FA6800-19-R-0002_Combined_Synopsis_Solicitation_5Feb19.pdf

FA6800-19-R-0002

Combined Synopsis/Solicitation

For

AFGSC Missile Alert Facilities - Refueler Maintenance Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Simplified procedures as outlined in FAR Part 13.5 will be used for the acquisition of this commercial item.

(ii) This solicitation is issued as a request for proposal (RFP). Submit written proposals (oral quotes will not be accepted) on RFP reference number FA6800-19-R-0002.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82.

(iv) This solicitation is Full and Open. The North American Industry Classification System (NAICS) code is 488190 - Other Support Activities for Air Transportation with a Small Business Size Standard of $32.5M.

(v) The purpose of this combined synopsis and solicitation is to advertise the requirement to have an Offeror perform full preventive maintenance inspection (FPMI) and repair in accordance with equipment manufacturer's specifications/recommendations, industry standards, and Air Force Technical Orders. Contractor shall respond to service calls 7 days each week and will respond to emergency calls as needed. Contractor shall perform periodic inspections, and be responsible for repair and replacement of all worn or failed components and parts. Replacement parts and interface shall be fully compatible with existing systems. During any scheduled FPMI, the contractor shall immediately service any system that is not operating properly. If the inoperable systems cannot be repaired during the inspection, the contractor shall notify the COR and Fuels Service Center (FSC) within one (1) hour of determining the irreparable status of the refueler. Additionally, contractor shall provide the COR and FSC with the refueler expected time in commission (ETIC) date. The contractor shall also stock and maintain a benchstock of parts needed to complete repairs. Offerors are not required to provide pricing for the CAP, Materials, and Benchstock CLINs. The bid schedule and the contract CLIN schedule are as follows. NOTE: An excel version of the bid schedule is attached for your convenience.

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

On-Site MAF Refueler Services IAW the PWS.

(BASE)

FFP

Services Includes labor, scheduled maintenance, unscheduled maintenance, tools, vehicles, and

12 Months http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P292_49018 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P427_61446 travel to the MAF-R sites.

CLIN

Emergency service calls (24/7) unscheduled maintenance. (BASE)

FFP

53 Each

Contractor Acquired Parts, Materials, and Benchstock. (BASE)

FFP

Contractor Acquired Parts/Materials expenses provided under this CLIN are those furnished by the contractor that are: (i) validated in advance by the COR and then subsequently authorized by the PCO; (ii) not furnished by the Government and;

(iii) required for performance of or incidental to work.

1 LOT DO NOT

BID

DO NOT

BID

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

On-Site MAF Refueler Services IAW the PWS.

(OPTION I)

FFP

Services Includes labor, scheduled maintenance, unscheduled maintenance, tools, vehicles, and

12 Months

Emergency service calls (24/7) unscheduled maintenance. (OPTION I)

Contractor Acquired Parts, Materials, and Benchstock (OPTION I)

FFP

Contractor Acquired Parts/Materials expenses provided under this CLIN are those furnished by the contractor that are: (i) validated in advance by the COR and then subsequently authorized by the PCO; (ii) not furnished by the Government and;

DO NOT

BID

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

On-Site MAF Refueler Services IAW the PWS.

(OPTION II)

Services Includes labor, scheduled maintenance, Emergency service calls (24/7) unscheduled maintenance. (OPTION II)

Contractor Acquired Parts, Materials, and Benchstock (OPTION II)

FFP

Contractor Acquired Parts/Materials expenses provided under this CLIN are those furnished by the contractor that are: (i) validated in advance by the COR and then subsequently authorized by the PCO; (ii) not furnished by the Government and;

DO NOT

BID

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

On-Site MAF Refueler Services IAW the PWS.

(OPTION III)

FFP

Services Includes labor, scheduled maintenance, Emergency service calls (24/7) unscheduled maintenance. (OPTION III)

Contractor Acquired Parts, Materials, and Benchstock (OPTION III)

FFP

Contractor Acquired Parts/Materials expenses provided under this CLIN are those furnished by the contractor that are: (i) validated in advance by the COR and then subsequently authorized by the PCO; (ii) not furnished by the Government and;

DO NOT

BID

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

On-Site MAF Refueler Services IAW the PWS.

