AE Multi Discipline Posted Mod 2 15 Sep 10.docx

REQUEST FOR QUALIFICATIONS (RFQ): SUBJECT: ARCHITECT-ENGINEER (A-E) MULTI-DISCIPLINE SERVICES: TITLE I, TITLE II, AND OTHER ARCHITECT-ENGINEERING SERVICES TO ADMINISTER, COORDINATE AND TECHNICALLY SUPPORT SUSTAINMENT, RESTORATION AND MODERNIZATION, AND MILITARY CONSTRUCTION PROGRAMS OF INTEREST TO THE UNITED STATES AIR FORCE ACADEMY

The United States Air Force Academy (USAFA) desires to contract with A-E firms to perform Title I, Title II, and other A-E services to administer, coordinate, and technically support facility sustainment, restoration and modernization (SRM) and military construction (MILCON) programs for the USAFA and other locations as applicable. Architect-Engineering (A-E) firms with a focus on multi-discipline services are required for the award of an Indefinite Delivery Indefinite Quantity type contract for design of various type projects at the United States Air Force Academy (USAFA), Colorado. NAICS Codes 541310 and 541330 are applicable to this acquisition with a size standard of $4.5 million. If a large business is selected for this contract, it must furnish a subcontracting plan IAW FAR Clauses 52.219-8 and 52.219-9 prior to contract award. Large businesses are highly encourged to include the the greatest percentage of small business firms in their team composition. The work includes all efforts necessary to manage and execute Title I, Title II, and other professional A-E services for design and construction oversight supporting SRM and MILCON programs. Provide a Registered Architect or Professional Engineer licensed in the State of Colorado.

SCOPE OF WORK: Title I services, to include field/subsurface site investigations, studies and surveys as applicable, project design analysis, preparation of preliminary and final construction drawings, technical specifications, Comprehensive Interior Design packages that meet Unified Facility Criteria (UFC) 3-120-10, and construction cost /time estimates as required for a variety of maintenance, repair, alteration, and new and minor construction projects. Services may be required for, but are not limited to, architectural, electrical, mechanical, civil, landscaping, interior design, structural, and environmental engineering, facility assessments, life safety upgrades, ADA handicap upgrades, renovation and modernization of a variety of campus academic, housing, athletic and support facilities, architectural and engineering studies, preliminary/concept designs, design development, construction specifications, Historic Preservation, Sustainable design, LEED certification, Academic facility planning, and construction estimates. These services also include those items normally furnished by an A-E in the actual preparation of the design documents (plans, drawings, estimates (Independent Government Cost Estimate (IGE) using proprietary e4Clicks Project Estimator Program, localized for Colorado Springs, CO via the City Cost Index (CCI) when directed by individual delivery order), specifications, submittal register etc.) and include visual inspection of the site or facility for familiarization with scope, general conditions, and coordination with using activities.

Title II services include those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications, including reviewing, attending meetings as required, evaluating and testing product submittals and shop drawing; direct consultation as-built services, value engineering studies, peer review services, and preparation of construction contract modification requirements.

Other professional A-E services include services that are design and construction related but is not connected with a specific construction project. Services consist of developing design criteria, fact finding studies, surveys, investigations and the performance of environmental projects involving Environmental Impact Analysis Process (EIAP), environmental assessments, prevention, compliance, and restoration when the services of registered architects or engineers are required. Excluded are services that need not be performed by a registered engineer or architect such as providing design and construction equipment or computer programs.

The A-E firm must be capable of timely response(s) to and working on multiple task orders concurrently involving multiple Engineering Disciplines. Interested firms must be capable of demonstrating they have the capabilities to include staff size and within 75 miles of the USAFA to provide for a rapid response to all requests for services.

All contractor employees shall comply with the USAFA security requirements while on the installation. See attached AFFARS clause 5352.242-9000 Contractor Access to Air Force Installation.

