CE_ _Cadet_Support_RFP_Questions_Responses_3_Mar_2014.pdf

3 Mar 2014 FA7000-14-R-0004

CE & Cadet Support Services Questions and Responses

Reference Comments Question/Answer 1 3.4 Proposal Format 3.4.1 Font size-Times New Roman, 12 Font. Is there a line spacing specification to be followed?

Response: There is no line spacing specification; however, proposals must not go over the page count specified.

2 3.4 Proposal Format 3.4.1 Font size requirement does not apply to charts, graphics, tables, etc. However, font for these items must be reasonable and easily readable.

May a font other than Times New Roman be used in charts, graphics, tables, etc.?

Response: Other font may be used in charts, graphics and tables.

3 3.4 Proposal Format 3.4.3 What is Not Included in the Page Count. … OCI Mitigation Plan (if any) …

If an OCI Mitigation Plan is to be included, where shall this document be placed?

Response: The OCI Mitigation Plan (if applicable) should be included in Volume II (Past Performance).

4 3.4 Proposal Format 3.4.5 Electronic Copies … Each volume shall be in a single searchable, file and stored in a folder that corresponds to the proposal volume it represents …

Does this mean that volumes may be combined on a single CD?

Response: Each volume may be combined on a single CD.

5 3.5 Instructions for Part I – Technical Capability (Factor

1) (52.212-1)

3.5.6.1.1 Subfactor 1- 3 Response/Resolution. The

offeror will provide a Crisis Management Plan that addresses how the contractor will respond to emergency situations as described in PWS paragraph 3.13.2.

PWS paragraph 3.13.2 describes Preventive Maintenance (PM) requirements, not emergency situations. Please provide the correct reference.

Response: The corrected PWS reference is paragraph 2.6.2.

The description of the Crisis Management Plan in the CE PWS was also updated.

6 3.5 Instructions for Part I – Technical Capability (Factor 1)

3.5.6.1.3 Subfactor 3 – Staffing Plan. … Provide details

and justification if offeror’s proposed organizational structure differs from HQ USAF Program Action Directive 12-03 Implementation of Enterprise-Wide Civil Engineer Transformation Appendix XVI Installation Organizational Structure.

Will the government provide a copy of HQ USAF Program Action Directive 12-03 Implementation of Enterprise-Wide Civil Engineer Transformation Appendix XVI Installation Organizational Structure?

Response: PAD 12-03 in its entirety can be found in the Technical Library, Folder 19.

7 4.0 CE Evaluation Factors (52.212-2)

4.1.1.1 Subfactor 1: Emergency Response/Resolution.

The offeror will provide a Crisis Management Plan that addresses how they will respond to emergency situations as described in PWS paragraph 3.13.34.

Paragraph 3.13.34 does not exist. Please provide the correct reference.

Response: The corrected PWS reference is paragraph 2.6.2.

8 4.0 Evaluation Factors 4.1.1.1 Subfactor 1: Emergency Response/Resolution.

The offeror will provide a Crisis Management Plan that addresses how they will respond to emergency situations …

Please clarify whether the Government will require the Crisis Management Plan with the proposal, as indicated in 4.1.1.1, or NLT ten (10) calendars prior to the full performance date, as indicated in the PWS.

However, PWS Paragraph 2.6 Base Exercises and Crisis Management, states that (under 2.6.2 Crisis Management Plan): The SP shall submit a Crisis Management Plan to the CO NLT ten (10) calendar days prior to the full performance date.

Response: As indicated in section 4.1.1.1, a Crisis Management Plan will be required with the proposal for evaluation purposes. An updated Crisis Management Plan with work locations and approval signatures will be required IAW paragraph 2.6.

9 4.0 Evaluation Factors 4.2.5 Relevancy. For each past performance citation reviewed, the relevance of the work performed will generally be assessed for Technical subfactors and the Price factor, however, all aspects of performance that relate to this acquisition may be considered.

Does this just mean that PP contracts should be of similar value to this acquisition?

Response: Please see definitions located in ADDENDUM TO 52.212-2, EVALUATION - COMMERCIAL ITEMS, section 4.2.5, Table 4.

10 4.0 Evaluation Factors 4.2.5 Relevancy. …For CE services, consideration will be given to work in the areas involving the skills required for installation management, engineering and facilities infrastructure maintenance and repair that exhibit similar magnitude of workload, scope and complexity as outlined in the PWS.

The synopsis for this solicitation, and PWS section 1.3 Scope both also included Emergency Management among Civil Engineer Services required. Has this requirement been dropped and/or will it be considered with regard to relevance of Past Performance projects?

Response: Emergency Management is considered a part of installation management when determining the relevancy of Past Performance.

11 3.7 Instruction for Part III – Price (Factor 3)

Requirements include: 3.7.2.2 Indication that the required Online Representations and Certifications have been completed at https://www.sam.gov.

Will a copy of the opening page of our Online Representations and Certifications suffice as indication that these have been completed? If not, what indication is required?

Response: Please provide a copy of the Reps & Certs pages.

12 Section SF 1449 –Delivery Information

CLIN 0001-0018 POP 01-SEP-14 to 31-JUL-15 CLIN 0019 POP 01-AUG-14 to 31-AUG-14

Please verify that the Base Year and Opt. Years (0001-0018) will fall under the Wage Effective Dates of 09/01/14 per Addendum A in the CBA; and that the Transition Year (0019) falls under the Wage Effective Date of 09/01/13 per Addendum A in the CBA.

Response: Please review Attachment 5 “CBA 27 Jun 2013”.

The wages effective dates for the CBA begin on page 28.

