PWS _Absorbent_Diversion_Services _5_November_2014.pdf

PERFORMANCE WORK

STATEMENT FOR

ABSORBENT DIVERSION SERVICES

DOBBINS ARB, GA

5 NOVEMBER 2014

TABLE OF CONTENTS

PARA DESCRIPTION PAGE

1 Description of Services 3

2 Service Summary 8

3 Government Furnished Property and Services 8

4 General Information 8

5 Summary Submittal Requirements 8

6 Appendices 10

A. Pick Up Points 11

B. Base Map 12

C. Acronyms 13

D. EPA-17 Chemical List 14

PERFORMANCE WORK STATEMENT

ABSORBENT MATERIALS DIVERSION

5 NOVEMBER 2014

1 DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, other items and any services necessary to perform Absorbent Diversion services (dry clean laundering of industry-standard hydrophobic absorbent pads and shop towels in accordance with the USEPA’s new solvent-contaminated wipes rule, Sept 2014) at Dobbins Air Reserve Base. The contractor shall perform to the standards in the contract, and shall meet or exceed the federal and state regulations regarding the laundering of wipers/rags. Estimated workload factors and associated service locations are in Appendix A; a map of the service locations is provided in Appendix B. The purpose of this service contract is to divert used industry-standard white (hydrophobic) absorbent materials, and shop towels contaminated with organics, from disposal. The contractor shall clean and reuse or recycle the used absorbent pads and shop towels which have been used with any of the following organic materials: jet fuel, gasoline, engine oil, turbine oil, synthetic oil, hydraulic fluid, synthetic hydraulic fluid, grease, petroleum distillates, benzene, xylenes, methyl ethyl ketone, toluene, or alcohol.

Solid wastes are often disposed of at a landfill, or are incinerated, which transfers the contaminants to land or air. Contaminants are often also transferred to water through a traditional water wash laundering method, which then requires a treatment plant to treat the contaminants in the water. Dobbins desires the contractor to use a method of cleaning which both diverts the used absorbents and shop towels from solid waste disposal and diverts contaminants from being transferred to water, to reduce legal liability.

Dobbins requires the contractor to use an environmentally responsible cleaning method which: 1) utilizes environmentally preferable cleaning agents (no use of flammable or toxic chemicals or solvents); 2) reuses, reconditions and/or recycles the contaminated absorbent materials and wipers; and 3) does not transfer any of the contaminants to water, air, or the land via disposal or emission.

In light of the newly passed USEPA regulations governing solvent-contaminated wipes, the contractor shall ensure that no reused, cleaned shop towels provided to the government contain any heavy metals. The contractor will not be required to deliver or pickup shop towels to shops with known heavy metals contamination.

Approximately 22 shops shall be serviced with absorbent pads and approximately 13 shops shall be serviced with shop towels. Shops may be added or deleted from this contract as needed.

1.1 SUPPLIES TO BE PROVIDED BY CONTRACTOR

1.1.1 ABSORBENT MATERIALS. Absorbent materials provided by the contractor shall be new unused industry-standard white polypropylene hydrophobic (aka “oil-only”) absorbent pads, delivered in bundles of 200 per drum order (CLIN 0001). Absorbent pads shall always be new, and not reused, in order to minimize fiber/lint creation.

1.1.2 SHOP TOWELS. Wipes (also known as rags or shop towels, hereforth known as “shop towels”) provided by the contractor shall be made of at least 50% polypropylene to minimize fibers/lint, delivered in quantities of 1000 per drum order (CLIN 0002). Shop towels may be new, or may be cleaned and dried.

Shop towels shall be made available in regular, lint-free and static- free fabrics which are completely dry-cleanable for reuse. All shop towels provided to the government shall be white or natural (without dyed color). All shop towels provided by the Contractor shall be free of RCRA heavy metals (antimony, arsenic, barium, beryllium, cadmium, chromium, lead, mercury, nickel, selenium, silver, thallium or zinc).

The Contractor shall submit (Submittal 5.1) a Statement of Certification that all absorbent pads and shop towels to be provided by the Contractor shall always be free of RCRA heavy metals with their proposal.

