option Period 2 LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470571

Item

Option Period 2 LARGE SOCK KIT; Manufactured in accordance with PD USAFA Socks-210707 dated 7 July 2021.

Each Kit will be Vacuum Sealed. The ICN (Inventory Control Number) is 30TB0000000000001470571 and the authorized stock number is 8440L9164057000.

The quantity is an estimated quantity only. Required quantities and sizes will be provided by issuance of delivery orders.

Reference Clause 52.216-18 for ordering period details.

Locally Assigned Control Number:

30TB0000000000001470571

Product Service Code: 8440 Pricing Arrangement: Firm Fixed Price

Delivery: Delivery for all CLINs (CLINs 0001 – Option Line Item 2004) must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery schedule: See FAR Clause 52.211-8, found herein.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

First Article Requirement/Waiver: See FAR Clause 52.209-4, found herein.

The Berry Amendment, DFARS 225.7002-1, will apply to this acquisition. See Addendum to FAR 52.212-1(g)(2)(c)(iii) found herein, as well as DFARS clause 252.225-7012 found in Atch 2_Provisions and Clauses.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement may be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of quotes. FAR 52.212-1(b) is amended to include the following:

(a) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POC: Email addresses:

Mr. Ronald Wilson Ms. Danielle Hyde ronald.wilson.26@us.af.mil danielle.hyde.2@us.af.mil

(b) Quotes must be submitted by 17 Dec 2024, 10:00 A.M. Mountain Standard Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: “Multiple quotes will not be accepted.”

c. Late submissions. FAR 52.212-1(f) is amended as follows:

(a) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(b) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Any email over 10MB will not be delivered due to firewall restrictions.

(c) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract award. FAR 52.212-1(g) is amended as follows: “The Government intends to evaluate quotes and award a firm-fixed price requirements contract without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

e. Multiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows:

“The Government intends to award a contract on an “all or none” basis, multiple awards shall not be contemplated.”

f. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 13 December 2024, 10:00 A.M.

Mountain Standard Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation preparation instructions:

(a) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(b) Specific Instructions. Quotes shall consist of four parts, as identified below.

(a) PRICE QUOTATION. Submit the price IAW the line-item structure listed in the CLIN schedule of this solicitation. Price shall be firm-fixed price. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price. The Government will not provide contract financing for this acquisition.

Invoice instruction shall be provided at time of award. The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, quoters may be required to submit cost data to the extent necessary for the contracting officer to determine the fair and reasonableness of the proposed price(s).

(b) PAST PERFORMANCE INFORMATION. Addendum to 52.212-1(b)(10).

(i) Only references for recent and relevant contracts are desired (see addendum to 52.212-2).

(ii) Quality and Satisfaction Information and References: Provide a list of no more than three (3) of the most relevant contracts (similar in scope and magnitude to the effort and complexities this solicitation requires) performed for Federal, state, and local government agencies and/or commercial customers within the last three years from the closing date of this solicitation. In the past performance information, directly link the past performance information submitted to the contractor having performed the effort and tie the information to the work the contractor is proposed to perform in this effort.

(iii) Furnish the following information for each contract listed:

(1) Company/Division name

(2) Description of products provided

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified up-to-date name, address, emails address, and telephone number(s) for each company point of contact.

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(10) Comments regarding performance that exceeded contract performance or delivery requirements.

(11) Accurate description of the contract scope in sufficient detail to show how similar the scope and magnitude is to the effort and complexities this solicitation requires (number of garments manufactured and sold per year, complexity of the garments, etc).

(12) Was the contract subject to the Berry Amendment?

(13) If subcontractor, describe portion of the work performed.

(14) Note: Do not leave any of the above information blank. If not applicable to the specific contact request please state, “Not applicable”.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements.

Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

(1) FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(iii) Complete the certificate of compliance to the Berry Amendment (Attachment 3). THIS REQUIRES CONTRACTORS TO FILL-IN WHERE

ALL THE COMPONENTS ARE COMING FROM AND WHERE THE

ITEMS WILL BE MANUFACTURED. Quoters shall be in compliance with the Berry Amendment at DFARS 252.225-7012. Noncompliance may disqualify the quotation from further consideration of an award.

(d) FIRST ARTICLE TESTING WAIVER.

(i) Quoters that have supplied USAFA with the same sock kits as specified in Atch 1_PD USAFA Socks-210707 within the past three years, and these sock kits were accepted by the government, may submit a waiver for first article testing with their quote IAW paragraph (i) of FAR Clause 52.209-4 “First Article Approval-Government Testing.”

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-2:

BASIS FOR AWARD.

This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of an indefinite delivery requirements contract to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness.

Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023).The Government will select the awardee that represents the best value based on price and past performance.

(End of Addendum)

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4:

I. Paragraph (a) Inspection/Acceptance is supplemented as follows:

(3) Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

(4) The Government will reject the Sock Kits if they do not meet the specifications provided. For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

(5) Acceptance shall take place after the inspection has been completed.

II. Text in paragraph (c) is deleted and replaced with the following: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. The following explanatory notes are supplemented to the clause as follows:

(w) Explanatory notes.

(1) ADDITIONAL INFORMATION AND INSTRUCTIONS.

(i) Any resultant contract shall reflect in their unit price of the items to be manufactured including cost of all materials, other requirement components, and freight costs to the USAF Academy.

(ii) Contractor Furnished Material (CFM) must come from the same dye lot of fabric for each delivery order.

(2) BAR CODES.

(i) Standard labels shall be placed in all garments giving size, care instructions and manufacturer name. A Code 39 bar code label shall also be affixed to the individual garment package. The Code 39 bar code shall be a removable paper ticket of commercial quality with the Cadet Issue Section stock number and Code 39 bar code. A paper ticket shall contain a short item description to include size in plain text.

(ii) A sample bar code label shall be submitted for approval within 30 days of receipt of notice of contract award. A sample bar code is attached (Atch 4_Bar Code Sample). PLEASE SUBMIT

WITH FIRST ARTICLE SAMPLES.

LARGE SOCK KIT, Size: Large; use ICN 30TB0000000000001470571

(3) PACKAGING AND MARKING.

(i) Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR F4BR31" and have applicable bar code(s). The shipping cartons within each shipment shall be numbered as to the quantity shipped (1 of 5, 2 of 5, etc.).

(ii) The items shall be packaged in a manner that shall afford adequate protection against deterioration and damage during shipment to the USAF Academy for immediate use. Any addition to any special marking required by the contract or order to the interior and exterior packages shall be marked in accordance with MIL-STD-129. Palletized and shrink-wrapped/banded shipments are recommended.

(iii) Each sock kit must be vacuum sealed. The sock kits must be packed into a 12-1/2" X 14-1/2" X 16-1/2" box.

(iv) Packing Lists. A packing list shall be placed within box 1 of all shipments under this contract.

The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

(4) HOURS OF DELIVERY

(i) Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M., Monday through Friday, except as otherwise specified in the contract. Allot time for entrance to base as wait times may be longer than anticipated. No deliveries are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June American Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Christmas Day - 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday.

(End of addendum)

Attachments to this Solicitation:

1. Atch 1_ PD USAFA Socks-210707

2. Atch 2_FA700025Q0016 Provisions and Clauses

3. Atch 3_FA700025Q0016 Cert of Compliance to Berry Amendment

4. Atch 4_FA700025Q0016 Bar Code Sample