Dobbins_BOS_Tab_G_PWS_Final_1_Mar_14.docx
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- Dobbins ARB, Base Operations Services Federal contract opportunity
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- FA6703-14-R-0001
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TAB G
FUELS MANAGEMENT
TABLE OF CONTENTS
SECTION TITLE PARA PAGE
| G | Description of Services | G-1 | |
| General | G1 | G-1 | |
| Personnel Qualifications | G2 | G-1 | |
| Hours of Operation | G3 | G-1 | |
| Requisition, Receipt, Storage and Handling Products | G4 | G-1 | |
| Distribution | G5 | G-2 | |
| Quality Control and Analysis | G6 | G-2 | |
| Accounting | G7 | G-2 | |
| Operator’s Preventive Maintenance, Inspection, and Reporting | G8 | G-2 | |
| Compliance, Environmental and Plans. | G9 | G-2 | |
| Fuel Tank Custodian Training | G10 | G-2 | |
| Reserve and Personnel Training | G11 | G-2 | |
| Reporting | G12 | G-3 |
TECHNICAL EXHIBITS PAGE
| G-TE-1 | Service Delivery Summary | G-4 |
| G-TE-2 | Workload Estimates | G-5 |
| G-TE-3 | Data Deliveries | G-7 |
| G-TE-4 | Government-Furnished Property | G-8 |
| G-TE-4a | Government Furnished Facilities | G-8 |
| G-TE-4b | Government Furnished Equipment | G-8 |
| G-TE-4c | Government Furnished Equipment Office Equipment | G-8 |
| G-TE-4d | Government Furnished ADPE | G-8 |
| G-TE-4e | Government Furnished Telephones | G-8 |
| G-TE-5 | Technical Acronyms/Abbreviations and Definitions | G-9 |
Dobbins ARB Base Operations Support G - i Performance Work Statement, Tab G
FUELS MANAGEMENT
DESCRIPTION OF SERVICES
G1 Overview. The Ktr shall provide fuels management services to wing, tenant, and transient organizations. The Fuels Management Flight manages aviation (AV) and (GF) ground fuels owned by Defense Logistics Agency-Energy (DLA-Energy). AV fuel levels are requisitioned, received, and stored IAW DLA-Energy’s Inventory Management Plan (IMP), DLA-Energy policies, and DoD 4140.25M, Management of Bulk Petroleum Products, Storage, and Distribution Facilities. AV fuel is issued to aircraft using R-11 refueling units. The base service station is an automated station that dispenses mogas and diesel. Other services include the transport of diesel fuel to on-base customers such as the fire dept., generators, and K-Loaders. Additionally, cryogenic fluids, such as liquid oxygen (LOX) - is available for issue to customers. Fuels Management uses computers, and Fuels Manager Defense (FMD) software provided by DLA-Energy, to record transactions, reports, and transmits accounting data to DLA-Energy’s Fuels Enterprise System website for billing and accountability. The Ktr ensures all products are within specification limits. Fuels Management includes Requisition, Receipt, Storage, Handling, Distribution, Accounting, Quality Control and Analyses, Operator’s Preventive Maintenance, Compliance and Environmental, Planning and Training. The Ktr shall use DoD 4140.25M, AFI 23-201, Fuels Management/AFRCSUP1, and applicable fuels T.O.s and DLA-Energy interim policy and procedure letters as guidance unless references are specified elsewhere in this PWS. Workload estimates are located in G-TE-2.
G2 Personnel Qualifications. (See A-TE-3, A01)
G2.1 The Fuels Foreman shall have at least three (3) years’ experience working in an Air Force Fuels Management function, military service or civilian equivalent, within the last ten (10) years; one (1) year in base level fuels operations, two (2) years in a managerial capacity, and have successfully completed the Petroleum Logistics Managers Course (PLMC), or civilian equivalent. Prior to appointment, the Terminal Manager must attend RO/PA class conducted by DLA-Energy IAW AFI 23-201.
