Attachment 1- Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

94TH MAINTENANCE GROUP

HOISTING EQUIPMENT

INSPECTION, MAINTENANCE AND REPAIR

06 February 2020

1.0 DESCRIPTION OF SERVICES.

1.1 SCOPE. The Contractor shall provide all labor, personnel, supervision, services, equipment, and materials needed to inspect, maintain and repair designated hoists at Dobbins Air Reserve Base (DARB), Georgia in accordance with standard commercial practices, manufacturer's specifications, Air Force Occupational Safety and Health Standard (AFOSH) 91-46, American National Standards Institute (ANSI) Standards ·ANSI B30 Series for Cranes and Other Lifting and Material Handling Related Equipment; AFOSH 91·10, Civil Engineering (reference Paragraph 2.10, Hoists and Cranes); and American Society of Mechanical Engineers (ASME) B30. I I -2004, Monorails and Underhung Cranes, and this Performance Work Statement (PWS). As such that will ensure continuous and safe operation in accordance with all federal, state, and local laws and regulations. Services include maintenance, both scheduled and unscheduled, incidental repairs, and operations activities necessary to keep the equipment in good working order. Maintenance includes regularly scheduled annual inspections, preventative maintenance, emergency response, and service calls for incidental repairs. All work shall be executed in a consistent manner by individuals who are qualified, careful and efficient in the trade.

1.2 ORGANIZATION. The AFRC organization with primary responsibility for this requirement is the 94th Maintenance Group (MXG).

1.3 PLACE OF PERFORMANCE. These services will be performed at multiple locations on Dobbins Air Reserve Base, Marietta, GA.

1.4 REQUIRED SERVICES

1.4.1 INSPECTION AND PREVENTATIVE MAINTENANCE SERVICES

1.4.1.1 Annual Inspection. The contractor shall perform annual inspections of all hoists as identified in Appendix B - Equipment List. The contractor shall perform one (1) annual inspection of all equipment identified in Appendix B. Inspections shall be performed annually from the date of last inspection.

1.4.1.1.1 The contractor shall prepare and submit a written report within ten (10) days to the Contracting Office Representative (COR) after performing an annual inspection and preventative maintenance. The report shall identify each hoist, the location, date of inspection, preventative maintenance work performed, repairs needed, name of inspector, and overall condition of the hoist. If repairs are required; the contractor shall notify the Contracting Officer Representative (COR) in writing for approval before any work is accomplished.

1.4.1.2 Rated Load Tests. The contractor shall perform load tests of all equipment during annual inspections, at the completion of any extensive repairs, complete overhauls, and modifications or cable replacements. The contractor shall adjust upper and lower limit switches to perform the rated load tests.

1.4.1.3 Preventive Maintenance. While performing the annual inspection the contractor shall perform all required preventative maintenance in accordance with manufacturer's instructions on all equipment identified in Appendix B. The contractor shall provide all required equipment, tools, personnel, materials and supplies necessary to accomplish the services. The contractor shall perform preventative maintenance (i.e. cleaning, adjusting, lubricating, tightening nuts/bolts, and replacing wearable parts) and make repairs as required of all government furnished equipment (GFE) (see Appendix B). The contractor is responsible for all costs (labor, equipment, tools, materials/supplies, including any part, up to $100.00/part) for accomplishing the preventative maintenance service.

1.4.1.3.1 Preventative Maintenance Parts. The contractor shall furnish a written cost estimate to the Contracting Office Representative (COR) for any part exceeding $100.00 up to $2,500.00 to include material and labor costs. The cost of any part exceeding $2,500.00 will be sent to the Contracting Officer Representative for processing. The contractor shall be reimbursed by the government for $100.00 and greater at actual cost to the contractor. The contractor shall credit all discounts and rebates to the government.