(OPTION IV)

FFP

Services Includes labor, scheduled maintenance, Emergency service calls (24/7) unscheduled maintenance (OPTION IV)

Contractor Acquired Parts, Materials, and Benchstock (OPTION IV)

FFP

Contractor Acquired Parts/Materials expenses provided under this CLIN are those furnished by the contractor that are: (i) validated in advance by the COR and then subsequently authorized by the PCO; (ii) not furnished by the Government and; (iii) required for performance of or incidental to

DO NOT

Total Proposed Price:

(vi) Refer to the attached PWS for a detailed description of requirements for the service being acquired.

(vii) Period of Performance is anticipated to be as follows:

CLIN 0001 25 Mar 19 – 24 Mar 20 CLIN 0002 25 Mar 19 – 24 Mar 20 CLIN 0003 25 Mar 19 – 24 Mar 20 CLIN 1001 25 Mar 20 – 24 Mar 21 CLIN 1002 25 Mar 20 – 24 Mar 21 CLIN 1003 25 Mar 20 – 24 Mar 21 CLIN 2001 25 Mar 21 – 24 Mar 22 CLIN 2002 25 Mar 21 – 24 Mar 22 CLIN 2003 25 Mar 21 – 24 Mar 22 CLIN 3001 25 Mar 22 – 24 Mar 23 CLIN 3002 25 Mar 22 – 24 Mar 23 CLIN 3003 25 Mar 22 – 24 Mar 23 CLIN 4001 25 Mar 23 – 24 Mar 24

CLIN 4002 25 Mar 23 – 24 Mar 24 CLIN 4003 25 Mar 23 – 24 Mar 24

(viii) 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. With the following addendum:

52.212-1 Addendum

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts: Part I – Price Proposal, Part II – Past Performance Information and Part III – Technical Proposal.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and, if in the contracting officer’s opinion adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists Offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

1. PART I – PRICE PROPOSAL - Submit one (1) copy.

(a) Complete the Solicitation Bid Schedule in paragraph “(v)” above. The completed schedule must be returned with the solicitation as part of the Price Proposal. Any offer received without the completed schedule will be determined non-responsive and will not be considered for award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1403_190669 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P587_118401

(b) Insert proposed unit and extended prices in the Bid Schedule. Unit prices must be whole dollar values (e.g. $10.00). The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a 1 year base plus four

(4) Option Years.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions 52.212-3shall be returned along with the proposal.

(d) Include the total dollar value of your proposal at the bottom of the bid schedule.

2. PART II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit one (1) copy.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.)

which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, etc.

(b) Past Performance References: The Government will evaluate the quality and extent of the Offeror’s performance deemed relevant to the requirements of this solicitation. The Government will use information submitted by the Offeror and other sources such as other federal government offices and commercial sources, to assess performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463 arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. PART III – TECHNICAL PROPOSAL – Submit one (1) copy & one (1) redacted copy.

A) Subfactor 1. Technical Approach - This sub-factor assesses the Offeror’s overarching strategy to execute the MAF Refueling System Maintenance, to include regular periodic inspection and maintenance, and emergency repair for 16 Missile Alert Facility Refueling Systems. Through your responses to the requirements stated in the PWS, illustrate understanding of the Government’s requirements and ability to provide technical capabilities to successfully provide fuel system maintenance and support. Within the overarching strategy the following technical areas shall be addressed: full preventive maintenance inspection and repair, repair and replacement of all worn or failed components and parts, approach to responding to routine, urgent, and emergency service calls, and environmental compliance. Also include a vehicle listing and identify type and quantity of vehicles being proposed to perform the work. (It is recommended the contractor consider the weather and driving conditions in these areas and propose accordingly).

