Atch_2_CE_Workload__Data.pdf

6 Related Documents

Table of Contents

6.1 Workload Data

6.1.1 General

6.1.1.1 Population

6.1.1.2 Snow Fall Averages

6.1.1.3 Meetings, Councils, and Boards

6.1.1.4 USAFA Events

6.1.2 Engineering Management

6.1.2.1 Project Design and Management

6.1.2.2 Planning and Support

6.1.2.3 Historic Buildings

6.1.3 Installation Management

6.1.3.1 Real Property

6.1.3.2 CE Information Technology

6.1.3.3 Housing Support

6.1.3.4 Environmental Management

6.1.4 Facilities Maintenance and Repair

6.1.4.1 Direct Scheduled Work

6.1.4.2 Preventive Maintenance

6.1.4.3 Other Work

6.1.4.4 Top Ten and Planned Sustainment Work

6.1.4.5 Work Clearance Requests

6.1.4.6 Resurfacing Athletic Facilities

6.1.5 Readiness and Emergency Management

6.1.5.1 Recurring Products

6.1.5.2 Training Classes

6.1.5.3 Plans and Publications

6.1.5.4 Self-Assessments and Staff Assistance Visits

6.1.5.5 Logistics and Equipment

6.2 Government-Furnished Property

6.2.1 Government-Furnished Facilities

6.2.2 Government-Furnished Equipment

31 January 2014 Attachment 2 FA7000-14-R-0004

6.2.3 Government-Furnished IT Equipment

6.2.4 Government-Furnished Vehicles

6.1 Workload Data

The workload data provided herein are a combination of estimated or actual work based on continuing and new PWS requirements. The workload data may reflect the processes used by the current SP to perform work and may not accurately reflect the workload experienced by a different SP using different processes to deliver the services required by the PWS. SPs are cautioned to carefully review the requirements of the PWS and develop a staffing plan and workload estimate that accurately reflects their approach to delivering services in the solicitation.

6.1.1 General

6.1.1.1 Population

Population

Installation Civilian

Employees Military Cadets Preparatory

School Contractor Family

Members

NAF

Employees

Academy 1400 2000 4200 200 700 2000 500

Bullseye 0 0 0 0 0 0 0

Farish 0 0 0 0 0 0 5

6.1.1.2 Snow Fall Averages

Annual snowfall varies by elevation, but historically averages to about 60 inches at the main airfield, 88 inches in the Cadet Area, and 100 inches at Farish.

Month Cadet Area

July 0

August 0

September 0.8

October 6.8

November 11.9

December 10.4

January 10.6

February 10.0

March 20.2

April 14.8

May 1.7

June 0

6.1.1.3 Meetings, Councils, and Boards

Represents the average number of meetings and other functions that have occurred over the last 3 years where the service provider is the OPR or Attendee.

Meeting, Councils and Boards Description/Title

(OPR/

Attendee)

Avg # Per Year

Location

10 ABW Customer Update Prebrief OPR 12 Base

10 CES and 10 CONS Interface OPR 26 Base

10 CES and Corps Of Engineers Weekly Meeting OPR 52 Base

10 CES Staff meetings OPR 52 Base

BAMP Working Groups OPR 16 Base

BCAMP Working Groups OPR 4 Base

CE Unit Control Center (UCC) Operations OPR 6 Base

Construction Meetings OPR 750 Base

Construction Site Inspections OPR 750 Base

Construction Site Tours OPR 25 Base

Cultural Resources Native American Tribal Visits OPR 8 Base

Design Review Meetings (35%-65%-95%) OPR 120 Base

Design Review Charrettes OPR 10 Base

Disaster Response Force Meetings OPR 10 Base

ESPC Annual Savings Verification Meeting OPR 1 Base

Emergency Management Support Team (EMST) Meetings OPR 12 Base

Emergency Management Representative Meetings OPR 4 Base

Emergency Management Working Groups OPR 4 Base

Environmental Impact Analysis Process (EIAP) Subcommittee OPR 12 Base

Engineer Design/Construction Meetings OPR 52 Base

Engineering MILCON status meetings OPR 52 Base

Engineering SABER status meetings OPR 52 Base

ESOH Councils OPR 4 Base

Facility Managers Briefings OPR 4 Base

Furniture Requirements Meetings OPR 6 Base

Installation Facilities Board meetings OPR 4 Base

Installation Facilities Board Working Group meetings OPR 12 Base

Joint Personal Property Shipping Office (JPPSO) Meetings OPR 3 Base

Newcomers Briefings OPR 12 Base

Quarterly Customer Updates (ABW, SUPT, AD, DF, CW, PL, 306 FTG) OPR 28 Base

Smooth Move Briefings OPR 4 Base

Snow and Ice Control Committee meetings OPR 2 Base

Space Allocation Board meetings OPR 4 Base

Town Hall meetings OPR 4 Base

Top Ten and Planned Sustainment Work coordination meetings OPR 26 Base

Top Ten and Planned Sustainment Work Final Inspections OPR 65 Base

Traffic Safety Council meetings OPR 4 Base

Traffic Safety internal coordination meetings OPR 12 Base

Warranty Inspections OPR 30 Base

Work Request Review Board (WRRB) meetings OPR 52 Base

10 CS Project Coordination meetings Attendee 12 Base

Base Exercise Hot Wash meetings Attendee 6 Base

Cadet In-Processing planning meetings Attendee 6 Base

Configuration Control Board (Information Technology) Attendee 4 Base

Security Manager meetings Attendee 4 Base

VIP Tours Attendee 12 Base

Information Systems Security Officer (ISSO) meetings (CE role) Attendee 4 Base

Meeting, Councils and Boards Description/Title

(OPR/

Attendee)

