Combined Synopsis Solicitation FA700024Q0048_Sept.pdf

COMBINED SYNOPSIS SOLICITATION

FA700024Q0048

U. S. Air Force Academy

FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT CLEANING,

INSPECTIONS, AND MAINTENANCE

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Please be advised that this request for quote (RFQ) in no manner obligates the Government to award an agreement as a result from the issuance of the RFQ.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700024Q0048. The RFQ number shall be used to reference any written quote provided under this RFQ. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05, effective 22 May 2024.

This requirement is full and open competition. All responsible business concerns may submit a quote, which if received timely, may be considered. The North American Industry Classification System (NAICS) code for this project is 812332, Industrial Launderers, with a size standard of $47M.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

The Government reserves the right to not award an agreement to any offeror. The quotes will be evaluated in accordance with FAR 52.212-2, found herein.

DESCRIPTION OF SERVICES:

The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award multiple firm-fixed price Blanket Purchase Agreements (BPAs) for the purchase of firefighter personal protective equipment cleaning, inspections, and maintenance services.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure that Fire Department Personal Protective Equipment (PPE) cleaning and maintenance services are performed as ordered at the United States Air Force Academy (USAFA), Colorado in a manner that will maintain a neat and professional appearance and in accordance with National Fire Protection Association (NFPA) 1851. All work shall be in accordance with the

Statement of Work dated 22 July 2022 (Attachment 01) and Service Contract Act, Revision 26, dated 9 May 2024 (Attachment 04).

Any BPA established will be for a five-year ordering period. The estimated period of performance (ordering period) is a 1 August 2024 – 31 July 2029. The BPA ceiling will not exceed $460,000.00.

A BPA is a simplified ordering procedure as prescribed by Federal Acquisition Regulations (FAR) subpart 13.303. It is similar to a commercial “charge account.” BPAs may be established with more than one supplier of supplies for services of the same type to provide maximum practicable competition. A BPA is issued as a bilateral, non-binding agreement. It establishes a single-call limit and maximum-dollar limit. The agreement will be signed by a Contracting Officer and an authorized representative of your company. Orders are placed orally, or via email by authorized individuals, and are referred to as “calls” in accordance with the agreed-upon price list.

It is USAFA’s intent to use the Government-wide Purchase Card (GPC) to pay for calls less than $25,000 and the Contracting Officer will issue orders for calls more than $25,000.

BPA Terms and Conditions (Attachment 02) contains more information related to the establishment and conditions of the Agreement.

Inspection and Acceptance. The Government will inspect and accept services at the Government’s location, U.S. Air Force Academy, 6202 Pine Drive USAFA, CO 80840. Payment on invoices cannot be made until the Government has accepted the services and pass inspection.

SOLICITATION INSTRUCTIONS

NOTICE TO QUOTERS: The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government has no obligation to reimburse a quoter for any costs associated with supplying a quote under any circumstance.

In accordance with FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter in accordance with 52.212-2, found herein.

The addenda to FAR 52.212-1 listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1

Submission of offers. FAR 52.212-1(b) is amended to include the following:

Submit signed and dated quotes via e-mail to:

Ms. Leila Bussey, leila.bussey@us.af.mil, and

Mr. David Willers, david.willers@us.af.mil

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Quotes must be submitted by 10 September 2024, 10:00 A.M. Mountain Daylight Time.

Late submissions. FAR 52.212-1(f) is amended as follows:

Quoters are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If, no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Formal communications. Requests for clarification and information concerning the solicitation must be provided via emailed to the points of contact listed above in section II, paragraph 2a. no later than 8 September 2024, 2:00 P.M. Mountain Daylight Time. All correspondence should reference the solicitation number.

Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/.

Quotation preparation instructions:

Technical Form - Quoter shall submit Technical Form (Attachment 05). Fill in the first page in its entirety. At least 2 examples of previous services must be provided. A point of contact for each entry must be provided, so the Government can verify the information. A separate entry must be completed for each point of contact. All technical information provided shall have been performed within 5 years of the closing date of this RFQ. Limit to 3 total pages of Attachment 4.

These 3 total pages count towards the 10-page maximum and can be as many as 4 separate examples of previous services provided. If subcontracting the quoter will provide information requested in the attachment. The quoter shall submit entries to support the following information:

Quoter previously provided PPE cleaning, inspection, and maintenance services to National Fire Protection Association (NFPA) 1851 standards.

Price List - The quoter shall submit a completed Price Schedule (Attachment 03). The price schedule must be comprehensive and fixed unit prices per service type. Potential work under this BPA includes cleaning, inspection, and maintenance of Fire Department PPE. PPE service requirements may vary in quantity. Please refer to the Statement of Work dated 22 July 2024 while developing the price schedule. The contractor will submit a new price list annually before the start of the new ordering period.

Past Performance - Past performance information can be provided as part of Technical Form (Attachment 05). Past performance information will also be gathered using the SAM UEI code submitted with the quote. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance and information may also be pulled from the System for Award Management (SAM) on SAM.gov IAW FAR 9.104-6.

