2016_PA_J A_-_Posted_8_Jun_16.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity:

10 CONS/LGCA

8110 Industrial Drive, Suite 200 U. S. Air Force Academy, CO 80840

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable):

Reconfiguration of Public Affairs Suite Building 2304 U. S. Air Force Academy, CO 80840

Program Type (PEO or Other Contracting):

Authority (include full title):

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date Robin Witek

Base Interior Designer

10CES 719-333-8442

Signature

APPROVAL (AFFARS 5306.304(a) )

Date William F. Clearwater

Contracting Officer

10 CONS/LGCA/719-333-6572

Signature

WITEK.ROBIN.F.1292111980

Digitally signed by WITEK.ROBIN.F.1292111980 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=CONTRACTOR, cn=WITEK.ROBIN.F.1292111980 Date: 2016.03.04 12:07:53 -07'00'

CLEARWATER.WILLI

AM.F.1018373323

Digitally signed by

CLEARWATER.WILLIAM.F.1018373323

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=CLEARWATER.WILLIAM.F.1018373323 Date: 2016.03.24 14:17:56 -06'00'

I. Contracting Activity.

10 CONS/LGCA

8110 Industrial Drive, Suite 200 U. S. Air Force Academy, CO 80840

II. Nature and/or description of the action being processed.

This brand name justification is for the purchase of Herman Miller Ethospace systems furniture outside of the mandatory-use Air Force Systems and Modular office furniture contract. This purchase includes all additional pieces that are needed to complete an extensive Public Affairs suite reconfigure.

III. Description of supplies/services required to meet agency needs.

Various sized wall panels, work surfaces, overhead storage units, below surface storage units, pencil drawers, work surface tops, and peds are required to reconfigure about $53,997.77 of existing Herman Miller product. New systems furniture items, estimated to cost about $75,592.58 will tie into existing Herman Miller Ethospace systems furniture; therefore, the items must be compatible. In addition, approx. $40,000.00 worth of furniture parts will be inventoried and replaced in storage from that which is currently located in this project for utilization in future projects.

IV. Statutory authority permitting Other than Full and Open Competition.

10 USC 2304(c) (1), as implemented by FAR 6.302-1, “Only one responsible source and no other supplies or services will satisfy agency requirements” to match existing product for the reconfiguration of the PA suite and meet USAFA Facilities Excellence Program.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The purchase of Herman Miller Ethospace systems furniture is necessary to integrate with (as well as matching the finishes and style) the furniture that is currently in the suite and reconfigure the suite to house six additional personnel. The reconfigure cannot be executed without the purchase of the additional pieces.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

This system is a proprietary, custom trademarked system. No other manufacturer's systems furnishings are available that can seamlessly and efficiently integrate into Herman Miller Ethospace.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

This product is used in many buildings across USAFA. Since the product is extensively used throughout USAFA, the Government has sufficient cost data to evaluate costs provided under this action. In addition, pricing data is available via GSA contract vehicles for comparison. If needed, additional (other than certified cost and pricing) data will be utilized in determining the price fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Herman Miller Ethospace is currently on GSA schedule. This project requires a reconfiguration and will utilize existing pieces both on site and in storage to outfit the mission change of adding six personnel.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of sources, if any, that expressed interest in the acquisition.

None

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Recommend the installation of the Herman Miller product. The technical data provided as of this date and USAFA's experience and use of the Herman Miller product demonstrated the functionality and reliability to meet our customer's needs and meet the USAFA's Facilities Excellence Program. I certify the technical data contained in this justification is accurate and complete to the best of my knowledge.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by our signatures above, we certify that any supporting data contained herein, which is our responsibility, is both accurate and complete.