Attachment 1 PWS FB_11 Apr 24.pdf

United States Air Force Academy (USAFA) Preparatory School

Football Assistant Coach

Performance Work Statement (PWS)

Revision Date: 11 April 2024

Signature of Preparatory School Head Football Coach, Athletics Department (PSAF), (Mr. Stephen C. Pipes), USAFA/PS signifies concurrence with the PWS.

Attachment 1 – Performance Work Statement Assistant Football Coach – USAFA Preparatory School

1. Background Information

1.1. The U.S. Air Force Academy Preparatory School, known as USAFAPS, the Prep School, or Air Force Prep, was formally established in 1961 with Colonel Lee Charles Black as the first commander. The school exists today as an avenue of opportunity to a carefully selected group of Airmen and civilians by providing the academic, leadership, and physical skills that will prepare them for success as Cadets at the U.S. Air Force Academy.

1.2. Located six miles south of the main Air Force Academy cadet area, the Preparatory School’s

Commander, faculty, and staff work to prepare a diverse group of “cadet candidates” in academics, athletics, character development, and military training to succeed and lead at the Academy. Cadet candidates are not guaranteed an appointment to the Academy but earn consideration and a recommendation from the Preparatory School Commander by successfully completing the 10-month Prep School program.

2. General Information

2.1. The contractor shall provide non-personal services for one assistant football coach to include equipment, supplies, transportation to practice, transportation to home games, and other items and non-personal services necessary to perform assistant football coach duties as defined in the PWS.

2.2. The contractor must meet the qualifications as annotated in the attachment “Contractor Qualifications.”

2.3. Contractor Identification. All contractor personnel shall always wear a Government-issued badge to identify themselves as a contractor employee. Contractor employees shall identify themselves as a contractor in verbal and written communications when attending meetings and working in other situations where their contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression they are Government officials.

2.4. Dress code. The contractor shall be professional in appearance and suitable for the occasion and environment. On practice days, the contractor shall be in Air Force (AF) Prep School practice attire, which will be issued by the Government. Game-day attire for the contractor shall be issued AF Prep polo and slacks and/or other authorized coaching gear.

2.5 Hiring of U.S. Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. The contractor shall comply with the Joint Ethics Regulation regarding the employment of current and/or former Government employees. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction 64-106, Air Force Industrial Labor Relations Activities paragraph 3. The contractor is prohibited from employing off-duty Government Contracting Officer Representatives (COR) who are managing any contracts or subcontracts awarded to the contractor. The abrupt absence of any contractor personnel does not, at any time, constitute an excuse for nonperformance under this contract.

2.6 Adverse Weather Conditions. Contractor personnel shall coordinate with their contractor supervisor for delayed reporting or early release instructions except for Mission Essential functions identified in the PWS. Delayed reporting or early release (for Government employees) may not relieve the Contractor of PWS performance.

2.7 Work Environment. Contractor personnel shall fully participate in all base exercises/inspections/security events as required by the scenarios in progress. This support will be required on a non-mission interference basis during normal contractor duty hours. Not be required to increase labor hours during exercise participation unless specifically stated in this PWS or authorized by the CO. The contractor may experience delays entering and/or exiting the base due to exercises, increased security, base closure, or late reporting due to weather conditions. The contractor shall follow security or emergency personnel instructions for real-world events. Federal Holidays. The following Federal Holidays are observed by USAFA, but these holidays may not be observed by the Contractor due to mission needs.

• New Year’s Day, January 1st or the Friday preceding or Monday following

• Martin Luther King’s Birthday, 3rd Monday in January

• President’s Day, 3rd Monday in February

• Memorial Day, Last Monday in May

• Juneteenth, June 19th or the Friday preceding or Monday following

• Independence Day, July 4th or the Friday preceding or Monday following

• Labor Day, 1st Monday in September

• Columbus Day, 2nd Monday in October

• Veteran’s Day, November 11th or the Friday preceding or Monday following

• Thanksgiving Day, 4th Thursday in November

• Christmas Day, 25th December

2.8 Incident/Mishap Reporting. In the event of a safety incident or mishap, the contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property, and preserve evidence until released by the investigative authority. The contractor shall immediately report the incident to the COR and the USAFA Safety Office. If the Government elects to investigate, the contractor shall cooperate fully and assist Government personnel until the investigation is complete.