G2.2 Fuels Operators must have at least two (2) years’ experience in receipt, storage and issue of petroleum products; liquid propellants, gases and oxidizers; and the operation of aviation and ground fuels storage and dispensing systems; mobile and fixed fuel systems used in the servicing of military or civilian aircraft.
G2.3 One (1) person must be formally trained in Fuels Accounting, Fuels Quality Control, and Cryotainer Maintenance.
G3 Hours of Operation. The Ktr shall provide fuels services:
Monday thru Thursday: 6:00AM - 12:00AM (0600L - 2400L)
Friday: 6:00AM - 9:00PM (0600L - 2100L)
Saturday thru Sunday: 7:00AM - 9:00PM (0700L - 2100L)
Note: The Ktr shall provide fuel support services on all federal recognized holidays unless approval to close is authorized in writing by the CO.
G4 Requisition, Receipt, Storage and Handling Products. The Ktr shall ensure stock levels are maintained IAW the DLA-Energy Inventory Management Plan (IMP) . The Ktr shall notify COR when inventory levels fall below requirements and submit waiver request IAW with DoD 4140.25M. When requested by the COR, and with one days prior notification, measure the quantity of all products in the presence of the COR. (See G-TE-1, SDSG01)
G4.1 Requisition.
G4.1.1 AV Fuel. The Ktr shall coordinate with DLA-Energy designated supplier to schedule AV fuel receipts.
G4.1.2 Mogas and Diesel Fuels. The Ktr shall use the PORTS website to requisition mogas and diesel fuels.
G4.1.3 LOX. The Ktr shall procure LOX IAW DESC-P-11..
G4.2 Receipt, Handling, and Storage. The Ktr shall receive, store, and handle products IAW applicable AFIs, T.O.s, and DLA-Energy policies.
G5 Distribution. The Ktr shall respond to product servicing requests as follows (94MSG/CC Officer will identify which organizations fall within each priority):
PRIORITY 1: Awaiting aircraft is notified 15 minutes prior to the aircraft arrival; otherwise 15 minutes after notification.
PRIORITY 2: Respond within 30 minutes after notification, or at the requested service time.
PRIORITY 3: Respond within 45 minutes after notification, or at the requested service time.
PRIORITY 4: Respond within 60 minutes after notification, or at the requested service time.
The Ktr shall record all servicing related data in the Base Systems Modernization Energy (BSME). When the automated fuel service station (AFSS) is not operational, the Ktr shall issue ground fuel by ground products truck at locally designated locations. The Ktr shall notify the base transportation function and COR if ground products trucks are not available for dispatch to service DARB special purpose vehicles or equipment, or back up the AFSS. The Ktr shall provide additional off-base fuel support as directed by the CO. The Ktr shall input off-base fuel servicing receipts into BSME. (See G-TE-1, SDSG02 and SDSG07)
G6 Quality Control and Analysis. The Ktr shall perform laboratory analyses and sampling IAW applicable directives. The Ktr shall maintain a schedule of analyses and results in BSM-E. When products are contaminated or off specification, the Ktr shall take corrective action and notify appropriate POCs IAW AFI 23-201, DLA-Energy policies, and T.O. 42B-1-1. The Ktr shall procure and maintain an Aircraft Crash Sampling Kit IAW T.O. 42B-1-1 and dispatch personnel to retrieve samples when requested. (See G-TE-1, SDSG03)
