Atch 4_VTE Site Visit Slides - 6 Aug 20.pdf

10th Air Base Wing

Integrity ~ Service ~ Excellence

Unclassified/For Official Use Only

U.S. Air Force Academy Vertical Transportation

Equipment (VTE) Contract Reacquisition

INDUSTRY SITE VISIT

6 August 2020

10th Air Base Wing10th Air Base Wing

Unclassified/For Official Use Only

Overview Introductions Ground Rules Deadlines Current Contract Overview New Contract Overview Instructions to Offerors Evaluation Factors Solicitation Points Daily Itinerary Overview Closing Remarks

Unclassified/For Official Use Only

Introductions Contracting POCs:

Procuring Contracting Officer: Ms. Karen Jackson, 10 CONS/PKA Contracting Officer: Ms. Leila Bussey, 10 CONS/PKA Contract Specialist: Mr. David Willers, 10 CONS/PKA

The Contracting Officer (CO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the CO. Offerors may send written requests for clarification to the CO, Ms. Karen Jackson at karen.jackson.13@us.af.mil. When sending correspondence to the CO, please also include Ms. Leila Bussey at leila.bussey@us.af.mil and Mr. David Willers at david.willers@us.af.mil.

JKLNUU1C1

Slide 3

JKLNUU1C1 no clarifications when we're in Part 13. recommend deleting "for clarification"

JACKSON, KAREN L NH-03 USAF USAFA 10 CONS/PKA, 8/4/2020

Unclassified/For Official Use Only

No questions verbally or sidebar conversations

Write down all questions and submit via e-mail after site visit

Stick together

No talking with current contract employees during the site visit

Ground Rules

Unclassified/For Official Use Only

Pictures are permitted subject to the following:

No individual Cadet photos

Photos are not releasable to the general public

If you plan on posting pictures to a commercial website, you MUST coordinate with USAFA Public Affairs at (719) 333-7731

Photography

Unclassified/For Official Use Only

Site Visit 6 Aug 20, 9:00 a.m.

Site Visit RFI’s Due 10 Aug 20, 12:00 p.m.

Proposals Due 18 Aug 20, 12:00 p.m.

Deadlines

Unclassified/For Official Use Only

Vertical Transportation Equipment Service – Awarded August 2014

FA7000-15-D-0001

Source Selection Evaluation: Price/Performance Trade-Off Contract Length: 5 years (basic one-year, plus four 1-year options).

Type of Contract:

Firm Fixed Price Total Cost Approximately $2,451,739.00 EST

Current Contract Overview

Unclassified/For Official Use Only

Current Contract Information

FA7000-15-D-0001 - Total Price for FFP CLINs:

Base Year $282,406.00 Opt Period 1 $1,020,024.00 Opt Period 2 $472,250.00 Opt Period 3 $264,015.00 Opt Period 4 $275,416.00 6-month Extension $137,628.00

Unclassified/For Official Use Only

Scope: Predominantly same functions/services Requirements Approval Document Approved by USAFA/CV

Changes from previous contract One 5-year base, two 1-year options

Period of Performance: 1 October 2020 – 30 September 2027, includes a 30 day transition-in period

New Contract Overview

Unclassified/For Official Use Only

Type of Contract:

Single Contract, Firm-Fixed Price This acquisition is a 100% Total Small Business Set-Aside.

The Government will make a best value determination utilizing a

LPTA selection process utilizing Price, Technical Requirement, and Past Performance.

Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, technical, and past performance. However, the Government reserves the right to conduct discussions if later determined by the CO to be necessary (see FAR 52.212-1(g)).

New Contract Overview

Unclassified/For Official Use Only

Acceptance Period The offeror shall make a clear statement in the Contract

Documentation that the proposal is valid for 180 calendar days after the deadline for proposal submission.

Amendments All terms and conditions that are not amended remain unchanged and in full force and effect.

Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal.

Instructions to Offerors

Unclassified/For Official Use Only

Distribution The “original” proposal shall be clearly identified and emailed to Ms. Leila Bussey at leila.bussey@us.af.mil and Mr. David Willers at david.willers@us.af.mil prior to the closing of the solicitation (18 Aug 2020 at 12:00 p.m.)

Late proposals will not be accepted. All electronic copies must be submitted prior to the deadline in order to not be considered late, IAW FAR 52.212-1(f).