1.1.3 DRUMS. Absorbent materials and shop towels shall be delivered inside a 55 gallon metal drum which meets DOT shipping requirements for the shipment of hazardous materials, i.e. the drum shall be in good shipping condition with no large dents, creases, corrosion, or other signs of structural integrity damage, and shall have well fitted lids, gaskets, and lid rings. Drums shall have locking-style lid rings.

These drums shall be used to collect used materials for transport off base to the recycling/reconditioning/reuse facility. Each drum shall be prelabeled “Excluded Solvent-Contaminated

Wipes”, shall be dated with the date it was delivered to the shop, and shall be uniquely numbered. The contractor shall record the unique number when delivered, and shall reference this unique number in monthly reports of weights and on certificates of recycling. Contractor shall submit with their proposal a statement of confirmation of these requirements regarding the container to be supplied (Submittal 5.2).

1.1.4 STANDARD OF SERVICE. The contractor shall include all associated costs, as described further in this section, for the delivery, pickup and recycling of each material (absorbents, and shop towels) into one single CLIN price for each material. There shall be no separate transportation, fuel, materials, or other costs charged to the government. CLIN 0001 shall be costs inclusive for absorbent pads services; CLIN

0002 shall be costs included for shop towels services. Contractor shall submit with their proposal a statement of confirmation that their prices are all inclusive of each of the requirements listed below, and no other costs will be charged. The standard service per drum shall include:

1.1.4.1 The provision of one 55-gallon UN-certified hazardous materials metal drum (capable of shipping flammable liquids) which is not contaminated with any liquid, debris or residue. The drum shall have a locking ring lid and a functional fitted gasket on the lid. One drum shall serve as the delivery container for each requested standard supply of materials. Absorbent pads shall be delivered separately from shop towels, even when both materials are requested for delivery to a single service location. The standard supply of absorbent pads shall be 200 pads. The standard supply of shop towels shall be 1000 shop towels.

In turn, each drum shall serve as the collection container for either used pads or used shop towels (the used materials shall not be mixed);

1.1.4.2 The pickup and transportation of one drum of used materials (regardless of how full the drum is) to the reuse/recycling/reconditioning facility, including any fuel surcharges; and

1.1.4.3 The reuse/recycling of these used materials in the drum picked up.

1.1.4.4 The contractor shall invoice for each drum delivered, to include the pickup and recycling charges inclusive within the CLIN. If the contractor receives a “Delivery Only” service request for a service location, the contractor shall invoice the quantity delivered. If the contractor receives a “Pick Up Only” service request for a service location, the contractor shall NOT invoice the quantity picked up, as the charge would be incurred at the time of original delivery.

1.2 COLLECTION REQUIREMENTS

1.2.1 The contractor shall submit a collection schedule (Submittal 5.3) upon contract award to provide service at least every other week on the same day each week, excluding Mondays, Fridays and federal holidays. If the designated day falls on a federal holiday, there will be no service provided that week.

Schedule shall be submitted to the Contracting Officer (CO) five (5) business days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time. No changes are allowed to the schedule without CO coordination. The contractor shall only deliver and/or pick up absorbent materials if first notified by the Contracting Officer's Representative (COR) that service is required. Notification will occur via email indicating the specific service locations requiring service, the quantity of drums to be picked up at each shop, and quantity of replacement supplies needed at each shop. The contractor shall become familiar with the delivery destinations and will not be escorted by base personnel after the initial delivery to a site or shop except under certain security conditions. The contractor shall accomplish all service between the hours of 8:00 a.m. and 3:00 p.m. on the designated delivery weekday.

1.2.2 When the contractor completes service at a location, there shall be no litter, waste, liquid or recyclable material on the ground within a 10 foot radius of the container. Any problems encountered by the contractor during a scheduled service shall be reported to the COR prior to leaving the base, ideally no later than obtaining the COR signature on the service/ship document.

1.2.3 Used absorbent pads may come from sources outside the contractor, as they are industry-standard absorbent pads available commercially from numerous sources. The contractor shall be capable of cleaning and recycling all white polypropylene absorbent pads (to include ANY white pads, white socks, white booms, white drum covers) found in the drum.