2.9 Emergency. Police, Medical, and Fire can be reached by calling 911. The caller will reach an El Paso County dispatcher and must identify they are located on USAF Academy.

2.10 Fire Prevention and Protection. Base fire prevention personnel will make periodic Government-provided facility inspections for regulation compliance.

2.11 Custodial Services. The Government will provide custodial services for occupied Government- provided facilities at the same level provided to Government employees. All other services shall be the responsibility of the contractor to include storage of all practice materials. After practice, duties include securing footballs and other equipment into our storage buildings by the field.

2.12 Refuse Collection. The Government will make available refuse collection and disposal services for the contractor at the Government’s expense in direct support of the PWS. Emptying of individual trash receptacles into Government-provided dumpsters is the responsibility of contractor employees. Dumpsters are available for contractor use for the disposal of items. The contractor shall follow guidelines established by the base regarding proper disposal of refuse.

The contractor shall not dump prohibited items in dumpsters. The contractor shall comply with all base-recycling programs.

2.13 Maintaining Clean Work Areas. The contractor shall ensure all work areas assigned under the

PWS are neat, clean, and maintained always and immediately report any facility and safety discrepancies to the Government.

2.14 Government-Furnished Facilities. The contractor shall use Government-furnished facilities in the performance of this PWS.

2.15 Information Resources. The Government will provide access to Government staff and pertinent information. The Government will provide the contractor copies of, or access to, all required directives, publications, and documents. All documentation provided to the contractor shall remain the property of the Government and shall be returned upon completion of this contract.

2.16 Network Access. If required, the Government will provide network Internet/intranet access through the Government network for approved systems and workstations required for accomplishment of work in support of this PWS. Network access for contractor employees require a common access card (CAC) provided by the Government.

2.17 Controlled Unclassified Information (CUI): If the Contractor determines unauthorized personnel have accessed CUI, the contract manager shall immediately notify the COR and the Contracting Officer and fully cooperate with any investigation. The contractor shall comply with DoD Manual

5400.07 Freedom of Information Act (FOIA) Program, 4.1., and DODI 5200.48, Controlled Unclassified Information. These instructions and manuals establish policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

2.18 Local Background Check: Contractor shall provide a "LOCAL BACKGROUND CHECK", from the location in which he/she lives. The contractor shall go to their local police station to receive this. If contractor has moved within the last year, they shall provide a local background from each location they have lived within the last year.

2.18.1 The "Local Background Check" can be obtained through your local police department (3- 4 weeks).

2.18.2 Background check information shall be provided within 6 weeks of date of award.

2.18.3 Cost of the background check will be at the contractor’s expense.

2.19 Ancillary Training. Participate in ancillary training IAW applicable documentation (instructions, standards, etc. At a minimum, the following Government provided courses via the MY TRAINING application, Computer Based Training (CBT), or classroom attendance shall be completed within thirty (30) days after contract award. Other training may be required at the request of the COR.

Ancillary Training Course Frequency Method

Cyber Awareness Challenge Annual MY TRAINING Force Protection Annual MY TRAINING Operations Security (OPSEC) Annual CBT Antiterrorism Annual CBT Records Management Annual CBT SAPR Annual In-Person Suicide Awareness Annual In-Person CPR/AED Training (Must have at contract award) Bi-Annual In-person Controlled Unclassified Information (CUI) Annual CBT

2.20 Records Management / Privacy Act Programs

2.20.1 Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, https://www.archives.gov/records-mgmt/policy/records-mgmt-language including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and the AFI 33-322, Records Management and Information Governance Program, those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation and unauthorized disposing of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2.20.2 All contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Agency-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training and provide their completion of training to the COR and/or Unit RM POCs.

2.20.3 Contractors shall comply with the Privacy Act of1974, Title 5, U.S.C. Section 552a, and the agency rules and regulations issued under the Act. Comply with the requirements of the Federal Acquisition Regulation (FAR), clauses 52.224-1, Privacy Act Notification, and 52.224-2, Privacy Act and AFI33-332, Air Force Privacy Act and Civil Liberties Program. These policies, includes operation of any system of records on individuals to accomplish agency functions, performing activities associated with maintaining system of records to include personally identifiable information (PII) collection, maintenance, use, dissemination of records of. Comply with the requirements in protecting PII as IAW the OMB Memo 17-12, Preparing for and Responding to a Breach of Personally Identifiable Information.

