CE_ _Cadet_Support_RFP_Questions_13_March_2014.pdf

FA7000-14-R-0004

CE & Cadet Support Services Questions

Reference Comments Question/Answer

1 Documents provided in the Technical Library include the current version of the comprehensive planning effort at the base level—the 2012 Base General Plan, which provides the summary and detail level of each Area Development Plan (ADP). These are similar to the referenced Base Activity Management Plans and the collective Base Comprehensive Activity Management Plan (BAMP/BCAMP) that the CE SP will manage.

It appears that the AFA may not have yet completed the first full cycle of BAMPs, and there is no BCAMP on file.

Will the Government confirm the status of development of BAMPs and the BCAMP for AFA?

Response: BAMPs were initially developed in Aug 2009 and the BCAMP in Nov 2009. Since then, all have been updated numerous times IAW AF AM guidance (see Tech Library Folder 14).

2 Workload data – listing of facilities and real property to be maintained.

The Government provided workload data is missing a listing for the facilities and real property that the Service Providers will be maintaining. There is a PWS reference on 6.1.3.1.1 to a facility folder available for review at the Real Property Office. It will be difficult to estimate staffing requirements without a list of items that the Service Providers will be responsible for maintaining, repairing and operating during the performance of the PWS.

Will the government provide a list of facilities and real property that the Service Providers will be responsible for maintaining, repairing and operating during the performance of the PWS?

Response: For the CE contract, the SAF-MIL(A)7115 Report is a complete listing of every facility and major (key) real property building equipment on USAFA and is found in the Tech Library Folder 16.

3 Attachment 3 (Cadet Support PWS), paragraph

2.7 Mail Processing, 2.7 …. The SP shall handle

official mail for 10 CES.

Does the Government intend for the SP for Cadet Service to handle mail (sort and distribute) for the entire 10 CES, or should the scope be limited to Cadet Services Area?

Please provide the workload for 2.7 Mail Processing.

Response: The Cadet Support SP shall be responsible for Official Mail only for their service areas as defined in the contract. The Cadet Support PWS was updated to reflect this clarification. Official Mail comprises of approximately 3 pieces of mail each work day.

4 Attachment 3, paragraph 3.2 Facility Support Services for AD, CW and DF Facilities, 3.2.3 … “The SP shall perform the duties of the

Please provide the workload for 3.2.3 Telephone Control Officer (TCO).

Response: TCO workload comprises of approximately 10

13 March 2014

Telephone Control Officer (TCO) for CW and

AD.”

landline/cell phone requests and 200 cell phone bill reviews each month.

5 Is there workload data for facility manager’s inspections for Vandenberg, Sijan, and Fairchild halls? If so, please provide that workload data.

Response: See Cadet Support Workload paragraphs

6.1.32 and 6.1.40. The inspections of individual facilities are not broken out separately.

6 PWS 3.13.8.3 Page 39 of 61 Snow and Ice Control:

The Government-provided annual snowfall amounts do not translate to number of historical events, so it is not possible to predict weather events in the future.

Will the Government provide a baseline number of annual snow-removal events that offerors should use as the quantity for the FFP bid? Will the Government treat deviations from the baseline as contract modifications?

Response: In the past three snow seasons (Oct 2010 to Apr 2013), an average of 15 snow events occurred each season where the current SP performed snow removal operations. Deviations from the baseline will not generate a contract modification unless total seasonal snowfall quantity in inches exceeds the annual average shown in CE Workload paragraph 6.1.1.2 by 50%.

7 PWS 4.1.5 Page 56 of 61 Government Furnished Vehicles (GFV)

The Government-provided (GFV) list does not provide information regarding vehicle operational condition.

Will the Government provide historical maintenance and repair records and current condition ratings for (GFV)? For example, it would be useful to examine historical M&R records for non-scheduled repairs and maintenance performed on snow removal equipment.

Response: See attached for the list of GFVs updated with current condition. Maintenance and repair of GFV/snow equipment were performed by the current SP in the spring following the snow season.

8 PWS 3.13.5 Page 36 of 61 In the Technical Library we found supporting data for DSW and PM work.

The Government-provided workload data for Direct Scheduled Work (DSW) and for Preventive Maintenance (PM) does not include historical workload data information within the Collection Work Order system.

Will the Government provide all work titles and historical labor hours within the Collection Work Order (CWO) system?