1.2.4 SHIPPING DOCUMENT. The Contractor shall record the delivery and pickup of drums on a document identifying the name of the company, the date of the delivery/pickup, the unique number of each drum delivered and picked up, the building number of each delivery/ pickup, and the quantity of drums delivered/ picked up. This document shall be signed by the COR prior to the contractor leaving the base.

Contractor shall submit (Submittal 5.4) a sample shipping document with their proposal.

1.2.5 WEIGHT RECORDS OF USED MATERIALS. Contractor shall ensure that the used materials inside each drum are weighed prior to their being processed, and the weights for each drum shall be recorded with the unique drum number for subsequent reporting and certification of recycle/reuse/reconditioning. Weights reported shall not include the weight of the drum.

1.3 HANDLING OF USED MATERIALS

1.3.1 Used absorbent pads and shop towels shall be handled as hazardous materials, not as solid wastes, and shall be transported as hazardous materials to the recycle/reuse/reconditioning facility. These materials shall not be manifested as “hazardous waste” or even “non-hazardous wastes” at any time during the process.

1.3.2 SERVICE LOCATIONS. Contractor shall pick up used materials and deliver new materials to the locations specified in the requests for service, and shall reference Appendix B, the location map. The contractor is expected to make deliveries without government escort after initial delivery. A few locations necessitate obtaining access through security gates; the contractor shall obtain and retain contact phone numbers for these locations to call for access as needed.

1.3.3 Containers of used materials shall be properly prepared for hazardous material shipment by the contractor prior to loading containers onto contractor’s transport vehicle. Containers numbers shall be recorded on a shipping document (reference Submittal 5.4), which shall be signed by the COR in Building

510, prior to the vehicle leaving the base.

1.3.4 Contractor shall ensure that all used materials are handled as follows: shall not be incinerated or burned for energy recovery; shall not be landfilled; shall not be water laundered; and shall not be disposed of in any way. Contractor shall ensure the laundering method used meets the intent of paragraph 1.4.

1.4 ENVIRONMENTALLY RESPONSIBLE METHODS OF PROCESSING

1.4.1 An environmentally responsible method of recycling/reuse/reconditioning these used materials is needed to eliminate the liability associated with disposal of solid waste. The USEPA and the State of

Georgia acknowledge that “wipes” that are laundered for reuse are not considered to be solid waste when managed under Title 40 of the Code of Federal Regulations (CFR) Section 261.4(a)(26). The contractor shall use a recycle/reuse/reconditioning facility (“the Facility”) which is a manufacturing or processing facility that holds a current state certified license/permit for their recycle/reuse/reconditioning process, and shall not be a hazardous waste Treatment, Storage or Disposal Facility (TSDF) or a solid waste transfer station or part of a water-based laundering facility. Contractor shall submit (Submittal 5.5) their EPA ID number and a copy of their state license/permit with their proposal.

1.4.2 The Facility shall not have a recent (past two years) history of uncorrected and repeat regulatory environmental violations as reported by the EPA’s Enforcement and Compliance History Online (ECHO) database. The government shall review the contractor’s compliance history in this database as part of the proposal review.

1.4.3 The Facility must not use any hazardous materials listed on the EPA-17 list of t a r ge t e d chemicals (see Appendix D). The Facility shall not use trichloroethylene or other toxic materials as cleaning agents to remove the organics from used absorbent materials. Mineral spirits are an example of environmentally preferable dry cleaning agents. Capture and reuse of the lighter-than-air solvents removed from the materials being cleaned is acceptable and preferred to using any new or virgin solvents.

Contractor shall submit (Submittal 5.6) with their proposal the identification of the specific cleaning solvents, and current Material Safety Data Sheets for each one to be used, and shall identify those used in any distillation procedure used in the process. If contractor uses trade secret chemicals, the generic identification MSDS may be used.