13 List of Attachments Attachment 17 – PPI We are unable to open or download this document. Please provide a replacement document.

Response: This file is a Microsoft Access Database file. Please ensure your system is compatible to open this format.

14 List of Attachments Attachment 18 – Civil Engineer Only Bid Excel Spreadsheet, Coefficient Tab

This worksheet is protected; we are unable to upload any data.

Please provide a replacement document.

Response: Attachment 18 and Attachment 20 have been uploaded with these cells unlocked.

15 3.6.1.7 Past Performance Questionnaires

Requirement states: “The Government requests that offerors provide PPQs to each of the Points of Contact (POCs) identified on the offeror’s PPI sheets in the Past Performance Volume for only those references for which CPARS data is not available.”

Please clarify. Do offerors need to submit CPAR data with their proposal? Or will the Government access the CPAR date themselves for each referenced Past Performance contract?

Response: The Government will access CPAR data.

16 3.6 Instructions for Part II – Past Performance (Factor 2)

3.6.1 Contents states that, “In addition to providing a

volume for past performance, offerors must use the PPI Tool (Attachment 19) (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

The PPI Tool is available for download (see Attachment 18 for instructions on downloading tool)”

Please verify that electronic PPI submittals are due at 2 p.m.

MST on March 17, 2014.

Response: PPI information must be submitted NLT the proposal due date and time.

17 Attachment 13 Cross Reference Matrix

The sample provided indicates cross-references are required for Section (x), Section 6, and Section 7.

As there are no Sections 6 or 7, please verify what these references need to be.

Response: Attachment 13 has been revised and uploaded to

FBO.

18 4.2.5 Relevancy This section states that, To be considered RELEVANT regarding CE services, the offeror must demonstrate at least three of the following criteria:

- Asset Management of diverse facilities in terms of size, age, and composition on the scale of the structures found at USAFA.”

Will the government provide a summary of facilities (size, age, composition) at USAFA? Will SAF-MIL(A)7115 Report provide this kind of detail?

Response: The 7115 Report is in the Technical Library, Folder 16, and shows facility sizes and year constructed. Data for the composition of facilities is not available.

19 3.5.6.1.3 Subfactor 3 – Staffing Plan.

This section says that the offeror will provide a staffing plan that describes their proposed manning levels and skill mix, to include position descriptions.

Does the government require position descriptions for every position represented within our organizational structure, or should these be limited to managerial, supervisory, lead, and specifically skilled/certified/licensed positions?

Response: No, the government does not need position descriptions for job titles already listed in wage determinations or the CBA being proposed in performance of the contract. The purpose of requesting position descriptions is to gain understanding of skills required for job titles which are unique to the offeror or members of their team. Again, only those titles which are not already in the WD or CBA need be addressed.

20 INSTRUCTIONS TO

OFFERORS – ATTACHMENT

The instructions for Attachment 15—Past Performance Instruction Information includes missing paragraph references, and also refers to a “Section L”:

“Provide the information requested in this form for

Will the Government provide the missing RFP paragraph references in the instructions for Attachment 15?

Response: Attachment 15 has been revised and uploaded to

FBO.

each contract/program (citation) being described.

Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/ program submitted. Limit the number of citations submitted and the length of each submission to the limitations set forth at paragraphs (insert paragraph nr) and (insert paragraph nr), respectively, of Section L (insert reference/ paragraph nr) of this solicitation.”

21 Section SF 1449 Evaluation Factors Para 4.3.2

Top Ten Planned Program and Planned Sustainment Work (TTPW) Coefficients. The Government will evaluate proposed TTPW coefficients by dividing the estimated project total value of $1.8M per year by the 4 coefficients ($450,000.00) and multiplying each proposed coefficient by $450,000.00. the subtotal for each coefficient will then be added together to determine the total price for CLIN X010

What is included in the calculation of the Coefficients? Will it include Overhead, G & A, Fee, etc.?

Response: The coefficients calculation includes O/H, G &A and Fee.

22 PWS 3.2.1 Perform Asset Management Functions

3.2.1 General Requirements. ….maintain

BCAMP/BAMPs using Government-designated databases such as IWIMS, ACES, A-File, S-File, BUILDER, and NexGen IT IAW Air Force BCAMP instructions.

Does the phrase “Air Force BCAMP instructions” refer to a specific document? Please provide the document in question.

Response: Detailed information on Activity Management Plans are found in the Playbook of the same name in the Technical Library, Folder 20.

23 4.1.1.1 Subfactor 1:

Emergency Response/Resolution.

This section states that, “The offeror will provide a Crisis Management Plan that addresses how they will respond to emergency situations as described in PWS paragraph 3.13.34.”

If this entry intended to refer to an Installation Emergency Management Plan (PWS paragraph 3.15.1), does this instruction mean that the offeror must address how they will respond to emergency situations in general, or more specifically to particular situations, as found in AFI 10-2501?

Response: The Crisis Management Plan is a separate and distinct requirement from the Installation Emergency Management Plan. See answers to Questions 5 and 8.

24 2.9.5 Performance Evaluation

This section states that, “The Government will evaluate the SP’s performance under this contract IAW the inspection terms outlined in FAR 52.212-4(a), Primary tasks to be evaluated are listed in the Performance Requirements Summary (PRS) of this PWS. For those tasks listed in the PRS, the COR will follow the methods of surveillance specified…”

Will the Government provide a PRS for this PWS?

Response: The PRS is in a separate document titled “CE Performance Requirement Summary.” COR surveillance methods are not shared with the SP.

