Attach_1_-_PWS_-_Facility_Manager_Support.pdf

PERFORMANCE WORK STATEMENT (PWS)

ON-SITE FACILITY MANAGER ADVISORY & ASSISTANCE SUPPORT

FOR

AIR FORCE GLOBAL STRIKE COMMAND

DATE: 10 June 2015

TABLE OF CONTENTS

PAGE

1.0 INTRODUCTION 3

2.0 DESCRIPTION OF SERVICES 3

2.1 SUMMARY OF REQUIRED SERVICES 3

2.2 INFORMATION/MEETING/DATA MANAGEMENT 4

2.3 PROJECT CONTROL SPECIALIST 6

2.4 ARCHITECTURAL & INTERIOR DESIGN 7

3.0 SERVICES DELIVERY SUMMARY 9

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 9

5.0 GENERAL INFORMATION 10

5.1 MANAGEMENT OF DELIVERABLES AND REPORTING 10

5.2 APPLICABLE DOCUMENTS 10

1.0 INTRODUCTION. The overall purpose of this contract is to provide temporary services at

Air Force Global Strike Command (AFGSC) to support the facility manager and HQ AFGSC facility programs. Support will consist of planning, designing, implementing, and executing facility related work involved with the HQ AFGSC facilities and personnel.

Period of Performance is to be 12-months with two 12 month extension options, not to exceed three years.

2.0 DESCRIPTION OF SERVICES.

2.1 SUMMARY OF REQUIRED SERVICES. The A&AS services shall support all programs with disciplines consistent with Air Force Global Strike Command’s roles and responsibilities, to include but not be limited to:

Architectural / Interior Design

Project Control Specialist

The contractor shall provide “on-site” technical and administrative services, in accordance with this PWS, to support the Air Force Global Strike Command Director of Staff, AFGSC/DS, Barksdale AFB, Bossier City, LA.

The contractor shall provide two (2) Contracted Man-year Equivalents (CMEs) on-site at

Barksdale AFB, LA with architectural, technical and administrative personnel to support the following AFGSC/DS elements: facility manager, architectural and interior design, and other facility engineering related matters. The main purpose is for the contractor to assist in managing and monitor HQ AFSGC facility and furniture projects under the direction of AFGSC/DS.

The contractor is required to assign distinct personnel with skills and experience to satisfy task performance, possessing as a minimum the following qualifications:

Previous experience with facility projects, planning, organizing, directing day to day management of facility projects the Air Force; (minimum 3 years of MAJCOM & Base level experience, 3 years of MAJCOM experience preferred).

Previous experience with MAJCOM operations and MAJCOM Beddown Actions.

Beddown Actions include, but not limited to the following: organize, direct, and coordinate day-to-day management of facility projects that involve teams of engineers, architects, various technical and management specialists, space utilization studies for base facilities, recommends most efficient means of using the space, designing/ordering/managing systems furniture, managing/coordinating personnel moves, submitting and managing work orders, and other facility related activities.

Previous experience with planning, budgeting and data management.

Previous experience in designing, installation, and reconfiguration of office systems furniture and executive level furniture. The AFGSC office furniture standard is Knoll.

Ability to plan, organize, and lead others, record and manage the processes and documentation, and to negotiate effectively with management to accept and implement recommendations, where proposals involve resources, and require extensive changes in established concepts and procedures.

Ability to communicate effectively both orally and in writing; negotiates complex issues;

and maintains good working relationships.

Contractor personnel working on this contract shall possess a SECRET clearance and must be

US citizens, providing proof thereof. The contractor is responsible for ensuring that contractor personnel comply with Government regulations for use of Government telephones and computers. All contractor personnel provided computer and telephone access at Government facilities shall observe local computer, communications, and operations security policies and procedures. All contractor personnel will complete annual Information Assurance Awareness training via the Network User’s Licensing CBT. The contractor and employees shall agree to the terms of a Non-Disclosure Agreement (NDA).

Privacy Act. Work on this project requires that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Travel may be required under this contract, and any travel will be reimbursed IAW the Joint

Travel Regulation rates. Contractor personnel are authorized to travel to support mission activities. When the contractor travels on government funds, a trip report will be submitted within 5 days of return. If multiple contractors attend the same trip a joint report may be filed. If the contractor travels with a government person, they will provide support or inputs to a trip report.

