ATCH_1_CIVIL_ENGINEER_PWS.pdf

PERFORMANCE WORK STATEMENT

for

CIVIL ENGINEER SERVICES

United States Air Force Academy

18 SEPTEMBER 2013

Version 0.8

FA7000-14-R-0004

1 Vision

1.1 Mission

1.2 Background

1.3 Scope

1.4 Organizations

2 General Requirements

2.1 Safety Program

2.2 Security

2.3 Publications and Forms

2.4 Records Management

2.5 General Environmental Management

2.6 Base Exercises and Crisis Management

2.7 Mail Processing

2.8 Suspenses and Meetings

2.9 Quality Control Program

2.10 Service Provider Cleanup

2.11 Hours of Operation

2.12 Employment of Government Employees

2.13 Contractor Full-Time Equivalent (FTE) Reporting

3 Performance Requirements

3.1 General Civil Engineer Services

3.2 Perform Asset Management Functions

3.3 Provide Engineering and Construction Services

3.4 Provide Planning Services

3.5 Provide Energy Program Services

3.6 Provide Project Programming Services

3.7 Provide Real Property Services

3.8 Provide Information Technology (IT) Services

3.9 Provide Housing Services

3.10 Manage the Environmental Compliance Program

3.11 Manage the Environmental Restoration Program

3.12 Manage Environmental Assets

3.13 Provide Facilities and Infrastructure Maintenance and Repair Services

3.14 Provide Operations Engineering Services

3.15 Provide Emergency Management and Readiness Services

4 Special Requirements

4.1 Government Furnished Property (GFP)

4.2 Transition Period

4.3 Reimbursable Items

1 Vision

The United States Air Force Academy’s (USAFA) vision is to be the Air Force’s premier institution for developing leaders of character. The vision of the 10th Civil Engineer Squadron (10 CES) is to be at the forefront of facility planning and operational excellence, creating the physical foundation to produce leaders of character.

1.1 Mission

The mission of USAFA is to educate, train and inspire men and women to become officers of character, motivated to lead the United States Air Force in service to our nation. 10 CES’s mission is to manage our built and natural environments through respect for our heritage, sustained facility excellence, and a focus on the future infrastructure of the Academy.

1.2 Background

USAFA is an AF installation hosting a military service academy graduating approximately 1,000 Air Force officers annually from a cadet corps of approximately 4,200. The USAFA mission draws senior level visibility from the general public, athletic organizations, the Department of Defense, and politicians from all levels of Government. USAFA is recognized worldwide as the premier developer of officers, leaders with impeccable character and essential knowledge, prepared and motivated to lead our Air Force and nation. The Academy and its two geographically separately sites are on approximately 19,300 acres located at the foot of the Rocky Mountains and have over 8,600,000 square feet of facilities with elevations ranging from 6,020-9,050 feet. The daytime work force is comprised of approximately 8,700 military, civilian, cadet, and contractor employees. Approximately 3,000 residents from all DoD service agencies live in residential housing units. Emergency operations at USAFA are staffed by a mix of military, civilian employees, and contract personnel.

1.3 Scope

The Service Provider (SP) shall provide all work specified by this Performance Work Statement (PWS) unless otherwise designated as “performed by others”. The SP shall provide all personnel, equipment, vehicles, tools, material, and other items and services to perform all tasks and functions for the United

States Air Force Academy (USAFA) as defined in this PWS. The SP shall provide administrative support for all activities identified in this PWS. Service areas include the main Academy installation and geographically separated areas, Farish Recreational Area, and Bullseye Auxiliary Airfield. The SP shall provide managerial oversight, direction, and coordination for all functions and requirements identified in this PWS to ensure effective, efficient, and economical operation of all activities which fall broadly into the

Installation Management, Engineering and Planning, Operations, and Emergency Management areas.

The contract objective is for the Service Provider to perform service consistent with stated thresholds in the following areas:

Installation Management Real Property CE IT Services Family Housing Support Unaccompanied Housing Support Furnishings Management Environmental Compliance Environmental Restoration Environmental Assets

HAZMAT Program Engineering

Planning Program Development Energy Management Project Design Execution Construction Management Execution Support

Facilities/Infrastructure Maintenance and Repair Structures Pavements and Grounds Electrical / Power Production Water and Fuels Pest Management HVAC, Controls, and Alarms Swimming Pools Maintenance Operations Engineering Unit Control Center Operations

Emergency Management EM Planning and Execution Military Readiness

1.4 Organizations

1.4.1 10TH CIVIL ENGINEER SQUADRON (CES): The Government interacts with the SP on functional matters through the Government personnel of 10 CES, who operates as the Functional Area Staff (FAS).

The FAS provides guidance to and oversight of the SP. FAS duties are those responsibilities that are either inherently Governmental or other functions not included in this PWS such as Resources (financial management), Contract Services (other service contractors), and the Fire Department. The Contracting

Officer’s Representatives (COR) are also part of the FAS.

1.4.2 10TH CONTRACTING SQUADRON (CONS): The Government interacts with the SP on contractual matters through the Contracting Officer (CO) and the Contract Specialist.