G7 Accounting. The Ktr shall process all requisitions, receipts, issues, transfers, shipments, and inventories daily; and perform system administrator duties IAW DoD 4140.25M, AFI 23-201, AFI 33-112, Computer Systems Management, and DLA-Energy policies. The Ktr shall ensure that reconciliation between FES and DLA-Energy is completed monthly. The Ktr shall emboss and update aircraft fuel identiplates and vehicle identification link (VIL) keys IAW DLA-Energy policies and locally developed VIL control procedures. The Ktr shall assist the Wing Refueling Document Control Officer (RDCO) in researching home station aircraft fuel issues and assist customers in researching organizational ground fuel issues. (See G-TE-1, SDSG04)
G7.1. Gains and Losses. The Ktr shall investigate, document, report and correct any gains or losses in inventories that are not within tolerance IAW DLA-Energy policy and DOD 4140.25M. (See G-TE-1, SDSG05)
G7.2. DLA-Energy Tolerances. The Ktr will ensure that monthly fuel gains or losses are within DLA-Energy tolerances, and cryogenic gains and losses are within AO established tolerances. (See G-TE-1, SDSG10)
G8 Operator’s Preventive Maintenance, Inspection, and Reporting. The Ktr shall inspect, perform operator maintenance, document, and report discrepancies IAW AFI 23-201/AFRCSUP1, AFI 24-301, Vehicle Operations, AF Technical Order series 36 and 37, and work cards for LOX tanks and associated equipment. The Ktr shall requisition all government centrally managed and Due-In-From-Maintenance (DIFM) coded LOX tanks and associated equipment replacement parts utilizing the -ESS upon approval of the AO. The Ktr shall inspect and maintain fuel hoses and couplings IAW T.O. 37A-1-101. (See G-TE-1, SDS G06)
G9 Compliance, Environmental and Plans. The Ktr shall serve as the Subject Matter Expert for fuel related matters. The Ktr shall review, update, and provide fuels input to base plans, and submit input to the AO for approval. The Ktr shall report fuel mishaps, appoint an Environmental Coordinator, and establish an internal self-inspection program IAW AFI 23-201 and AFI 20-112, Logistics Readiness Squadron Quality Assurance Program (LRSQA).
G10 Fuel Tank Custodian Training. The Ktr shall schedule and conduct tank custodian training and petroleum transport vehicle escort training for organizational tank custodians IAW AFI 23-204, Organizational Fuel Tanks when requested by the customer.
G11 Reserve and Personnel Training. The Ktr shall develop and submit operating procedures, lesson plans, and checklists IAW AFI 23-201. The Ktr shall provide functional training to support the annual training plan for reservistsIAW AFI 23-201, AFRCSUP1. See G-TE-3, G01. This training shall be coordinated between the reserve unit and the Ktr through the CO.
G12 Reporting. The Ktr shall compile, format, and submit required reports. (See G-TE-3, G02 thru G07) All reports submitted shall be in the required format cited in the applicable directive.
G-TE-1
SERVICE DELIVERY SUMMARY
| SDS# |
| Performance Objective |
| PWS |
Ref
Performance Threshold
| SDSG01 |
| Provide sufficient fuel and cryogenic stock levels for the successful outcome of the mission. |
| G-1 |
| AV fuel must be maintained at a stock level IAW IMP guidance at all times. |
SDSG01a
| G-1 |
| Ground fuel must be maintained at a stock level IAW IMP guidance all times. |
SDSG01b
| G-1 |
| LOX must be maintained at stock level of 1 thousand gallons at all times. |
| SDSG02 |
| Provide safe and timely fueling and defueling of aircraft and AGE for customers. |
| G-5 |
