USAFA_Biohazard_Waste_Removal_PWS.pdf

Performance Work Statement Biohazard Waste Disposal

THE UNITED STATES AIR FORCE ACADEMY (USAFA)

PERFORMANCE WORK STATEMENT (PWS)

06 September 2019

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION

1.1. Contractor shall provide all labor, tools, supplies, vehicles, and equipment to pick-up and dispose of medical waste generated by the 10th Medical Group. Service shall be provided at the following locations and frequencies:

1.1.1. Building 4104; Biohazard Waste Storage – once per week

1.1.2. Building 2355; Cadet Medical Clinic – every other week

1.1.3. Building 2355; Cadet Dental Clinic – every other week

1.1.4. Building 2355, Room 2P469; Biology Department – once per month

1.1.5. Building 5136; Community Center Health Clinic – once per month, pick-up of (1) to

(2) sharps containers per month only

1.1.6. Building 9037; Veterinary Clinic – once per month

1.1.7. Building 2170; Sports Medicine complex– once per month

1.1.8. Option to utilize emergency pick-up as needed. Emergency pick-up is typically not required during normal operations, but will be a maximum of 2 emergency pick-ups during each quarter. Any requests for emergency pick-up will occur during normal operating hours.

1.1.9. All pick-up times will be coordinated with the end customer.

2. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE FOLLOWING:

Provide appropriate collection, storage, and shipping containers. Preferred container is a 4.3 cubic foot capacity Medium Corrugated box and 40 gallon reusable containers with a 5.3 cubic foot capacity or others in accordance with standard industry practice as needed. Any containers used will meet the requirements of the standards for occupational exposure to blood borne pathogens. All containers used must be labeled with appropriate regulatory markings. Waste will be packaged for transportation in accordance with the standards of 49 CFR Part 173. Additionally, packaging should have the UN compliance symbol on it or the contractor will provide documentation of testing of containers meeting the requirements stated in 49 CFR 173.197. Labeled containers shall be provided by the contractor for the duration of the contract to include a 30-day period following the termination of the contract.

2.1. Contractor shall provide a copy of the medical waste tracking form along with the certificate of destruction. Serialized container numbers will appear on the tracking forms.

2.2. Ensure all containers are appropriately marked with either a DOT Infectious Waste Substance label or an OSHA biohazard marking.

2.3. Collect and transport medical waste via sealed truck to EPA approved disposal site designated by the contractor.

2.4. Ensure waste is destroyed IAW local, state, and federal regulations.

2.5. Sign the manifest prior to departure from the pick-up site. One copy of the manifest will be signed and provided to the Facility Management Office.

2.6. Manifest will contain the following information at a minimum:

2.6.1. Generator’s name and mailing address.

2.6.2. Transporter’s name and mailing address.

2.6.3. Phone numbers of the generator and contractor destination.

2.6.4. Tracking number.

2.6.5. Date and signature of transporter.

3. WASTE CONTAINERS:

3.1. The contractor shall provide the following containers for:

3.1.1. Building 4104, Biohazard Waste Storage - Fifteen (15) 40-gallon containers

3.1.2. Building 2355, Cadet Medical Clinic - One (1) 40-gallon container

3.1.3. Building 2355, Dental Clinic - One (1) 40-gallon container

3.1.4. Building 2355, Biology Department - Six (6) 40-gallon containers

3.1.5. Building 5136, Community Center Clinic – no containers required; customer has sharps containers to be picked up

3.1.6. Building 9037, Veterinarian Clinic - One (1) 40-gallon container

3.1.7. Building 2170, Sports Medicine Department - One (1) 40-gallon container

3.2. The waste containers shall be serialized and serial numbers and pick-up dates shall appear on the tracking forms. The contractor shall comply with all applicable laws, regulations and rules governing regulated medical waste for generators, transporters and/or treatment facilities for the duration of this contract. All waste containers provided by the contractor shall be clean and free of any labels from previous shipments. Containers provided shall remain the Contractors property.

Contractor will retain title to all containers provided.

3.3. Per 49 CFR 173.197, packaging used to transport infectious waste must conform to the requirements of Subpart M (49 CFR 178.600) at the Packing Group II performance level. The disposal contractor shall use packaging marked with a UN compliance symbol or provide documentation of testing for the containers that meet the requirements stated in 49 CFR 173.197.

Performance requirements of packaging group II are the following: must be rigid, leak resistant, impervious to moisture, of sufficient strength to prevent tearing or bursting, sealed to prevent leakage, puncture resistant, break resistant and tightly lidded or stoppered.

Furthermore, infectious waste containers must either have a DOT Infectious Waste Substance label or an OSHA Biohazard marking. All labels, markings, shipping papers and orientation markings are marked on the outer packaging. The contractor shall provide the labeled hazardous waste containers prior to and continuing for the duration of the contract.