2 General Requirements

Meet all requirements and responsibilities in this section applying it to all the service areas at USAFA.

Provide staff that is fully trained, qualified, certified, and licensed, to meet local, state, Air Force, DoD, and

Federal requirements. Focus on customer’s needs and consistently provide responsive, flexible, and cost effective service. Partner with the USAFA community in continuously improving the quality of programs and services offered to customers.

2.1 Safety Program

2.1.1 Safety Compliance: Government inspectors have the authority to periodically enter a service provider’s workplace to verify working conditions or to make inspections of facilities, personnel, and equipment. Notify the COR if an OSHA inspector visits the site unescorted by an Air Force Safety representative.

2.1.2 SP Vehicles: SP vehicles shall have a clean appearance with clear markings identifying it as company-owned. Vehicles shall be parked in authorized staging areas when not in use.

2.1.3 Driving in the Airfield Area: The SP shall manage and instruct SP personnel on the requirements of driving SP vehicles in the airfield area. The lesson plan shall be approved by USAFA Airfield

Management. Privately-owned (personal) vehicles shall not be operated on the flightline or in hangars unless authorized by USAFA Airfield Management.

2.1.4 Cell Phone Usage While Driving: The SP shall comply with FAR clause 52.223-18 Encouraging

Contractor Policies to Ban Text Messaging While Driving.

2.2 Security

2.2.1 Identification Badge: While on USAFA, SP employees shall wear and display the base identification badge at all times. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist so that the badge is visible at all times. Prudence should be observed with respect to safety where the badge may cause risk to the individual.

2.2.2 Physical Security: Comply with base Operations Plans/instructions, Random Antiterrorism

Measures (RAMS), and local search/identification requirements for FPCON procedures in areas controlled by SP employees. Safeguard all Government property including controlled forms provided for

SP use. At the close of each work period, secure Government training equipment, facilities, support equipment, and other valuable materials.

2.2.3 Cadet Area Restrictions: The following are current restrictions within the Cadet Area Protective

Perimeter (CAPP). The Government reserves the right to change these restrictions at any time.

2.2.3.1 No SP employee privately owned vehicles shall be parked within the CAPP without prior FAS approval. SP personnel shall park in designated parking lots outside the CAPP and either walk or be shuttled by SP vehicles to work areas.

2.2.3.2 No SP company vehicle (e.g. general-purpose vehicles, pick-up trucks, panel vans, etc.) shall be parked overnight within the CAPP without prior FAS approval.

2.2.3.3 No daily or recurring deliveries of day-to-day supplies by third parties are allowed. The SP shall establish a process to receive materials at a location to be determined and deliver using SP vehicles.

Delivery of specific equipment within the CAPP shall be coordinated through the FAS.

2.2.3.4 Installation Force Protection Conditions (FPCONs) can severely restrict access through all USAFA entrance gates. The CAPP is especially congested and delays are unpredictable. The SP is advised to consider sustainability of maintenance operations during these conditions.

2.2.4 Key Control: Establish and implement control procedures to account for Government-issued keys.

The SP shall not duplicate keys issued by the Government without prior approval from the CO. All keys issued and received shall be signed and annotated on AF Form 2427, Lock and Key Control Register, or equivalent form approved by the FAS. Immediately report to the FAS any occurrences of lost, stolen, or duplicated keys. The SP shall prohibit the use of Government-issued keys by any persons other than the

SP employees except when authorized by the FAS. Do not use keys to open work areas for personnel other than SP employees engaged in performance of duties, unless authorized by the FAS. All

Government keys will be turned in at the end of employment or contract.

2.2.5 Key Replacement: In the event that Government-issued keys (other than master keys) are lost, stolen, or duplicated, the SP shall be required, when directed by the CO, to re-key or replace affected lock or locks at no cost to the Government. In the event that a Government-issued master key is lost or duplicated due to the fault or negligence by SP employees, all locks and keys for that system shall be replaced at SP expense.

2.2.6 Access Lock Combinations: Access lock combinations are “For Official Use Only” (FOUO) and will be protected from unauthorized personnel. Adhere to the AF activity operating instructions ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

The service provider is not authorized to record lock combinations without written approval by the FAS.

2.2.7 Security Alarm Access Codes: Security alarm access codes are FOUO and will be protected from unauthorized personnel. Security alarms access codes will be given to service provider employees who require entry into areas with security alarms. Service provider employees will adhere to the Air Force activity operating instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. Service provider will not record alarm access codes without written approval by the FAS.

2.2.8 Computer Security (COMPUSEC): Ensure all individuals obtain a favorable National Agency

Check with Inquiries (NACI) and complete Information Assurance Awareness Training prior to gaining access to “.mil”, “.smil”, or “.edu” domains IAW AFI 33-115V2. The SP shall comply with DOD 5200.2-R, Personnel Security Program, and any local COMPUSEC requirements.

2.2.9 Information Security (INFOSEC): Information, regardless of media, shall be controlled and maintained IAW AFI31-401, Chapter 5, AFPD 31-4, Information Security, and DOD 5200.1-R, Chapter 6.