B) Subfactor 2. Manpower/Staffing Plan. Submit a plan outlining the proposed labor mix, including position descriptions and skill level for each employee required to accomplish services IAW the PWS. Ensure that all certifications, résumés, and/or training verification for employees are included with the Technical Proposal. The Government anticipates that a minimum of one full-time equivalent (FTE) will be required at each location, with the exception of Malmstrom AFB, MT, which may require two FTEs due to the size of the area needing coverage. (See PWS 4.5.) The Offeror may propose the labor mix and hours it feels necessary to accomplish the mission requirement. Offerors are cautioned that these locations are known to be hard-to-fill, austere locations and proposals should be reflective of this. The Government intends to incorporate the Manpower/Staffing Plan into the resultant contract and will hold the awardee accountable for maintaining full staffing.

C) Subfactor 3. Transition Plan - Provide a plan to facilitate full performance at the completion of the mobilization period, provide a detailed mobilization strategy with corresponding timelines to: a) recruit, b) train, c) qualify and/or certify maintenance personnel and, d) transition personnel to the base locations, provide badging, as well as a plan to perform maintenance at the beginning of the performance period to include providing a fully stocked bench stock as listed in the PWS. This subfactor also includes the contractor providing a quality control plan IAW PWS

4.6. This section is mandatory.

D) Subfactor 4: Small Business Contracting Plan/Small Business Participation – If the Offeror is a large business, it is required to submit a subcontracting plan. Based on the goals and criteria listed in the paragraph below, the Offeror’s proposal will be deemed acceptable if it meets all the requirements listed in this RFP. Small businesses are not required to submit a plan.

Note: Failure to address any one or more areas of the technical proposal subfactors above will render your technical proposal unacceptable, and therefore, unawardable.

(End of Addendum)

(ix) 52.212-2 – Evaluation – Commercial Items, applies to this acquisition as follows:

52.212-2 -- Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1) Technical Acceptability

2) Price

3) Past Performance

Technical acceptability and past performance, when combined, are approximately equal when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 Addendum

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing Offerors’ past performance history will be evaluated on a basis approximately equal to cost or price considerations. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. All technically acceptable offers will be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process will proceed as follows:

A. Technical Acceptability. Initially, the government technical evaluation team will evaluate the technical proposals on an acceptable/unacceptable basis assigning one of the ratings described below for the technical factor. If the technical factor is evaluated as “Unacceptable,” it will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. The term “technical” as used herein, refers to non-price factors other than past performance. The purpose of the technical factor is to assess whether the Offeror’s proposal will satisfy the government’s minimum requirements. IAW DoD Source Selection Procedures Appendix A, paragraph A.2.1.1, Table A-1, the Government will use the following table to assess the contractor’s technical acceptability:

TECHNICAL RATINGS

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the

The following Technical Capability factors will be evaluated:

Technical Approach. The Offeror will receive an acceptable rating for this subfactor if the Offeror’s technical approach and overarching strategy to execute the MAF Refueling System Maintenance, to include regular periodic inspection and maintenance, and emergency repair for 16 Missile Alert Facility Refueling Systems meets the minimum standards outlined in the PWS.

Manpower/Staffing Plan. The Offeror will receive an acceptable rating for this subfactor if the Offeror’s manpower plan details the labor mix, including position descriptions and skill level for each employee to accomplish services IAW section 4 of the PWS and those personnel meet the minimum certifications and/or training requirements described in the PWS.

Transition Plan. The Offeror will receive an acceptable rating if a plan is provided that indicates it can facilitate full performance at the completion of the mobilization period to include establishment of a benchstock. (Storage of benchstock on base will be provided)

Small Business Subcontracting Plan: If the Offeror is a large business entity, it is required to submit a subcontracting plan. Small business entities are not required to submit a subcontacting plan. Small business entities will be considered acceptable for this subfactor.

(a) In accordance with FAR 19.705-2, large business prime Offerors shall provide a clear, detailed and realistic plan that complies with FAR 52.219-9 and DFARS 252.219-7003 and satisfies all of the requirements of FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) in order to be determined acceptable by the CO prior to contract award.