25 5352.204-9000 “This contract contains a DD Form 254, DOD Contract Will the Government provide a DD 254 and instructions for

NOTIFICATION OF

GOVERNMENT SECURITY

ACTIVITY AND VISITOR

GROUP SECURITY

AGREEMENTS (APR 03)

Security Classification Specification, and requires performance at a government location in the U.S. or overseas.”

including this document in the proposal?

Response: The government will issue a DD 254 to the Service Provider after contract award.

26 PWS 3.2.1 Perform Asset Management

Section 3.2.1 references the AFPD 32-10. The AFPD 32-

10 references Attachment 2

MEASURING AND DISPLAYING COMPLIANCE WITH

POLICY A2.1. Approved Key Performance Measures, Common Levels of Service, and non-directive process playbooks will be published on the CE Portal:

https://cs.eis.af.mil/a7cportal/Pages/default.aspx

We are unable to access this attachment without a login.

Will the contracting officer please provide the AFPD 32-10 Attachment 2?

Response: The CE Playbooks are in the Technical Library, Folder 20. Key Performance Measures and Common Levels of Service are not available at this time.

27 RFP Section 3.1.A, page 83 of 100

“Offerors may choose to submit a proposal for only one requirement. However, in order to be eligible for award of both requirements, you must submit two separate proposals and the combined price proposal.”

Because efficiencies are lost when providing proposals for the Civil Engineering Services and Cadet Support Services independently, the combined price proposal will not reflect the efficiencies and innovations gained in cross utilization of work force in the separate technical submittals. Will the government consider a separate technical submittal for the combined services?

Response: No, separate evaluations will be conducted for CE and Cadet Support Services. The offeror must be selected as the best value for each separate requirement(CE and Cadet Support) in order to be eligible for the combined contract. A technical evaluation will not be conducted on a combined effort.

28 RFP Section 3.1.A, page 83 of 100

“Offerors may choose to submit a proposal for only one requirement. However, in order to be eligible for award of both requirements, you must submit two separate proposals and the combined price proposal.”

Can the government reconsider allowing the submittal of the combined services and only one of the two requirements?

Response: No, please see the response to question 27.

29 RFP Section 3.5.6.2.1, page

Subfactor 1 – Event Scenario, “The offeror will provide a plan that addresses event support from planning through execution and closeout of an annual USAFA graduation event which meets the requirements of

Paragraphs 6.1.1 and 6.1.2 are not included in the PWS. Can the government provide the correct paragraphs for event requirements?

Response: The correct Cadet Support PWS references are https://cs.eis.af.mil/a7cportal/Pages/default.aspx

PWS paragraphs 6.1.1 and 6.1.2 and USAFA Plan 10- 44.”

paragraphs 3.1.3 and 3.1.4.

30 RFP Section 3.5.6.2.1, page

Subfactor 1 – Event Scenario, “The offeror will provide a plan that addresses event support from planning through execution and closeout of an annual USAFA graduation event which meets the requirements of PWS paragraphs 6.1.1 and 6.1.2 and USAFA Plan 10- 44.”

Can the government provide a copy of the USAFA Plan 10-44.

Response: USAFA Plans are in the Technical Library, Folder 15.

31 PWS Section 2.6.2 Crisis Management Plan

The SP shall submit a Crisis Management Plan to the CO NLT ten (10) calendar days prior to the full performance date.

Is this plan in addition to the plan required for submission in RFP Section 3.5.6.1.1?

Response: Yes. See answer to Question 8.

32 4.0 Evaluation Factors 4.2 Past Performance Factor, 4.2.5 Relevancy, Paragraph 5. Bullet 3 references Cadet Services and PWS paragraph 3.1.1.6.

We were unable to locate the PWS paragraph 3.1.1.6. Please clarify the location of this paragraph.

Response: The correct Cadet Support PWS reference is paragraph 3.1.1.

33 CE PWS PWS 3.13.6 Other, page 37 of 61 Please provide the USAFA Master Calendars referenced in this section. Will the Government provide a more detailed description of the civil engineering support required regarding event support, as opposed to the very limited sentence provided as an introduction to Table 1, to correspond with this significant work requirement.

Response: The USAFA Master Calendar and Events calendars are combined and are attached. USAFA Plans with detailed description of CE support are in Tech Library Folder 15. Also see answer to Question 159 for more information.

34 RFP Section 2.0 Formal Communications. This section states all questions/communications must be submitted in writing to the POC no later than 10 calendar days prior to the closing date specified in Block 6 of the SF 1449.

Does the Government intend to reference Block 9 instead of Block 6?

Response: Block 8 should have been referenced. The RFP will be amended and posted to FBO.

This directive is in conflict with instructions under Site Visit, which states questions are due by February 18. Please provide clear direction as to the final date to submit questions to the Government regarding the solicitation documents.

Response: The final date to submit site visit questions to the Government is 18 February 2014 by 1:00 PM MST.

35 Civil Engineering PWS PWS 3.9 Provide Housing Management Services, page 27 of 61.

Please clarify who is responsible for buying and/or paying for replacement furnishings.

Response: The SP shall manage and identify furnishings needing replacement. The government will fund and purchase all new furnishings.

36 CE Workload Data 6.1.4.3 Other Work, page 15 of 21.

Please provide additional information with regard to the Work Type line items and what is entailed to give a frame of reference for the large average annual estimates associated with them.

Response: Additional information on subcontracted services, 1219 work, and USAFA events are in Tech Library Folder 7.

Annual workload estimates for pavement cracks and potholes/spalls are the projected repair requirements.

37 CSS Workload Data 6.1.19 AD Costs for Materials, Supplies, and Equipment, page 20 of 40.

Please provide additional information with regard to the Work Type line items and what is entailed to give a frame of reference for the large average annual estimates associated with them.