2.2.9.1 Privacy Act: Comply with AFI 33-332, Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974, Title 5, U.S.C., Section 552a. Remove or destroy official records IAW Air Force Records Information Management System (AFRIMS) located on the internet at https://www.my.af.mil/gcss0af61a/afrims/afrim/rds/rds_series.cfm.

2.2.9.2 For Official Use Only (FOUO): The SP shall comply with Freedom of Information Act (FOIA) requirements IAW DOD 5400.7-R, FOIA Program, Chapter 4. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO material.

2.2.10 Operations Security (OPSEC): Comply with AFI 10-701, Operations Security, local plans and publications.

https://www.my.af.mil/gcss0af61a/afrims/afrim/rds/rds_series.cfm

2.2.11 Antiterrorism Training: Within 30 calendar days after contract start, all SP personnel shall complete Antiterrorism Level I training. Newly hired personnel shall complete Antiterrorism Level I training within the first 30 calendar days of their employment. Refresher Antiterrorism Level I training shall be completed and documented annually thereafter. The training is provided at https://atlevel1.dtic.mil/at/ and also available through Advanced Distributed Learning Services (ADLS), Force Protection Course (ZZ133079) at https://golearn.csd.disa.mil/kc/main/kc_frame.asp for AF Portal access or https://golearn.csd.disa.mil/kc/login/login.asp for non-AF Portal login.

2.2.12 Contractor Consent to Background Checks: The SP shall not employ persons to perform under this contract if such employee is deemed or identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the SP employ persons under this contract who have an outstanding criminal warrant as identified by Law

Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, or federal agencies. All SP personnel must consent to LEADS background checks. SP personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The SP must have this information ready to provide to the Visitor Control Center, if requested.

SP must ensure their employees have the proper credentials allowing them to work in the United States.

Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The SP shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the SP from proceeding with the contract as required.

2.2.13 Access to Installation During force Protection Conditions (FPCONs): Gaining access to the installation will be accomplished IAW the requirements outlined in the USAFA Antiterrorism/Integrated

Defense Plan. SP personnel shall also be assigned a mission essential designation IAW requirements contained in the Antiterrorism/Integrated Defense Plan. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

2.3 Publications and Forms

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract and must also be followed. Stay current with publications and forms by reviewing and accessing them within 60 days after publication. Immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, provide a proposal for the reduction to the CO. Before implementing any change that will result in an increase in contract price, notify the CO of such change and submit in writing to the CO a price proposal within sixty (60) calendar days following SP review. The CO and contractor shall negotiate the change into the contract under the provisions of the contract clause entitled

“Changes”. Failure of the SP to submit a price proposal within the sixty (60) calendar days entitles the

Government to performance according to such change at no increase in contract price, unless the time requirement is waived by the CO.

FA7000-14-R-0004

https://atlevel1.dtic.mil/at/ https://golearn.csd.disa.mil/kc/main/kc_frame.asp https://golearn.csd.disa.mil/kc/login/login.asp

2.4 Records Management

2.4.1 Standards: Records Management is life-cycle management (creation, maintenance, storage and use, and disposition) of information. Ensure all official Government-owned records received and created for the Government are maintained in accordance with established Federal Records Act, Public Law 81-

754, DoD and Air Force directives.

2.4.2 Requirements: The SP shall manage all official Government records (regardless of media) resulting from processes in this document and dispose of them IAW AFI 33-322 Records Management

Program, AFI 33-36 Records Disposition-Procedures and Responsibilities and AF Records Disposition

Schedule located at https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm. Contact supporting records managers as required. If requested by the Government, the SP shall provide the original record or a reproducible copy within five (5) workdays of receipt of the request.

2.5 General Environmental Management

In order to comply with federally mandated environmental preference programs and Department of

Defense (DoD) “Green Procurement Program” (GPP) policy, USAFA requires the use of environmentally preferable products and services. The SP shall comply with FAR clause 52.223-17 Affirmative

Procurement of EPA-designated Items in Service and Construction Contracts. The SP shall provide support to the USAFA Environmental, Safety, and Occupational Health Compliance Assessment and

Management Program (ESOHCAMP).

2.6 Base Exercises and Crisis Management

2.6.1 Base Exercises: The SP shall participate in and fully support any or all service areas during base exercises. Provide augmentation personnel to assist in emergency/contingency situations as requested.

2.6.2 Crisis Management Plan: The SP shall submit a Crisis Management Plan to the CO NLT ten (10) calendar days prior to the full performance date. The plan shall include the following mission essential services: securing doors and entries of all facilities listed in Section 6, and other facility support services as required in Section 3. The SP shall perform these critical services up to 24 hours a day until notified by the CO.

2.6.3 Labor Dispute Plan: The SP shall develop plans and procedures to minimize SP employee work interruptions. Continued service must be provided under this contract during periods of labor unrest such as walkouts, work slowdowns, and strikes. The Labor Dispute Plan shall address how services shall be provided in the event of labor disputes. The SP shall have the Labor Dispute Plan available for FAS view.