The contractor shall ensure that initial privacy training and annual privacy training, thereafter, is completed and provide their completion of training to the COR. No contractors shall be allowed to access the system of records, unless the employee has completed the privacy training.

https://www.archives.gov/records-mgmt/policy/records-mgmt-language

2.21 Base Access: Background Investigation. In accordance with (IAW) DoDI 5200.46, “DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC),” all contractors who require access to any DoD/USAFA Information Systems shall undergo a Tier 1 (T1) background investigation. The Contractor must complete Optional Form (OF) 306, “Declaration of Federal Employment,” electronic fingerprints, and Electronic Questionnaires for Investigations Processing (eQIP) before system access is granted. Contractors who require enhanced privileges (IT- II), will undergo an Information Technology Tier 3 (IT-T3) background investigation before system access is granted in order to meet the intent of DoDI, 8500.2 “Information Assurance (IA) Implementation.” IT-II/T3 background investigations require completion of OF 306, electronic fingerprints and eQIP submission. IT-II/T3 backgrounds must be adjudicated to “Favorable” for continued enhanced privilege access; however, the contractor shall not be granted access to classified information or classified information systems.

3 Description of Services

3.1 Practices begin in July of each year and the playing season ends in November.

3.1.1. The contractor shall provide coaching management and administration within all aspects of a competitive National Collegiate Athletic Association (NCAA) program resulting in a positive and beneficial intercollegiate experience for student-athletes.

3.1.2. The contractor will be responsible for the organization and coordination of a wide variety of administrative tasks as assigned by the Head Coach, which include, but not limited to, team travel, game scheduling, budget preparation & administration, facility usage, public relations, marketing, community service and other daily operations for the program.

3.1.3 Key areas of responsibility will include day-to-day operations under the direction of the Head Football Coach or designated appointee with an emphasis on game planning and preparation.

3.1.4 Conduct all aspects of the program within the rules, regulations, and procedures of the NCAA, conference, and athletic department policy manual.

3.1.5 Attend and participate in football department meetings and rules education sessions.

3.1.6 Work effectively with student athletes of varying abilities, socio-economic and cultural backgrounds to instill commitment discipline and teamwork.

3.2 Non-Game Day Practice and Strength Training Tasks

3.2.1 The contractor shall monitor the conditioning and training of student-athletes, in conjunction with the Strength and Athletic Training Staff.

3.2.2 Participates in the collection and analysis of tactical and statistical data of opponent teams and assists in designing practice plans and game plan strategies.

3.2.3 The contractor shall provide leadership, organization, supervision for all practices in conjunction with head coach teach specific offensive, defensive, and special teams skills, demonstrate drills, and correct player deficiencies in respective skills.

3.2.4 The contractor shall meet with the Head Coach or designated appointee to go over practice plans, identify instructional points of emphasis, and other pertinent information.

3.2.5 Encourage and create an atmosphere of sportsmanship, professionalism, and respect among the football staff, coaches, and student-athletes.

3.2.6 Assist in scouting of opponents including the exchange and analysis of film.

3.2.7 Lead skill development workouts/drills.

3.2.8 The Contractor shall lead stretching activities.

3.2.9 Coach and provide feedback with fundamental skills work.

3.2.9.1 Team/Position Specific Offensive Drills

3.2.9.2 Team/Position Specific Defensive Drills

3.2.9.3 Team/Position Special Teams Drills

3.2.10 Coach and provide feedback in teaching team defensive concepts.

3.2.11 Coach and provide feedback in teaching team offensive concepts.

3.2.12 Coach and provide feedback in teaching game situations.

3.2.13 After practice - storage and security of equipment.

3.2.14 Pre/Post Practice Strength Training (No Certified Strength and Conditioning Specialist

(CSCS) Certification Required)

3.2.14.1 Five Days a Week (45-Minute Sessions)

3.2.14.2 Help enforce weight room health and safety protocols

3.2.14.3 Demonstrate exercises/lifts

3.2.14.4 Instruct/Correct student-athletes

3.3 Game Days Tasks

3.3.1. Home Games (Husky Field) – 3 to 4 games, schedule dependent.

3.3.1.1. Arrive 4 hours prior to kickoff

3.3.1.2. Instruct and oversee pre-game warmups and field set up

3.3.1.3. Mentor and inspire athletes in pre-game talk in locker room

3.3.1.4. The contractor shall keep track of necessary in game statistics such as down & distance, yards gained and penalties.