Response: Additional information for this section is not available.

38 CE PWS

Contains reference to specific USAFA Plans – reference following summary.

CE PWS Paragraph # USAFA Plan

2.2 USAFA Plan 31-1, Integrated Defense Plan

3.10.15 USAFA Sampling, Analysis, and Monitoring Plan

3.12.2 USAFA Trails Management Plan

3.13.6 USAFA Plans for all Mission Events

3.13.6 USAFA Master Calendar

3.13.6 AD, CW, and DF Events Calendars

3.13.8.3 USAFA Plan 32-1002, Snow and Ice Plan

3.13.8.3 VA 32-1, title unknown

3.14.1.1 USAFA Facility Manager Handbook

Will the Government provide access to these plans?

Response:

USAFA Plan 31-1 is in Tech Library Folder 15.

USAFA SAM Plan is attached.

USAFA Trails Management Plan is attached.

USAFA Plans for all Mission Events are in Tech Library Folder 15.

USAFA Master Calendar and Events calendars are combined and attached.

USAFA Plan 32-1002 is in Tech Library Folder 4.

USAFAVA 32-1 is attached.

USAFA Facility Manager Handbook is in Tech Library Folder 7.

39 CE PWS PWS paragraph 3.13.11 “Coordinate with 21 CES, Peterson AFB, for them to provide maintenance and repair of USAFA liquid fuels systems. As-built drawings for USAFA liquid fuel systems remain the responsibility

Will the Government provide a summary of the liquid fuel systems?

Response: POL Storage Tank Locations and Capacities are in the 10 CES Contingency Response Plan 32-2 Annex P of the SP.” Appendix 5, located in Tech Library Folder 4.

40 CE PWS PWS 3.13.11.2 “The SP shall perform as the licensed Operator in Responsible Charge for all water and wastewater distribution/collection systems on USAFA, Farish, and Bullseye, including inspection of maintenance and repair work performed by the Privatized Housing owner in Housing areas.”

Will the Government provide a summary of all water and wastewater distribution/collection systems?

Response: Descriptions of the water and wastewater distribution/collection systems are in the documents titled “Water Distribution and PODs” and “Wastewater Collection and PODs”.

41 CE PWS PWS 3.13.11.3 “The Point of Demarcation (POD) on privatized natural gas service lines to facilities at USAFA is located at the gas meter to each facility. The SP is responsible for the gas meter and all infrastructure (pipes, fittings, etc.) upstream of the meter. The Government owns and the SP shall maintain all infrastructure downstream of the natural gas meter to include all piping and appurtenances inside facilities.”

Will the Government provide a summary of all gas meters and associate piping and appurtenances?

Response: The quantity of govt-owned meters the SP is responsible to read, maintain, and calibrate is Electric (45), Water (65), Energy (35), and Natural Gas (1). The quantity of meters owned by others is not available.

42 CE PWS

PWS 3.13.13.1 HVAC Systems.

Will the Government provide a summary of all applicable HVAC systems?

Response: HVAC systems listings can be found in the 7115 Report (Tech Library Folder 16) and in the PM Active RPIE Assets (Tech Library Folder 7).

43 CE PWS

PWS 3.13.13.2 Industrial Control Systems

Will the Government provide a summary of all applicable industrial control systems, fire alarm systems, and security intrusion detection and alarm systems?

Response: A list of EMCS systems are attached.

44 CE PWS

PWS 3.13.14 Provide Fire Extinguisher Services

Will the Government provide a summary of all current fire extinguishers?

Response: A Fire Extinguisher Inventory is attached.

45 CE PWS

PWS 3.15.1.2 “The SP shall serve as the 10 CES Plans POC for all USAFA Plans….”

Will the Government provide a summary and/or copies for all relevant USAFA Plans?

Response: All relevant USAFA Plans are in Tech Library Folder 15.

46 Paragraph 3.6 Instructions for Part II – Past Performance (Factor 2)

3.6.1 states … “In addition to providing a volume for past performance, offerors must use the PPI Tool (Attachment 19) (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.”

For each contract reference, is the offeror to complete an attachment 15 and input it into the PPI tool (attachment 19) for submission to the government?

Response: Yes both are required.

47 Attachment 15 and Request that contract information be provided once, (1) Does the 5-page limit for PPI information for each

Attachment 19 using either Attachment 15 or the PPI tool.

reference contract apply only to the information entered into the “STEP 2, Program Detail Tab, “… in the PPI tool?

Response: Page limitation does not apply to the PPI Tool.

(2) Does the government require a printed, hardcopy version of the completed contents of the PPI Tool as part of the hard copy past performance volume submission?

Response: No, a printed copy of the PPI tool is not required.

48 CES PWS pg. 11, 2.9.5 Performance Evaluation indicates tasks to be evaluated are listed in the Performance Requirements Summary (PRS) of this PWS. We are unable to locate the PRS for CE tasks.

Will the government provide the referenced PRS?

Response: See answer to Question 24.

49 CE PWS

PWS 3.3.3.3 Surveying Services states, “The SP will provide assessment, emergency management assessment, and engineering surveying support.

Perform assessments surveys such as utility conditions, damage assessment, space utilization, cemetery plot layouts and pavement condition surveys.”

Some of these surveys particularly engineering surveys, such as pavements, roofs, utilities and space utilization surveys are traditionally contracted to a third party throughout the Air Force. It is important for bidders to know which surveys the SP is required to self-perform and those the government will contract to a third party and for which the SP will manage the process. Would the government please assist bidders to assess the need by perhaps providing a table that lists the survey, how often it is required, when last performed, and whether or not the SP will be required to self-perform?