The Offeror’s submission must provide sufficient information to support the CO's review of the subcontracting plan to determine acceptability. If small business subcontract possibilities do not exist or are limited, the Offeror’s plan must state as such and provide rationale supporting the assertion. An approved Subcontracting Plan is required for contract award to a large business Offeror. FAR 52.219-9 Small Business Subcontracting Plan does not apply to small business concerns.

(b) For reference purposes, FY18 DoD subcontracting goals are as follows:

Small Business 33% Service-Disabled Veteran Owned Small Business 3% Small Disadvantaged Business 5% Woman Owned Small Business 5% HUBZone 3%

Offerors should propose goals that are realistically obtainable and provide rationale for the proposed goals.

(c) Separate from the Small Business Subcontracting Plan, provide a narrative detailing the corporate commitment and specific steps taken to identify sources and provide subcontracting opportunities for small businesses.

B. Price Evaluation. Next, the government will rank all technically acceptable offers (and unacceptable offers with correction potential) by price, including any option prices if applicable.

An Offeror’s proposed prices will be determined by multiplying the quantities identified in paragraph “(v)” of the combined synopsis/solicitation by the proposed unit price for each Contract Line Item Number to confirm the extended amount for each. The price evaluation will document the reasonableness and affordability of the proposed total evaluated price. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the Offeror’s final option period prices to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of evaluation will include the base period and all option periods including the potential six-month extension of services period.

Offerors are required only to price the base and option CLINs. Offerors shall not submit a price for the potential six-month extension of services period.

C. Past Performance. The contracting officer will seek recent and relevant performance information on all Offerors based on (1) the references provided by the Offeror and (2) data independently obtained from other government and commercial sources.

1. Relevant present/past performance is defined as effort involving a similar scope and similar magnitude of effort and complexity as this solicitation requires. The government reserves the right to seek information on higher priced Offerors if none of the lower priced Offerors http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1090_189861 receive a “Substantial Confidence” performance assessment rating. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the Offeror’s ability to supply the Missile Alert Facility – Refueler (MAF-R) Maintenance Services that meet users’ needs, based on the Offeror’s demonstrated record of performance. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in the table below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as highly as past performance information for the principal Offeror. Offerors with no relevant past or present performance history or the Offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned will receive the rating “Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably. Performance Confidence will be evaluated in accordance with the following Table:

2. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Relevancy will be evaluated in accordance with the following table:

PAST PERFORMANCE RELEVANCY

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

PAST PERFORMANCE RELEVANCY

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

3. If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating and the Offeror is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award will be made to that Offeror without further consideration of any other offers.

4. If the lowest priced Offeror is not judged to have a “Substantial Confidence” performance assessment, the next lowest priced Offeror will be evaluated and the process will continue (in order by price) until an Offeror is judged to have a “Substantial Confidence” performance assessment or until all Offerors are evaluated. The Contracting Officer will then make an integrated assessment best value award decision.

5. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance.

Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(End of Addendum)

(x) Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer.

(xi) Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition with the following clauses cited within the clause applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1760_244281 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1959_284871

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)) 52.222-3, Convict Labor (June 2003) (E.O. 11755) 52.222-19, Child Labor – cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.)

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.)

(xiii) The following additional clauses and provisions apply to this solicitation and are included by reference. Clauses with an asterisk indicate they will be incorporated by full text in the actual contract award (contact the CO with any questions you may have pertaining to the fill-in data if you feel it may have an effect on your proposal):

52.203-3 -- Gratuities (Apr 1984) 52.203-12- Limitation on Payments to Influence Certain Federal Transactions (Oct 2010) 52.203-16 -- Preventing Personal Conflicts of Interest (Dec 2011)

* 52.217-8 -- Option to Extend Services (Nov 1999)

* 52.217-9 -- Option to Extend the Term of the Contract. (Mar 2000)