2.7 Mail Processing

The SP shall retrieve mail from the Base Information Transfer System (BITS) and provide central locations to distribute mail for their respective service area. BITS will determine number and place of pickup and delivery points per organizational structure. Control all accountable mail.

2.8 Suspenses and Meetings

2.8.1 Suspenses: Provide all responses to requests for information or other taskers to the FAS for review and forward to the appropriate level unless prior approval for direct submission has been approved through the FAS for selected routine reports. Ensure internally-coordinated responses to these requests https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm for information or other taskers are provided to the FAS two (2) or more workdays before the suspense deadline. Provide reports prepared and submitted to the FAS as listed in Section 5 for all service areas.

2.8.2 Meetings: The SP shall attend as a technical consultant at all meetings as listed in Section 6. Some meetings are with local community officials and may require non-Govt-reimbursed off-base travel or are held outside of normal duty hours. Provide a trip report to the FAS within 5 workdays of all local off-base planning meetings. The SP shall actively participate and be ready to receive taskings. If the SP is listed as the Office of Primary Responsibility (OPR), the required support includes:

2.8.2.1 Conduct and provide technical support for meetings, councils, committees, or boards for which the

Service Provider is the OPR. The Service Provider is not authorized to make decisions that are inherently

Governmental, but shall provide technical support, backup, and analysis to assist Government personnel in making these decisions.

2.8.2.2 Prepare and distribute to attendees the agendas, notes, and visual aids two or more workdays prior to meetings, to include pre-briefs. Several pre-briefs to senior leadership are typically conducted for the meetings for which the SP is OPR. Prepare and have ready for coordination meeting minutes within 5 workdays after meetings. Exceptions to these timelines may be approved by the FAS for some high-level meetings.

2.9 Quality Control Program

2.9.1 Requirements: The SP shall develop, implement, and maintain an internal Quality Control (QC)

Program. The QC Program shall encompass all SP functions and ensure compliant performance as directed by all PWS Description of Services sections and Appendices. The QC Program shall include an approach that addresses planning, analysis (early identification and assessment), prevention/mitigation and monitoring potential service performance deficiencies.

2.9.2 Quality Control Plan: The SP shall develop a Quality Control Plan (QCP) that addresses the requirements of this PWS and have it available for FAS view. The QCP shall include methods to measure, track, analyze, and report performance trends of SP processes, root cause analysis of COR-identified deficiencies, implement corrective actions within thirty (30) calendar days, and provide follow up corrective action documentation to the COR.

2.9.3. Metrics: The SP shall maintain inspection documents in electronic or paper format accessible at any time by the COR. The SP shall submit monthly quality control metrics NLT the 10th calendar day of the next month to the COR. Provide analyses including corrective or preventive actions and results and submit proposed corrective action to bring performance to established metrics and standards.

2.9.4 SP/GOVT Meetings: The SP management shall meet at least weekly with the CO and COR during the first month of the contract after contract start date. Meetings shall occur as often as necessary thereafter as determined by the CO. The SP shall prepare minutes of the performance evaluation meetings within 5 workdays and the SP Program Manager and the CO will sign the minutes in acceptance.

2.9.5 Performance Evaluation: The Government will evaluate the SP’s performance under this contract

IAW the inspection terms outlined in FAR 52.212-4(a), Primary tasks to be evaluated are listed in the

Performance Requirements Summary (PRS) of this PWS. For those tasks listed in the PRS, the COR will follow the methods of surveillance specified. Government surveillance of tasks not listed in the PRS may occur during the performance period of this contract utilizing standard inspection procedures or other contract clauses. Government personnel will document all surveillance observations.

2.10 Service Provider Cleanup

Keep work areas and storage areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Leave the work and premises in a clean and neat condition. The SP shall be responsible for the exterior appearance of their storage areas. Follow proper storage and disposal procedures for hazardous materials such as paint, antifreeze, and refrigerant. The SP shall follow USAFA guidelines regarding proper use of dumpsters. The SP shall not dump prohibited items in dumpsters such as paint, petroleum, oil filters, hydraulic filters, hazardous waste, tires, fluorescent light tubes, batteries, flammables, and liquids. The SP shall comply with all base recycling programs. Maintain the cleanliness and orderliness of all storage areas and mechanical rooms.

2.11 Hours of Operation

2.11.1 Operating hours established will be consistent with meeting the contract performance requirements or as directed by the CO. Normal duty hours are 0730 to 1600, Monday through Friday except Federal holidays. Some mission situations such as base exercises, contingency operations, weather emergencies, or many USAFA events will require the SP to work other than normal duty hours.

The SP’s senior leadership, snow removal, heat plant operators, wastewater treatment plant operators, emergency management, and unit control center personnel are considered mission essential with respect to contingency operations or weather emergencies. The SP may designate other SP personnel as mission essential to meet PWS requirements. When the SP’s access to a work area conflicts with an AF mission requirement, schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. Accommodate these requirements at no additional cost to the Government.