The contractor shall attend planning and coordination meetings, technical briefings, conferences, exercises and travel when requested. Within 5 days of their return, traveler will submit a trip report (IAW with AF Tongue and Quill Manual) to the assigned Commander, Deputy, Flight

Chief, or QAP in Microsoft Word/PowerPoint/Excel compatible format.

Contractor must travel to and from multiple job sites throughout Barksdale AFB; job sites are located on both the main base and east side reservation areas.

Base Passes/Contractor Badge - The contractor shall acquire all necessary base passes and badges for contractor personnel.

In accordance with Federal Acquisition Regulation (FAR) 7.5, contracts shall not be used to perform inherently governmental functions. Government representatives in contact with contractor personnel will ensure they do not direct the contractor to perform work that would be considered inherently governmental as stated in the reference above.

2.2 INFORMATION/MEETING/DATA MANAGEMENT.

2.2.1 Administrative Data Processing (ADP) Technologies. Both contractor positions shall possess the expertise and capability to utilize ADP systems in support of the requirements of this

PWS. Specific capabilities must include word processing, spreadsheet, database, and graphics.

Both contractor positions shall be able to develop, maintain, and utilize databases as decision-making tools and in concert with AutoCAD systems as appropriate. The Government will provide software packages specifically required to support the HQ AFGSC and its facilities.

2.2.2 Data Repository. Both contractor positions shall have the ability to transfer, either electronically or hard copy, documentation generated by the contractor in support of the HQ

AFGSC/DS.

2.2.3 Inventory/Data Collection. Both contractor positions shall perform furniture inventory data collection in support of HQ AFGSC’s facilities. The contractor shall organize and direct the furniture inventory and data collection of current and future furniture owned by HQ AFGSC.

The contractor shall manage this furniture inventory for all current and future office moves or reconfigurations.

2.2.4 Design and Production of Visual Media Products. Both contractor positions shall support the design and production of visual media products in support of this PWS. In addition to required media products as specified herein, the contractor shall assist with the preparation of formal briefings, program management documents, and Bullet Background Papers (BBPs) related to the status of specific facility projects or personnel moves managed by HQ AFGSC/DS and related offices.

2.2.5 Technical Interchange. Both contractor positions shall attend Government technical meetings pursuant to the requirements of this PWS. The contractor shall provide support for meeting slides, agendas and minutes, facilitation, and technical presentations, etc. Technical meetings could occur daily, with support required approximately monthly.

2.2.5.1 Both contractor positions shall support planning, programming, and execution meetings providing background information and guidance for development of technical inputs in support of planning decisions and program development and implementation, and transition. Meetings could be via teleconference. Events likely to occur daily.

2.2.5.2 Both contractor positions shall provide technical liaison support between HQ AFGSC and individuals or groups involved in the planning, programming, and/or execution of HQ

AFGSC initiatives, personnel moves, and other transition plans. Support shall also include

National, Civil, and Commercial organizations, as required.

2.2.6 Deliverable Review. Both contractor positions shall coordinate and review submitted deliverables for functional and technical accuracy/completeness, and for compliance with applicable regulations. The contractor shall assess whether technical deliverables satisfy specifications and schedules. The contractor shall use the necessary tools to provide a complete technical review. The contractor shall make written recommendations regarding acceptance or rejection of documents submitted.

2.2.7 Project Tracking. Both contractor positions shall maintain databases for specific project tracking. The contractor shall collect the data and compile it into project notebooks and files compatible with standards.

2.2.8 Documentation. Both contractor positions shall assist in documenting project files and processes, organizing files/records and providing administrative support, such as partnering sessions. Examples include, but are not limited to, project proposal documents, third party technical review of proposals, technology evaluation reports, furniture designs, facility project designs, and planning for construction programs utilizing appropriate software, documentation, or methodologies.

2.2.9 Conference/Meeting Support. Both contractor positions shall provide conference support assistance such as facilitating meetings, graphic support, locating available conference rooms, invitations, stakeholder involvement, etc., as approved by the Government.

2.2.10 Statutory and Regulatory Requirements Support. Both contractor positions shall assist in the application of regulatory requirements that pertain to projects and maintain currency with changing Air Force, Federal, and State statutes and regulations.

