FA7000250094 Parade Caps Combined Synopsis 1.pdf

Request for Quote FA700025Q0094

FY25 USAFA LRS/LGRC CADET PARADE CAPS

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700025Q0094. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective 11 Jun 2025, DFARS Change 17 Jan 2025, and DAFFARS Change 16 Oct 2024.

***Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any cost. ***

This requirement is being competed through Full and Open Competition. The North American Industry Classification System (NAICS) code for this project is 315210 with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm-fixed price purchase order to a manufacturer or supplier for Parade Caps as specified in Atch 1 - Spec 490 171102-Cap Wheel Cadet.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000), Atch 7 - DFARS 252.225-7000 Buy American - Balance of Payments Program Certificate, must be completed and submitted with the quote.

The purpose of this combined synopsis and solicitation is for the purchase and delivery of Cadet Parade Caps IAW the CLIN schedule below. All CLINs are Firm-Fixed Price (FFP).

Item Supplies/Service Quantity Unit

Cadet Parade Caps, Unisex IAW Atch 1 - Spec 490 171102-Cap Wheel Cadet; See Atch 2 - CAP PARADE UNISEX CL29 FY25 ORDER for sizes

Product Service Code: 8405 Pricing Arrangement: Firm-Fixed Price

1,108

EA

Cadet Parade Cap, Unisex, First Article Sample Size 7 1/2 IAW Atch 1 - Spec 490 171102-Cap Wheel Cadet

See FAR Clause 52.209-4 First Article Approval-Government Testing with Alternate I.

Product Service Code: 8405 Pricing Arrangement: Firm-Fixed Price

EA

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Delivery schedule: Request delivery within 120 days after receipt of order (45 days after receipt of order for first article sample). Submit delivery terms in Atch 6_Price Template FA700025Q0094. Quoters may submit multiple quotes (using Atch 6_Price Template FA700025Q0094) with alternative delivery schedules (see Addendum to 52.212-1(e)).

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. This Solicitation is being issued IAW FAR Parts 12 and 13 as a RFQ. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POC: Email addresses:

Mr. Kenneth Jackson kenneth.jackson.30@us.af.mil

2) Quotes must be submitted by 10 Jul 2025, 2:00 P.M. Mountain Daylight Time.

b. Multiple Quotes. FAR 52.212-1(e) is amended as follows: Quoters are encouraged to submit multiple quotes presenting alternative delivery schedules. Each quote submitted will be evaluated separately.

c. Late submissions. FAR 52.212-1(f) is amended as follows:

1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

mailto:kenneth.jackson.30@us.af.mil

2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Contract award. FAR 52.212-1(g) is amended as follows: The Government intends to evaluate quotes and award a firm-fixed price contract without interchanges with quoters.

Therefore, the initial quote should contain the best terms and pricing. The Government reserves the right to conduct interchanges. The Government may conduct interchanges with one, some, none or all quoters at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

e. Multiple Awards. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows:

The Government intends to award a contract on an “all or none” basis, multiple awards shall not be contemplated.

f. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 07 Jul 2025, 2:00 P.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

g. Quotation preparation instructions:

1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

2) Specific Instructions.

(a) PRICE QUOTATION. Submit the price IAW the contract line-item structure listed in the Atch 6_Price Template FA700025Q0094 of this solicitation. Price shall be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) TECHNICAL CAPABILITY. Contractor shall provide descriptive literature. For the quote to be considered by the Government, it must meet the salient characteristics specified in Atch 1 - Spec 490 171102-Cap Wheel Cadet. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) PAST PERFORMANCE. The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed.

Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, IAW with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf .

(d) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• DFARS 252.225-7000, Buy-American – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103.

Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. Atch 7 - DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate must be completed, signed and submitted with the quote.

(e) FIRST ARTICLE TESTING WAIVER. Quoters that have supplied USAFA with the same Cadet Parade Caps as specified in Atch 1 – Spec 490 171102-Cap Wheel Cadet dated 01 November 2017 within the past three years, and these caps were accepted by the government, may submit a waiver for first article testing with their quote IAW paragraph

(i) of FAR Clause 52.209-4 “First Article Approval-Government Testing.

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Sep 2023) applies to this acquisition.