Avg # Per Year

Location

10 CS Quarterly Meeting for CSA/FSA Attendee 4 Base

Base Advisory Council Attendee 12 Base

4th of July Event planning meetings Attendee 2 Base

Basic Cadet Training Event planning meetings Attendee 4 Base

Board of Visitors Event planning meetings Attendee 2 Base

CORONA Event planning meetings Attendee 10 Base

Cadet Graduation Event planning meetings Attendee 10 Base

Home Football Games Event planning meetings Attendee 6 Base

Parents' Weekend Event planning meetings Attendee 10 Base

Preparatory School Graduation Event planning meeting Attendee 1 Base

Recognition Week Event planning meeting Attendee 1 Base

FM Year-End Close Out meetings Attendee 8 Base

Quarters Improvement Committee Attendee 4 Base

Flight line Advisory Committee Attendee 8 Base

Airfield Operations Board Attendee 4 Base

Project Bid Openings Attendee 65 Base

Pre-Construction Meetings Attendee 65 Base

ESOHCAMP Briefings Attendee 2 Base

Storm Water Working Group Attendee 12 Base

Jacks Valley Working Group Attendee 6 Base

Community Action Information Board (CAIB) Attendee 4 Base

Relocation Assistance Coordinating Committee (RACC) Attendee 4 Base

AF Relocation Assistance Program (RAC) Attendee 4 Base

Anti-Terrorism Working Group, Threat Working Group Attendee 16 Base

CATM Schedulers meeting Attendee 6 Base

Unit Deployment Managers meeting Attendee 12 Base

Various Local Community Planning/Coordination Meetings Attendee 60 Off Base

Local Emergency Planning Committee (USAFA Role) Attendee 12 Off Base

I-25 Corridor Task Force meetings Attendee 4 Off Base

Pikes Peak Area Council of Governments Transportation Advisory Committee meetings

Attendee 12 Off Base

Pikes Peak Energy Council meetings Attendee 4 Off-Base

6.1.1.4 USAFA Events

The below table lists firm fixed price CE requirements for the larger USAFA events to be included in this contract.

Numerous other smaller events occur each year but the required CE work is within DSW levels.

Event Support Average Per Year Customer

Board of Visitors Inputs for discussions and briefings. Tour construction sites. 4 USAFA/CCX

CORONA Provide stand-by craftsmen at the Falcon Club to respond to any CE emergencies. Provide/maintain/relocate portable guard shack and light alls and provide directional signage as coordinated through 10 SFS (all GFE).

1 HQ

USAFA/CCP

Event Support Average Per Year Customer

Large Change of Command Ceremonies

Repair, paint and relocate up to six 50-person bleachers to the ceremony site. Coordinate and provide electrical power for public address equipment (GFE).

3 HQ

USAFA/CCP

Special Events at The Carlton House

Relocate/maintain light alls as coordinated through 10 SFS. 4 HQ

USAFA/CCP

VIP Funeral Services

Ensure procession routes are unobstructed by snow or construction.

30 10 MSG

Cadet Summer Training Programs

Relocate/maintain 60kw generators, six light carts, fire extinguishers (26 water and 10 ABC), and three traffic control signs; provide electric support for lighting 30 tents, three tons of sand, briefings on Environmental Awareness and Natural Resources, road maintenance (grading), and pest management. Ensure restroom facilities are operational.

1 CW

Cadet Wing Parades Ensure restroom facilities are operational. 11 CW

Cadet Graduation Week Activities

Provide stand-by craftsmen and EM personnel in Falcon Stadium to respond to any CE emergencies.

Relocate/maintain up to 7 portable guard shacks, 28 light alls, personnel barricades, and directional signage as coordinated through 10 SFS (all GFE).

1 CW

Home NCAA Football Games

Provide stand-by craftsmen and EM personnel in Falcon Stadium to respond to any CE emergencies.

Relocate/maintain up to7 portable guard shacks, 28 light alls, personnel barricades, and directional signage as coordinated through 10 SFS (all GFE).

6 AD

Home NCAA Basketball and Hockey Games

Provide stand-by craftsmen in the Cadet Fieldhouse to respond to any CE emergencies. Relocate/maintain light alls and directional signage as coordinated through AD.

40 AD

6.1.2 Engineering Management

6.1.2.1 Project Design and Management

The following tables list totals for projects completed in FY10-FY13. Due to budget constraints, the total funding for projects is expected to drop in FY14 and beyond. Therefore, the projected baseline total funding for projects is $40M/year and number of projects is 80/year.

Funding FY10 FY11 FY12 FY13

($000) ($000) ($000) ($000)

MILCON 13,727 16,359 9,793 0

NAF 716 98 0 218

IDIQ 23,564 11,392 27,521 11,428

8A 3,677 0 463 1,798

SABER 10,493 16,566 8,452 9,726

AFCEC/COE 54,951 27,102 6,265 6,772

OTHER (all other projects not outlined above)

29,642 66,597 72,538 21,070

TOTAL 136,770 138,114 125,032 51,012

NUMBER OF PROJECTS

MILCON IDIQ 8A SABER

AFCEC/

COE

OTHER TOTAL

FY10 0 24 3 36 10 4 77

FY11 1 20 0 43 4 14 82

FY12 1 14 2 44 3 16 80

FY13 0 / 2 12 1 25 3 11 52

6.1.2.2 Planning and Support

The table below reflects the quantities and different types of comprehensive planning and other support actions.

Action Annual Average

Off base issues (e.g. land use, transportation, environmental, encroachment, etc)

On base issues (e.g. facility sitings, site plans, architectural compatibility, land use, transportation, environmental, etc)

Explosive safety issues (e.g. standoff distances, land use compatibility)

Temporary and Permanent Airfield Obstruction Waivers

Installation Development Plan and 25 Area Development Plans

Develop/update once every 5 years or as conditions change;

Review/submit/validate annually

Drawing Reproduction (sheets per year) 1500

Land Surveying actions per year 56

6.1.2.3 Historic Buildings

The table below lists the Cadet Area NHLD contributing and non-contributing resources. In addition, the entire USAFA is eligible for the National Historic Register.