Response: The referenced PWS requirements are examples of surveys performed by the SP using surveying and mapping techniques and equipment as part of the Firm Fixed Price contract. See FAR Subpart 36.601-4(a)(4) for additional information. Note that Engineering Surveys referenced in your question are actually engineering studies and is answered in Question 50.

50 CE PWS PWS 3.4 Provide Planning Services states, “The SP shall perform full service comprehensive planning to include the Installation Development Plan (IDP) and Area Development Plans (ADPs).”

These plans are traditionally contracted to a third party throughout the Air Force. It is important for bidders to know which ones the SP is required to self-perform and those the government will contract to a third party and the SP will manage the process. Would the government please assist bidders to assess the need by providing a table that lists the plan, how often it is required, when last updated, and whether or not the SP will be required to self-perform updates?

Response: The USAFA IDP and ADPs were initially developed by a third party. The SP shall perform all annual updates to the IDP and ADPs. Additionally, the SP shall complete a major update to the IDP and ADPs once every 5 years. Note that the special graphics in the IDP and ADPs must be updated with graphics of comparable quality. See IDP and ADPs Schedule attached.

51 CE PWS

PWS 3.12.4 Environmental Impact Analysis Process (EAIP) states, “The SP shall manage and execute the EIAP IAW 32 CFR Part 989 and National Environmental Policy Act (NEPA) requirements. Prepare and manage documents such as Environmental Assessments (EA), Environmental Impact Statements (EIS), Findings of No Significant Impact (FONSI), Mitigation Plans, Categorical Exclusions (CATEX), and AF Form 813 and submit these documents to the FAS for acceptance.”

These documents are traditionally a mix of in-house efforts and contracts to a third party throughout the Air Force. It is important for bidders to have workload data that identifies this workload broken out by self-perform and contracted to a third party. Will the government please provide workload data that identifies this workload broken out by self-perform and contracted to a third party?

Response: The workload estimates are shown below. The quantity varies based on the number of work orders or projects submitted/approved/constructed each year.

AF813 — all in-house (15 to 45 per year).

CATEX — all in-house (40 to 80 per year).

EBS — smaller documents prepared in-house (20-30 per year). Larger documents are programmed for Govt funding to a third party.

EA — In-house EAs (1-2 per year). Complex EAs are programmed for Govt funding to a third party.

EIS — All EISs are programmed for Govt funding to a third party.

52 Attachment 13 Subfactor

2 B is shown as "Maintenance Control Plan"

Should this be "Asset Management Process" as shown in RFP Section 3.5.6.1.2?

Response: Atch 13 CE Subfactor 2.B. should be Asset Management Process per RFP Section 3.5.6.1.2.

53 Solicitation Civil Engineer, section 3.5.6.1.3 Subfactor 3 – Staffing Plan, the sentence “The offeror will provide a staffing plan that describes their proposed manning levels and skill mix, to include position descriptions.”

Regarding the reference to position descriptions, with 88 positions listed in the CBA, with a standard position description requiring from ¼ page to a full page each to write, and with the potential impact on page count, would the Government please clarify whether the intent was to include position

“descriptions” or position “titles” in the manning levels and skill mix in the Staffing Plan?

Response: The government does not need position descriptions for job titles already listed in wage determinations or the CBA being proposed in performance of the contract. The purpose of requesting position descriptions is to gain understanding of skills required for job titles which are unique to the offeror or members of their team. Again, only those titles which are not already in the WD or CBA need be addressed.

54 Solicitation Cadet Support, section 3.5.6.2.1 Subfactor 1 – Event Scenario, the sentence “The plan should include a time phased schedule and address skill mix and allocation, to include position descriptions.”

Regarding the reference to position descriptions, with 88 positions requiring from ¼ page to a full page each to write, and with the potential impact on page count, would the Government please clarify whether the intent was to include position “descriptions” or position “titles” in the skill mix and allocation in the Event Scenario?

Response: The government does not need position descriptions for job titles already listed in wage determinations or the CBA being proposed in performance of the contract. The purpose of requesting position descriptions is to gain understanding of skills required for job titles which are unique to the offeror or members of their team. Again, only those titles which are not already in the WD or CBA need be addressed.

55 Solicitation Cadet Support, section 3.5.6.2.3 Subfactor 3 – Staffing Plan for Transition and Contract Performance, the sentence “Provide a time- phased staffing plan that describes your proposed manning levels and skill mix, to include position descriptions, for efficient transition and contract.”

Regarding the reference to position descriptions, with 88 positions requiring from ¼ page to a full page each to write, and with the potential impact on page count, would the Government please clarify whether the intent was to include position “descriptions” or position “titles” in the proposed manning levels and skill mix in the Staffing Plan for Transition and Contract Performance?

Response: The government does not need position descriptions for job titles already listed in wage determinations or the CBA being proposed in performance of the contract. The purpose of requesting position descriptions is to gain understanding of skills required for job titles which are unique to the offeror or members of their team. Again, only those titles which are not already in the WD or CBA need be addressed.

56 Solicitation Civil Engineer, section 3.5.6.1.1 Subfactor 1- Emergency Response/Resolution, the sentence “The offeror will provide a Crisis Management Plan that addresses how the contractor will respond to emergency situations as described in PWS paragraph 3.13.2.” PWS paragraph

3.13.2 refers to Preventive Maintenance (PM). The Crisis Management Plan reference in the CE PWS is paragraph 2.6.2.

Would the Government please clarify whether the requirement is to write to the Crisis Management Plan referenced in PWS section 2.6.2?