Both contractor positions shall have the ability to assist with interactions with other federal agencies, state agencies, the public, other interested parties and during any administrative or judicial proceedings. The contractor shall review, analyze, and integrate federal, state, and local government comments on programs and related data as required. The contractor shall develop options for responses and prepare reports to communicate Air Force priorities to regulatory agencies as required.

2.2.11 Data and Analysis Support. Both contractor positions shall ensure that other contractors are generating accurate data and analysis in support of the HQ AFGSC facility projects.

2.3 PROJECT CONTROL SPECIALIST.

2.3.1 Contractor Support. The contractor shall provide the following support:

Shall organize, direct, and coordinate day-to-day management of assigned projects for HQ

AFGSC that involve teams of engineers, architects, various technical specialists, and management professionals involved in analyzing, designing, integrating, documenting, implementing, and maintaining complex systems. Demonstrates proven skills in those technical areas, having at least 3 years of experience.

Shall serve as HQ AFGSC focal point for engineering and facilities related matters.

Receives work requests, recommends best resolution method, submits work orders to appropriate base agencies, researches private contractor services, and staffs appropriate paperwork to secure contractor services to resolve work requests. Works with other

Barksdale AFB contractors performing facility projects.

Shall monitor status of jobs and coordinates with other sections on matters such as additional craft support, material and equipment shortages and transportation assistance.

Shall maintain continuing surveillance over other contractor operations and ensures that the contractor’s work is carried out in accordance with contract plans and specifications.

Shall inform other contractors of continuing requirements for scheduling, progress reporting, maintenance of safety standards, hours of work, and construction compliance.

Shall review contractor work schedules and validates progress reports. Assists the contractor in obtaining utility services, storage space, etc. for the construction period.

Shall provide feedback and constant communication with customers on planned work order status until job is complete. Briefs leadership on job status and completion dates. Manages work order records and maintains history file folders.

Shall provide a wide range of technical contract management duties in support of maintenance service contracts to include technical writing of the Performance Work

Statement, Purchase Orders, and Government Cost estimates.

Shall deal with private contractors and their representatives, technical experts, engineers, customers and their representatives.

Shall review pre-bid contract specifications for compatibility with administration of Quality

Assurance methods and procedures.

Shall comply with health, safety, and environmental rules and procedures and performs work in a manner that enhances the safety of the work environment.

Shall ensure federal, state, and local codes concerning health, safety, and the environment are strictly adhered to in the programming, design, and construction of real property facilities.

2.4 ARCHITECTURAL AND INTERIOR DESIGN.

2.4.1 Contractor Support. The contractor shall provide the following support:

Shall perform design duties in support of HQ AFGSC facilities at Barksdale AFB, LA. Can serve as a team leader for personnel in a variety of technical skills on larger more complex multi-phase projects.

Shall coordinate design reviews among HQ AFGSC staff and base agencies. Consolidates inputs, resolves conflicts, and provides feedback to design agency.

Shall analyze space utilization in base facilities, recommends most efficient means of using the space taking into consideration unit mission needs, MAJCOM standards, and base master planning criteria.

Shall perform planning and designing substantial new construction, renovation, and improvement projects on real property facilities.

Shall develop plan and design specifications for various types of facility projects. Analyzes and validates the programmed facility requirements and develops the conceptual design and quantitative criteria for complex architectural/engineering projects.

Shall recommend facility and infrastructure elements involving advanced principles of spatial relationships, ergonomics, the environment, construction materials, and methods of construction.

Shall conduct feasibility studies for design of new facilities or maintenance, repair, and modernization of existing facilities. Recommends the best approach in terms of cost, system capability, customer requirements, and available technology for in-house design projects.

Shall prepare preliminary and final aesthetic designs including technical calculations, economic analysis, and performance characteristics. Projects encompass unusual features and involve new technology or complex structural systems including the resolution of complex design projects.

Shall orchestrate the planning, design, cost estimating, and phased scheduling of assigned projects. Monitors progress throughout the projects, and provides updates to government officials as required. Maintains current architectural data for assigned projects.

Shall give architectural advice on all design aspects of assigned projects. Provides professional consultations on a broad range of difficult architectural issues and projects.

Provides professional consultations on a broad range of difficult architectural issues and problems. Provides architectural advice to government officials. Consults with government employees, contractors, Corps of Engineers, Navy personnel, and contracting officers to resolve difficult or unforeseen problems on space limitations, design interferences, regulatory limitations, and to exchange information and expedite installation work.