Building

CO SHPO

ID

Resource

Date of Construction

Classification Contributing

Status

2360 5EP3900 Vandenberg Hall 1958 Building Contributing

2354 5EP3899 Fairchild Hall 1959 Building Contributing

2350 5EP3897 Mitchell Hall 1958 Building Contributing

2348 5EP3896 Sijan Hall 1968 Building Contributing

2302 5EP3888 Arnold Hall 1959 Building Contributing

2304 5EP3889 Harmon Hall 1959 Building Contributing

2306 5EP3890 Cadet Chapel 1963 Building Contributing

2120 5EP3878 Planetarium 1959 Building Contributing

2170 5EP3880

Physical Education

Bld.

1962 Building Contributing

Building

CO SHPO

ID

Resource Date of

Construction Classification

Contributing Status

2410 5EP3901 Aerospace Lab 1959 Building Contributing

N/A N/A Terrazzo 1959 Site Contributing

N/A N/A Court of Honor 1959 Site Contributing

N/A N/A Retaining Walls 1958 Structure Contributing

N/A N/A Parade Grounds 1958 Site Contributing

N/A N/A Circulation System 1958 Site Contributing

2355 5EP3911

Consolidated

Education Training Facility

1997 Building Non-Contributing

N/A N/A Tennis Courts 1959 Structure Non-Contributing

6.1.3 Installation Management

6.1.3.1 Real Property

6.1.3.1.1 Real Property Listing

The SAF-MIL(A)7115 Report is a complete listing of every facility and major (key) real property building equipment. The report does not include all RPIE items the Service Provider shall be responsible for maintaining, repairing and operating during the performance of this PWS. Refer to AFH 32-9007 Attachment 12 for additional RPIE type items that may not be included on the SAF-MIL(A)7115 Report. Each facility folder in the Real Property Office has a listing of these additional RPIE items (if they exist). These folders are available for review.

6.1.3.1.2 Acquire Real Property

The table below reflects the number of temporary and permanent Ingrant acquisitions that currently exist for USAFA as well as the quantity of acquisition packages processed per year.

Acquire Real Property Actions Existing Average Per Year

Acquisition Packages 1 (Minor)

Permanent Ingrants 24 2

Temporary Ingrants 3 1

6.1.3.1.3 Outgrants and Support Agreements

The table below shows the number of existing Outgrants and Support Agreements instruments that are renewed annually and the number of Outgrant instruments that are initiated annually.

Temporary Use of Real Property Existing Renewed Average

Per Year

Outgrants Easements 31 (10)* 3

Temporary Use of Real Property Existing Renewed Average

Per Year

Outgrants Leases 11 (10)* 3

Outgrants Licenses 48 (48)* 6

Outgrants One Time Use Licenses 3 50

Outgrants Permits 2 (2)* 2

Outgrants Consents 5 1

Outgrants Right-of-Entry 0 3

Support Agreements 56 10

*Numbers in parentheses indicate number of Outgrants that will require renewal during the life of the contract

6.1.3.1.4 Real Property Actions

Real Property Actions Average Per Year

Excess and Disposal actions 2

Claims for Reimbursement 3

Audits 2

Building Inventory surveys (20% of total inventory per year) 131

Complete Boundary inspection 1

Completing & updating 7115 Reports 12

Capitalize costs for projects and work orders exceeding $250K in minor construction or increasing or decreasing square footage or space

Real property actions requiring Journal update 200

Space Use Recommendations and Assignments 12

6.1.3.1.5 Support Agreements

The below table is a list of current and ongoing support agreements with SP responsibilities.

Support Agreements with Reimbursable Customers

306th Flying Training Group (AETC)

AAFES

AFA Athletic Corporation (AFAAC)

AFOSI 8FIS OL-A

AFROTC, Northwest Region

Army Corps of Engineers

Area Defense Counsel

Association Of Graduates (AOG)

Civil Air Patrol (CAP)

DoD Medical Examination Review Board (DODMERB)

Support Agreements with Reimbursable Customers

Defense Automated Printing Service (DAPS)

Defense Commissary Agency (DeCA)

Falcon Foundation

Joint Personal Property Shipping Office (JPPSO)

Mutual Aid Agreements

El Paso County Fire Dept

Mutual Aid Agreements

Colorado Springs Fire Dept

Tri Lakes, Woodmoor, and Monument Fire Dept

Pikes Peak Ranger District

Northeast Teller County Fire Protection District

Black Forest Fire Dept

Palmer Lake Fire Dept

Woodmen Valley Volunteer Fire Dept

Mutual Aid Agreements

Colorado State Patrol

El Paso/Teller County E-911 Authority Board

6.1.3.2 CE Information Technology

The table below reflects the quantities for processing IT-related service requests, equipment inventories, computer backup operations, and in-processing of new personnel.

CE Information Technology Actions Average Per

Year

Work Order Management System (WOMS; formerly AF Form 3215) and Information Technology Network System Support

Information Technology Equipment Custodian (ITEC; formerly ADPE) annual inventory (more than 1300 items)

ITEC/GFE - Service Requests 5000

Audiovisual equipment - Service Requests 60

Hardware procurement, installation, maintenance, and upgrading/installing hardware (upgrades accomplished between life cycle upgrades)

ITEC/GFE Life Cycle Replacement (20% of 400 computers/laptops annually). Includes 12-hr load of Standard Desktop Configuration (SDC) with all applications.

ITEC/GFE Life Cycle Replacement (20% of 100 printers annually) 20

Autodesk Education Master Suite annual upgrade of 50 computers. Average time is 2 hours per computer.