* 52.222-42 -- Statement of Equivalent Rates for Federal Hires. (May 2014) 52.222-50 -- Combating Trafficking in Persons (Feb 2009) 52.222-17 -- Nondisplacement of Qualified Workers (May 2014) 52.222-62 – Paid Sick Leave Under Executive Order 13706 52.232-23 -- Assignment of Claims (May 2014) 52.232-8 -- Discounts for Prompt Payment (Feb 2002) 52.323-18 -- Availability of Funds (Apr 1984) 52.232-34 -- Payment by Electronic Funds Transfer (Jul 2013) 52.232-40 -- Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.233-1 -- Disputes (May 2014) 52.233-3 -- Protest After Award (Aug 1996) 52.246-4 -- Inspection of Services (Aug 1996)

* 52.252-5 Authorized Deviations in Provisions (Apr 1984)

* 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.203-7000, Requirements Relating to Compensation of Former DOD Officials (Sep 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.204-7003, Control of Government Personnel Work Product (Apr 1992) 252.204-7012, Safeguarding of Unclassified Controlled Technical Information (Nov 2013) 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country (Dec 2014) 252.226-7001, Utilization of Indian Organizations, Indian Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Sep 2004) 252.232-7003, Electronic Submission of Payment Requests (Jun 2012)

* 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies on Contract Payments (Dec 2006)

252.237-7023 Continuation of Essential Contractor Services (Oct 2010) 252.243-7002, Request for Equitable Adjustment (Dec 2012)

* 5352.201-9101 Ombudsman (Apr 2014)

* 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Nov 2012) (No substances identified)

* 5352.223-9001 Health and Safety on Government Installations (Nov 2012)

* 5352.242-9000 Contractor Access To Air Force Installations (Nov 2012) *5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (Nov 2012)

The following additional clauses and provisions apply to this solicitation and are included by full text:

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm

(End of Clause)

(xiv) Reserved

(xv) Proposals are due by 0800 hours Central Time on 4 March 2019 via email to the contracting officer, Ms. Brandy Epperson, at: brandy.epperson@us.af.mil and Ms. Barbara Makamson at:

barbara.makamson.1@us.af.mil. Proposals may also be delivered via DVD-RW or CD-ROM to the following address: AFICA-767 SCONF, 841 Fairchild Ave, Barksdale AFB, LA 71110. If you intend to submit proposals using DVD-RW or CD-ROM please let the contracting office know before submittal. Any proposal that arrives to the contracting office after 0800 hours Central Time on 4 March 2019 may not be considered for award.

(xvi) If you have any questions about this solicitation, please submit them in writing no later than 17 February 2019. Please send questions to contracting officer, Ms. Brandy Epperson, at:

brandy.epperson@us.af.mil and Ms. Barbara Makamson at: barbara.makamson.1@us.af.mil http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm mailto:brandy.epperson@us.af.mil mailto:barbara.makamson.1@us.af.mil mailto:brandy.epperson@us.af.mil mailto:barbara.makamson.1@us.af.mil

(xvii) List of attachments:

Attachment 1: MAF-R PWS Dated 28 September 2018 Attachment 2: Wage Determination FE Warren, WY Attachment 3: Wage Determination Malmstrom AFB, MT Attachment 4: Wage Determination Minot AFB, ND Attachment 5: MAF Schematics Attachment 6: Bid Schedule (Excel)