Response: CWON work titles were in RFP Amendment 1 Tech Library Documents. Detailed information is not available for CWON work.

9 PWS 3.13.6 Other- Table 1. Sustainment Work Priorities Page 37 of 61

In Table 1. Sustainment Work Priorities, the Government doesn’t provide a

Can the Government include a classification and response time standard for routine work order requests? Or is it the classification for routine work order requests.

Government’s intention that routine work order requests fall under the scheduled “sustainment work” and scheduled “enhancement work” classifications?

Response: Routine work requests are now considered scheduled sustainment work and scheduled enhancement work.

10 PWS 3.13.6 Other- Table 1. Sustainment Work Priorities Page 37 of 61

In Table 1. Sustainment Work Priorities, Performance Standards, the Government does not specify required response time requirements for Scheduled PM Actions and Scheduled Sustainment work.

Please clarify. What are the response time standards for service calls received that are classified as Scheduled PM Actions and Scheduled Sustainment and Enhancement work?

Response: There are no response time standards for scheduled PM actions and scheduled sustainment work, only completion time standards.

11 PWS 2.2.5 Key Replacement: In the event that Government-issued keys (other than master keys) are lost, stolen, or duplicated, the SP shall be required, when directed by the CO, to re-key or replace affected lock or locks at no cost to the Government. In the event that a Government-issued master key is lost or duplicated due to the fault or negligence by SP employees, all locks and keys for that system shall be replaced at SP expense.

Will the SP be required to rekey or replace affected locks, or will the SP be required to contract through the Civil Engineer Services contractor?

Response: The Cadet Support SP is required to use the Civil Engineer SP for key or lock replacements at no cost to the Government.

12 PWS 3.1.3 General Event Requirements: Some events/visits require setup of prefabricated stage(s), decorations, or other special items.

Provide services for staging of logistical equipment and items. Deliver, set-up, takedown, and pick-up accessories for all events. The level and type of service to be provided may include furniture, equipment, lighting, seating, and work force support b at specified by the event sponsor/manager. Tasks for athletic events includes items such as set up and tear down of furniture, scoreboards, consoles, bleachers, stanchions, sand, goals, nets, curtains, flooring stages and risers, and temporary security cordons. Coordinate with

(a) Is the SP expected to purchase all supporting equipment for events?

Response: The Govt will provide event equipment such as tables, chairs, and lighting. The SP shall purchase/rent other support equipment such as ladders and tools to set up or tear down events.

(b) Are items, such as stages, furniture, equipment, lighting, bleachers, scoreboards, consoles, stanchions, and seating available?

Response: Yes. Approved event items beyond available quantities will be provided or reimbursed by the Govt.

(c) Can the government identify items of equipment that are required to support the contract and items which the SP is expected to purchase/rent?

Response: This information is not available. The SP shall

10 CES for carpentry, painting, electrical, or other CE support.

acquire support equipment to meet the requirements of the PWS such as event set up and tear down of Govt-provided event items.

13 Many events require tents. Is the requirement to provide tents for event support a Cadet Support Services or a Civil Engineering responsibility? In either case can you provide workload data?

Response: Tents are provided by the CE SP on a cost reimbursable basis. Approximately 7 to 10 tents are provided annually to support events.

14 PWS 3.1.3.2 Event Meetings: Attend Event Committee meetings and provide weekly briefings of events to the FAS. Conduct or attend pre-event briefings for larger events prior to the start of the event to pass on or receive last-minute event information. The SP shall complete and submit an After Action Report to the FAS prior to the event Hot Wash Committee for all major Direct Mission events (i.e. Cadet Graduation, Cadet In-Processing, Parents Weekend, CORONA, and Changes of Command ceremonies for Mission Partner commanders or higher).

The PWS uses varying names to classify events such as Direct Mission Event, major Direct Mission Events, General Direct Mission Events, and Miscellaneous Direct Mission Events.

(a) Should the SP make a distinction between these different names?

Response: No. All Direct Mission Events have the same PWS performance threshold. Some of the major Events may have additional planning or report requirements.

The Miscellaneous Direct Mission Events are generally smaller Events that affect only one Mission Element.

(b) Is there a standard definition for a Mission Event?

Response: See Cadet Support PWS paragraph 3.1.1.

(c) In Section 3.1.1, a department social is listed as a Direct Mission event. Is there workload data to support the department socials?

Response: This is no longer a requirement and has been removed from the PWS.