ITEC setup for visiting groups of up to 10 people 5

Primary and Alternate EOC support for USAFA Events and home football games 18

Primary and Alternate EOC monthly operational checks and maintenance 12

Field Security Officer – (Visitors Group Security Agreement (VGSA); review and contract implementation at contract startup; annual reviews; and technical support)

Organization Security Manager: Perform all duties as required to support Information Assurance Manager (IAM), COMSEC, OPSEC, EMSEC, INFOSEC, & COMPUSEC

Software License Manager – Manage, inventory, and submit data to 10CS annually 1

IWIMS End of Session and maintenance 260

Server Backups & Maintenance (6 incremental and 1 full backup for 7 fileservers) 260

Manage Disaster Recovery for primary CE data server - includes restoring all data with share, security and permissions intact

Manage and perform offsite data storage for server backups 12

Web Administration – manage and maintain the internet, intra/interweb, and GeoConsole for GIS

Data call support for 10CS requirements (GeoBase accreditation, hardware/software, 12

CE Information Technology Actions Average Per

Year personnel accountability, and other IAM requirements)

Maintain DoD 8570 system accreditation ensuring DoD Information Assurance Certification and Accreditation Process (DIACAP), Enterprise Mission Assurance Support Service (eMASS), and Enterprise Information Technology Repository (EITDR) for the following systems: USAFA GeoBase; Industrial Control System (ICS) consisting of fire systems, security systems, Energy Management and Control System (EMCS), and Waste Water Treatment Plant (WWTP) systems. Perform 20% inspection of controls for each system making updates in EITDR and eMASS.

In-process new users for personnel requiring computer network access 30

In-process new users not requiring computer network access (i.e. process eQIP) 40

6.1.3.3 Housing Support

6.1.3.3.1 Actions

Housing Support Actions Frequency Average Per Year

Assists with preparation and processes advance housing applications Daily 100

Initiates and prepares household goods move orders Daily 175

Performs joint monthly reconciliation with CE Resources on Drayage and Do-It- Yourself move expenditures

Monthly 12

Performs monthly reconciliation of storage expenditures and validates continued entitlements

Monthly 12

Review waiting lists to ensure consistency with wait list policy Weekly 175

Manages off base housing program: prepares briefings and brochures Daily 260

Provides assistance for off base housing and provides relocation assistance Daily 260

Maintains listings of rentals and military sales by owner in DoD database (AHRN) Daily 1500

Maintains liaison with local agencies Daily 125

Conducts adequacy inspection of off base units Daily 500

Prepares and briefs available housing within community Biannual 2

Researches and provides data for Basic Allowance for Housing survey; determines suitability of housing for BAH survey (3 submissions for one annual reporting period)

Annually 1

Performs complaint mediation for other than privatized housing; researches, processes, counsels and documents landlord or tenant complaints; utility complaints;

investigates discrimination complaints

Daily 10

Occasional escort duties and facilitation of work in General Officer Quarters Daily 8

Provides information to Family Support websites Quarterly 4

Develops Housing update slides Monthly 12

Performs special inspections to privatized properties Daily 15

Perform and/or support various audits and studies Annually 2

Provides data and support Housing Requirements Market Analysis development once every three years. Participates in annual desktop update and review as necessary

Annually 1

6.1.3.3.2Unaccompanied Personnel Housing

There are currently 2 UPH dormitories with 121 sleeping rooms combined.

UPH Dormitory Occupancy Rates (%)

Month 2010 2011 2012

October 98.33 78.33 99.17

November 96.67 73.33 97.50

December 94.17 75.83 97.50

January 95.00 74.17 98.33

February 91.67 74.17 96.67

March 95.00 83.33 92.50

April 87.50 84.17 99.00

May 84.17 81.67 99.00

June 82.50 94.17 97.50

July 76.67 94.17 95.00

August 71.67 95.83 97.50

September 78.33 99.17 92.50

6.1.3.3.3 Furnishings Inventory (In-Use)

This is the current inventory of furnishings in UPH dormitories. The Service Provider shall coordinate the replacement of items when they become unserviceable.

Items Bldg 5222 Bldg 5223

Table, for Pool Parlor 1 3

Table, Game 0 2

Desks, for Computers 2 3

Chairs, for Desks 2 6

Chair, for Table 0 4

Chair, for Telephone 0 2

Chair, Overstuffed 2 2

Microwave 34 94

TV/VCR 3 2

Range 1 4

Dryers, Stacked 8 14

Washers 4 10

Refrigerator 34 93

Mattress, Single 0 6

Box Spring, Single 0 6

Bed Frame, Single 0 6

Items Bldg 5222 Bldg 5223

Head Board, Full 34 88

Mattress, Full 34 94

Box Spring, Full 0 6

Bed Frame, Full 34 88

Night Stand 34 94

Drop Lid Desk 0 6

Chair Desk 34 103

Open Bookcase 0 0

Entertainment Unit 34 85

Floor Lamp 34 94

Table Lamp 34 94

Computers 2 5

Printer 1 1

6.1.3.3.4 Furnishings Inventory (Warehouse)

The pickup and delivery average per year is 125. There are approximately 5 furniture repairs or refinishings per year.

Warehouse Dorm Furniture Inventory

Item Qty

VCR 1

Vacuum Cleaner 10

Recliners 22

Box Springs 4

Mattresses 2

5 Drawer Chests 5

Two Position Chairs 6

Lamps, Sm 10

Refrigerator 30

Tables, Round 4' 1

Full Head Boards 0

Warehouse Dorm Furniture Inventory

Item Qty

Bed Frames 6

Entertainment Centers 8

Floor Lamps 29

3 Drawer Night Stands 2

Mirrors 14

Microwaves 6

Step Ladder, Dorm 15

Twin Mattresses 8

Twin Box springs 2

Twin Headboards 0

6.1.3.4 Environmental Management

6.1.3.4.1 Tasks Workload

Data includes average annual frequencies for overall management and common tasks associated with environmental compliance, pollution prevention, restoration, and resources.