Evaluation—Commercial Products and Commercial Services (Sep 2023)

a) The Government may submit an offer in the form of a purchase order to the quoter that represents the best value to the Government, price and other factors considered. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be excluded from the evaluation. SPRS will be evaluated IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). The following https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf http://www.sam.gov/ http://www.sam.gov/ factors shall be used to evaluate offers:

i. Price

ii. Past Performance

iii. Technical Capability

The Government will select the awardee that represents the best value based on price, past performance, and technical capability. The Government reserves the right to pay a higher price for a quote that offers a more favorable delivery schedule. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

The paragraphs as written below are not applicable.

b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addendum listed below applies to this acquisition.

ADDENDUM TO 52.212-4:

I. Paragraph (a) Inspection/Acceptance is supplemented as follows:

(3) Inspection and acceptance will be accomplished by the Cadet Store Officer or his/her authorized representative as the technical representative for the Contracting Officer for the purpose of technical surveillance of workmanship and conformance with specifications.

(4) The Government will reject the items if they do not meet the specifications provided. For rejected items, the contractor shall remanufacture and deliver corrected items within 30 days.

(5) Acceptance shall take place after the inspection has been completed.

II. Text in paragraph (c) is deleted and replaced with the following: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. The following explanatory notes are supplemented to the clause as follows:

(w) Explanatory notes.

(1) MATERIAL TO BE MADE AVAILABLE BY THE GOVERNMENT.

(i) The Government will make available to the contractor, for use in connection with and under the terms of this contract, the Government Furnished Material (GFM) described below.

The contractor shall use the material in the furnishing of the parade caps. The Government will be the sole source of supply of the fabric listed below and only the fabric obtained from the Government under this contract shall be used in the performance of this contract. Price for cloth is based on gross yardage with no allowance for imperfections.

Type of material: Cloth, Elastique, Wool Price per yard: $22.95

Shipping location: Defense Supply Center Philadelphia (DSCP) National Stock Number (NSN): 8305-00-176-5714

(ii) The Government will furnish the contractor the following amount of basic fabric for each garment ordered. Delivery will be made to the contractor's plant of manufacture within 30 days after contractor's receipt of each delivery order award.

CAP, PARADE, UNISEX 0.600 yards per dozen caps

(iii) The Government reserves the right to make available not more than 10% of the GFM in short pieces. The contractor shall cut and use the short pieces furnished and/or generated and not retain them for return to the Government at completion of the contract. Only the types of materials listed above, will be made available to the contractor by the Government. All other types of materials required in the performance of this contract shall be furnished by the contractor.

(iv) Availability of Government Furnished Material: At any time after award of contract and during the course of the contract, the contractor may submit a request for GFM to the Contracting Officer. Such request shall include the contract number. The Government will make GFM available for delivery no later than thirty, (30) days after receipt by the Government of such request.

(v) The contractor shall verify receipt of GFM in the Procurement Integrated Enterprise Environment IAW DFARS clause 252.245-7005(b)(1)(i).

(vi) The contractor shall return all GFM not consumed in production to the U.S. Air Force Academy along with, or prior to, final delivery, or as directed by the Contracting Officer.

(vii) All amount of GFM consumed in excess of the allowance per garment will be charged to the contractor at the per yard cost rate shown at (2)(i) above.

(2) IRREPARABLE REJECTS. The contractor agrees to purchase any or all irreparable rejects when notified in writing by the Contracting Officer, or his/her duly authorized representative, at the per yard rate for that particular garment as shown at paragraph (2)(i) above. The contractor shall remove or obliterate all labels on rejects referring in any way to the Government, all other identification, all military insignia, and ornamentation.

(3) DEFICIENCY OR DELAY IN FURNISHING GFM. The delivery or performance dates for the supplies to be furnished by the contractor under this contract are based upon the expectation that the GFM will be available for delivery to the contractor within the specified time. In the event the GFM is not available for delivery to the contractor by such time, the contractor may request an equitable adjustment IAW FAR clause 52.245-1(i). If the contractor does not request such an adjustment within 30 days from the time the contractor either knew or should have known of any such delay or deficiency in the GFM, no adjustment will be made.