4. CONTRACTOR IDENTIFICATION. All Contractor personnel shall wear a Government issued badge at all times to identify themselves as a Contractor employee. Contractor employees shall identify themselves as being a Contractor when attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties (e.g., clients, vendors, customers, public contacts, etc.) to avoid creating an impression that they are Government officials.

5. DRESS CODE. Contractor personnel shall be professional in appearance and suitable for the occasion and environment.

6. CONTRACTING OFFICER REPRESENTATIVE. The Government will appoint a

Contracting Officer Representative (COR) or a Government Point of Contact (POC). The Government will evaluate the Contractor’s performance under this contract. The COR/POC will be appointed by the Contracting Officer with the authority to monitor contract performance and to inspect and accept services.

7. THREATS TO GENERAL WELL BEING. The Government reserves the right to direct the removal of Contractor personnel for misconduct or security reasons. This action does not relieve the Contractor from total performance of the program tasks specified herein.

8. HIRING OF U.S. GOVERNMENT EMPLOYEES. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest, or the appearance of a conflict of interest. The Contractor shall comply with the Joint Ethics Regulation (JER) in regard to the employment of current and/or former Government employees. The Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106 Air Force Industrial Labor Relations Activities paragraph 3. The Contractor is prohibited from employing off-duty Government COR/POC who are managing any contracts or subcontracts awarded to the Contractor. The abrupt absence of any Contractor personnel does not at any time constitute an excuse for nonperformance under this contract.

9. ADVERSE WEATHER CONDITIONS. The Contractor shall coordinate with the COR/POC concerning performance of PWS requirements during adverse weather conditions. Delayed reporting or early release (for Government employees) does not relieve the Contractor of PWS performance.

10. HOURS OF OPERATION. The Contractor shall perform all PWS requirements during

USAFA core operating hours, which are 7:30am to 4:30pm, Monday through Friday. Any emergency requests for service will occur during established operating hours.

11. WORK ENVIRONMENT. Base exercises or actual base security events may occur while the

Contractor is performing work, which may cause delays in performance. The occurrence of exercises and events does not relieve the Contractor of PWS performance.

12. FEDERAL HOLIDAYS. The following Federal Holidays are observed by USAFA:

New Year’s Day, January 1st or the Friday preceding or Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th or the Friday preceding or Monday following Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th or the Friday preceding or Monday following

Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th or the Friday preceding or Monday following

13. INCIDENT/MISHAP REPORTING. In the event of a safety incident/mishap on USAFA, the

Contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by the investigative authority. Immediately report the incident to the COR/POC and the USAFA Safety Office. If the Government elects to conduct an investigation, the Contractor shall cooperate fully and assist Government personnel until completed.

14. EMERGENCY NOTIFICATION. Police, Medical and Fire can be reached by calling 911.

15. CUSTODIAL SERVICES. The Government will provide custodial services for occupied

Government-provided facilities at the same level provided to Government employees. All other services shall be the responsibility of the Contractor.

16. FOR OFFICIAL USE ONLY MATERIAL (FOUO). If the Contractor determines that unauthorized personnel have access to FOUO material, the contract manager shall immediately notify the COR/POC and fully cooperate with any investigation. Contractor shall comply with DoD Manual 5400.07 Freedom of Information Act (FOIA) Program, 4.1. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

17. MAINTAIN CLEAN WORK AREAS. The Contractor shall ensure all work areas assigned under the PWS are left in a neat, clean manner after drop-off or pick-up service has been accomplished.

18. TELEPHONE SERVICES. The Government will provide local and Defense Switched Network

(DSN) telephone service upon request by the Contractor. Government provided telephone service shall be used for official calls necessary in the performance of the PWS. The COR may grant the Contractor access to Government long distance service. Otherwise, the Contractor shall provide his or her own non-Government telephone service through off- base switching equipment for personal or unofficial business.

19. GOVERNMENT FURNISHED FACILITIES. Contractor shall utilize Government furnished facilities in the performance of this requirement. Government will provide secure storage space for containers. Base fire prevention personnel will conduct periodic facility inspections for regulation compliance.

20. INFORMATION RESOURCES. The Government will provide access to Government staff and pertinent information for this contract. The Government will provide the Contractor copies of, or access to, all required directives, publications and documents. All documentation provided to the Contractor shall remain the property of the Government and shall be returned upon completion of this contract.

21. SERVICES SUMMARY.

PERFORMANCE OBJECTIVE THRESHOLD PARAGRAPH

Pick-up and dispose of medical waste at the required frequency

90% Performance 1.1

Provide containers for storage

No more than 2 missing containers per month at building 4102, no more than 1 missing container per month at other facilities

3.1