| All fueling and defueling functions will be performed IAW OSHA standards and AF Technical Order guidance at all times. |
SDSG02a
| G-5 |
| When notified by MOC no more than 7% of all refueling and defueling responses per month will exceed 30 minutes. |
| SDSG03 |
| Provide filled and serviceable LOX - cart to customers. |
| G-1 |
| All LOX carts serviced will be filled to capacity and placed on the ready line NLT -1000 daily. |
| SDSG04 |
| Provide diesel fuel delivery service in a timely manner for those customers that cannot utilize the AFSS. |
| G-5 |
| All request for diesel fuel deliveries will be responded to and serviced within 30 minutes of request. |
| SDSG05 |
| Sample AV fuel to ensure installation aircraft and other organizations aircraft do not have flight mishaps due to contaminated fuel. |
| G-6 |
| AV fuels sample will be taken from all fuel facilities and equipment and tested in Base Fuels LAB IAW TO 42B-1-1. |
| SDSG06 |
| Provider odor free LOX to flying customer. |
| G-6 |
| All LOX received will have an odor test performed prior to acceptance. |
SDSG06a
| G-6 |
| All daily issues of LOX will be checked for odor and purity on first issue if odor is present do not issue |
| SDSG07 |
| Accurately account for AV and Ground fuels utilized by customer and other organizations. |
| G-7 |
| 98% of all inputs into theBSM-E/FES must be error free at all times. |
SDSG07a
| G-7 |
| All rejects from the FES will be corrected within 24 hours (Mon-Fri). |
SDSG07b
| G-7 |
| 98% of all stock inventories will be error free and conducted daily. |
| SDSG08 |
| Ensure fuel facilities and fueling equipment are operational. |
| G-8 |
| All fueling facilities and fueling equipment are inspected IAW AFI-23-201 and applicable TO’s. |
SDSG08a
| G-8 |
| All identified discrepancies will be document on AFTO Form 39 & 244 for fixed facilities or AF Form 1807 for vehicles and forwarded to CE or Transportation as soon as discovered. |
| SDSG09 |
| Ensure LOX - tanks are serviceable. |
| G-8 |
| At least one LOX - tanks must be serviceable at all times. |
SDSG09a
| G-8 |
| All scheduled and unscheduled maintenance on LOX tanks will be conducted IAW AFI 23-201, , and applicable T.O.’s. |
SDSG09b
| G-8 |
| All gauges on LOX - tanks will not exceed the due by calibration date documented on the PMEL calibration sticker or logbook. |
SDSG10
| G-7.2 |
| Monthly fuel gains or losses are within DLA-Energy tolerances and cryogenic gains and losses are within AO established tolerances. |
G-TE-2
WORKLOAD ESTIMATES
| Monthly | |
| Workload | Average |
1. Gallons of Product Received
| Jet Fuel | 200,000 |
| Pipeline | 0 |
| Transfers to Hydrants | 0 |
Ground Fuel (Including Heating Fuel)
| Tank Truck | 7000 |
| Cryogenics | 1,000 |
2. Number of Receipts
| Jet Fuel | 15 |
| Pipeline | 0 |
| Transfers to Hydrants | 0 |
| Ground Fuel (Including Heating Fuel) | 2 |
| Cryogenics | 1 |
3. Gallons of Product Issued by Fillstand Jet Fuel
| Fills | 200,000 |
| Return to Service | 6,000 |
| Ground Fuel | 2,500 |
4. Number of Fillstand Issues Jet Fuel
| Fills | 85 |
| Return To Service | 0 |
| Return To Bulk | 0 |
| Ground Fuel | 3 |
5. Gallons of Product Issued Jet Fuel
| Trucks | 200,000 |
| Hydrant Servicing Vehicle | 0 |
Ground Fuel Truck 3,400 Service Station
| Automated | 9,000 |
| Manual | 0 |
6. Number of Issues Jet Fuel
| Trucks | 165 |
| Hydrant Servicing Vehicle | 0 |
Ground Fuel Truck 123 Service Station Automated 1,100 Manual
7. Gallons of Product Defueled Jet Fuel