Environmental Management Item Task Support

Average Per Year

Evaluations/Documentation 52

Lead Base Paint Actions Results 24

Prepare Documents 48

Engineering Project Reviews 550

Hazardous Waste Technical Assistance 52

Develop/Update Plans 15

Review External Plans 10

Regulatory Interface 12

USAFA Coordination 52

NEPA Coordination 270

Cultural Resource External Coordination 50

Regulatory Fees 5

Environmental Incident Response/Investigation

Hazardous Waste Manifest Tracking 18

EMS Implementation Events 48

Meeting/Briefings 416

ACES-PM Inputs 16

Permits 20

Air Permits Modifications 1

404 Permits 6

Hazardous Waste Sampling 18

Polychlorinated Biphenyls Program Sampling 2

Reports (Non-recurring) 12

Environmental Management Item Task Support

Average Per Year

Hazardous Waste Training 70

Pollution Prevention Training 12

Environmental Compliance & Assessment Mgt Pgm Training Sessions for customers

Environmental Restoration Program Actions 6

Air Quality Data Collection Events 96

Water Quality Issue Coordination/Interaction 36

Solid Waste, Recycling Actions 249

Recyclable Petroleum Products 52

Recycle Awareness Briefings/News Articles 10

Affirmative Procurement Working Group Mtgs 4

Hazardous Waste Containers Processed 700

Hazardous Waste Accumulation Points Managed

Hazardous Waste Accumulation Points Managers Trained

Hazardous Waste Accumulation Site Inspections

Hazardous Waste Accumulation Activities 104

Asbestos Actions (Including Inventory Updates)

Hazardous Materials (AF Form 3952) Actions 4000

Environmental Impact Analysis Process Actions

Inputs for Guide to Facility Excellence 1

Environmental Management Item Task Support

Average Per Year

SHPO Letters/Follow-up Actions 45

Cultural Resource Management Plan Update 1

Cultural Resources Data Calls/Actions 10

Native American Consultation Actions 50

Monuments and Memorial Board Meetings 4

Historic Building Surveys 5

Archeological Site Surveys 2

ESOHCAMP Findings Closure Actions 100

Installation Restoration Program SAM Events 1

Installation Restoration Program Technical Support Actions

Installation Restoration Program Administrative Record Updates

Installation Restoration Program Landfill Maintenance/Inspections

Trails Maintenance Projects (Coordination) 10

Diesel Fleet Vehicle Emissions Reports 1

APENs 4

ODS Tracking Events 180

Safe Drinking Water Act Oversight Actions 15

WWTP Compliance Oversight Actions 12

Bio-Solids Sampling Events 8

Stormwater NOI / NOT Oversight Actions 14

SWPP Working Group Meetings 1

SW Monitoring (Outfall Inspections) 8

Update SWPP Plan 1

Floodplain/Wetland Reviews 1

Lead Base Paint Management Plan Update 1

Mulch Mgt. Plan Updates and Oversight 1

Integrated Solid Waste Mgt Plan Updates 1

Solid Waste Metrics Reporting Events 12

Environmental Management Item Task Support

Average Per Year

Hazardous Waste Explosive Ordinance Disposal Permitting

Polychlorinated Biphenyls Program Disposal Actions (Primarily Light Ballast)

