Notice of Intent to Single Source_AD FY24 Aquatics Scoreboard.pdf

NOTICE OF INTENT

Notice of Intent to Single Source

This is a special notice prepared in accordance with Federal Acquisition Regulation (FAR) subpart 5.2 – Synopses of Proposed Contract Actions. The contracting office for this notice is the 10th Contracting Squadron, USAF Academy, CO 80840.

The US Air Force Academy (USAFA) intends to award a single source commercial contract using simplified procedures in accordance with FAR parts 12 & 13 to Daktronics, Inc., a large business headquartered at 201 Daktronics Drive, Brookings, SD 57006-5128. The authority for this non-competitive award is DAFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901). The NAICS code for this requirement is 339950. The size standard as defined by the U.S. Small Business Administration is 500 employees. This notice incorporates provisions and clauses that are in effect through Federal Acquisition Circular FAC 2024-04 effective 1 April 2024. The Government has deemed Daktronics, Inc. to be a responsible contractor with respect to performance.

1. Only one responsible source and no other item will satisfy the USAFA requirement.

2. USAFA currently uses the Daktronics All Sport 5000 and/or Daktronics Omni Sport

2000 scoring console to control every scoreboard on every athletic facility on campus.

This device is designed to keep the timing and scoring metrics for a multitude of sports.

When multiple venues on a college campus use the All Sport 5000, these facilities act as a backup for each other, alleviating the need to purchase extra control equipment. An All Sport 5000 console can easily be moved from a venue such as the football stadium to basketball and perform the functions of either sport seamlessly. This is possible through engineering the firmware of the product to be programmed with every sport that could exist on an athletics campus. The user would simply change a visual insert in the console from one sport to the next and digitally enter the code specific to the desired sport. In every instance of adding more Daktronics equipment to USAFA’s athletics campus, more All Sport consoles are being added to the pool of backups.

The USAFA Aquatics venue is currently equipped with Daktronics scoreboards, shot clocks, video displays, and control system. All components need to integrate seamlessly.

For example, the water polo shot clock system needs to be able to interface with the video display so that the game-time and shot-clock time displayed on the static shot-clocks is the same time that is displayed on the video display. Daktronics is the only USA manufacturer that fabricates all scoring, timing, video display and control system equipment, all from the same supplier. This allows for quality control and allows integration of all products seamlessly. With no other 3rd party hardware or software, Daktronics can also easily identify and fix any potential failure.

Daktronics is proposing a video display retrofit in place of the existing video display and scoring system along with a custom control system that is designed specifically for the aquatics facility. Integration between the video displays and control system is of upmost importance, to reduce redundancy/delay, and for components to operate together.

USAFA display operators also do not need to be trained on a completely different software system. Additionally, Daktronics is the most familiar with the aquatics venue infrastructure (cable pathways, conduits, attachment details), because Daktronics installed the existing system.

Daktronics manufactured and installed the video displays at Falcon Stadium, Clune Arena, Hockey, and Volleyball. The same control system computers will be installed at the Aquatics Facility. This will allow USAFA to use “interchangeable parts”, and to allow for the future possibility of purchasing one “front-end camera system” to be utilized at the two venues.

Due to the complexity of systems installed in the University and Professional Sports markets, Daktronics does not utilize certified re-sellers. The proposed solution by Daktronics includes proprietary control software, controller and video controller that allow the owner to interface and integrate the scoring statistics and video system with ease and simplicity. Daktronic’s competitors use different independent vendors to provide each component of the system; scoreboard, LED tables, statistics package, video display, audio system, video content all come from a different supplier. In which case, it would not integrate with the existing scoreboard solutions at each facility on campus.

Daktronics has developed products in each category, and Daktronics provides one complete integrated solution for the entire system.