Response: See answer to Question 8.

57 Solicitation Section 3.7.1.2 Cadet Support Pricing, the sentence “Provide pricing for only those CLINs related to Cadet Support services (Attachment 19). The Cadet Support CLINs are numbered as follows: Base Year 0019 -0024.”

Would the Government please clarify whether the pricing should begin with CLIN 0020 instead of 0019.

Response: Yes, the base year for Cadet Pricing should begin with CLIN 0020. An amendment will correct this error and posted to FBO.

58 CBA Current contract employee seniority In order for offeror’s to provide Price Realism and to ensure that all Offeror’s are provided with the same information for pricing Collective Bargaining Agreement (CBA) and Service Contract Act (SCA) Benefits, would the Government please provide the percentage (%) of the current workforce broken down by the following years of service brackets for the CBA and SCA?

Response:

CBA SCA

0-5 Years 42.8 % 1-5 Years 69%

6-10 Years 27.4 % 6-15 Years 31 %

11+ Years 29.8% 16-25 Years 0%

25 + Years 0%

59 General Falcon Stadium Who maintains the scoreboards at Falcon Stadium?

Response: Maintenance of scoreboards at Falcon Stadium is contracted to a third party.

60 RFP

Reference- Instructions to Offerors, paragraph 3.4.1 Format, Copies and Page Limits

If the offeror is bidding both the CE and Cadet Support Services, is it permissible to combine Like volumes in one binder. i.e. Combine both (CE and Cadet Support ) Technical, Past Performance and Price Volumes; as long as they are tabbed out as per instructions.

Response: No, please submit separate volumes for each proposal (CE & Cadet Support).

61 RFP Reference- 3.6.1.2 Past Performance Information Contract References (Attachment 15). Offerors shall submit information on contracts considered most relevant in demonstrating your ability to perform the proposed effort. This information is required on the offeror, subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance. The offeror shall submit a maximum of five (5) contract references. The offeror shall submit maximum of three (3) contract references for each major or critical subcontractor, teaming partner or joint venture partner. The offeror shall provide a separate PPI sheet (Attachment 15) for each contract reference submitted.

Do we need to submit the cover sheet of the PPQ in our proposal to aid in evaluation process. And does this count towards our page count?

Response: No, we do not need the cover sheet of the PPQ (Attachment 12) submitted with the proposal.

62 RFP See reference above. If we have CPARs do we need to include those in our proposal and assume they do not count toward page count?

Response: The Government will extract CPARS information.

63 RFP See reference above. Instructions state requirement is that the offeror shall submit maximum of the 3 contractors for each JV partner included and the Offeror Maximum of 5 contracts. In our case, the offeror is a LLC, would the government classify this entity as the offeror (prime) or as a Joint Venture. Please clarify.

Response: The LLC is considered an offeror.

64 RFP See reference above. If you are bidding both CE & Cadet Support Services, do you get twice as many contracts; as one contract may not cover both services? The RFP states the maximum for CE is 5 and the Maximum for Cadet is 5 so do we get 10 total if we bid both services?

Response: As noted in the instructions, if you are proposing on both requirements, you must submit two separate proposals. The instructions for the past performance volume refers to each separate proposal.

65 RFP See reference above. Likewise, if we use the same contract for both CE and Cadet Support; does this also mean that if a PPQ is required we have to have the same POC complete two PPQ for the same contract?

Response: Yes, there are two separate PPQs (each has different questions): 1 for CE and 1 for Cadet Support Services.

66 PWS PWS Reference Paragraph 3.13.2.1 Maintenance Master Plan:

The Maintenance Master Plan shall contain a listing of all RPIE items covered under the PM program sorted by facility number, major work performed by frequency, date item was put in service, last date of repair, and all items approved for run-to-fail.

In order to formulate a Maintenance Management Plan for pricing, can the Government Provide a current listing of the RPIE items covered under the PM program sorted by facility number, with the date the item was put in service, and the last date of repair?

Response: A list of RPIE items sortable by facility number and some install dates is in Tech Library Folder 7. The 7115 Report in Tech Library Folder 16 shows major RPIE items sorted by facility number with install dates.

67 PWS See reference above. In addition, to assist bidders in determining potential risks of failure can the government provide the list of all items approved for run to fail?

Response: Current data is not available. The SP shall submit an initial Master Maintenance Plan to include items proposed for Run-To-Fail.

68 Past Performance (a) Attachment 15, item H directs the offeror to illustrate how its experience on each contract applies to each sub-factor in the Technical proposal (section 4.2.5, which also includes price). (b) At the same time, Section 4.2.5 also indicates that to be considered relevant, the offeror must demonstrate at least three of five listed criteria (asset management, environmental management, execution of a comprehensive PM program, construction project design, and facility maintenance).

a. Please confirm that the offeror is to address only the technical subfactors in 4.2.5 and not section 3.5.

Response: Please address technical subfactors is section

4.1 FACTOR: TECHNICAL

b. Does the relevancy criteria requiring an offeror to meet 3 of 5 items listed in section 4.2.5 go in Attachment 15? If so, where?

Response: Yes, reply should be listed under the applicable question.

69 Past Performance The RFP requires the offeror to use the PPI tool (from the FBO site) to submit the PPI electronically.

Directions to use the PPI tool are given in Attachment 16.

If both Attachment 15 and the PPI tool are to be included in the proposal (both hard copy and CD), please consider reflecting this requirement in the table under section 3.6.1.

Response: The PPI tool will not be included in the proposal as a hard copy/CD. The PPI tool is a database that you must input the applicable PP information.