| Truck | 5,300 |
| Hydrant Servicing Vehicle | 0 |
| Ground Fuel | 0 |
8. Number of Defuels Jet Fuel
| Truck | 5 |
| Hydrant Servicing Vehicle | 0 |
| Ground Fuel | 0 |
| Monthly | |
| Workload | Average |
9. Manual Accounting Transactions
| 1RF (Refuels) | 0 |
| 1RD | 0 |
| 1GC (Off-Station Purchases) | 0 |
| 1PR (Requisitions) | 3 |
| 1RP (Receipts) | 3 |
| 1DF (Defuels | 0 |
| 1SP(Shipments) | 2 |
| P41 (Inventory) | 5 |
| P42 (Adjustments) | 5 |
| 1884 (Report) | 4 |
10. Quality Control Samples and Analysis 65
11. Compliance Inspections (Internal)
| Spot-Checks (Including Operations and Personnel) | 10 |
| Functional Semi-Annuals | 2 |
| Facilities | 30 |
| Equipment | 30 |
12. Manual Tank Gauging 1
13. Organizational Tank Custodian Training 1
14. Air Force Reservist Training
| Fuels Reservist Assigned (AFSC 2F0X1) | 14 |
| UTA Supported | 1 |
15. Management
| Publications (Checklist, Operating Instructions) . | 1 |
| Support Agreements | 1 |
| Contingency Plans | 1 |
16. Refueling Transient Acft (Average Gallons Issued per Year) 1,329,578
Top 10 Transient Aircraft Types (Yearly)
| Type | # of | Av Gals | Type | # of | Av Gals |
| Acft | Issues | Per Issue | Acft | Issues | Per Issue |
| UC35 | 510 | 392 | C017 | 30 | 4551 |
| UH60 | 81 | 150 | C12 | 22 | 285 |
| Cessna | 78 | 162 | C005 | 10 | 4675 |
| C012 | 45 | 360 | F016 | 8 | 1421 |
| C130 | 32 | 2800 | KC135 | 5 | 4800 |
17. Refueling Servicing Ranges:
Gallons
| 0-400 | 1066 |
| 401-1800 | 486 |
| 1801-2700 | 193 |
| 2701-3500 | 92 |
| 3501-6000 | 65 |
G-TE-3
DATA DELIVERIES
The Ktr shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only 1 copy of the report is required unless otherwise specified. Ktr format is acceptable unless otherwise specified. All “days” are in calendar days unless otherwise specified.
| Item # |
| Report Title |
| Submit To |
| Freq |
| PWS Ref |
| G01 |
| Operating Procedures/Lesson Plan |
| 3 |
| Asreq |
| G11 |
Initial submission required NLT 30 calendar days after operational performance start date. Government acceptance is required prior to implementation. Submit revisions for government acceptance as they occur IAW AFI 23-201.
| G02 |
| Bulk Petroleum Contingency Report (REPOL) |
| 1 |
| Asreq |
| G12 |
HQ AFRC will advise of first and subsequent submissions. REPOL should be submitted using the web based JCS REPOL tool IAW AFI 23-201.
| G03 |
| Ground Fuels Requirements |
| 3 |
| Annly |
| G12 |
AFPA will advise of first and subsequent submissions. Manually prepared IAW DoD 4140.25M.
| G04 |
| Bulk Petroleum Storage Facilities Report |
| 3 |
| Annly |
| G12 |
AFPA will advise of first and subsequent submissions. Preparation guidance is IAW DoD 4140.25M
| G05 |
| Fuels Support Plan |
| 1,2,3 |
| Asreq |
| G12 |
Prepare IAW AFI 23-201
| G06 |
| Refueler Validation |
| 3 |
| Asreq |
| G12 |
Provides justification for number of refueling vehicles authorized. Submit when required IAW AFI 23-201
| G07 |
| Quality Control Monthly Schedule & Inspections |
| 3 |
| Mthly |
| G12 |
First submission due first day of first month of operational performance period. Subsequent submission due NLT 1 week prior to start of next month. Manually prepared for inspections as outlined in AFI 23-201. Sampling schedules are generated using the BSM-E program.
| G08 |
| Air Force Common Output Level Standards (AFCOLS) |
| 1 |
| Asreq |
| G12 |
Submit reportable information to AFCOLS IAW AFI 23-201 or when requested by MAJCOM.