1.4.4 It is required that a closed-loop dry-cleaning process, one that captures and distills high boiling point solvents and puts them back into the cleaning process, be used to clean these absorbent materials in order for the contaminants to be captured and reused and not transferred to the air or to other media in order to eliminate liability to the government. As of September 2014, the USEPA requires that any laundry or dry cleaner discharge must be regulated under Sections 301 (effluent discharge restrictions) and 402 (permitting requirements), or Section 307 (indirect discharge to a POTW) of the Clean Water Act. Contractor shall submit (Submittal 5.7) with their proposal documentation describing exactly how they are meeting these requirements under these regulations.

1.4.5 The contractor shall not utilize any process which transfers the contaminants from the absorbent materials to another media (i.e. water, air, land) for treatment or disposal, as would result from water-based laundering or traditional dry cleaning; rather, the contractor shall utilize a process which fully reuses/recycles the organic contaminants removed from the absorbent materials, as well as reusing the cleaned absorbent materials to manufacture products sold by the facility. Contractor shall submit (Submittal

5.8) a statement with their proposal describing the technical process(es) to be used to clean the used materials collected under this service contract, specifically identifying the parts of the process which: a) capture the fluids from used materials, and b) captures and distills the solvents removed from the used materials, and also identifies specific processes for reuse of used materials. Contractor shall generically identify equipment used with each part of the process.

1.4.6 The US EPA recognizes that collection of solvent-contaminated wipes may result in free liquids accumulating in the bottom of containers due to the natural processes involved in the transport of containers and gravity compression of solvent-contaminated wipes. These free liquids are considered to be hazardous wastes. Therefore, the processes conducted in execution of this contract are expected to produce hazardous wastes. The contractor shall remove any free liquids found in containers at the Facility, and properly manage and dispose the free liquids as hazardous waste. Contractor shall submit (Submittal 5.9) documentation of their hazardous waste generator status as defined in 40 CFR 260.10 and 261.5.

1.4.7 The government reserves the right to schedule a visit to the Facility to verify the processes and documentation being used meets the requirements of this PWS at any time, prior to or after contract award.

1.5 REPORTS

1.5.1 The contractor shall provide a monthly report detailing the total quantity by weight (pounds) of used materials recycled/reused/reconditioned collected during the previous month. Format for these monthly reports shall be coordinated with the CO and COR. Reports shall detail each unique drum number, the quantity of used materials removed from each drum (pounds) for cleaning, the date the drums were received at the facility and the date the used materials were recycled/reused/reconditioned. Contractor shall submit (Submittal 5.10) a sample report prior to beginning work.

1.5.2 The contractor shall submit a Certificate of Recycling/Reconditioning with each monthly report, referencing each drum received at the Facility by the unique number assigned on the drum by the contractor, and the date the contents were reused/recycled. The Certificate shall display the contractor’s business name, address and phone number. The Certificate of Recycling/Reconditioning shall be signed by the facility plant manager following a statement declaring that “all materials received from Dobbins have been recycled/ reconditioned in accordance with the facility’s permit and in accordance with RCRA requirements”. Contractor shall submit (Submittal 5.11) a sample of this certificate prior to beginning work.

2 SERVICE SUMMARY

Performance Objective PWS paragraph Performance Threshold

Deliver new materials in accordance with requests received and according to the established schedule

1.1, 1.2

1 Deficiency permitted during a

6 month period

Handling used materials in accordance with the requirements of the contract and in an environmentally responsible method

1.3, 1.4

0 Deficiencies permitted

Reports are received within 5 work days of end of each month

1.5 100% on time

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES. There is no government furnished property or services for this contract.

4 GENERAL INFORMATION

4.1 Hours of Operation. The contractor shall provide service between the hours of 8:00 a.m. and 3:00 p.m., Tuesday through Thursday. The contractor shall not perform services on federal holidays. Work scheduled but not accomplished because of base closure due to weather, exercises or actual alert, will be accomplished as soon as possible after reopening the base. Trucks must access the base through the back entrance, commercial Gate 2.

4.2 Special Qualifications. Contractor shall provide transport vehicles and drivers permitted to transport hazardous materials. Drivers shall have current Hazmat Transport licenses; vehicles shall have current Hazmat Transport registrations. Drivers shall be asked to show their license to government personnel prior to beginning collection services. Contractor shall submit (Submittal 5.12) a copy of the license of the driver that will be used under this contract prior to beginning work under this contract.