The A-E contract will cover up to a one (1) year basic ordering period with four (4) one-year option(s) periods. Firm Fixed Price Task Orders will be negotiated and awarded for each specific project. The total order amount will not exceed $10,000,000.00 for the life of the contract. There is a minimum quantity guarantee of $5,000, which will be issued at contract award.

IAW FAR Part 36.602-2(a) nongovernmental private practitioners of architecture, engineering, and related professions employed by CH2M Hill Academy Services will be members of the evaluation boards. Contract awarded under this announcement is subject to the Organizational and Consultant Conflicts of Interest (OCI) requirements IAW FAR Part 9.5. To avoid conflicts of interest, your firm and its subsidiaries, affiliates, or associates will not be permitted to construct or repair any facility you have been selected to design unless agency approval is granted. Firms are advised to review the referenced FAR Part and include a subsequent acknowledgement and statement of understanding of the requirement as the last item in the SF 330 Block H. Failure to include this signed statement within the SF 330 will negate consideration of the firm for this solicitation.

EVALUATION and SELECTION CRITERIA: In accordance with PL 92-582 (Brooks A-E Act) (40 U.S.C. 1101-1104), Federal Acquisition Regulation (FAR) Part 36, DFARS 236.6 and AFI 32-1023, federal agencies select firms for Architect-Engineering contracts based on professional qualifications and other evaluation and selection criteria. To be considered for award, the principal firm must submit a completed Standard Form 330 (SF330), Part I & II, summarizing their qualifications, experience and capabilities, which will be evaluated by a government board to determine the most highly qualified firms. Firms submitting recent (within the past 5 years), and relevant performance in preparing design projects valued between $100K and $5M may result in a higher rating and should be addressed accordingly. Evaluation of past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

The A-E firm selected for this contract will be based on the following evaluation factors, listed in relative order of importance:

1. PROFESSIONAL QUALIFICATIONS. Evaluations will award up to 20 points based on their judgment of professional qualifications of their staff and other firm staff submitted as part of the team. SF 330, Part I, Block E, should show brief resumes of key personnel of the firm/teaming arrangement. The combination of criteria below will be used to determine the ability of the staff to be effective, innovative and contribute to the successful completion of project delivery orders. Responses will be evaluated to determine personnel; education, training, project experience and professional registration of key personnel.

Evaluations will also judge the depth and experience of the firm and other firms submitted as part of the team. Consider the type and quantity of projects the firm (and associates) have been involved in the past. The preferred profile code numbers from Standard Form 330 for the type of work required are (but not limited to):

2. SPECIALIZED EXPERIENCE. Evaluations will award up to 20 points based on specialized experience of the firm’s staff (refer to SF 330, Subparts F and G) to the typical requirements that may be generated as part of this scope of work. SF 330, Part I, Block F, list only current projects or projects completed in the past five years. Projects completed more recently will be evaluated more advantageously for the offeror. These projects should show scope and nature similar to the USAFA A-E services requirements, the complexity of the job, challenges faced, actions taken and the resolution and results of any challenges faced, as well as identify any key personnel in Section G that worked on the projects and their role. Provide demonstrated successes in specifying the use of recovered materials in construction, and achieving waste reduction and energy efficiency in facility design. SF 330, Block H should clearly identify, the firm’s demonstrated success in specifying the use of recovered materials in construction, and achieving waste reduction and energy efficiency in facility design. The contractor should also identify if the prime or its associates have at least one Leadership in Energy and Environmental Design (LEED) Accredited Professional as defined by Green Building Council. The contractor should also identify LEED awards and ratings achieved by the firm and its associates.

