FA700024Q0114 Combined Synopsis Solicitation - Mobile Ballistic Shields.pdf

Request for Quote FA700024Q0114 Mobile Ballistic Shields

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) IAW FAR part 12 and part 13 under solicitation number FA700024Q0114. The RFQ number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective 29 Aug 2024, DFARS Change 16 Sep 2024, and Department of Air Force Acquisition Circular (DAFAC) Change 2024-0612, effective 12 Jun 2024.

***Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. The Government bears no legal liability for the costs associated with preparing a quote.***

This requirement is 100% small business set-aside. All responsible Small Business concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 332999 with a size standard of 750 employees. The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price contract to a manufacturer or an authorized reseller for Mobile Ballistic Shields.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any offeror. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of Mobile Ballistic Shields IAW the CLIN schedule. The bid schedule and contract CLIN schedule are below. Note:

All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Quantity Unit Unit Price Amount

Mobile Ballistic Shields See Attachment 2 for Salient Characteristics

Include:

- Standard Warranty

- Delivery

Product Service Code: 4240 Pricing Arrangement: Firm Fixed Price

6 Each

Total http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Delivery date: On or before 20 Dec 2024.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

10th Contracting Squadron

10 CONS/PKB

POCs: Email addresses: Phone numbers:

Mr. Kenneth Jackson Mr. John Perry kenneth.jackson.30@us.af.mil john.perry.33@us.af.mil

719-333-3777 719-333-7204

Ms. April Delobel april.delobel.1@us.af.mil 719-351-4413

(2) Quotes must be submitted by 24 Sep 2024, 10:00 A.M. Mountain Daylight Time.

b. Period for acceptance of offers. FAR 52.212-1(c) is amended as follows:

The offeror agrees to hold the prices in its offer firm through 30 September 2024.

c. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go mailto:kenneth.jackson.30@us.af.mil mailto:april.delobel.1@us.af.mil through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 20 Sep 2024, 4:00 P.M. Mountain Daylight Time. Answers will be compiled and posted electronically to the SAM.gov website:

https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

e. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR 13, contracting officers are not required to describe the relative importance of evaluation factors.

(3) The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(4) Specific Instructions.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in the CLIN schedule of this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the Government, it shall meet the salient characteristics specified in this solicitation. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. The

Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock. Quoter must provide written documentation that shows they are an authorized reseller of the quoted product if they are not the manufacturer.

(c) The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023).

Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf. The Government reserves the right to use any additional Past Performance history source for verification.

(d) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (http://www.sam.gov) at the time of quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• DFARS 252.225-7035, Buy-American – Free Trade Agreements – Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Free Trade Agreements – Balance of Payments Program Certificate (DFARS 252.225-7035) must be completed and submitted with the quote; this provision is included in Attachment 1 of this solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD.

https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf http://www.sam.gov/ http://www.sam.gov/

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The evaluation factors to be included in paragraph (a) of this provision are Technical, Past Performance, and Price. The Government may submit an offer in the form of a purchase order to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

b. The Government reserves the right to award on an “All or None” basis.

c. Interchanges: The Government intends to award a purchase order without interchanges with respective Quoters. The Government, however, reserves the right to conduct interchanges with all, some, or none of the Quoters if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addenda listed below applies to this acquisition.

Addendum to 52.212-4(c) Changes. Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

Attachments to this Solicitation:

1. Attachment 1 – DFARS 252.225-7035 Buy American Certificate – Mobile Ballistic Shields

2. Attachment 2 – Salient Characteristics Mobile Ballistic Shields

3. Attachment 3 – FA700024Q0114 Provisions and Clauses

Request for Quote FA700024Q0114