Bioenvironmental Notifications/Coordination 12

Storage Tank Inventory 1

MSDS Inventory, Section 302 1

Toxic Inventory/Response, Sect 312 (Report) 1

Toxic Release Inventory, Sect 313 (Report) 1

Cultural Resources Inventories 4

Storage Tank Inspections (39 above ground) 468

Storage Tank Inspections (10 underground) 120

Tank Registrations 1

Customer Assistance Visits 20

EBS Preparation 6

Noxious Weed Control 300 acres

Fishing Lakes Weed & Algae Control 40 acres

Miscellaneous Trails Maintenance 100 mhrs

Tree Harvesting/Thinning with chipping 200 mhrs

Tree Harvesting/Thinning w/out chipping 200 mhrs

Scrub Oak Removal and Wildfire Mitigation 600 mhrs

Reforestation 100 mhrs

Habitat Improvements, Erosion Control, and Hand Reseeding

300 mhrs

Urban Tree and Shrub Management 100 mhrs

Tree Planting and Watering 1ft 100 mhrs

Tree Planting and Watering 4ft – 8ft 200 mhrs

6.1.3.4.2 Underground Storage Tanks

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

1 508-A1 UNLEADED GAS 500

2 508-A2 DIESEL 250

4 1019-A2 GASOLINE 500

5 1066-A1 DIESEL 250

6 1085-A1 DIESEL 250

7 1101- A1 DIESEL 500

8 1101-A2 GASOLINE 500

9 1101-A3 DIESEL 500

10 2179-A1 MAG CHLORIDE 5,800

11 2180-A1 DIESEL 1,000

12 2180-A2 1300-1 UNLEADED 500

13 2242-A1 USED OIL 400

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

14 2410-A1 100 LOW LEAD 250

15 2410-U1 10761-4 JP8 10,000

16 2410-U2 EMPTY 2500

17 2560-A1 #2 DIESEL 636,000

18 2560-U1 #2 DIESEL 30,000

19 3024-A1 USED OIL 400

20 3178-A1 GASOLINE 500

21 3178-A2 DIESEL 500

22 3178-A3 USED OIL 400

23 3179-A1 UNLEADED 250

24 4102-A1 1016-1 DIESEL 3,000

25 4562-A1 1019-1 USED OIL 1,000

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

26 5120-A1 USED OIL 500

27 5120-U1 5989-6 UNLEADED 12,000

28 5120-U2 5989-7 UNLEADED 12,000

29 5120-U3 5989-8 UNLEADED 12,000

30 8023-A1 DIESEL 500

31 8114-A1 1870-1 USED OIL 1,000

32 8121-A1 USED OIL 400

33 8122-A1 1879-1 USED OIL 1000

34 8122-A2 OIL 3,000

35 8122-A3 ANTI FREEZE 500

36 8123-U1 7082-6 DIESEL 20,000

37 8123-U2 7082-7 UNLEADED GAS 20,000

38 8125-A1 MAG CHLORIDE 6,500

39 8125-A2 MAG CHLORIDE 6,500

40 8125-A3 USED OIL 400

41 9030-A1 DIESEL 250

42 9031-A1 MAG CHLORIDE 6,500

43 9031-A2 MAG CHLORIDE 6,500

TANK

TANK

ID

STATE

ID

TANK

CONTENTS

TANK

SIZE

GAL

44 9040-A1 DIESEL 250

45 9040-A2 UNLEADED 250

46 9040-A3 MAG CHLORIDE

47 9040-A4 MAG CHLORIDE

48 9040-A5 MAG CHLORIDE

49 9055-A1 1873-1 DIESEL 1,000

50 9059-A1 MAG HYDROXIDE 8,000

51 9216-A1 1877-1 USED OIL 3,000

52 9222-A1 100 LOW LEAD 500

53 9222-A2 USED OIL 400

54 9203-A1 USED OIL 400

55 9231-A1 16189-1 DIESEL 1,500

10019- A1

WASTE FUEL 250

10019- U1

172-3 100 LOW LEAD 30,000

10019- U2

172-4 JP8 15,000

6.1.4 Facilities Maintenance and Repair

6.1.4.1 Direct Scheduled Work

Shown below are the approximate DSWs received and processed based on work priority. Average annual cost of DSW materials is $1,500,000.

Number of Emergency DSWs (Sustainment Priority 1) (manhours in parens)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

(356)

(538)

(226)

(243)

(183)

(155)

(208)

(140)

(126)

(86)

(156)

(194)

(160)

(163)

(136)

(123)

(65)

(134)

(142)

(147)

(88)

(137)

(105)

(100)

(103)

(140)

(91)

(105)

(157)

(110)

(129)

(144)

(163)

(93)

(97)

(181)

Number of Urgent DSWs(Sustainment Priority 3A) (manhours in parens)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

(858)

(852)

(693)

(655)

(616)

(664)

(885)

(757)

(649)

(624)

(802)

(unk)

(617)

(599)

(449)

(675)

(386)

(584)

(653)

(498)

(369)

(448)

(410)

(411)

(733)

(150)

(465)

(321)

(335)

(303)

(489)

(407)

(428)

(412)

(365)

(596)

Number of Routine DSWs (Sustainment Priority 3B, 3C, 4A, 4B) (manhours in parens)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2011 995 (4688)

(4009)

(5826)

(4887)

(4786)

(5351)

(4529)

(5482)

(4527)

(5051)

(4269)

(4313)

2012 887 (5060)

(4683)

(4683)

(4930)

(4420)

(4543)

(4770)

(5236)

(4178)

(5411)

(4400)

(4643)

2013 902 (4749)

(4527)

(4564)

(4489)

(4380)

(4552)

(4008)

(4368)

(3746)

(5933)

(unk)

(4182)

6.1.4.2 Preventive Maintenance

Action Quantity

Estimated manhours to complete Govt-approved PM program 15,000 hours annually

Active RPIE Assets (as of 16 Aug 13) 9,057 items

Total system loop volumes for systems requiring glycol (does not include HTHW) (heating/cooling)

180,000 / 80,000 gallons

6.1.4.3 Other Work

Work Type Average Annual Estimate

SP-subcontracted services supporting DSWs $350,000

AF Form1219 work (labor, materials, and subcontracted services) $350,000

USAFA Events (labor, materials, and subcontracted services) $500,000

Linear feet of pavement crack repairs (base/airfield) 6,000’ / 3,000’

Square feet of pavement pothole/spall repairs (base/airfield) 1,500 sf/ 1,500 sf

6.1.4.4 Top Ten and Planned Sustainment Work

The expected annual total cost of Top Ten and Planned Sustainment Work projects is $2,000,000.

Average Annual Total Number of Projects Average Cost of Each Project

Between $10,001 and $30,000: 40 planned, 35 executed $20,000

Between $30,001 and $100,000: 27 planned, 23 executed $50,000

Between $100,001 and $200,000: 3 planned, 2 executed $150,000

6.1.4.5 Work Clearance Requests

The expected annual numbers of work clearance and other similar requests are shown below.

FY New Renewal Emergency Lock-out Tag-out

Confined Space

Hot Energized Lead

2011 1,315 total (not separated out) 103 85 0 16

2012 849 579 22 191 63 106 0 13

2013 623 300 26 164 38 75 0 0

6.1.4.6 Resurfacing Athletic Facilities

Event Support Average Per Year

Customer

Indoor and Outdoor Tracks Annual power washing. Resurface, line, and paint once every 5 years.

2 AD

Indoor and Outdoor Tennis Courts

Annual power washing. Resurface, line, and paint once every 5 years.

36 AD

Outdoor Multipurpose Courts Annual power washing. Resurface, line, and paint once every 5 years.

9 AD

Base Gym and Youth Center Gym; Cadet East, Center, and West Gyms, and Clune Arena

Refinish every other year. 3 10 FSS and

AD

Ice Arena Annual relining and equipment rebuilding during summer shutdown.