2.11.2 Federal Holidays: USAFA observes all Federal Holidays. If a holiday falls on Saturday or Sunday, the Government may observe the holiday on the closest Friday or Monday. Federal Holidays include:

New Year's Day Martin Luther King Day

Presidents Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans Day

Thanksgiving Day Christmas Day

2.12 Employment of Government Employees

The SP shall comply with Government restrictions on the hiring of off-duty Government military and civilian personnel. If the SP intends to hire current or former military or civilian personnel, ensure these individuals comply with Federal statutes, regulations and instructions that address conflict of interest and ethics standards.

2.13 Contractor Full-Time Equivalent (FTE) Reporting

2.13.1 The SP shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection website. The SP shall completely fill in all required data fields in the Air Force Contractor Manpower Reporting Application

(CMRA) at https://afcmra.hqda.pentagon.mil/.

2.13.2 Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The SP should direct questions to the Air Force CMRA help desk.

https://afcmra.hqda.pentagon.mil/

3 Performance Requirements

3.1 General Civil Engineer Services

CE services performed by others: The Government Contract Services section funds and manages the following services: wood floors maintenance, window film, motorized window blinds, wall coverings, appliance repair, carpet purchase/storage/installation/cleaning, glass replacement, standalone interior/exterior painting, elevator maintenance, pumping of septic systems, grease trap cleaning, herbicide application, maintaining pavement markings, grounds maintenance, natural and synthetic turf maintenance, Falcon Stadium playing surface heating system, fire suppression system maintenance for kitchen equipment, auto lift and stage lift maintenance, custodial services, refuse/recycling collection, Cadet Chapel organ maintenance, scoreboard maintenance, and kitchen hood/grease laden duct cleaning.

3.1.1 Maintain Compliant Programs for All Functions.

The SP shall be responsible for the compliance of all PWS functions in internal and external compliance inspections and Inspector General (IG) assessments in accordance with (IAW) AFI 90-201 Chapter 5.

Update the Management Internal Control Toolset (MICT) database for functions addressed in this PWS

10 calendar days prior to the suspense date to allow for Government review.

Performance Standards

a) STD: Receive no major or critical findings on SP-controlled functions from internal or external third party inspections and assessments.

AQL: Correct 85% of noted deficiencies within 6 months, 95% within one year, and 100% within 2 years of discovery. No repeat deficiencies allowed from previous inspections.

b) STD: Update MICT database.

AQL: Perform updates 10 calendar days prior to suspense date.

Deliverables

A001 Corrective Management Action Plan(s)

3.2 Perform Asset Management Functions.

Air Force Asset Management consists of multifunctional teams of subject matter experts to maintain Base

Activity Management Plans (BAMPs) (currently including Facilities, Utilities, Airfield/Transportation

Networks, and Real Property/Natural Infrastructure) which are combined into a Base Comprehensive

Asset Management Plan (BCAMP). The SP shall provide Asset Management IAW AFPD 32-10 paragraphs 1, 2.6, 2.7, and attachment 2; maintain BAMPs/BCAMP using Government-designated databases (IWIMS, ACES, A-File, S-File, BUILDER, NexGen IT) IAW Air Force BCAMP instructions;

present BCAMP to the Facilities Board and obtain approval; prioritize identified asset issues, develop/execute action plans for resolution; ensure all project requirements are programmed in project databases (ACES-PM and NexGen IT) for the current year + seven future years; develop and prioritize the current year + two future years as the Integrated Priority Lists (IPLs); ensure accountability of asset inventories; continuously monitor asset performance to detect any abnormal conditions; evaluate the fault, diagnose the cause, and make recommendations to resolve the fault; integrate AF, USAFA, and

AFCEC policy and guidance in development of BAMPs/BCAMP; organize, lead, and host quarterly BAMP and BCAMP Working Groups; identify a Manager for each BAMP and the BCAMP; ensure asset performance data (e.g. operating cost, space utilization) and condition data (e.g. facility condition data, pavement condition data, RPIE condition data are collected in designated IT systems (e.g. NexGen IT, BUILDER); determine risks associated with deferring work due to existing constraints and document potential impacts; provide inputs, integrate outputs, and ensure the consistency of the Installation

Development Plan (IDP); provide asset management training to Government and SP personnel.

3.3 Provide Engineering and Construction Services.

Accomplish full service engineering for all agencies IAW AFPAM 32-1005 chapters 2, 3, and 4. Funding sources include: NAF, MILCON, ATFP, SRM, MFH, Environmental, ECIP, DECA, Private Funding

(Government interest support only), Association of Graduates (AOG) funding IAW established MOA, and

AAFES. Full service engineering includes services such as: design functions including design requirements, sustainable design IAW USAFAI 32-1003, interior design; contract and construction management, post construction activities, drafting, surveying, mapping, and technical assistance.