EVALUATION OF QUOTES

FAR 52.212-2 -Evaluation Commercial Products and Commercial Services (Nov 2021) This tailored clause takes precedence over the clause incorporated by reference.

USAFA will establish BPAs with responsible offerors whose response, conforming to the solicitation, will be advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Technical Part II – Price Part III- Past Performance

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a non-binding without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt or not, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2 Evaluation Commercial Products and Commercial Services Nov 2021

Evaluation By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Step I – Technical Documentation Evaluation

Each offeror will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. To receive a rating of “Acceptable”, they shall demonstrate the vendors ability to provide the services described in this Combined Synopsis and Solicitation IAW the Statement of Work dated 22 July 2024. If not, it will receive an “Unacceptable” rating and evaluation of that quote will stop. The POC’s provided will not be contacted.

For the Government to evaluate if the quoter demonstrated prior experience, the Technical Form (Attachment 05) form must be verified with the customer by the evaluation team, via phone or email. At a minimum, the Government will use the quoter’s provided point of contact (POC), phone or email to verify the project was performed by the named contractor and to verify that the minimum technical requirements stipulated in Addendum to FAR 52.212-1, Part II are included in the service to determine if the technical requirements have been met. The minimum technical requirement is confirmed by contacting one POC, not all provided POCs are required to be contacted for verification. If the point of contact cannot be reached through reasonable attempt, that Technical Evaluation form will not be considered for further evaluation.

The quoter must provide evidence for the following:

Quoter previously provided PPE cleaning, inspection, and maintenance services to National Fire Protection Association (NFPA) 1851 standards.

If planning to subcontract, the Quoter must also affirm that it will perform at least 51% of the work provide on-site quality control and describe the functions to be retained as the prime contractor. Failure to affirm 51% performance or on-site quality control will result in an Unacceptable rating.

The technical factors will receive one of the following ratings listed below:

Rating Description Acceptable Quote meets the requirements of the solicitation Unacceptable Quote does not meet the requirements of the solicitation

Step II – Price List Evaluation

The Government will evaluate the Price List for each quote that meet the requirements of the solicitation, to determine if the quoted prices are fair and reasonable IAW FAR 13.106-3(a).

Evaluation will be based on competitive quotes received, publicly available price lists, and historical pricing.

Quoters whose quoted prices are not found to be fair and reasonable IAW FAR13.106-3(a) will not be considered for award.

Step III – Past Performance Evaluation

The Government will evaluate each technically acceptable offeror whose quoted prices are found to be fair and reasonable for past performance with information gathered via the UEI submitted.

The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may be pulled from the System for Award Management (SAM), IAW FAR 9.104-6. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available on CPARS.gov, or SAM.gov or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable".

For the Government to have a reasonable expectation that the offeror will successfully perform the required effort, the offeror must not be debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the offeror does not have derogatory information in www.sam.gov; nor has a CPARS rating below satisfactory for any contracts). If the offeror is debarred, suspended, or otherwise determined to be ineligible to receive an award (i.e. the offeror does have derogatory information in www.sam.gov; or has a CPARS rating below satisfactory for any rated category, then the Government would not have a reasonable expectation that the offeror will successfully perform the required effort.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases;

the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA); and interviews with Program Managers, Contracting Officers, and contacts included in the quoter’s provided documentation.

Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform.

To be acceptable an offeror may not have CPARS ratings more than 10% Marginal/unsatisfactory. Neutral past performance (No existing CPARS Assessment Reports) will be considered Acceptable.

BASIS FOR AWARD

The Contracting Officer will establish BPAs with at least two but no more than four quoters whose quotes are found to be technically acceptable, and prices are found to be fair and reasonable. In the event, more than four acceptable quotes are received, preference shall be given to quoters whose price list provide flexibility for uncertain requirements. If further tie breakers are necessary, the Contracting Officer will verify the intended subcontractors of quoters to ensure that no two quoters intend to use the same subcontractor. Award will be made using best value as an evaluation method for this requirement. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government reserves the right to award no BPA at all depending upon the quality of quotes received, and whether quoted prices are fair and reasonable. The Government will consider price, technical, past performance, and other terms and conditions to award a best value that is most advantageous to the Government.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award agreements without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest. In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services and the addendum to FAR 52.212-2, Evaluation –Commercial Products and Commercial Services, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services will take precedence.

ADDENDA TO FAR 52.212-4

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer [for a complete list of changes that may be made unilaterally, see FAR 43.103(b)].

(End of Addenda)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Feb 2024), applies to this acquisition.

ADDITIONAL PROVISIONS AND CLAUSES.

The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/daffars (DAFFARS).

ATTACHMENTS TO THIS SOLICITATION

Attachment 1 – FA700024Q0048 Statement of Work dated 22 July 2024 Attachment 2 – FA700024Q0048 BPA Terms and Conditions Attachment 3 – FA700024Q0048 Price Schedule Attachment 4 – FA700024Q0048 Provisions and Clauses Attachment 5 – FA700024Q0048 Technical Form