Shall provide criteria and standards for specialized, difficult, or unusual requirements.

Reviews preliminary and final engineering plans, specifications, and cost estimates of designs to ensure design excellence and compliance with specifications.

Shall coordinate projects with engineers in other disciplines. Applies knowledge of other disciplines to recommend coordination required to ensure all design considerations have been addressed.

Shall keep abreast of emerging technologies to ensure programmed development will not prematurely become obsolete. Uses computers and computer software such as information management programs, computer aided design and drafting (CADD) programs and project tracking programs to solve engineering problems and facilitate work. Keeps current on relevant software applications.

Shall comply with health, safety, and environmental rules and procedures and performs work in a manner that enhances the safety of the work environment.

Shall ensure federal, state, and local codes concerning health, safety, and the environment are strictly adhered to in the programming, design, and construction of real property facilities.

Shall monitor and manage construction projects for new construction, renovations, and improvements to real property facilities from start to finish including the performance of preconstruction site surveys all the way to completion of as-built drawings.

Shall perform a wide range of engineering duties surrounding O&M functions to encompass the maintenance, repair, upgrade, and operation of a variety of infrastructure facilities and utilities.

Shall coordinate with base agencies on design reviews and construction timelines. Works with end user to ensure facilities meet requirements and resolves any conflicts.

2.4.2 Personnel Listing. The contractor shall submit a list of all personnel and shall ensure continuity of operations during periods of personnel turnover and long-term absences. Long-term absences are considered those longer than one week duration.

3.0 SERVICES DELIVERY SUMMARY (SDS). The contractor shall perform A&AS in accordance with the requirements of this PWS. The service requirements are summarized into performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement when applicable. The Multi-Functional Team in accordance with the Performance Plan will evaluate the following services.

PWS

PARAGRAPH

PERFORMANCE

OBJECTIVE

PERFORMANCE THRESHOLD

2.2-2.5, 5.1 Excellent Customer

Service

Met contract/TO requirements with little rework. Communication with the program office and customers was good. Customer satisfied with overall performance.*

2.2-2.5, 5.1 Cost Management Provided accurate cost proposals and cost performance data. Timely notifications of cost over/under-runs and pursued cost containment and cost reduction.*

2.2-2.5, 5.1 Quality Technical products/deliverables were complete, accurate, clear, and conformed with the requirements of the PWS. Identified problems prior to adverse impact.

Subcontractors were managed effectively.*

2.2-2.5, 5.1 Schedule Met major and minor milestones and coordinated schedule updates to the

Government. Accurately projects and forecasts schedule throughout the entire project.*

* The contractor shall perform A&AS in accordance with the requirements of this PWS. The services are evaluated in accordance with the Performance Plan dated 24 April 2015. The services shall be performed with no more than one valid customer complaint per month that has a material effect on performance that could not be resolved in a timely manner by the contractor.

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall provide work areas, cubicles, desk phones, computers, and associated consumable supplies. The

Government shall provide all existing plans, reports, data, maps, drawings, documents, and records necessary to facilitate accomplishment of work as stated within this PWS. The contractor shall safeguard all Government owned equipment and materials in the contractor’s possession or used in the day-to-day performance of the contract and will comply with all training, registration, and security requirements of the equipment and materials. The contractor shall return all information to the Government at the end of this contract.

5.0 GENERAL INFORMATION.

5.1 MANAGEMENT OF DELIVERABLES AND REPORTING.

5.1.1 Technical Reports. The contractor shall provide technical reports as required herein.

5.1.2 Presentation Materials. The contractor shall provide Presentation Materials as required.

5.1.3 Project Status Report. The contractor shall prepare a monthly PSR covering each active task for the COR and AFICA/KG at Barksdale AFB. Each PSR shall be referenced by task hierarchy and shall be organized to include primary customer, status, issues, and anticipated actions (e.g, remaining work and closeout). If applicable, it will also include problem solving or conflict resolution, and benchmarks or lessons learned that may be valuable to the IMSC.

5.2 APPLICABLE DOCUMENTS. The contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); American Petroleum Institute

(API) Codes; National Association of Corrosions Engineers (NACE); National Fire Protection

Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code

(NEC); Uniform Fire Code (UFC); and International Building Code (IBC) including all changes and amendments in effect on the date of issuance of this TO. It is the contractor’s responsibility to identify and comply with all applicable requirements.