3.3.1 Provide Professional Engineering Services.

3.3.1.1 The SP shall manage and execute projects from design to construction completion using cradle-to-grave concepts. The SP shall be responsible for performing all duties related to Design Contracts to include: developing open-end architectural and engineering (A-E) contracts (Indefinite Delivery Indefinite

Quantity [IDIQ] contracts) to include other professional, title I, and title II services, developing contract documents such as project PWS and synopses, developing individual A-E task orders to include other professional, title I, and title II services, conducting pre-design activities (e.g. confers with using agencies, performs site surveys, evaluates/negotiates A-E proposals, supports A-E selection boards, confers/negotiates with prospective firm, etc.), and coordinating Government acceptance of project designs. Other professional services include development and management of specialized engineering surveys, studies, test evaluations, comprehensive planning, conceptual designs, and other services as defined by FAR 36.601-4. Designs programs to assess and manage all infrastructure systems, including support of others doing such work for the Government.

3.3.1.2 The SP shall provide design contract oversight services such as providing inputs for Architect-

Engineer Contract Administration Support System (ACASS) evaluations, developing/reviewing/submitting all required documents for SOWs and IGEs, evaluates/negotiates A-E proposals, performs multi-disciplinary design reviews (e.g. enforces USAFA design standards, architectural compatibility, user requirements, and SHPO requirements in accordance with FAR 36.601-4), ensures appropriate agencies such as safety, environmental, fire protection, SFS, CS, and the user are provided specs and drawings at each review stage, reviews additional submittal packages (e.g., requirements documents, bid packages, customer concept documents), provides inputs for A-E evaluation and ACASS reports, develops task/delivery orders for contracts such as SABER, IDIQ, and Multiple Award Construction Contracts

(MACC), develops statements of work (SOW) and independent Government estimates (IGE), develops contract documents such as PWS synopses and bid schedules, performs market research, ensures construction phasing plans are included in contract documents as required to meet user requirements or operational safety on airfields IAW UFC 3-26-01.

3.3.1.3 The SP shall prepare and provide all required documents and information to the FAS to request funds from the Government; develop and submit local Form 327 to request Form 9s, MIPRs, MORDs, and AF Form 616s; prepare and execute all required documents to process contract modifications;

perform market research; review contract invoices in systems such as Wide Area Work Flow (WAWF).

3.3.1.4 The SP shall ensure facility and infrastructure systems changes are updated on as-built drawings and AF systems such as BUILDER, ROOFER, PAVER, and NexGen IT within 30 calendar days of acceptance of DD Form 1354 Transfer and Acceptance of DoD Real Property or Beneficial Occupancy

Date (BOD), whichever occurs later. Comply with all applicable and most current OSHA, EPA, NFPA, DoD, AF, federal, state, and local codes and requirements as well as USAFA standards to include Tri-

Service Spatial Data Standards Facilities, Infrastructure and Environment (SDSFIE) standards for

Computer Aided Design and Drafting/Geographical Information System (CADD/GIS), and industry A/E/C standards.

3.3.1.5 The SP shall populate, maintain, update, generate, and manage data and reports in current systems such as IWIMS, ACES (all modules), BUILDER, ROOFER, PAVER, and Roof Express, and future Government-designated replacement systems such as NexGen IT, and other data collection systems as required by the FAS. Update ACES and NexGen IT system throughout the lifecycle of the project from planning to completion for activities to include O&M (in-house or contracted) and MILCON projects. Ensure data is complete and correct. Provide information and support to the FAS as required.

3.3.1.6 The SP shall coordinate and validate site approvals and ensure applicable environmental documentation and other required documentation are coordinated and approved. Coordinate and schedule utility outages, road closures, and facility disruptions to minimize impact to customers and other base organizations and notify the base population through all approved resources at least 10 workdays prior to the event; ensure the FAS is notified of all related activities. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and other information exchanges with USAFA and higher headquarters staff.

Performance Standards

a) STD: Design 30% of the approved Integrated Priority Listing (IPL) projects each FY with in-house personnel, unless approved by the CO.

b) STD: Complete approved IPL project designs and submit construction packages to Contracting by specified deadlines. (The IPL may include designs for future FYs.)

AQL: 30% of dollar amount of projects submitted by 31 December, 60% by 31 March, 90% by 30 June, and 100% by 31 July. 100% of non-programmed emergency mission requirements shall be designed and submitted within 60 calendar days of identification.

c) STD: SP-developed IGE must be within 15% of the contract award amount.

Deliverables

A034 Bi-weekly Project Design Status Report

A0xx Annual Design and Construction Execution Strategy (Prior to 30 October for the current fiscal year.)

3.3.2 Perform Construction Management Functions.

3.3.2.1 Pre-Construction Activities: The SP shall support the project CO to confer/negotiate with prospective contractors; supports the project CO in evaluating/negotiating proposals; supports the

Government in source selection board. Conducts pre-construction activities; conducts pre-site visits;

reviews project design; attends bid openings; provides technical support regarding design and construction issues; defines and manages contractor lay down areas; initiates and processes temporary airfield waivers; ensures appropriate agencies such as safety, environmental, fire protection, security, and the user are invited to pre-construction meeting(s).