1.4.1.4 Annual Schedule. Upon contract award and prior to commencing services, the contractor shall submit an annual inspection schedule to the Contracting Officer Representative (COR) for acceptance. The schedule shall cover the period of 1 April - 31 March of each year. The schedule shall include the specific dates for which the contractor will perform the annual inspection on each piece of equipment. The schedule may be affected by Aircraft hangar movement, if so, the contractor and COR will coordinate changes to the schedule. The contractor shall submit a new schedule no later than (NLT) October 1st each year or when changes to the schedule occur, for COR acceptance. The contractor shall not implement changes to the schedule until the changes are accepted by the COR.

1.4.2 SERVICE CALLS

1.4.2.1 Routine Service Calls. The COR will notify the contractor of any repairs to be made in addition to the repairs identified during the annual inspection. Routine service call response shall be within 24 hours after notification during normal hours of operation. Response times for routine service calls placed on the day preceding a weekend or federal holiday shall be 7:30 a.m. on the day following the weekend or federal holiday. The contractor shall survey the repair, and provide the COR with an estimated time and cost of repairs prior to commencing work. The contractor shall notify the user of the equipment of all projected downtime. The contractor shall be responsible for any equipment that leaves the government site for repair until it is reinstalled at the government site in proper operating condition.

1.4.2.1.1 The contractor shall furnish all replacement parts. The contractor shall own all parts purchased until they are installed on government-owned equipment.

1.4.2.1.2 If the contractor and COR determine equipment is beyond economical repair, the contractor shall recommend to the COR, in writing, that such equipment be replaced. The contractor shall include substantiating data to support the recommended replacement. The contractor shall return equipment no longer used to the government.

1.4.2.2 Emergency Service Calls. Calls that require the contractor to respond when the problem endangers life or property are deemed an emergency. Emergency service calls require response within two (2) hours after notification during normal hours of operation and within four (4) hours after notification at times other than normal hours of operation.

1.4.2.3 Reports. The contractor shall prepare and submit a written report to the COR, within ten (10) calendar days after service call repairs are completed. The report shall include the date and time of the service call, the location of the equipment serviced, the repairs performed, the designation (Routine/Emergency) and the name of the technician performing the repairs.

1.4.2.4 Service Call Parts. The contractor shall find sources for parts that will result in the most economical cost to the government. Parts purchased for repairs and maintenance shall be of equal or greater quality to the parts replaced. The contractor shall purchase replacement parts (when repair of the part is uneconomical) at the lowest price obtainable after securing reasonable competition for such purchases. Contractor shall provide a manufacturer warranty for any replacement part that exceeds $100.00. The contractor shall make repairs as required of all government furnished equipment (see Appendix B). The contractor shall be reimbursed by the government at actual invoice cost to the contractor. Repairs will be reimbursed under the service call/parts reimbursement CLIN. The contractor shall credit all discounts and rebates to the government.

1.4.2.5 Reimbursable Parts

1.4.2.5.1 Repairs that are determined not to be preventative maintenance will be reimbursed under the service call/parts reimbursement CLIN. The contractor shall submit an invoice to the government for the price(s) of replacement part(s). Parts will be provided by the contractor to the government at the contractor's cost. The contractor shall find sources for parts that will result in the most economical cost to the government.

1.4.3 DELIVERABLES

Deliverables (Reports, Estimates, etc.) PWS Paragraph Due Date (Calendar Days)

Annual Inspection / Preventative Maintenance Report 1.4.1.1.1 Within ten (10) days of completion of annual inspection and preventative maintenance

Annual Schedule 1.4.1.4 Upon contract award and prior to commencing services

Parts Cost Estimate for Routine Repairs 1.4.2.1 Prior to commencement of work

Service Call Reports 1.4.2.3 Within ten (10) calendar days after service call repairs are completed.

Quality Control Plan 4.6 Within 30 days of contract award

1.4.4 EXCLUDED SERVICES

1.4.4.1 Excluded Services. Modifications and/or additional attachments to the present hoists are not covered in this contract. All modifications or additions to equipment shall be approved by the COR.

2.0 SERVICES SUMMARY

Performance Objective PWS Para. Performance Threshold Perform Inspections and tests 1.4.1.1

1.4.1.2 100% of hoist are inspected and tested annually.

Preventative maintenance and repairs 1.4.1.3 1.4.1.3.1

100% of hoists are operational 99% of the time.