(i) In the event the contractor believes that damages or defective GFM, exclusive of normal imperfections, has been furnished, or in the event of shortages, narrow widths, or other discrepancies, the contractor shall immediately notify the Contracting Officer, in writing. The Contracting Officer may rely on the cognizant Government Quality Assurance representative verify the damage, defect, or discrepancy. The contractor shall not cut or use such Government Material, or in the event the damaged, defect, or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the contractor shall not further process the Government material until instructions have been received from the Contracting Officer. If replacement is to be made, the Government will replace at its own expense, including transportation costs, any such damaged or defective material.

(ii) Fabric containing normal deficiencies shall not be considered defective. Any claim for shortage within the roll shall be adjusted as follows: for shortages on individual pieces only, credit will be taken by the Government for the minus tolerance provided for individual pieces in the "Examination for Length" paragraph of the fabric specification; for the entire shipment, the Government will reduce the total shortage by the total of average of all pieces in the shipment found to be longer than the length specified on the piece ticket. Narrow widths shall be subject to adjustment only where the discrepancy exceeds 1/2 inch. Measurements shall be

"overall" or "exclusive of selvage", IAW the width provision of the applicable fabric specification.

(4) RETENTION OF ESSENTIAL RECORDS. The contractor shall maintain adequate property control records IAW FAR clause 52.245-1(f)(iii) and DFARS clause 252.245-7003.

The contractor is encouraged to use industry-leading practices and standards to manage Government property in their possession such as retaining piece tickets removed from GFM, assembling all piece tickets from a particular lay (section) in one bundle, and numbering bundles so as to indicate the order in which the lays were cut.

(5) INVENTORY REPORTS. Within thirty (30) days after the completion of each delivery order, the contractor shall submit an inventory report to the Contracting Officer listing all GFM on hand. The report shall contain the contract number, description of the GFM, fabric width, and total yards remaining. Contracting Officer may ask for a report at any time during the life of the contract IAW FAR clause 52.245-1(f)(vi). Contractor shall include the requirements of this clause in all subcontracts under which government property is acquired or furnished for subcontract performance.

(6) BAR CODES.

(i) An adhesive label of regular commercial quality, reflecting the Inventory Control

Number (ICN), size, and a brief description, compatible with the Government's UPC Code 39 system, shall be affixed to each garment on each shipping carton. If it should become necessary to mix sizes within the shipping carton, bar code labels for each size shall be affixed to that shipping carton.

(ii) A sample bar code label in the following sizes shall be submitted for approval within 45 days of receipt of notice of contract award. A sample bar code is attached (Atch 4_Bar Code Sample). PLEASE SUBMIT WITH FIRST ARTICLE SAMPLES.

Description Inventory Control Number CAP, PARADE, UNISEX, Size 7 1/2 B0000000000001441404

(7) PACKAGING AND MARKING.

(i) Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR F4BR31" and have applicable bar code(s). The shipping carton(s) within each shipment shall be numbered as to the quantity shipped (1 of 5, 2 of 5, etc.). Packing shall provide adequate protection for garments to arrive in new condition and mold free.

(ii) PACKING LISTS. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

(8) FIRST ARTICLE REQUIREMENT. Waiver of First Article: If offeror has supplied parade caps conforming to the specifications herein within the last three (3) years, and these parade caps were accepted by the Government, the requirement for the first article submission may be waived, or partially waived in writing by the Contracting Officer or based on the clause at FAR 52.209-4 Alt I. The contractor may request the waiver for the Contracting Officer's consideration.

(9) HOURS OF DELIVERY.

(i) Delivery of items under this contract shall be accomplished between the hours of 7:30

A.M. and 3:30 P.M. Monday through Friday, except as otherwise specified in the contract.

Allot time for entrance to base as wait times may be longer than anticipated. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February Memorial Day - Last Monday in May Juneteenth - 19 June American Independence Day - 4 July Labor Day - First Monday in September

Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Christmas Day - 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday.

(iii) Delivery drivers must be able to access a U.S. Military Installation and have a clean record, no warrants, no firearms, and a REAL ID.

(End of Addendum)

Attachments to this Solicitation:

1. Atch 1 - Spec 490 171102-Cap Wheel Cadet

2. Atch 2 - CAP PARADE UNISEX CL29 FY25 ORDER

3. Atch 3 – Government Furnished Material

4. Atch 4 – Bar Code Sample

5. Atch 5 - FA700025Q0094 Provisions and Clauses

6. Atch 6 - Price Template FA700025Q0094

7. Atch 7 - DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate