RFQ FA6703-12-T-0011.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is FA6703-12-T-0011 and is a Request for Quotation (RFQ), Brand Name or Equal.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-58, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20120629, and Air Force Acquisition Circular (AFAC) 2012-0330

This is Total 100% Small Business Set Aside, Small Business Size Standard of 500 employees. The North American Industry Classification System (NAICS) is 333512, Machine Tool (Metal Cutting Types) Manufacturing.

The Offeror must be an authorized, qualified, and certified vendor and must quote on an all or none basis. Written quotes are required (oral offers will not be accepted). Only one contract will be awarded.

Line items:

The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to provide the following item(s):

Salient Characteristics:

Cutting Area 3’x3’ Electric Servo Pump (460v/3phase/60Hz) Equipment Installation and System Training

PAC 60 Clamp Kit High pressure Swivel Joint Spare Kit

Quantum ESP – Maintenance Tools Kit

Softec – Lifetime Unlimited Upgrade

Delivery:

FOB Destination to 1430 First St. Bldg. 838 Dobbins ARB, Marietta, GA 30069; 60-days ARO

It is the firm’s or individuals’ responsibility to be familiar with applicable provisions and clauses. All FAR Provisions and Clauses may be viewed in full text at the Federal Acquisition Regulation Table of Contents via the Internet at http://farsite.hill.af.mil/vffara.htm

WIDE AREA WORK FLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252.232-7003. USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF.

Request for payments must be submitted electronically via the Internet through the Wide Area Work Flow-Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

Ensure when submitting invoice(s) the line item numbers on the electronic invoice match the line item number(s) on the contract/purchase order. FOR EXAMPLE: If you are billing for the contract/purchase order CLIN 0004 the line item number on the electronic invoice must be 0004 also. Invoices not adhering to this procedure will be rejected.

You can access payment information using the DFAS MYINVOICE web site at https://myinvoice.csd.disa.mil. Questions concerning payment should be directed to the Defense Finance and Accounting Service (DFAS) Limestone/Omaha at (800)756-4571, Option 3. Have your contract/purchase order number ready when contacting DFAS for payment status.

THE FOLLOWING CODES WILL BE REQUIRED IN WAWF TO ROUTE YOUR INVOICE PROPERLY.

CONTRACT/PURCHASE ORDER NUMBER: Click here to enter text.

DELIVERY ORDER NUMBER: Click here to enter text.

TYPE OF DOCUMENT: Invoice/Receiving Report (Combo) CAGE CODE: Click here to enter text.

ISSUE BY DODAAC: FA6703

ADMIN DODAAC: FA6703

INSPECT BY CODE:

SERVICE ACCEPTOR CODE/SHIP TO CODE/CONTRACTING OFFICER CODE: F5B220

LOCAL PROCESSING OFFICE: Leave Blank

PAY OFFICE DODAAC: F67100

After submission of your invoice(s) please send additional e-mails to: Patrina.Sheffield@us.af.mil

The following Provisions and Clauses apply to this solicitation and are incorporated by reference:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Feb 2012) The following addendum is provided to this provision:

Paragraph (b), entitled “Submission of Offers”, Offers may be submitted via facsimile or mail.

Paragraph (c); entitled “Period of Acceptance for Offers”, the offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

FAR 52.212-2 Evaluation – Commercial Item Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be based on all or none and best value is determined to be the lowest price technically acceptable. Technically acceptable shall be evaluated based upon the best compatible product (comparable to Brand Name Techni) that meets the needs of the government.

FAR 52.212-3 Offeror Representations and Certifications – Commercial items. (Apr 2012) Complete only paragraph (j) of this provision if the annual representations and certificates have been completed electronically at http://orca.bpn.gov. If the annual representations and certifications have not been completed electronically at the ORCA website, then only paragraphs (b) through (i) of this provision need to be completed.

FAR 52.212-4 Addendum Contract Terms and Conditions – Commercial Item (Feb 2012)

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriations data etc., which may be changed unilaterally by the Government.

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items (Mar 2012) (Deviation)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Ded 2010) (15 U.S.C. 637(d) (2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

___ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: http://farsite.hill.af.mil/vffara.htm DFAR: http://farsite.hill.af.mil/VFDFARA.HTM AFFAR: http://farsite.hill.af.mil/vfaffara.htm

NOTE: After selecting the appropriate regulation above, at the TABLE OF CONTENTS page, conduct a search for the desired regulation reference, using your browser’s FIND function. When located, click on the hyperlinked regulation reference to access the clause.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: http://farsite.hill.af.mil/vffara.htm DFAR: http://farsite.hill.af.mil/VFDFARA.HTM AFFAR: http://farsite.hill.af.mil/vfaffara.htm NOTE: After selecting the appropriate regulation above, at the TABLE OF CONTENTS page, conduct a search for the desired regulation reference, using your browser’s FIND function. When located, click on the hyperlinked regulation reference to access the clause.

FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984) - (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation Supplement (DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984) -- (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation Supplement (DFARS) (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

The following Provisions and Clauses apply to this solicitation and are incorporated by reference:

Executive Orders Applicable to Defense Acquisitions of Commercial Items

As prescribed in 5301-9103, insert the following clause:

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Mr. Jeffrey Ippolito, HQ AFRC/IP, 255 Richard Ray Blvd, Robins AFB, GA 31098-1637, phone number (478)327-2013, facsimile number (478)327-2197, e-mail address is Jeffrey.Ippolito.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

RESPONSE TIME: Request for Quotation will be accepted at the 94th Contracting Office, 1538 Atlantic Ave, Bldg. 812, Marietta, GA 30069, Dobbins ARB, NO LATER THAN 12:00 P.M. Eastern Standard Time (EST) on 9 August 2012. Please email quotes to Patrina.Sheffield@us.af.mil or Cynthia.Weaver@us.af.mil. Facsimile quotations will be accepted but email is the preferred method. If sending by facsimile, please leave a message via phone or email of when quote was submitted. Quotations maybe faxed to (678) 655-5612. Points of Contact for this solicitation are: Contract Administrator: Patrina Sheffield, (678) 655-5778 and Contracting Officer: Cynthia Weaver, (678) 655-5115.