Service Call for repairs. Calls and repairs are made within time specified

1.4.2.1 1.4.2.2

No more than one (1) valid complaint per year of repairs not made in specified time.

All Reports delivered within ten (10) days of inspection/service call

1.4.1.1.1 1.4.2.3

Reports are late if received five (5) days past specified date.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Utilities. The government will furnish electricity to operate tools at no cost to the contractor in performance of this contract.

3.2 Emergency Medical Service. The contractor is responsible for emergency treatment and emergency patient transportation service for contractor personnel. For medical emergencies dial 911.

3.3 Security. The government will provide general on-base Security services. For on-base emergencies dial 911.

4.0 GENERAL INFORMATION

4.1 Hours of Operation. Normal hours of operation for DARB is, 7:30 a.m. - 4:00 p.m., Monday through Friday, excluding federal holidays. Services performed outside of normal duty hours must be coordinated with the COR in advance, at no additional cost to the Government and prior to any schedule changes.

4.2 Federal Holidays. The contractor shall not perform routine maintenance and routine repair services on the following Federal holidays, or the actual day set aside for observation.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas

4.3 Special Qualifications. The contractor and any subcontractor employees shall possess all training, certifications, licenses, insurance, and permits as required by State and local authorities for the maintenance and repair of hoists. Contractor shall ensure all certificates, licenses; permits and bonds are kept current and valid.

Associated expenses shall be borne by the Contractor and be available upon request by the government.

4.4 Work Clearance and Welding Requests. The contractor is responsible for obtaining a welding permit prior to welding being accomplished outside of an approved welding shop on DARB. Permits are issued by a fire inspector at the DARB Base Fire Prevention Office, or at the job site. The telephone number of the Fire Prevention Office is 678-655-4840. Permits may be issued for a maximum of thirty (30) days at a time. After completion of the welding operation, the permits must be turned in to the Base Fire Prevention Office.

4.5 Post Award Meeting. The Contractor shall attend a one (1) day post award meeting convened and hosted by the 94th MXG COR. The post award conference will be held at Dobbins ARB within two (2) weeks of contract award.

The Functional Commander, 94 CONF/PK CO and 94th MXG COR will participate with Contractor Representatives.

The meeting will provide an orientation and overview of the contract scope, terms and conditions. The meeting will detail the roles and responsibilities of AFRC team members, performance evaluations, and contract closeout.

4.6 Quality Control Plan. The contractor shall develop and maintain a quality control program to ensure annual inspections, load tests, maintenance, and repairs are performed in accordance with commonly accepted commercial practices and this PWS. Through implementation of this program the contractor shall identify, prevent, and ensure non-recurrence of defective services. The Quality Control Plan shall be submitted to the COR for approval within 30 days after award.

4.7 Contract Manager. The contractor shall designate a primary contract manager (CM), and at least one alternate CM, who will be responsible for performance of services. Upon contract award, the contractor shall submit the name and telephone number of the primary and alternate CM in writing to the COR. The CM shall have full authority to act for the contractor on all matters relating to daily operation of the contract. The contractor point of contact shall be available by telephone to receive service calls and to discuss maintenance, repairs, or any other issue or problems with Government personnel. The contract manager shall also be available during normal duty hours to meet on the installation with Government personnel (designated by the COR) to discuss any issues or problem areas.

4.8 Contractor Identification. The Contractor personnel shall wear contractor-provided identification at all times while in government facilities so as to distinguish themselves from Government employees. Contractor personnel may attend meetings, answer phones, and work in situations where their status is not obvious to third parties;

therefore, the Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation.

4.9 Continuation of Essential DoD Contractor Services During Crises. This requirement has been determined to be mission essential for performance during crises as defined in DoD Instruction 3020.37 and Air Force implementation thereof, it is determined that the contractor will be required to perform during a crisis, as stated in paragraph above, unless otherwise directed by an authorized government representative.

4.10 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the 94th CONF/PK CO immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to constitute personal services. These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to the Hoisting Equipment – Inspection, Maintenance and Repair program supported by the Contractor shall be the sole responsibility of the Government.