3.3.2.2 General Management Requirements: The SP shall manage and update project information in the

Automated CE System-Project Management (ACES-PM) and NexGen IT to 100% accuracy. Provide status updates and conduct/lead required briefings to USAFA Leadership (e.g., briefings, Wing updates, Installation Facilities Board (IFB), Facilities Board Working Group (FBWG), Work Request Review Panel

(WRRP), and others as required). Provides contract/project oversight (includes CCASS evaluations), manages construction project, coordinates with contractor, schedules outages, constructions phasing, free zones, permits, traffic plans. Reviews construction/project contractors schedules/submittals for compliance with the project specifications/drawings/SOW , evaluates material testing procedure and report, evaluates soil, asphalt, and concrete testing procedures. Review submittals, contract modifications, and other questions and return back to CONS no later than 10 calendar days after receipt of electronic and/or hardcopies. Return requests for information (RFI) to CONS no later than five (5) calendar days after receipt of electronic and/or hardcopies. Initiates, evaluates, and prepares contract modification package, prepares financial documents such as OARS and Form 9s, negotiates change orders, processes invoices and financial close-out documents. Ensures financial close out costs, to include all memorandum of decision (MOD) have been properly documented, notifies project manager and project CO of impending amendments, modifications, and change orders, participates in the change order process. Provides environmental records (e.g., waste manifests, asbestos/lead abatement, diverted/recycled waste tonnage) to the SP Environmental section as required during the duration of the project.

3.3.2.3 Project Inspection Requirements: Performs project inspection; maintains daily construction log;

ensures contractor compliance with plans and specifications; evaluates, monitors, and documents contract activity and progress/deficiencies; attends and/or conducts contract meetings; performs construction inspection; completes inspection log; coordinates and participates in pre-final and final acceptance inspection (includes training sessions); forwards all testing documents to the CO;

notifies/coordinates with Operations flight and energy manager of systems start-up & commissioning activities in R&M and new construction projects; schedules and conducts pre-final and final acceptance inspections; invites all appropriate facility stakeholders such as facility user, operators and maintainers, RP, security, fire protection, safety, environmental, and communications.

3.3.2.4 Security Requirements: Performs security/monitor requirements; coordinates security requirements with 10th Security Forces Squadron (SFS); provides quality control of construction/project contractor-supplied security escorts/environmental/utility monitors; manages Government-supplied project specific escort pool as required.

3.3.2.5 Coordinates project closeout: Prepares and submits close-out documents; ensures O&M or product manuals are transferred to the CES technical library; ensures as-built drawings are transferred to

SP technical support; provides environmental records such as waste manifests, asbestos/lead abatement, or diverted/recycled waste tonnage to SP environmental section; conducts post-occupancy inspection with construction agent and SP operations section; manages and stages project documents;

performs mandatory inspection certification requirements; submits contract logs to the CO; prepares and submits ACASS and CCASS evaluations to the CO. For all contracts awarded through 10 CONS, the SP shall prepare and submit to SP real property section an accurate and timely Final DD Form 1354 within

14 calendar days of BOD. Prepare and submit Draft or Interim DD Form 1354 as appropriate to document project status; manage Partial BODs to allow the Government to take partial possession of a project when it is in the best interest of the Government.

3.3.2.6 When USAFA is not the construction agent/contracting office: the SP shall perform construction management for AFCEC-executed projects when AFCEC is DA/CA or DM/FM and has either not provided AF-funded contract title II services or has granted DA/CA or DM/FM authority to 10 CES. The

SP shall conduct periodic surveillance when USAFA is not the construction agent (e.g., MILCON, NAF, hospital, fuels, A-E, Defense Commissary Agency, or AAFES projects); hosts pre-design charrettes;

coordinates base-level design reviews; participates in source selection; assists agent in coordination with

Air Force functions; acts as liaison between execution agent and base on local design and construction requirements/issues such as work clearances, waivers, or security; coordinates/cooperates fully with staff agency on fiscal and legal matters including involvement in a claim or investigation.

Performance Standards

a) STD: Update ACES-PM/NexGen IT.

AQL: 95% accuracy on mandated data fields.

b) STD: Review, consolidate, provide recommendations, and return all schedules, submittals, RFIs, or technical evaluations to CONS (hardcopies or electronic versions).

AQL: 90% within 14 calendar days after receipt, remaining percentage within 30 calendar days after receipt.

c) STD: Prepare and submit an accurate Final DD Form 1354 within 14 calendar days of BOD. Submit

Draft or Interim DD Form 1354 within 14 days of partial BODs.

d) STD: Minimize final cost growth of construction projects.

AQL: Design Errors shall be no more than 5% of project awarded amount for all projects completed within a 12 month period. Total project amount shall have less than 15% increase for project awarded amount of $1 million and less, or less than 10% increase for project awarded amount greater than $1 million.

e) STD: Update as-built drawings by date of acceptance of DD Form 1354 or Beneficial Occupancy Date

(BOD), whichever is later. For in-house work, the date of acceptance is the work close out date.

AQL: 50% of as-built drawings updated within 60 days of acceptance, 75% within 90 days of acceptance, and 100% within 120 days of acceptance.