4.3 Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA

Safety and Health requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

5 SUMMARY OF SUBMITTALS.

5.1 Certification of Materials Free of RCRA Heavy Metals (reference paragraph 1.1.1), to be provided with proposal

5.2 Certification of drum type, style, lid design and labeling (reference paragraph 1.1.3), to be provided with proposal

5.3 Collection schedule (reference paragraph 1.1.4), to be provided upon award

5.4 Sample shipping document (reference paragraph 1.2.4 and 1.3.3), to be provided with proposal

5.5 Facility EPA ID number and state permit (reference paragraph 1.4.1), to be provided with proposal

5.6 Identification of cleaning chemicals/solvents to be used, with MSDSs (reference paragraph 1.4.3), to be provided with proposal

5.7 Documentation describing how contractor is meeting the effluent and permitting requirements in new

USEPA Sept 2014 regulation (reference paragraph 1.4.4), to be provided with proposal

5.8 Contractor’s process description (reference paragraph 1.4.5), to be provided with proposal

5.9 Contractor’s statement of hazardous waste generator status (reference paragraph 1.4.6), to be provided with proposal

5.10 Sample monthly report (reference paragraph 1.5.1), to be provided prior to beginning work

5.11 Sample certificate of recycling (reference paragraph 1.5.2), to be provided prior to beginning work

5.12 Copy of drivers’ hazmat transportation license (reference paragraph 4.2), to be provided prior to beginning work

6 APPENDICES

A. Service Locations

B. Map of Service Locations

C. Acronym/ Abbreviation List

D. EPA-17 Chemical List

APPENDIX A

Generator Building # Shop Name

Marines 441 Vehicle Maintenance

Silver Flag 410/420 Vehicle Maintenance

TCC 462 TCC

Civil Engineering 501 HVAC

Fuel Station 513 POL Service Station

Vehicle Maint. 516 Vehicle Maintenance

Bulk Fuel Farm 531 Bulk Fuels

Flight Simulator 600 Flight Simulator

Aircraft Maint. 731 Fuel Cell

Aircraft Vehicle Maint. 733 Trainsient Alert

Fire Department 745 Fire Department

TPC 747 TPC hangar

EOD 819 EOD

NGB-CDO-L 829 CounterDrug Logistics

Aircraft Maint. 838 Engine shop (Propulsion)

Aircraft Maint. 838 Hydraulic shop

Aircraft Maint. 838 ISODOCK

Aircraft Maint. 838 AMXS Tool Room

Aircraft Maint. 904 AGE

283rd CBCS 910 Power Production

283rd CBCS 965 Vehicle Maintenance

Army Reserve 1011 Hangar maintenance

Security Forces 1005 Small Arms Range

APPENDIX B

APPENDIX C

ACRONYM/ ABBREVIATION DEFINITION

AF

ARB

CFR

CO

DARB

DOD

DODI

DOT

ECHO

EPA

FAR

COR

OSHA

PWS

RCRA

TSDF

UN

Air Force

Air Reserve Base

Code Federal Regulation

Contracting Officer

Dobbins Air Reserve Base

Department of Defense

Department of Defense Instruction

Department of Transportation

Enforcement and Compliance History Online

Environmental Protection Agency

Federal Acquisition Regulation

Contracting Officer's Representative

Occupational Safety and Health Act

Performance-Based Work Statement

Resource Conservation and Recovery Act

Treatment, Storage and Disposal Facility

United Nations

APPENDIX D

EPA-17 CHEMICAL LIST

Benzene

Carbon tetrachloride

Chloroform

Dichloromethane

Methyl ethyl ketone

Methyl isobutyl ketone

Cadmium and cadmium compounds

Chromium and chromium compounds

Cyanide compounds

Lead and lead compounds

Mercury and mercury compounds

Nickel and nickel compounds

Tetrachloroethylene

Toluene

1,1,1-Trichloroethane

Trichloroethylene

Xylenes