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

MISSILE FACILITY REFUELER (MAF-R) MAINTENANCE

BARKSDALE AFB, LOUISIANA

Date: 5 February 2019

TABLE OF CONTENTS

SCOPE OF WORK

SECTION I

1. DESCRIPTION OF SERVICES

1.1. MAINTENANCE SERVICE

1.2. PREVENTIVE MAINTENANCE AND INSPECTION PROGRAM (PMI)

1.3. MAINTENANCE LOGS/INSPECTION CHECKLIST

1.4. REPAIRS

1.5. COORDINATION

1.6. SERVICE CALLS

1.7. CALL BACKS

1.8. COMMUNICATION AND RESPONSE TIME

1.9. PARTS AND MATERIALS

1.10. ORIGINAL EQUIPMENT MANFACTURER (OEM) REPLACEMENT PARTS

1.11. INITIAL REFUELER ASSESSMENT REPORT

1.12. AUTHORIZED PERSONNEL

SECTION II

2. SERVICES SUMMARY

2.1. OVERVIEW

2.2. PERFORMANCE EVALUATION

SECTION III

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES

3.2. TECHNICAL DATA

3.3 ACCOUNTABILITY

SECTION IV

4. GENERAL INFORMATION

4.1. PERSONNEL

4.2. EMPLOYEES

4.3. IDENTIFICATION

4.4. ATTIRE

4.5. QUALIFICATIONS

4.6. QUALITY CONTROL PLAN

4.7. QUALITY ASSURANCE

4.8. HOURS OF OPERATION/HOLIDAYS

4.9. SAFETY AND HEALTH STANDARDS

4.10. SAFETY DATA SHEET

4.11. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS

4.12. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.13 VEHICLES

SECTION V

5. SECURITY REQUIREMENTS

5.1. SECURITY

5.2. PASS AND IDENTIFICATION ITEMS

5.3. RETRIEVING IDENTIFICATION MEDIA

5.4. TRAFFIC REGULATIONS

5.5. RANDOM PERSONNEL AND VEHICLE SEARCHES

5.6. WEAPONS, FIREARMS, AND AMMUNITION

5.7. REPORTING REQUIREMENTS

5.8. PHYSICAL SECURITY

5.9. KEY CONTROL

5.10 WORK AREA

APPENDICES

A. DEFINITIONS

B. ACRONYMS

C. WORK LOCATIONS

D. WORKLOAD ESTIMATES

E. MAF-R INSPECTION CHECKLIST

F. CONTRACTOR PROCURED BENCHSTOCK

SCOPE OF WORK

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials and other items necessary to perform regular periodic inspection and maintenance, and emergency repair for 16 Missile Field Refuelers (MAF-Rs) at and within the vicinity of Malmstrom Air Force Base (AFB), F.E. Warren AFB, and Minot AFB, and geographically separated locations in Nebraska, and Colorado as listed in Appendix C herein. Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply.

SECTION I

DESCRIPTION OF SERVICES

1.1. MAINTENANCE SERVICE: Contractor will perform preventive maintenance inspection (PMI) and repairs in accordance with equipment manufacturer’s specifications/recommendations, industry standards, and Air Force Technical Orders. Contractor will perform periodic inspections, and be responsible for repair and replacement of all worn or failed components and parts. Replacement parts and interface shall be fully compatible with existing systems.

1.2. PREVENTIVE MAINTENANCE AND INSPECTION PROGRAM (PMI): The contractor shall establish and perform PMI IAW T.O. 37A-1-101 and local manufacturers guidance to ensure reliable and continuous safe operation. Contractor shall ensure fuel systems meet manufacturer maintenance performance specifications. Contractor shall provide trained mechanics and inspectors for all fuel systems maintenance. A certified inspection report and checklist shall be provided to the Contracting Officer’s Representative (COR) within 10 days of inspection.

1.3. MAINTENANCE LOGS/INSPECTION CHECKLIST: Fuel systems Maintenance Logs - AF Form 4427, Operator’s Inspection Guide and Trouble Report (Fuels Support Equipment) will be updated and maintained by the contractor IAW Air Force Manual 33-363, Management of Records, and disposed of IAW Air Force Records Information Management Systems, Records Disposition Schedule. The maintenance log shall include a complete history of maintenance and repairs, indicating dates and name of technician who performed the work.

1.4. REPAIRS: During any scheduled FPMI, the contractor shall immediately service any system that is not operating properly. If the inoperable systems cannot be repaired during the inspection, the contractor shall notify the COR and Fuels Service Center (FSC) within one (1) hour of determining the irreparable status of the refueler. Additionally, contractor shall provide the COR and FSC with the refueler expected time in commission (ETIC) date.