15 PWS 3.1.5 NCAA Standards: Work supporting AD events must adhere to and meet the National Collegiate Athletic Association (NCAA) Division I standards. Provide on-site logistics support during all premier sporting events to ensure compliance with NCAA Division I, Conference and televised network standards.

Ensure lighting levels comply with NCAA illumination levels for televised games and photography for intercollegiate competition in

Is the intent to have the Cadet Support Services SP responsible for all lighting in all Cadet Support facilities or to be responsible for all lighting less than 10 feet in height?

It is our understanding that the Civil Engineer Services contract is responsible for replacement of lights above the 10 foot level. The SP can monitor lighting levels and forward requests to the CE Services contractor.

Response: The Cadet Support SP is responsible for all lighting less than 10’ above the finished floor. The CE SP is responsible for all lighting above 10’.

the Cadet Gym and the Cadet Field House.

Ensure replacement bulbs are on hand to maintain lighting levels required for all events in all athletic venues. Light levels should be measured prior to the beginning of each school year to determine if the required lumens are currently being reached in each venue.

16 PWS 3.2.8 Provide cleaning supplies, paint, and painting supplies upon request by CW personnel. Coordinate all cadet projects such as painting rooms, hallways, and murals through the cadet squadron Air Officer Commanding (AOC) or cadet group AOC.

(a) Will the Cadet Support contractor be required to operate a satellite HAZMAT pharmacy to store, track, and deplete HAZMAT consumed by the SP and the cadets?

Response: Hazardous materials are stored IAW federal, state, and local requirements. A satellite HAZMAT pharmacy is not required.

(b) Will cadet painting projects require the submittal and approval on an AF Form 332 through the CE squadron?

Response: If the paint project is for interior decorative purposes, then an AF Form 332 is not required.

17 PWS 2.2.4: “The SP shall not duplicate keys issued by the Government without prior approval from the CO.”

Does this mean that all AF Form 332 for keys shall be routed through 10 CONS for approval?

Response: Route all requests for duplicate keys beyond the original quantity via email to the CE contract COR, who in-turn will forward the email to the CO as necessary.

18 PWS 3.1.3 Services Performed by Others: The government Contract Services section funds and manages the following services: wood floors maintenance, window film, motorized window blinds, wall coverings, appliance repair, carpet purchase/storage/installation/cleaning, glass replacement, standalone interior/exterior painting, elevator maintenance, pumping of septic systems, grease trap cleaning, herbicide application, maintaining pavement markings, grounds maintenance, natural and synthetic turf maintenance, Falcon Stadium playing surface heating system, fire suppression system inspection for kitchen equipment, auto

(a) Does the playground fall protection fall under the natural and synthetic turf maintenance?

Response: No, this requirements falls under the CE contract.

(b) Does “maintenance” include repair work?

Response: Maintenance as used in CE PWS 3.1.3 does include repair.

(c) This section excludes window washing and portable toilets. Is this an oversight?

Response: CE PWS dated 28 Feb 14 sent as part of RFP Amendment 1 added these items.

lift and stage lift maintenance, custodial services, refuse/recycling collection, Cadet Chapel organ maintenance, scoreboard maintenance, and kitchen hood/grease-laden duct cleaning.

19 PWS 3.12.2 … maintains and repairs USAFA recreational trails IAW the Trails Management Plan.

Is the Santa Fe Trail a SP responsibility even though it is part of the El Paso County trail system?

Response: The Sante Fe Trail is not included in this requirement.

20 PWS 3.13.1 … Notify the Facility Manager prior to starting any work and after completing work.

It may not always be possible to contact a facility manager prior to starting or after completing work. Facility managers are not always available, i.e., on leave, after duty hours, away from the facility when craftsmen respond.

Would it be better stated to “attempt” to notify facility managers prior to starting work?

Response: Sending an email to both the primary and alternate Facility Managers is sufficient to meet this PWS requirement.

21 PWS 3.13.3 … Return systems and equipment to full operational status within two hours of utility restoration.

In many cases, the SP can provide utility restoration by bypassing a damaged section of the utility. Repairs to the utility, however, may extend beyond the 2 hours requirement noted above, in particular, if parts need to be sourced and procured. It would appear that this section of the PWS does not allow for this situation and would drive the SP to delay utility restoration if all parts and materials are not available.

Response: The Govt will consider extenuating circumstances when survielling this requirement.