3. PROFESSIONAL CAPACITY. Evaluations will award up to 20 points on the following table to judge the capacity of the firm to accomplish the requirement in the scope of work. Within the SF 330, Part I, Block H, each firm shall demonstrate how they will manage, coordinate and administer the work within the prime and among any teaming partners. Teaming partners to be included by the prime contractor in their response should be clearly identified as such for evaluation purposes and will later be agreed to during negotiations of any resultant contract. SF 330, Part II, Block 11 and the CONUS/OCONUS information required under criteria (5) to be provided in SF 330 Block H will also be evaluated to assist in determining this factor. SF 330 Blocks C and F may also be evaluated to support this criterion. SF 330, Part IIs shall be provided for the specific prime office expected to lead this effort and teaming partners proposed to perform the work. In Block 9c(1), enter the total number of employees for the firm and in Block 9c(2) enter the total number of employees for this office. Responses will be evaluated to determine the following requirements:

a. Capacity to perform work in-house and with teaming members;

b. Ability to support concurrent and geographically dispersed multimillion-dollar projects;

c. Ability to manage, coordinate, and administer work within prime and among teaming members;

d. Demonstrate active on-going CONUS, Alaska and Hawaii, (domestic) work; (Address current dollar value of work of the Team, established Team and Prime office that can support such work and work requirements outlined in the USAFA A-E services requirements and management approach to your on-going work.)

4. PAST PERFORMANCE. Evaluations will award up to 20 points based on evaluation of past performance of the firm with respect to their execution of DOD and other contracts, both Government and private. SF 330, Block H. Cite examples of performance and customer satisfaction such as recognition for technical achievements, cost savings, or commendations received by your team for projects similar to the scope of work. Responses will be evaluated to determine; Ability to maintain cost, schedule, quality and customer satisfaction.

5. LOCATION. All firms responding to the RFQ will be considered. However, the evaluations will award up to 10 points according to the location in the general geographic area of the project and knowledge of the locality of the project.

6. VOLUME OF WORK. Evaluations will consider the volume of work previously awarded to the firm by DOD and will award up to 10 points with the object of effecting an equable distribution of DOD contracts among qualified A-E firms, i.e., firms with a greater number of contracts or volume of work should be awarded less points and vice versa. SF 330, Block H should clearly identify, in table format similar to SF 330, Part II, Block 11, the volume of DoD work and volume of CONUS, Alaska and Hawaii, (domestic) work for the prime contractor. Amounts should represent the total amount of any DoD contract vehicle in which obligation of funds has occurred in the previous 12 months from the date of this announcement. Note that the volume of CONUS, Alaska and Hawaii, is for all work (federal, DoD, and other).

7. INTERVIEW/DISCUSSION. The Final Selection Board will award up to 15 additional points to the top rated firms, as determined by the Pre-Selection Board, which interview by phone as determined by the Final Selection Board. These 15 points will be awarded on, but not limited to, the following criteria: clear understanding of the scope of work; examples of outstanding past performance; customer responsiveness; examples of projects completed ahead of schedule; use of creativeness and imagination in design development, and response to questions from Final Selection Board members.

TEAMING AGREEMENTS: The prime contractor shall provide a statement in the cover letter confirming executed teaming agreements are in place for all team members on proposal. The statement shall also list all team members.

Above evaluation factors are listed in descending order of importance. Factors (1), (2), (3) and (4) are significantly more important than factors (5) and (6). Factor (7) will only be applied at the Final Selection Board based on the above criteria. Selection of firms shall be through an order of preference based on qualifications necessary for the satisfactory performance of the type of professional services described above.

A Pre-Selection and Final Selection board(s) or only a Final Selection Board may be held if determined to be in the best interest of the government. The Pre-Selection Board will use evaluation factors (1) through (6) to determine the firms that will be recommended to the Final Selection Board. The Final Selection Board will also use the evaluation factors (1) through (6) to score the Pre-Selection Board recommended firms. The Final Selection Board’s subtotals will be recorded. If needed, the Final Selection Board will further evaluate these firms based on interview/discussion/briefings from evaluation factor (7) and record their scores (worth 15 points). These scores will be added to the previous subtotals to arrive at a total point value that will determine the order of recommending the preferred candidates to the contracting officer.