1.5. COORDINATION: The contractor shall coordinate all inspections with the FSC, and Missile Alert Facility personnel so inspections are conducted during the hours of operation.

1.6. SERVICE CALLS: The contractor shall be available to respond to all service calls that occur during routine duty hours that hinder normal operational efficiency or serviceability of the MAF-R systems.

Contractors will only respond after hours if necessary to maintain minimum essential levels supporting MAF security operations.

1.6.1. ROUTINE SERVICE CALLS: Routine service require unscheduled repairs, but the unit can still be utilized until the repairs are fixed. Some examples include minor fuel seeps/weeps/drips and hoses that indicate a replacement is warranted. A routine service call requires the Contractor to be on location within 72 hours. In the event the Contractor is unable to correct any deficiencies while on location, the COR shall be notified with current status report which will include required repairs, parts cost estimate and ETIC.

Parts required over $500.00 will be routed through the COR to the Contracting Officer for approval.

1.6.2. URGENT SERVICE CALLS: An Urgent service call is a MAF-R becomes nonoperational, such as Differential Pressures that indicate the Filter Elements need to be replaced. An Urgent service call requires the Contractor to be on location within 24 hours. In the event the Contractor is unable to correct any deficiencies while on location, the COR shall be notified with current status report which will include required repairs, parts cost estimate and ETIC. Parts required over $2,000.00 will be routed through the COR to the Contracting Officer for approval.

1.6.3 EMERGENCY SERVICE CALLS: An Emergency service call is when two or more MAF-R’s become nonoperational at the same Missile Wing. The contractor shall be at one of the locations within 8 hours to initiate repairs to a point of safe utilization. In the event the Contractor is unable to correct any deficiencies while on location, the COR shall be notified with current status report which will include required repairs, parts cost estimate and ETIC. Parts required over $3,000.00 will be routed through the COR to the Contracting Officer for approval.

1.7. CALLBACKS: Defective repairs will be re-accomplished within service call time frames listed above at no additional cost to the government.

1.8. COMMUNICATION AND RESPONSE TIME: The contractor will provide the COR(s) and FSC’s with at least one primary and one alternate emergency contact phone number to initiate service response (business phone/cell phone). Contractors will ensure voicemail systems are utilized when unavailable to receive service calls. The contractor must respond to service call requests within the time frames listed in 1.7.1, 1.7.2 and 1.7.3.

1.9. PARTS AND MATERIALS: The Contractor shall establish a bench stock of parts within 45 days of contract start. The bench stock shall consist of (1) each replaceable item for rapid repair of MAF- R identified in Appendix G. The Contractor shall have a bench stock located in each Wing’s area of responsibility to expedite repairs. Additional items may be placed in bench stock with the approval of the Contracting Officer. The initial bench stock invoice shall be sent to the COR(s) within 15 days of the start of contract performance. The Contractor shall be responsible for costs associated with reoccurring and preventative maintenance parts. All items will be reimbursed by the Government utilizing the invoice process stipulated in approved contract. The Contractor shall respond to initial service calls with sufficient parts and tools to repair equipment.

1.10. OEM REPLACEMENT PARTS: The contractor shall use OEM, or equal parts and materials when repairs are needed. All parts shall be Underwriters Laboratories approved/listed. Only new standard parts will be used in completed repairs. All parts obtained by the contractor will be invoiced at contractor’s cost. Additional cost/mark-up on materials of work performed by sub-contractor will not be accepted. If applicable, contractors will abide by any existing active mechanical warranties.

1.11. INITIAL REFUELER ASSESSMENT REPORT: The contractor shall prepare and submit a written report, including the Inspection Checklist, to the COR within 10 days of the first FPMI performed.

The report will include identification of each refueler, location, maintenance and repair performed (if applicable), additional repairs needed, date of inspection, inspector, and overall condition of the equipment.

The Contractor shall submit one report, sectioned with tabs according to fuel system location, to the designated COR.

1.12. AUTHORIZED PERSONNEL: The Contracting Officer (CO) will provide the contractor a list of COR and FSC contacts who are authorized to request/accept services for the government. The contractor will only accept work from designated CORs.