22 PWS 3.13.8.2 Drainage Structures: The SP shall inspect, maintain, and repair storm drainage to ensure 100% free flowing drainage in structures such as ditches, culverts, swales, outfalls, risers, inlets, catch basins, ponds, sump pumps, surge tanks, and sub-drains (collection work order); manages the inspection of bridges and dams IAW Colorado Department of Transportation (CDOT), 23 CFR 650C, and 33 CFR 222.6.

The Academy experiences multiple significant rain events.

Will there be time allowances for cleaning out clogged drainage structures after such events? It appears impossible to ensure 100% free flowing drainage structures in this situation.

Response: The Govt will consider extenuating circumstances when survielling this requirement.

23 PWS 3.13.8.5 Develop and maintain a master sign database of all traffic signs including description, MUTCD reference number, location, date installed or replaced, and reflectivity measurements using a retroreflectometer.

Is there a master sign database to start from, or is this effort from scratch?

Response: A master sign database is maintained in GeoBase.

24 PWS 3.13.11.2 The SP shall perform as the licensed Operator in Responsible Charge for all water and wastewater distribution/collection systems on USAFA, Farish, and Bullseye including inspection of maintenance and repair work performed by the Privatized Housing owner in Housing areas.

Is the Privatized Housing Owner required to notify the SP when work is being performed on water and wastewater collections systems? Will the Privatized Housing Owner take steps to ensure the SP is involved with all operations involving water/wastewater systems and follow direction of the SP licensed operator in Responsible Charge?

Response: Yes, the PH Owner will notify, coordinate, and follow the direction of the SP’s licensed operator prior to performing water/wastewater distribution line repairs IAW their agreement with the Govt. Address issues to the CE contract COR for resolution.

25 PWS 3.2.2, Prioritization and Approval & PWS

3.2.3 Asset Accountability

Section 3.2.2 references an Integrated Priority List (IPL) and Section 3.2.3 references an Installation Development Plan (IDP). It seems that the IPL is the mid-term planning component of the IDP which will include short-, mid-, and long-term planning.

Will the government please define usage of IPL versus IDP as it relates to asset management?

Response: The IDP is the overarching long-term strategic plan incorporating other plans and outlines the future development of USAFA. The IDP may influence which projects are included in the IPL. The IPLs are more tactical, short-term lists of projects and are used for funding, design, and execution decisions. See Tech Library Folder 1 for information on the IDP (formerly known as the General Plan) and Folder 14 for information on IPLs.

26 PWS 3.2, Perform Asset Management Functions

The Government has made available Air Force handbooks, manuals and instructions for creation of AMPs and the BCAMP.

Are any SOPs in place for these plans specific to AFA? If so, can the Government make these available to offerors?

Response: Instructions, manuals, and playbooks on asset management are found in Tech Library Folders 14 and 20.

27 Table 6.1.1.2 Snow Fall Averages While the total amount of snow is important in estimating workload, the number of snow and ice events is more important for staffing. Would the Government please provide information on the number events so that offerors may adequately staff for snow and ice control?

Response: See answer to Question 6.

28 RFP Para 4.1.1, Subfactor 1: The requirement for a crises management plan is quite clear.

However, the two bullet statements intended to show what is required to demonstrate compliance are not consistent with the total scope of responding to a crises. They appear to be asking for how the SP will perform Emergency DSWs as required by PWS para 3.13.3.2.

Could the government please clarify?

Response: Emergency situations include the actions performed in the first hour and the follow-on actions performed in the next 23 hours for the following events:

facility and infrastructure failures, snow/ice storms, heat and WWTP plant failures, contingencies requiring UCC or EM services, facility security issues, and data backup if affected by these events.

29 PWS CE Services, 2.6.2 Crisis Management Plan: “Also provide the processes for reduced SP operations if government funding of the contract is reduced caused by a government shutdown or other budgetary constraints.”

a. Will the Government provide clarification on the PWS requirement to “provide the processes for reduced SP operations if government funding of the contract is reduced”?

Response: The SP Crisis Mgt Plan should include a prioritized and phased approach for reduced operations detailing what services will be provided.

b. Will changes and reductions in the scope of this contract, due to lack of Government funding, be negotiated by the Government with the service provider based on Government provided changes to the scope of the contract? Note: Unanticipated reduction in contract scope will create significant financial risk for the service provider and will require additional contractor resources to “scale down” and then “scale up” again the contract services.