1 AD

Natatorium Pool and Polo Pool Cleaned once every other year. 1 AD

6.1.5 Readiness and Emergency Management

6.1.5.1 Recurring Products

Below are samples of the products the R&EM office will be expected to produce as deliverables and their frequencies. This list may not be all inclusive.

Products Freq. Remarks

EM Quarterly Report USAFA Form 11/11A (MSG)

Quarterly Staffed to MSG Level for Signature

EM Quarterly Report USAFA Form 11/11A (CES)

Quarterly Signed by 10 CES/CC

SORTS Report Monthly Signed by 10 CES/CC

ART Report Monthly Signed by 10 CES/CC

DRRS Monthly Signed by 10 CES/CC

EM Information Newsletter Quarterly

INDRAC Annual

USAFA R&EM MICT

Checklists

Annual See AFI 90-201 for CCIP Program Guidance

10 CES DOC Statement Annual Reviewed and signed by 10 CES/CC on 19 Jul 13.

USAFA Installation Emergency Management Plan 10-2

Annual Extensive Staffing and Coordination Required (Note – Frequency May be lowering to an annual review/bi-annual update)

USAFA Civil Engineer Contingency Response Plan 10-211

Annual Extensive Staffing and Coordination Required (Note – Frequency May be lowering to an annual review/bi-annual update)

6.1.5.2 Training Classes

The below chart reflects the actual training load from past Option Years and the projected training load for EM and AT training to be provided by the EM Office. This list may not be all-inclusive and does not reflect any Service Provider management-dictated training/meetings.

Training Programs Classes Per Year

Students Per Year

Remarks

Antiterrorism/Force Protection Level I

8 200

Service Provider (SP) is responsible to train CE Govt civilian, CE military, SP, and SP subcontractor personnel (currently provided as part of the SP orientation program.) SP shall provide training to other CE service contract providers in coordination with the CE Service Contracts Manager and construction project contractors in coordination with the SP Construction Inspection Manager. In the first year of contract, all newly hired employees without this training will need this initial training.

Base populace

(BEPO)

12 500 Training conducted in USAFA Right Start (includes First Term Airman's Center (FTAC) as they attend USAFA Right Start).

Cadet BEPO 1 1100 Training conducted as part of Cadet Orientation.

Cadet Pre-deployment

CBRNE

8 150

Not all Cadet Summer Deployments require CBRN SS. Some classes may be taught by the EM instructor in CW. Typically not able to combine with Active Duty CBRN SS due to cadet class schedules and may have to teach this on weekends.

CBRNE Defense Survival Skills

24 150 Active Duty Classes. Typically deploy ~150 personnel per year. The SP should anticipate providing 8-10 one-on-one short notice classes to meet deployment needs.

Commander's EM Program Orientation

6 12 Required for new USAFA commanders. Some years are busier than others.

Contamination Control Team

0 0 Required as "Just In Time" training only. The SP shall have a lesson plan, certified instructors, and materials (primarily GFE) to provide this training on short notice.

EM Rep (Initial) 6 12 Classes result from change in assignment of unit EM representatives.

EM Rep (Refresher) 4 32 As required to meet refresher training requirements.

EOC (Initial) 12 36 Classes result from change in assignment of unit EOC representatives.

EOC (Refresher) 4 120 As required to meet refresher training requirements.

Emergency Management Support Team (EMST) (Initial)

4 4 Classes result from change in assignment of EMST members.

EMST Refresher 4 32 As required to meet refresher training requirements.

Shelter Management 0 0 Required as "Just In Time" training only. The SP shall have a lesson plan, certified instructors, and materials (primarily GFE) to provide this training on short notice.

Shelter-In-Place (SIP) 12 100 Training to be provided in conjunction with annual unit EM SAV for unit personnel assigned to areas with SIP kits. Unit determines SIP locations and personnel who require training.

Unit Control Center 12 85 Classes result from change in assignment of USAFA UCC representatives.

6.1.5.3 Plans and Publications

Plan Status ECD

USAFA IEMP 10-2 OPR Published 17 Jul 13 N/A

10 CES CRP 10-211 OPR Last published on 17 Oct 11. The new BCE CRP 10-211 (replaces 32-2) is scheduled to be published in March 2014.

N/A

Other USAFA Plans 10 CES/CEX serves as the Unit OPR for reviewing of all external and internal plans and performs plan review and performs gathering/consolidation of reviews/inputs from all other CE offices.

Plan development of other CE plans may be delegated to functional experts (i.e. the USAFA Snow Plan is developed by the Operations Flight with CEX in an advisory role as needed). Currently, there are 34 additional USAFA Plans that CEX reviews.

N/A

6.1.5.4 Self-Assessments and Staff Assistance Visits

The following events are the planned self-inspection and SAVs that EM participates in annually.

Self-Assessments Frequency OPR

16 Unit EM Rep SAVs (to other units) Annual CEX

Security Safe Inspection Self- Assessment Monthly CEX

Records Management SAV Annual CEX

10 CES Unit Emergency Mgmt Self- Assessment Semi- Annual CEX

AT/FP Self- assessment Semi- Annual CEX

Equipment Inventory Inspection Semi- Annual CEX

SORTS Self- Assessment Semi- Annual CEX

CE Shelter-in-Place Assessment Annual CEX

AT/FP Program Review Annual ATO

Equipment SAV Annual 10 LRS

UDM Self-Assessment Semi- Annual CEX

Security Safe Inspection SAV Annual CEOX

UDM SAV Annual IDO

6.1.5.5 Logistics and Equipment

The SP EM Office manages EM related Government Furnished Equipment (GFE) to include Technical Order management and Precision Measuring Equipment Listing (PMEL) management. A total of 38 items require PMEL calibration. This list may not be all-inclusive and does not reflect any Service Provider-dictated equipment or personal protective equipment required to perform mission.