3.3.1.5. The contractor shall provide input on substitutions based on performance of player and in game situations.

3.3.1.6. Track statistics and provide in-game feedback to head coach/coordinator.

3.3.1.7. Arrive on time for transportation to game.

3.3.2. Away Games

3.3.2.1. Arrive on time for transportation to game.

3.3.2.2. Provide the same game day tasks (above) as home games.

3.4. Travel

3.4.1. The contractor shall be required to travel on overnight away trips.

3.4.2. The contractor shall comply with the Joint Travel Regulation (JTR) to the extent possible.

3.4.3. The contractor shall keep all receipts during travel and submit all incidentals to the COR in Wide Area Workflow (WAWF).

4 Services Summary

Practice Performance Objectives Threshold PWS Paragraph

Teach specific offensive and defensive skill, demonstrate drills, and correct player deficiencies in respective skills.

100% Performance 3.2.9

Lead skill development workouts 80% Performance 3.2.7

Lead stretching and fundamental work 75% Performance 3.2.8 & 3.2.9

Coach and provide feedback in Teaching Team Offensive and Defensive Concepts

80% Performance 3.2.10 & 3.2.11

Coach and provide feedback in Teaching Game Situations

80% Performance 3.2.12

Storage and Security of practice equipment

50% Performance 3.2.13

Strength Training Performance Objectives Threshold PWS Paragraph

Demonstrate, instruct, correct, and teach strength training movements

75% Performance 3.2.14

Game Day Performance Objectives Threshold PWS Paragraph

Coach, provide feedback, and mentor athletes with 100% Performance 3.3.1.2 & stretching, pre-game warmup, pre-game talk, and in game coaching

3.3.1.3

5 Appendix

5.20 Appendix A- Example Practice Day Schedule (See below)

Appendix A – Example Practice Day Schedules

Daily Schedule and Requirements:

1400: Meet with Head Coach

Go over the practice plan, field set up, meeting emphasis and weight room lift.

Spell out points of emphasis in drills or concepts.

Define roles and tasks/expectations to be fulfilled by the assistant coach during practice that particular practice session

PREP – EXAMPLE PRACTICE SCHEDULE INSTALL:

MONDAY 3:00-3:30

LIFT

DRESS: SHELLS 3:45-5:00

ON FIELD

MEET

NLT 6:00

6:30

DINNER

SPECIAL:

PERIOD TIME #

1 STRETCH 3:45 WARM UP 1

2 INDIVIDUAL/

POSITION/

OFFENSIVE/

DEFENSIVE

DRILS

3:50 POSITION SPECIFIC DRILL TIME 2

3 3:55 3

4 4:00 4

5 4:05 5

6 SPECIALS 4:10 SPECIAL TEAMS 6

7 4:15 7

8 PASS SKEL 4:20 PASS SKEL/1 ON 1 8

9 4:25 9

10 HYDRATE 4:30 WATER 10

11 TEAM DRILL 4:35 INSIDE 11

12 4:40 12

13 HYDRATE 4:45 WATER 13

14 SCRIMMAGE 4:50 TEAM 14

15 4:55 15

16 5:00 WATER 16

17 5:05 TEAM 17

18 5:10 18

19 CONDITION 5:15 CONDITIONING 19

APPENDIX B – QUALIFICATIONS

- Bachelor’s Degree Required

- Ability to demonstrate football skills, game and training strategies and teaching progressions.

- Ability to communicate with and relate well to male athletes and female and male managers. (JOB

REQUIREMENT)

- Successful and competitive experience in American football at the college level.

- Ability to establish and maintain effective working relationships with staff utilizing excellent communication and customer service skills.

- Previous college-level coaching experience preferred.

- Previous coaching experience at the college level or exemplary success at the high school level preferred.

- Experience coaching on offensive, defensive or special teams side of the ball.

- Full-time college coaching experience at the Division I, II, III, National Association of Intercollegiate

Athletics (NAIA), Junior College or high school varsity level including graduate assistant (GA) work.

- Experience with HUDL and Microsoft Office programs.