Response: Yes.

c. How much advanced notice will the service provider receive when a reduction in contract service is required (1 month, 3 months etc.)?

Response: The Govt will notify the SP at the earliest opportunity should a reduction in contract services be required.

d. Does the Government have an estimate of the size/percentage of funding reductions that are anticipated?

Response: There are no known funding reductions to the RFP at this time.

e. Will the Cadet Services PWS scope of work be subject to a similar requirement as the Civil Engineering Services to “scale down” service provider operations in the event of funding shortages?

Response: Each of the two contracts is independent from each other and funded separately. They will be treated separately should funding reductions occur, even if both contracts are awarded to the same SP.

30 Question 130: Government Response - The government will sponsor the SP for a facility clearance if required. Establishment and processing of the facility clearance is a SP responsibility. The SP must address how they will complete tasks requiring a security clearance during any period when the facility clearance is not in place.

Sections L and M of the RFP does not address a facility security clearance. Will a SP’s approach to completing tasks requiring a security clearance be evaluated?

Response: A facility clearance allows the SP to grant security clearances to their personnel once the govt determines their eligibility so a facility clearance is necessary to meet PWS requirements. The SP needs to address potential issues with facility clearances in their Crisis Management Plan.

31 Civil Engineering - Crisis Management Plan

The Government has asked for the Crisis Management Plan to be included in the Offeror’s proposal for evaluation. Will the Crisis Management Plan be excluded from the page count?

Response: The Crisis Management Plan required IAW Civil Engineer: Subfactor 1-Emergency Response/ Resolution will NOT be excluded from the page count.

32 RFP – Relevant Past Performance Criteria for Cadet Support Services “Simultaneous management of facilities similar in number, size and diversity as those required under Table 6.1.5 of the PWS.”

Will the Government identify the location of Table 6.1.5?

Response: This table is located in the Workload data for Cadet Support Services (Atch 4 in FBO). This section will be revised via amendment and posted to FBO.

33 Davis Bacon Act Will the government provide the percentage of work/quantity of work hours that is expected to be Davis Bacon Work?

Response: Reference workload data in Atch 2 for Top Ten Planned Work. As a minimum, the DBA would apply to all work identified in that data.

34 PWS 3.15 Provide Emergency Management and Readiness Services

What is the composition of the EM Support team for emergency responses, football games, or other USAFA events? Is there a regulation to support this requirement?

Response: There is no regulation that defines the EMST.

The composition of the EMST team is dependent on the SP’s proposed staffing to meet PWS requirements. EMST tasks can include CBRN detection during events or augmenting SP EM personnel during contingencies or extended operations.

35 PWS 3.15 Provide Emergency Management and Readiness Services

What is the composition of the HAZMAT support team and the training requirements?

Response: See CE PWS Paragraph 3.15.1 for EM HAZMAT training requirements. The SP shall propose EM staffing as needed to meet AFI 10-2501 and AFMAN 32-1007 requirements.

36 afi10-2501_usafasup Will the SP subject matter expert to the wing inspection team be required to take the AERO-Command and Control, AF ICS 300/400, and the AFIMC training as specified in afi10-2501_usafasup?

Response: The SP SME shall be trained to the same level as the EM Staff they will evaluate. The USAFASUP is currently under revision and the EET training requirements will be removed.

37 PWS 3.15.1.2 Did the govt estimate include the cost associated with the calibration of RAE systems as referenced in 3.15.1.2? if not, what is the anticipated cost for the calibrations on the GFE equipment? What is the cost for training the individual responsible for user maintenance/operations of GFE Rae Systems equipment?

Response: The Govt will fund all costs for calibration, maintenance, and repair of RAE equipment. The SP is responsible for funding any commercially available training or certification of SP personnel on AreaRAEs, MultiRAE Plus, MultiRAE Pro, ppbRAE, GammaRAE, RAElink III, Meshguard devices, and software.

38 afi10-2501_usafasup Will all personnel providing training out of the Emergency Management Office be required to complete the AETC Readiness Apprentice Course or CE Readiness Flight Officer Course in order to instruct courses? If so, when and where are the government courses available, and are these courses provided at no additional cost to the SP?

Response: The SP must meet the instructor requirements in AFI 10-2501 C3 Para 6.4.1. The Govt will provide the training course allocations at Ft Leonard Wood, MO. The SP is responsible for funding travel costs and any cost levied by AETC on contractors (unknown at this time).