Item Quantity Required

Response Equipment

4F9WM UTC 1 GFE

Land Mobile Radios 16 GFE

Response Laptops 8 GFE

Detection Equipment

Chemical

AreaRaes 16 GFE

Multi Rae Plus PGM 50 4 GFE

Rae Link 3 6 GFE

PPBRae - 3000 2 GFE

ADP2000 3 GFE

AHURA First Defender 1 GFE

HAZMAT ID 1 GFE

Radiological

ADM 300 “B” Kit 6 GFE

ADM 300 “C” Kit 4 GFE

Gamma Rae II 4 GFE

GR-135 Plus Identifier 1 GFE

Biological

Radeco Air Sampler 6 GFE

Venturi Flow Calibrator 1 GFE

DFU 2000 4 GFE

Wet Bulb Meter 1 GFE

6.2 Government-Furnished Property

6.2.1 Government-Furnished Facilities

The spaces in the following facilities are for the Service Provider’s use. The SP may use the following space for storage, offices, or other purposes directly related to performing PWS requirements. Furniture provided in these areas becomes the Service Provider’s property. When items become unserviceable, the Government will not replace these items.

Bldg No.

Room Sq Ft Building Location Description

2348 9,912 Cadet Area - Sijan Hall Maint Shop 1B3 Falcon Zone

2350 577 Cadet Area - Mitchell Hall Maint Shop in tunnels

2355 GM110 700 Cadet Area - Fairchild Hall Shop Room

2360 1C5A 900 Cadet Area - Vandenberg Hall Falcon Zone Workshop

Maint Shop 1G13 2,800 Cadet Area - Vandenberg Hall Industrial Control Systems Shop

Misc Rec Bldg 800 Cadet Area - Vandenberg Hall Structural Break Room and Storage

2560 Central Heat Plant 20,047 Heating facility west of golf course Heat Plant (includes offices and break room)

2561 Stor CV Fclty 240 Heating facility west of golf course Heat Plant storage

2562 Maint Shop 1,000 Heating facility west of golf course used for refrigerant storage

5223 Airmen Dorm Office 180 Community Center - Dorm Office Space

109A 180 Community Center Storage Room

108B 180 Community Center Storage Room

8101 Stor CV Fclty 336 inside 10208 Mat Cntrl

8102 Stor CV Fclty 336 inside 10208 Mat Cntrl

8103 Stor CV Fclty 240 near 8110 - little bldg shop stock storage

8104 Emergency Mgt 288 Behind 8116 shop stock storage

8105 Stor CV Fclty 288 Behind 8116 shop stock storage

8106 Stor CV Fclty 336 Behind 8116 shop stock storage

8107 Stor CV Fclty 336 farthest S of CE Area shop stock storage

Material Acquistion

Stor CV Fclty 17,848

CE Area - CE Construction Management

Warehouse, store, receiving, & offices;

Exclusive of ~1,600 Sq Ft for carpet storage for CE Contract Services [adjacent to GSA office]

Furnishings Mgt Office

(FMO)

9,380

Furnishings Supply and Storage

North end of 8110

Outside Stor Fclty 21,600 CE Area - CE Construction

Management South end of 8110

Base Engr Admin 1,595 CE Area - CE Construction

Management SABER Southeast end 8110

8112 Stor CV Fclty 852 CE Area - behind 8125 Cinderblock storage facility

8113 Stor CV Fclty 852 CE Area - behind 8125 Cinderblock storage facility

8114 Maint shop 7,985 CE Area Main portion of 8114

Storage CV facility 692 CE Area Next to washrack

8115 CE Stor 5,291 CE Area Excluding Paint Contractor (approx

1500 SF); CEOHUU is using portions of doors 3, 4, & 5 (approx 1500 SF)

8116 Admin 11,552 CE Area Northern end of 8116

Maint Shop 23,583 CE Area - CE Shops Southern end of 8116

8117 Stor Shed 2,307 W of 8116 - CE compound Open storage shed

8120 Base Engr Admin 17,685 CE Area - CE Main office

Excluding space for Govt personnel (approx 56 spaces) NOTE: Govt and the SP will jointly use the main CE conference room. The Govt will handle scheduling of this conference room.

8121 Pavement/Grnd Fclty 15,624 CE Area Storage

8125 Readiness and EM 16,800 CE Area - CE Readiness

Approximately 50% of the building is occupied by activities that may be privatized (Utilities); 10 ABW/XP occupies 1 office in the building.

9010 CE Stor Fclty 1,000 Contractor's staging area storage

9016 Stor CV Fclty 4,000 E of Parade & Stadium For portable boilers

9031 Pest control storage 8,440 E of Football Stadium Pesticide storage

Pest control admin 1,380 E of Football Stadium office, conference room

9033 Stor CV Fclty 7,200 E of Football Stadium Granular chemicals for snow ops

9035 Cmprs Air Plt Bldg 200 E of Football Stadium Air compressor bldg

9049 Stor CV Fclty 1,800 Waste Water Treatment Plant maint shop

9053 Waste Water Trmt Bldg 3,514 Waste Water Treatment Plant

9054 Hazard Stor, Base 108 Waste Water Treatment Plant

10206 CE Stor Open 104,553 CE Yard, asphalt & gravel sand area south of CE compound for

P&E storage CE, Supply, service area

10207 CE Stor Open 1,602 CE Yard, concrete CE, Supply, service area

10208 CE Stor Open 21,285 Between 8110 and 8125 CE, Supply, service area

6.2.2 Government-Furnished Equipment

See Appendix A-1 GFE CE.pdf.

See Appendix A-2 GFE EM.pdf.

6.2.3 Government-Furnished IT Equipment

See Appendix A-3 IT Equipment CE.pdf.

6.2.4 Government-Furnished Vehicles

See Appendix A-4 GFV CE.pdf.