SECTION II

SERVICES SUMMARY

2.1 This Services Summary (SS) identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met. This Services Summary (SS) lists the performance objectives performance objectives for services the Government shall survey.

2.1.1 The absence of any contract requirement from the SS shall not detract from its enforceability, nor limit the rights or remedies of the Government under any clause of the contract.

2.2. PERFORMANCE EVALUATION: Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Preferred method of correcting unacceptable performance is to recomplete necessary performance to evaluated standards.

Table 2.2.1. Performance Objectives

Performance Objective Para Performance Threshold Perform Preventative Maintenance. Maintenance performed according to submitted timeline.

1.1 95% of preventative maintenance completed

Perform Inspections. Inspections performed and an accurate report is delivered within 10 days of inspections.

1.2 95% of all reports and supporting documents must be received within

Perform Routine Service Call Repairs. Respond to and repair system within 72 hours.

1.6.1 95% of routine service calls are responded to within 72 hour

Perform Urgent Service Call Repairs. Respond to and repair system within 24 hours.

1.6.2 98% of urgent service calls are responded to and repair system within 24 hours.

Perform Emergency Service Call Repairs. Respond to and repair system within 8 hours.

1.6.3 100% of emergency service calls are responded to within 8 hours

Special Maintenance Projects Repairs completed within time frame negotiated between Government and Contractor.

APDX-A 95% of special maintenance projects completed within time frame negotiated between Government and Contractor.

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES. The government will furnish, where available, water, natural gas, sewage service, and electricity at no cost to the contractor for the sole purpose of accomplishing the requirements of this contract. Any temporary connection of electrical lines that may be required shall be installed, maintained, and removed by the contractor at its own expense.

3.2. TECHNICAL DATA. The Contractor shall contact AFGSC/A4RE if fuel system (and associated equipment) Plans and Specifications are required.

3.3. ACCOUNTABILITY. All parts purchased by the Government will remain the property of the Government. The Contractor shall maintain a listing of all Government furnished property valued at or above $10.00 and shall ensure 100% accountability of the items. The CORs will conduct annual of accountable GFP.

SECTION IV

GENERAL INFORMATION

4.1. PERSONNEL: The contractor shall be responsible for obtaining all necessary identification cards, passes, badges, and decals to perform the requirements of this PWS. The Contractor shall contact the appropriate base Pass & ID offices for access to secured locations.

4.2. EMPLOYEES: The contractor shall not employ any person who has been identified by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All employees and potential employees are subject to a local background investigation. Investigation results will be provided to the CO and COR for all employees prior to start of contract. The contractor shall submit an organizational structure and a list of personnel designated to perform work under this contract to the contracting officer within 30 calendar days following notification of contract award. The contractor shall notify the administrative contracting office, in writing, of any additions, deletions, or changes in personnel within one duty day of any change.

4.2.1. The contractor shall provide the Government a contact number that can be accessed 24 hours a day, 7 days a week. The contractors shall be able to read, write, speak, and understand the English language.

4.3. IDENTIFICATION: The contractor shall obtain a Base Identification Card for all contractors.

While in restricted access areas (i.e. Flight-line Area, Missile Alert Facilities) an appropriate government official with access authorization must escort contract employees. The contractor shall turn in all forms of Government issued identification items of employees who are terminated or willfully leave the contracted company within 48 hours. Long-term contractor passes are issued at the Security Forces Squadron’s Pass and Registration office. Identification shall be obtained and remain in the contractor’s possession at all times while on the installation.

4.4. ATTIRE: The Contractor shall provide uniforms that a represent a professional appearance that are clean, free of rips/tears, displays the company logo and provide a professional appearance. The Contractor shall also provide any Personal Protective Equipment required.

4.5. QUALIFICATIONS: Contractor shall have a minimum of three years of experience in performing fuels maintenance on various types of fuel systems to include gas station dispensing systems, bulk fuel facilities, hydrant fuel systems, or mobile refueling vehicle…