39 CE PWS 3.13.13.2 Industrial Control Systems

PWS section 3.13.13.2 Industrial Control Systems: The SP shall install, operate, adjust, maintain, and repair Industrial Control Systems (ICS) comprised of Siemens Energy Management Control System (EMCS), Honeywell NOTIFIER fire system, and Advantor security system. Each system operates on a dedicated network.

It is unclear the level of operation required for all ICS systems and the number of hours per day they need to be monitored. Will the government clarify whether there is a central ICS monitoring system and if there is a 24/7 manning requirement for ICS monitoring?

Response: The SP shall monitor the central EMCS system 24/7. Other Govt personnel will monitor and respond to Fire and Security systems alerts. The SP shall respond to malfunctioning ICS systems as Work Priority 1.

40 Attachment 2, dated 28 February 2014, paragraph 6.1.4.2, CWONS.

Please confirm that the 16,000 CWON hours provided by the Government are accurate versus the 15,000 hours shown in the Amendment 0001, Technical Library Documents, Copy of CWON List.

Response: The 16,000 hours and $920,000 material/services costs from Atch 2 is correct. The CWON list will be updated.

41 Attachment 2, dated 28 February 2014, paragraph 6.1.4.2, CWONS

Please clarify that the 16,000 CWON hours provided by the Government are not part of the $350,000 average Annual estimate for the AF Form 1219 work provided in Attachment 2, Paragraph 6.1.4.3.

Response: The CWON hours do not include the 1219 work from paragraph 6.1.4.3.

42 Reference: PWS Cadet Support Services, page

6 of 30, para 2.1.3, reads

“Driving in the Airfield Area: The SP shall perform as the Flight Line Driving Representative for SP personnel.

Manage, train, and test SP personnel on the requirements of driving SP vehicles in the airfield area IAW AFI 13-213. The lesson plan shall be approved by USAFA Airfield Management. Privately- owned (personal) vehicles shall not be operated on the flightline or in hangars unless authorized by USAFA Airfield

There is no work requirements in the PWS for Cadet Support Services on or around the Flight Line. Without a need to operate a vehicle on the filghtline, should this requirement be in the PWS.

Response: Cadet Support PWS paragraph 2.1.3 will be deleted from the PWS.

Management.”

43 PWS Cadet Support Services, page 6 of 30, para 2.7, Mail Processing reads

“The SP shall handle official mail for 10 CES. SP mail handlers shall complete Official Mail training as directed by the USAFA Official Mail Manager. Retrieve mail from the Base Information Transfer System (BITS) and provide central locations to distribute mail for their respective service area. BITS will determine number and place of pickup and delivery points per organizational structure. Control all accountable mail.”

Understanding that the government did not mean for the SP to provide Mail processing for “10 CES”, what is the Mail Processing requirements for the SP in “Cadet Support Services”?

Response: See answer to Question 3.

In regard to Attachment 15 Past Performance Information (PPI): Can the information be set up in a different format as long as all of the information is provided, or must the form be used as is?

Response: For consistency, please use attachment 15 as it is shown.

45 3.5 Instructions for Part I – Technical Capability.

3.5.6.2 Cadet Support

a. The “plan” required a time phased schedule and skill mix allocation. This requirement will be addressed for a “normal graduation” not the additional elements. Is this a correct assumption?

Response: The additional elements shall be addressed in the offeror’s plan with respect to the offeror’s approach in coordinating with other organizations to ensure a successful event given the unique circumstances.

b. It is stated that a “Plan” should be submitted, can we assume that the government is not requiring a “Full Blown” plan; but rather our approach to complete the normal USAFA Graduation Event with minor detail information on the graduation sub-events (i.e. banquets, parades, receptions, concerts, balls, etc.).

Response: Yes, a full blown plan is not required as long as the offeror can show their approach meets the requirements of the PWS and USAFA Plan 10-44 with respect to the circumstances presented in RFP paragraph 3.5.6.2.1.

Our assumption to the additional elements as are follows: The additional elements section will be addressed in our plan, but under a subordinate plan event under Subfactor 1.

Response: There should only be one plan that shows the offeror’s approach to meet the requirements of the PWS and USAFA Plan 10-44 with respect to the circumstances presented in RFP (52.212-1) paragraph 3.5.6.2.1.

46 Section L 3.6.1.2 Past Performance Information Contract References (Attachment 15).

RFP states “….The offeror shall submit maximum of three (3) contract references for each major or critical subcontractor, teaming partner or joint venture partner.”