The following are the addresses for each addressee
| 1. |
| HQ AFRC/A4RM |
155 Richard Ray Blvd Robins AFB, GA 31098-1635
| 2. |
| 94LRS/LGSX/COR |
1538 Atlantic Ave, Bldg 812 Dobbins ARB, GA 30069-4823
| 3. |
| Air Force Petroleum Agency |
8725 John J. Kingman Rd, Suite 1227 Ft. Belvoir, VA 22060-6232
G-TE-4
GOVERNMENT FURNISHED PROPERTY
G-TE-4a. Government Furnished Facilities.
| Bldg |
| Function |
| Approx Sq Ft |
| 513 |
| Vehicle Gas Station |
| 216 |
| 531 |
| Fuels Bldg |
| 1600 |
| 990 |
| LOX Bldg |
| 336 |
G-TE-4b. Government Furnished Equipment.
| Item |
| Qty |
| Item |
| Qty |
| Clock, Timer |
| 1 |
| Purging Unit |
| 1 |
| Conductivity Meter |
| 2 |
| Radio, XTS 5000 |
| 2 |
| Cryogenic Sample Bottles |
| 4 |
| Radio, XTS 5000 II |
| 4 |
| Cryogenic Sampler |
| 1 |
| Radio Charger |
| 1 |
| Electronic Balance |
| 1 |
| Tank, Storage Cryo |
| 2 |
| Flammable Locker |
| 1 |
| Tester, Flash JP-8 |
| 1 |
| Fuel Bowser |
| 2 |
| Testing Kit Refractometer |
| 1 |
| In-Line Sampler, Liquid |
| 2 |
| Thermal Oven |
| 1 |
| Lab Hood |
| 1 |
| Vacuum Pump Lab |
| 1 |
| Meter, Tlimid Master |
| 1 |
| Viewer, Free Water |
| 1 |
| Pumping Assembly |
| 1 |
| Vacuum Pump Cryo |
| 1 |
G-TE-4c. Government Furnished Equipment - Office Equipment
| Item |
| Qty |
| Bookcase |
| 1 |
| Chairs, Assorted |
| 7 |
| Chairs, wheeled |
| 11 |
| Computer Desk |
| 7 |
| Table |
| 1 |
G-TE-4d. Government Furnished ADPE/Copier
| Nomenclature |
| Qty |
| Computer, Desktop |
| 4 |
| Monitor |
| 5 |
| APOSD, Handheld |
| 6 |
| APOSD, Charger |
| 3 |
G-TE-4e: Government Furnished Telephones.
| Bldg |
| # of Lines |
| # of Instruments |
| 531 |
| 3 |
| 3 |
G-TE-5
TECHNICAL ACRONYMS/ABBREVIATIONS AND DEFINITIONS
| AFSS | Automated Fuel Service Station | IMP | Inventory Management Plan |
| AV | Aviation | LIN | Liquid Nitrogen |
| CNG | Compressed Natural Gas | LOX | Liquid Oxygen |
| DFAS | Defense Fuels Accounting System | RDCO | Refueling Document Control Officer |
| DLA-Energy | Defense Logistics Agency Energy | POL | Petroleum, Oil, and Lubricants |
| FAS | Fuels Account System | PQDR | Product Quality Deficiency Report |
| HSV | hydrant-servicing vehicles | VIL | Vehicle Integration Links |
EMERGENCY DISTRIBUTION PLAN (EDP). A plan issued by the DLA-Energy field office for use by a storing activity for distribution of fuel to bases in times of national emergency.
FP ACCOUNT. Refers to fuels Stock Record Account.
INVENTORY MANAGEMENT PLAN (IMP). A classified data services product published by DLA-Energy picting total fuels wartime inventory requirements, levels and assets by location.
MAX 1-DAY. The maximum amount of fuel (in gallons) required to be dispensed in a 24-hour period during war conditions.
MOGAS. Refers to all grades of automotive gasoline.
PREPOSITIONED WAR RESERVE MATERIEL REQUIREMENTS (PWRMR). The amount of fuel which strategic plans dictate is positioned prior to hostilities at or near the point of intended use or issue to the user.
BUSINESS SYSTEM MODERNIZATION ENERGY (BSM-E). Specialized software, to record transactions, reports, and transmit accounting data to a centralized website for billing and accountability.
QUALITY SURVEILLANCE REPRESENTATIVE (QSR). A Defense Fuels representative who is responsible for assuring quality control of fuels procured by the government.
Dobbins ARB Base Operations Support G - 1 Performance Work Statement, Tab G
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