70 Solicitation Section 3.4.5 Electronic Copies, the sentence ”Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office 2007 or higher or Adobe PDF Version 8 or earlier…”

Would it be acceptable to the Government for submission of PDF files to be done using a newer version of Adobe PDF such as 9.0 or 10.0?

Response: Yes, solicitation will be amended.

71 CE What is the storage capacity of the salt barn? If the capacity is unknown what are the dimensions?

Response: The salt barn can hold 2,960 tons of salt. There are measurement marks stenciled on the walls.

72 CE 1) Assuming the brine storage tanks are for roads and parking lots, what is the storage capacity of the tanks?

2) Response: Each of the 4 brine tanks can hold 7,000 gallons each.

73 CE 1) Is there a time requirement for removal of snow from roads and lots? If so please advise.

2) Response: See USAFA Plan 32-1002 Annex B in Tech Library Folder 4 for snow removal requirements on roads and lots.

74 CE 3) Are there specific deicing materials approved for use on the airfield?

4) Response: Currently, there are no approved de-icing materials for use on the USAFA Airfield. Additionally, there are no storage tanks to store such chemicals for use on the Airfield.

75 CE 1) How many lane miles and SF of parking area is the SP responsible for snow removal on?

2) Response: There are 176 lane miles on USAFA. The airfield parking area is 3,500,000 SF and parking lots total 5,600,000

SF.

76 RFP, General Providing proposal for both efforts Will the Offeror’s be able to reference between technical proposals? For example, can Offerors reference the Cadet Support Services technical proposal in the Civil Engineering Services technical proposal?

Response: No. Each proposal must be able to stand on its own and be evaluated separately.

77 RFP RFP 4.1 The Contracting Squadron has cautioned Offerors to present their best price proposal up-front. If a single technical proposal for the Civil Engineering Services and Cadet Support Services efforts is not acceptable, how does the Contracting Squadron intend to evaluate cost-saving capabilities within the combined price proposal and two technical proposals?

Response: Separate evaluations will be conducted for CE and Cadet Support Services. The offeror must be selected as the best value for each separate requirement(CE and Cadet

Support) in order to be eligible for the combined contract. A technical evaluation will not be conducted on a combined effort.

78 RFP paragraphs 3.5.6.1.1 and 4.1.1 and CES PWS para 3.13.2

The draft Civil Engineering Services technical proposal instructions, Paragraphs 3.5.6.1.1 and 4.1.1 reference the Crisis Management Plan in PWS CES paragraph 3.13.2, however PWS CES paragraph 3.13.2 is instructions to Offerors on Pavements and Grounds Services.

Will the Contracting Squadron release a detailed list of mission essential services an Offeror will perform with the final solicitation?

Response: PWS paragraph 2.6.2 was updated to better define mission essential services for the Crisis Management Plan.

79 CSS PWS para 3.1.2.2 and RFP 4.2.5 Will the Contracting Squadron clarify which PWS paragraph event planning and coordination for high visibility events references (3.1.2.2 is not included in the PWS)?

Response: The correct CSS PWS paragraphs are 3.1.1, 3.1.3, and 3.1.4.

80 CE PWS para 3.13.5, Provide Water and Fuels Services The Government is in discussions to privatize the USAFA water and wastewater distribution systems including the WWTP.

a. What is the Government’s timeline for completion of ongoing privatization discussions and what is the anticipated date that water and wastewater (including the WWTP) will start?

Response: Unknown at this time. Propose in accordance with PWS and CLIN descriptions.

b. Will the successful Civil Engineering Service provider be required to price the cost of “Contract Phase-out” of the PWS Water and wastewater requirements in the event this privatization initiative is implemented?

Response: If the water or wastewater systems are privatized, the govt will modify the contract to phase out the applicable CLIN (e.g. 10% reduction per month until 0% at full phase out or similar).

81 CE PWS Para 3.13, Provide Facilities and Infrastructure Maintenance and Repair Services

a. Are bidders required to price Davis Bacon Wage Rates for DSW type requirements that qualify for Davis Bacon wages?

Response: Bidders are required to comply with Davis Bacon, SCA or CBA wages. Bidders should use the wage that is appropriate for how the contractor allocates the work.

b. If yes, will the Government provide historical workload for Davis Bacon hours by labor category?

Response: The latest Davis Bacon Wage Rate is attached to RFP. All work is identified in the estimated workload data.

c. Will the Government provide the historical cost of materials for PM and DSW for the last 5 years?

Response: The average annual materials costs for DSWs are found in Tech Library Folder 7. The average annual materials costs for PMs are included in the new CWON data file attached.

d. Will the Government consider establishing Material Reimbursable CLIN(s) for this contract?

Response: No. Material costs (except for Top Ten Program and Planned Sustainment Work) will be included in the offeror’s firm fixed price proposal.

82 CE PWS para 3.13.9, Provide Support for Medical Clinics Will the service provider be required to provide PM and DSW completion data to the Medical Clinic’s Facility Management Representatives to meet Joint Commission record keeping requirements.

Response: Yes. The SP shall coordinate all CE work including PMs, DSW, and other projects prior to and at the completion of all PMs and DSWs.

83 CE PWS para 3.14.1, Provide Demand Maintenance and Customer Service “The SP shall operate a centralized customer request center 24 hrs a day, 365 days a year to receive customer calls and take appropriate action for all 10 CES services in this PWS and Government-managed service contracts in the CEOS Contract Services area”

Will the Government provide a list of the “Government managed service contracts in the CEOS Contract Services Area”?

Response: See CE PWS paragraph 3.1.3.

84 Will the Government provide the RWP Equipment Inventory?

Response: See answer to Question 66.