The Government reserves the right to award none, one, or more than one contract for A-E services to those who respond to this notice. The Government ‘s evaluation and selection of firms are based on a pre-selection board which identifies firms that have a reasonable chance of being considered as most highly qualified followed by a final selection board which identifies the top three rated firms. When design authorization and funding is received, a formal Request for Price Proposal (RFPP) for the first specific design project will be issued to and negotiated with the top ranked firm(s). If negotiations are unsuccessful, negotiations will then begin with the next highest ranked.

There is no RFPP package to download. A-E firms, which meet the requirements described in this announcement, are invited to submit completed Standard Form (SF) 330, Architect-Engineer Qualification (required for this project). Forms are available at www.gsa.gov (GSA Forms Library). All information relating to the firm's qualifications must be contained in the SF 330 (Part I & Part II).

Interested A-E firms with the capabilities to perform the anticipated work must submit two (2) copies (one original and one copy) of each packet with a cover letter addressing the Selection Criteria. Each SF 330 must include:

1. Part I, Blocks 10 and 11, firms with more than one office/location must complete for each location that will be involved for this contract. For Block 10, Address, include phone number. For Block 11, Role in this Contract, include which office will be the main or branch for this contract.

2. Part I, Block 17: Registration must include State, discipline if any, and year.

3. Part I, Block 23, include a customer point of contact and phone number for the projects listed.

4. Part II, Block 9, distinguish the number of total personnel in the firm. From that total, list the number of personnel for each discipline in each branch.

Required Submittals:

1. Cover letter addressing each of the Selection Criteria,

2. Organization chart,

3. Three (3) references for offeror’s work, including company name, phone number and name of contact, description of work, location, and total dollar amount,

4. SF 330 Part I & II for the prime contractor

5. SF 330 Part II for each proposed sub-consultant.

Firms desiring consideration shall submit hard copies (one original, one copy) of completed U. S. Government Standard Form 330 Part I and SF 330 Part II, and one electronic copy (Part I and Part II) in PDF format, which must be received no later than 4:00PM MST, 24 SEPTEMBER 2010 to:

10 CONS/LGCA

Attn: Mr. William Clearwater 8110 Industrial Drive, Ste 200 USAF Academy, CO 80840-2315

(We recommend package be mailed since access to the USAF Academy may be difficult)

The original hard copy takes precedence in the event of discrepancies between the original hard copy and the electronic copy. Mr. Clearwater’s email address is william.clearwater@usafa.af.mil. There is no page limit on SF 330 Part II. Firms are directed to keep the total page count of SF 330 Part I to no more than 60 pages of text/figures/tables, numbered consecutively from 1 to 60, (one face equals one page). Any additional pages and/or other documents submitted will be destroyed without consideration. The cover, cover letter, title page and tabs for SF 330 Part I are excluded from the page count. Bind the SF 330 Part I in a 3 ring binder. Bind SF 330 Part II in a separate 3-ring binder(s). Submittals shall be prepared using Standard English and must be written in a concise, yet clear and informative style. Submittals shall use a minimum 11 point Arial style font in preparing narrative elements and tables. Submittals shall be single spaced and secured in 3-ring binders. Submissions may include color. Page sizes to be used include 8.5” x 11” and 11” x 17”. Each page face will count as one page.

All firms interested in this announcement must be registered with the Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA) database, in order to receive a Federal contract award. Register for CCR at: http://www.ccr.gov. Register for ORCA at http://orca.bpn.gov. Information on registration and annual confirmation requirements may be obtained by contacting the DoD Electronic Commerce Information Center at 1-800-334-3414. Failure to register may render the firm ineligible for award. Firm must also be willing and able to register in the Wide Area Work Flow (WAWF), the government invoice and payment processing system at time of award. Register at: https://wawf.eb.mil.

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the submittal developmental process of the acquisition. The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to source of the concern. The Ombudsman does not participate in the evaluation of the A-E submittals or elsewhere in the acquisition process. Interested parties are invited to call the appointed Ombudsman, Ms. Kim Diercks, 10 CONS/CD at (719) 333-2074.