4.11 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

4.11.1 Physical Security Program.

4.11.1.1 Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card.

The Contractor is only allowed to visit the installations specified in the contract and/or DD254.

4.12 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the 94 CONF/PK CO notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

4.13 Incident or Mishap Procedures. The Contractor shall immediately call 911. The Contractor shall within one

(1) hour notify the 94 CONF/PK CO, 94th MXG COR and 94th AW/S of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the 94 CONF/PK CO (with copy to 94th MXG COR) who will forward to 94th AW/S. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the 94 CONF/PK CO. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.14 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

4.15 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the 94 CONF/PK CO and 94th MXG COR upon notification of a visit.

4.16 Fire Protection and Prevention Program. All Contractor personnel performing work on properties under jurisdiction of Dobbins ARB, GA shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFRC, and base regulations and directives.

4.17 Environmental Management System (EMS). Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

4.18 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.0 APPENDICES

Appendix A - Acronyms & Abbreviations List

Appendix B - Equipment List

Appendix C - Material Information Sheet http://www.state.gov/j/tip

APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition

AF Air Force

ARB Air Reserve Base

CFR Code Federal Regulation

COR Contracting Officer Representative

DARB Dobbins Air Reserve Base

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance Work Statement

QA Quality Assurance

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

Appendix B Equipment List

No. Location Type/ Type of

Installation

Size (in Pounds)

Manufacturer/Model Serial Number Age l Bldg. 838/ Bay 3

Electric 10,000 ROBBINS & MYERS SX404 l 0050P35FCLOS

HGW08096 11 Years

2 Bldg. 838/ Tire Shop

Electric Jib 2,000 Dayton /3Z925A JLC.195.US 14 Years

3 Bldg. 838/ Bay 2

Electric 10,000 Yale / l026CS AT210963 16 Years

4 Bldg. 838/ Bay 2

Electric 6,000 C&M / RT2AMPS2/3-1 L0636TV 13 Years

5 Bldg. 838/ Bay 2

Manual 6,000 Yale / LKTH596780 Unknown 23 Years

6 Bldg. 838/ Bay 2

Manual 6,000 Yale / LKTH596780 Unknown 23 Years

7 Bldg. 838/ Bay 2

Electric 6,000 C&M / RT2AMPS2/3-1 L0637TV 13 Years

8 Bldg. 746 Electric 10,000 ROBBINS&MYERS S3

146213NK3 28 Years

9 Bldg. 746 Electric 10,000 ROBBINS&MYERS S3 l46213NK4 28 Years

10 NDI

Bldg. 741

Electric l,000 C&M Lodestar/ J2 L1261SB 16 Years l l NDI Bldg.

Electric l,000 C&M Lodestar/ J2 Ll262SB 16 Years

12 Munitions Bldg. 1043

Electric 4,000 Shaw Box / 1100107-10 C274899 23 Years

13 Prop House Bldg. 838

Manual 2,000 C!M - Unknown A41 7DX 25 Years

14 Fuel Bldg. 73 l

Electric 6,000 ROBBINS&MYERS / DC30031MTl l001X

1709649401 18 Years

15 AGE

Bldg.

Electric 6,000 Yale / KELB0305 338532 10 Years

16 Test Cell (Outside)

Boom 7,000 DAVID BROWN/ 19344 16 Years

17 Bldg838/ Bay 3

Boom 2,000 C & M SA417DX 13 Years

18 AGE

Bldg. 904

Electric 4,400 Lodestar/Model R NL6343XR 1 Year

Appendix C

MATERIAL INFORMATION SHEET

Project Name: ________________________________________________________________________________

Project Number: ____________________________________Submittal Number: _______________________________

Contractor Name: ______________________________

MATERIAL NAME

(as identified on MSDS, including Part Number)

CONTAINER TYPE

(e.g. metal can, plastic bucket, cartridge, etc.)

CONTAINER

SIZE

(in ounces)

ESTIMATED

QUANTITY

of Containers to be Used

APPLICATION

METHOD

(brushed, sprayed, squeezed from cartridqe, etc.)