The following specifications are required:

Main Displays - One (1) Indoor Daktronics LED Video Display

Daktronics Model: DVN-3002-5.9MN-1500-BR-MA-672x1176 Approximate Active Area: 13.12' high x 22.96' wide Pixel Pitch: 5.9mm Matrix: 672 pixels high x 1176 pixels wide

Aux Display - One (1) Indoor Daktronics LED Video Display

Daktronics Model: DVN-3002-3.9MN-1500-BR-MA-256x512 Approximate Active Area: 3.28' high x 6.56' wide Pixel Pitch: 3.9mm Matrix: 256 pixels high x 512 pixels wide

Daktronics Integrated Control Solution includes the following:

System Level Components

- One (1) 16-port KVM system o Provides easy access to all components of system via a single user station

- One (1) 4-port Gigabit Network Router o Rackmount ethernet device o Provides network-based interconnectivity of control system equipment

- One (1) Daktronics Sports Timing Interface Unit o Rackmount scoring and timing server o Makes data and timing information available across the control system network

- One (1) Daktronics Administration Server o Rack server grade hardware o Houses Venus Control Suite, Diagnostics Software, Data Server, and other applications for the control and maintenance of display systems

- One (1) Venus License o Software for scheduled content playback, control, and diagnostics

- One (1) Network Attached Storage Device o Rackmount industrial hard drive, 8TB o Supports up to 90 hours of 1080p (20 hours of 4K) of content storage

- One (1) Daktronics Show Control User Station o User interface for easy command and control of the entire display system o All-in-one HP Touchsmart system with keyboard and mouse

- One (1) Daktronics Show Control User Station o User interface for easy command and control of the entire display system o All-in-one HP Touchsmart system with keyboard and mouse

- Two (2) Show Control Licenses o Software used for content playback, control, and diagnostics during live events

- One (1) Control Systems Workstation o Rack mounted monitor and keyboard drawer o Provides service access to all of the components of the control system

- One (1) Hardware Cabinet o Control rack with hardware pre-installed and pre-wired o Side enclosed, 40u server rack with casters

- One (1) Uninterruptable Power Supply o Rack mounted UPS o Provides temporary power for control system in case of supply interruption

Display Level Components

- Shared canvas configuration allowing content to span across the displays while allowing independent operation

- Two (2) Daktronics Media Players with one (1) 1080p display port output and one

(1) 1080p SDI input o Rackmount content server o Distributes live video, pre-produced clips, and real-time data to display(s)

- Two (2) Daktronics Display Interfaces (1-card):

o Rackmount video processor and diagnostics converter with built-in scaler o Converts and transmits video to (and receives diagnostics from) the display

Four (4) WP-2103 – Waterpolo Shot Clocks Fiber Cabling One (1) All-Sport Controller On-Site Installation Supervision & Commissioning Physical & Electrical Installation of Display Cabinet Swim/Dive User’s Kit Project Management/Engineering & Certified Drawings 3% Spare Parts Shipping to Site Two (2) Year Parts and Labor Service Creative Services Basic Content Package Three (3) Day Operator Training Removal and disposal of existing equipment

3. Anticipated award date is NLT 6 June 2024 as a firm fixed price purchase order.

Based upon the information above, there is only one solution that meets USAFA’s requirement.

Therefore, the contracting officer has determined that the circumstances of the contract action deem only one source reasonably available IAW FAR 13.106-1(b)(2).

REQUIREMENT:

Line Item Description Quantity Unit of Measure 0001 Video Display Equipment 1 Lot 0002 Delivery, installation, and removal of existing equipment 1 Lot

A SOLICITATION WILL NOT BE POSTED. Based on previous market research conducted, the Government intends to proceed with this single source action. This synopsis is for informational purposes only and does not constitute a solicitation for bids or proposals. DO NOT submit a bid/quote at this time.

All responsible sources may submit a capability statement. Interested concerns must show clear and convincing evidence that competition of this requirement would be advantageous to the Government. Oral communications are not acceptable in response to this notice. A determination by the Government not to compete this proposed requirement is solely within the discretion of the Government.

Responses and questions shall be submitted to danielle.hyde.2@us.af.mil or ronald.wilson.26@us.af.mil no later than 10:00am, MDT on 22 May 2024. Responses received after this will be considered late IAW FAR 52.212-1(f) and will not be evaluated. Contractors must have a current registration with the System for Award Management (SAM) at http://sam.gov/. The Government bears no legal liability for any costs incurred by responding to this notice.

5352.201-9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, James Anderson 8110 Industrial Drive, Ste 103

USAFA, CO 80840

Telephone number 719-333-3829

FAX 719-333-9018

Email: james.anderson.72@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2397, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)