Deliverables

A043 Monthly Project Final Cost Report

A037 GIS/ACAD As-built Drawings

3.3.3 Provide GeoBase/Drafting/Surveying Services.

3.3.3.1 Drafting Services: The SP shall provide engineering, project construction, and as-built drawing drafting support. Convert engineering sketches and preliminary design drawings to final project drawings

IAW Tri Services Drafting standards. Ensure final drawing sets to include detail of all sub-components such as civil site plans, building floor plans, structural plans, electrical plans, plumbing plans, construction details, finish schedules, etc., and are ready for PE review and approval. Correct project drawings as required to capture project change orders. Correct installation record drawings IAW the finished construction of a facility.

3.3.3.2 Customer Support: Perform customer support which includes requests such as reproduction services, production of maps such as snow routes, custodial services, emergency management, operations, traffic accidents, VIP routes, planning, design, and construction. This also includes drawings in support of Cadet programs (Global Engagement, FERL, etc.) and events (CORONA, Graduation, Parents Weekend, etc.).

3.3.3.3 Surveying Services: The SP shall provide assessment, emergency management assessment, and engineering surveying support. Perform assessment surveys such as utility condition, damage assessment, space utilization, and pavement condition surveys. Conduct Emergency Management

Assessment Surveys such as aircraft mishap/accident investigation, natural disaster condition and manmade disaster condition assessments. Utilize survey and resource grade Global Positioning System

(GPS), Range Finders, and Total Stations to perform surveys. Provide facility/project design, construction layout, utility location, resource grade Geographic Information System (GIS) mapping, and disaster response surveys (natural & manmade disasters) and associated data IAW current industrial surveying standards.

3.3.3.4 Installation Geospatial Information and Systems (IGI&S)/GeoBase Services: The SP shall manage, collect, maintain, analyze, and display geo-referenced data to support USAFA missions.

Provide disciplined creation, management and sharing of critical geo-referenced information through modern mapping processes. Provide geospatial data services that can be simultaneously accessed and used on existing AF networks and future platforms by any number of base or higher headquarters organizations. Support IGI&S objectives to attain and sustain one standard geospatial infrastructure across USAFA and provide a Common Installation Picture (CIP). Focus on information resource management rather than IT acquisition. Maintain existing geospatial data so that it stays current and meets the latest SDSFIE and Air Force requirements. Review, evaluate and accept geospatial data obtained by other sources to insure that it meets current AF GeoBase requirements. Ensure the CIP data and authorized mission geospatial data is stored on Government-approved data servers. Ensure installations geospatial data can be accessed and delivered in electronic formats such as Environmental

Systems Research Institute (ESRI), Computer Aided Design (CAD), and Web-Based. Provide installation geospatial data in AutoCAD and ESRI format. Ensure installation geospatial data is accessible via the latest Government-approved geospatial Web Viewer. Provide paper maps upon Government request.

Maintain space utilization tool spatial data IAW the AF space optimization program. Support the SP real property section with implementation of higher headquarter standards for Real Property (RP) accounting and linear segmentation (creating unique RP records for individual segments of linear utility and pavement systems). Determine if a facility map currently exists for pavement and utility systems. If the map does not exist, create an initial map depicting the geospatial extents of each facility based on existing GIS data that includes data from old master plan tabs, the current pavement condition index

(PCI) survey map, and construction history. Develop, update, and maintain linear segmentation maps.

Reviews/interprets legal descriptions and other RP documentation as it pertains to cadastral geospatial information. Supports aerial mapping. Supports/enables SP Operations shop data steward program.

3.3.3.5 Maintain CIP: The SP shall update Mission Datasets (MDS), and Mission Data Layers (MDL).

Update CIP, MDS, and MDL when changes and additions are made to installation infrastructure such as construction of new facilities, parking lots, roads, utility modifications, and demolition of facilities.

Complete CIP, MDS, and MDL updates within 30 working days after receipt of final approved as-built drawings from the construction agent to include in-house projects and work orders.

3.3.3.6 Record Drawings: The SP shall maintain facility and infrastructure drawings, digitized records, and similar media drawings IAW SDSFIE standards in AutoCAD format. Provide and maintain authoritative centralized storage of as-built drawings and construction drawings for engineering and in-house projects to include for example multi-media floor plans, maps, required tabs, record drawings, Mylar copies of drawings, or electronic storage of drawings on centralized data servers.

Create, maintain, protect, and update maps in CADD/GIS for USAFA. Complete updates to master facilities plans and infrastructure maps within 30 working days after receipt of final approved as-built drawings from the construction agent to include in-house projects and work orders. Provide complete, accurate, and updated as-built drawings of base real property facilities and infrastructure. Ensure construction changes from in-house work, self-help work, or contract work (including contract by others) is integrated into the authoritative as-built database. Provide drafting support for in-house project design efforts.

Performance Standards

a) STD: Submits Common Installation Picture (CIP) data quarterly to HAF.

AQL: 95% accuracy compared to actual conditions.

b) STD: Performs aircraft mishap/accident investigation (actual or exercise).

AQL: 95% accuracy compared to actual conditions for exercises, 100% accuracy of survey data during actual events or investigations.

Deliverables

A041 CIP

A042 Reports, Surveys, Maps, Drawings

3.3.4 Provide Engineering Support Functions.

3.3.4.1 The SP shall provide all required CE support to…