Question: Will the government please define major or critical subcontractor.

Response: A major or critical subcontractor is determined by the element of the PWS they are performing in which they are assuming a significant or critical role to meet the PWS objectives.

47 Solicitation Amendment 2, answer to question 5, the sentence “Number C.6 on Attachment 15 should reflect the current contract value to date including any exercised options (if applicable).” Reference also, Attachment 15, Number C.7, the sentence “If Amounts for 5 and 6 above are different, provide a brief description of the reason.”

If the increased value of the contract based on options exercised is shown for Number C.6 and not in C.5, then the question in C.7 becomes no longer relevant due to the primary cause of the change in value resulting from the inclusion of the value of options exercised in Number C.6 and not including those values for Number C.5.

This also affects an entry with the PPI tool equivalent to question C.7.

Would the Government please clarify how question C.7 on Attachment 15 should be addressed relative to the change in valuation required in item C.6?

Response: If there is a difference, the value will be the difference between the original award value (#5 without options) and the current value (#6 which includes any options exercised to date). The description in C7 should explain any change in value from the original contract value to current value, (i.e. any options exercised, mods, etc.).

48 Reference Government Q&A #165 provided with Amendment 1 (Questions dated 3 March 2014)

“a) Two Zambonis are identified, 1984 and 1998 models, but no workload data is provided. Are two Zambonis necessary to meet the requirements of the CS PWS? Response: The Govt does not require a minimum number of Zambonis but the SP will still need to meet revised Cadet Support PWS paragraph 3.3.2.1, which requires a 10-minute response to service requests impacting NCAA games.

(b) We understand that the operability of the older (1984) Zamboni is

(a) Will the Government clarify any associated NCAA or USAF standards or specify an appropriate STD or AQL?

Response: A STD and AQL were added to Cadet Support PWS paragraph 3.3.2.1.

(b) What is the impact if the Government’s lone operable Zamboni is unavailable due to maintenance/serviceability problems?

Response: GFE and GFV are provided on an as-is basis and the SP has the option to use or not use (and therefore return to the Govt) any GFE or GFV. The SP is still responsible to meet the requirements and performance thresholds as stated in the Cadet Support PWS regardless of the serviceability of GFE or GFV.

questionable. Please clarify the serviceability and operability of both machines. Response: Of the two Zambonis provided as GFVs, the 1998 model is considered to be in good condition. The 1984 model is not serviceable at this time and may require a considerable amount of work to get it to a serviceable status. IAW PWS Para

4.1.5 GFV are made available in “as-is”

condition. ”

CS PWS paragraph 3.3.2.1 (Amendment

1) specifically states: “Respond to service requests impacting NCAA games within 10 minutes of notification.” The noted CS PWS Section (3.3.2.1 Maintenance Services) does not include a performance standard (STD) or acceptable quality level (AQL) associated with the SP’s ability to resurface the ice during NCAA games.

49 Q&A posted 3/10/14, Question 12:RFP Section 3.6.1.3: Recency is defined as "performance or performed during the past 3 years". Since this is a small business set-aside contract, will the Government change the definition of Recency to "performance or performed during the past 5 years"?

Response: The definition for recency will not be changed. To further clarify, “performed during the past three years” is work that has been completed within the past 3 years.

Many bidders are currently performing on contracts that are highly relevant to the contracts for civil engineer and cadet support services at USAFA. By changing the recency criterion from “performed during the past three years” to “completed within the past three years”, the Government may be eliminating qualified bidders whose relevant past performance lies entirely with contracts that are ongoing rather than completed. It seems unfair to so tightly restrict the past performance citations to completed contracts if bidders are currently successfully performing highly relevant work and

We respectfully suggest the Government retain the original wording of the requirement, as stated in 52.212-1, paragraph 3.6.1.3 Recency. “A Recency determination will be made for each PPI reference provided. Recency is defined as ongoing performance or performed during the past three (3) years from the date of issuance of the solicitation. Past performance that fails this condition will not be evaluated.”

Response: The definition for recency was not revised. To further clarify, “performed during the past three years” is work that has been completed within the past 3 years.

Thus this applies not only to work that is being currently performed as “ongoing performance” but also to work which has been “performed" within the last three years.

This extends the relevancy to contracts which were completed up to three years prior to the RFP date.

may not have relevant completed contracts.