Instructions to Offerors

Unclassified/For Official Use Only

Factor 1: Price

Factor 2: Technical Requirement

Factor 3: Past Performance

Evaluation Factors

Unclassified/For Official Use Only

Under no circumstances shall this information and documentation be included elsewhere in the proposal with the exception of the Contract Line Item Number (CLIN) Schedule of the model contract.

CLIN Schedule:

Base Year 0001 – 0002, 0003 Option Year One 1001 – 1002 Option Year Two 2001 – 2002 Six Month Extension Price

(Six Month Extension will be evaluated by taking the annual price for the second option period and multiplying it by 50%)

NOTE: The Transition CLIN only applies to the Base Year.

Price

Unclassified/For Official Use Only

Other Pricing Information:

No Bid CLINs X002 – Over and Above

Price

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Technical Subfactor 1: Offeror shall submit a copy of its current, valid Conveyance Contractor License issued by the State of Colorado, Colorado Department of Labor and Employment Division of Oil & Public Safety.

Technical Subfactor 2: Offeror shall submit a Mission Essential Contractor Services Plan IAW DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

Acceptable: Quote meets the requirements of the solicitation.

Unacceptable: Quote does not meet the requirements of the solicitation.

Technical Requirement

Unclassified/For Official Use Only

Recent: Each citation shall be considered recent if the effort is ongoing or was performed during the past five years from the date of issuance of the solicitation. If a citation fails this criteria, it will not be evaluated for relevancy. Past performance citations for contracts exceeding this timeframe will not be evaluated.

Relevant: Each citation shall be considered relevant if the effort includes repair, maintenance, and/or service of at least one of the following: Freight Hydraulic, Passenger Cable, Freight Cable, or Passenger Hydraulic.

Past Performance

Unclassified/For Official Use Only

Offeror’s shall submit past performance citations for no more than five (5) recent contracts that the offeror, subcontractor, teaming partner, join venture partners, and/or mentor-protégé partner consider most relevant in demonstrating the ability to perform the proposed effort. Each past performance citation shall not exceed three (3) pages in length. If more than five (5) citations are provided, only the first five (5) citation will be evaluated.

Past Performance

Unclassified/For Official Use Only

5 year ordering period Service Contract Act (SCA) Emergency Response Time

2 Hours Mission Essential Contractor Services Plan

IAW DFARS 252.237-7024

Solicitation Points

Unclassified/For Official Use Only

PTAC

General Inquiries:

Call (719) 667-3851 or x3845 info@coloradoptac.org

Staff Executive Director: Dennis Casey ext. 3849 Deputy Director: Bob Brown ext. 3856 Director of Business Operations: Joan Saunders ext. 3851

Procurement Counselor: Kathryn Lobdell ext. 4007 Procurement Counselor: Kathryn Rowe ext. 4009 Procurement Counselor: Lorna Gunning ext. 4011 Procurement Counselor: Tom Thompson ext. 4006 Procurement Counselor: Tom Fuller ext. 3855

Office Hours Monday – Thursday 8:00 am – 5:00 pm Friday 8:00 – 2:30 pm

Unclassified/For Official Use Only

Itinerary Time Location

08:45 am Depart Pass & Registration Parking Lot (South Gate) for 10th Contracting Squadron (Bldg 8110)

Arrive 10th Contracting Squadron (Bldg. 8110)

Depart 10th Contracting Squadron for Mitchell Hall (Lower Parking Lot)

Arrive Mitchell Hall (Lower Parking Lot and walk to Bldg)

View Dock Levelers, Freight & Passenger Elevators, Mech Rm

Depart Mitchell Hall for Fairchild Hall

View Freight & Passenger Elevators, Mech Rm

Return to vehicles

Depart for Falcon Stadium (Press Box)

View Passenger Elevator, Mech Rm

Depart Press Box Area for Gate 3 (Falcon Stadium)

Arrive Gate 3 (Falcon Stadium)

View Passenger Elevator, Mech Rm

Depart Falcon Stadium for Bldg 8110

Arrive at Bldg 8110

View Dock levelers and Passenger Elevator

11:45 am End of Site Visit, depart for South Gate

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Closing Remarks

Pictures are allowed, but not releasable No sidebar conversations All questions must be submitted in writing Stay with the group Submit site visit RFI’s by 10 Aug 20, 12:00 p.m.