85 Will Government define “high priority” and “low priority” equipment and systems to better understand the expectations of the level of PM tasks to be performed?

Response: The AF is in the process of defining the priority of RPIE assets based on the criticality of the facility and the function of that asset in the facility. Meanwhile, the USAFA

Facility Priority List is found in Tech Library Folder 5.

86 Workload Data. a. 15,000 hours has been provided for PM man hours. Can the Government confirm this is the right number as it seems too low for the work requirements?

Response: The 15,000 annual hours for PM does not include PMs performed in CWONs. See the new CWON data file attached.

b. Could the government break that down by craft?

Response: This information is not available.

87 CLIN 0010 Top Ten Program & Planned Sustainment, PWS 3.13.4 Planned Sustainment Work (PSW) and Top Ten Program (TTP), & Attachment 2 Workload paragraph

6.1.4.4. CLIN gives an estimated value of $1.8M, Atch 2

provides estimated number of executed projects @ 60.

PWS 3.13.4 states that Gov't can decide avenue to accomplish work, such as, SABER, IDIQ, SP or Subcontractor.

Based on the plugged number, do we still estimate a skill set of crafts persons for CLIN 0010?

Response: No. PSW and TTP projects funded in CLIN 0010 are prioritized and funded by the Govt, and planned, acquired, managed, and inspected by the SP. Work approved to be subcontracted require at least three offerors. Work approved for in-house execution are paid on actual labor and materials expended.

88 CE PWS Section 2.12 Hours of Operation states that, "Normal duty hours are 0730 to 1600, Monday through Friday except Federal holidays." Reference 2: RFP section

4.3.2 Top Ten Planned Program and Planned

Sustainment Work (TTPE) Coefficients on page 96 of 100 states that, "Normal duty hours are defined as 0700-1600 (Monday-Friday). Anything outside these hours/days are considered “Other than Normal Duty Hours”."

What are the correct normal duty hours?

Response: The correct normal duty hours are 0730 to 1600, Monday through Friday except Federal holidays.

89 Attachment 1, Civil Engineering PWS, section 4.3.1

Approval of Reimbursable Items states that, "Items will be reimbursed at cost (purchased price) with no mark-up or administrative fee according to purchase documentation."

Will the Government allow offerors to apply non-fee markups, such as G&A or material handling fees, to reimbursable costs consistent with an offeror's accounting practices?

Response: No.

90 RFP section 3.7.1.3 Combined Price on page 89 of 100 states that offerors are to round each unit price to the nearest whole dollar

Should the unit pricing for the Civil Engineering and Cadet Support be rounded to the nearest whole dollar as well?

Response: All prices should be rounded to the nearest whole dollar.

91 RFP section 3.1 Reference 1: RFP section 3.1.C Combined Price Proposal on page 83 of 100 states, "If an offeror submits a proposal for both Civil Engineer and Cadet Support, the offeror must submit a combined price

Will the Government provide a similar table for the Combined Price Proposal detailing what is required to be submitted?

Response: An offeror proposing on both efforts must submit 2 separate proposals (one for CE and one for Cadet Support) proposal." Reference 2: RFP section 3.4.1 Format, copies and page limits on pages 83 and 84 of 100 outlines, in table format, the volume requirements to include the title, number of hard copies, number of CD ROMs, and the page limit for each volume required for the Civil Engineer and the Cadet Support efforts.

as indicated in RFP section 3.4.1. In addition, a combined price proposal (attachment 20) is required. The purpose of submitting a combined price proposal is to have a single Schedule should the award decision result in award of a single contract for both CE and Cadet Support.

92 Reference 1: RFP section 3.4.5 Electronic Copies on page 84 of 100 states, "Volume III - Price shall be submitted in Microsoft Excel format only." Reference 2:

RFP section 3.7.2 Part B - Proposal Documentation and all sub-paragraphs on page 89 of 100 list additional information that is to be submitted as part of Volume III - Price.

May offerors submit the Part B – Proposal Documentation required in Microsoft Word format?

Response: Yes, Part B is required in Word.

93 RFP RFP section 3.4.5 Electronic Copies on page 84 of 100 states, "Each volume shall be in a single searchable, file and stored in a folder that corresponds to the proposal volume it represents."

If the Government allows Part B - Proposal Documentation to be submitted in Microsoft Word format, offerors will have two

(2) files that need to be submitted for Volume III - Price; one

(1) Microsoft Excel file containing the completed pricing and one (1) Microsoft Word file containing the Part B - Proposal Documentation. Will the Government revise section 3.4.5 to allow two files for Volume III - Price?

Response: Volume III Part A must be submitted in Microsoft Excel. Section 3.4.5 will be modified to reflect this verbiage.

94 CLIN 0006 Medical Facilities Maintenance and Repair and Attachment 2, Workload. There is no breakout of the workload for the Medical Facilities. Please provide the number of DSWs and a listing of the equipment that Preventive Maintenance is required. Information is required to perform a correct estimate of the requirements.

Response: DSW and RPIE Assets spreadsheets in Tech Library Folder 7 can be sorted by Bldg 4102 to determine workload requirements.

95 PWS 3.13.10, Provide Power Production Services

Please provide a listing of the Emergency Generators that need to be maintained.

Response: A Generator Inventory Listing is found in Tech Library Folder 8.

96 PWS 3.13.8.5, Traffic and Signage Management

Please provide a listing of the Traffic Lights and number of signs that need to be maintained.

Response:

Traffic lights: 8 School Zone warning devices and 13 lights at Security Forces Entry Control Points (does not include lights at unmanned gates or barriers).

Total regulatory signs: 1,200.

Total…