STATEMENT_OF_WORK-Busing_for_Air_Show_2017.docx

STATEMENT OF WORK

FOR AIR SHOW BUSING

910th YOUNGSTOWN AIR RESERVE STATION 1 March 2017

General: The contractor shall provide 100 buses, with a 48 passenger capacity, plus 6 handicap buses, for the Air Show at Youngstown Air Reserve Station, Vienna OH, on 17-18 June 2017. Provide shuttle service from 2 locations, Phantom Fireworks located at 3566 Larchmont Ave NE, Warren OH 44483 and Kent State Trumbull Campus located at 4314 Mahoning Ave, Warren OH 44483. Shuttle service will begin at 0930 hours and buses are expected to be in place no later than 0900 hours on Saturday, 17 June and Sunday, 18 June 2017. This shuttle service will be utilized to transport visitors to and from the 70th Anniversary of the Air Force Air Show, Youngstown Air Reserve Station. The contractor shall supply all management, tools, supplies, fuel, food, water, lodging, equipment and labor necessary to ensure compliance with this Statement of Work.

Section 1 – Scope of Work

1.1. Bus quantities may be reduced or increased as requested by Youngstown Air Reserve Station Contracting office.

1.2. Bus route(s) will be predetermined and provided to vendor at least one week prior to event. However, routes may be adjusted on an as needed basis to adjust for traffic flow problems and any other unforeseen events. Buses may need to be temporarily marked with signs in accordance with pickup/drop off areas. Signs for the buses will be provided by YARS. The Bus Director is responsible for obtaining appropriate bus signs from YARS and displaying them appropriately on the buses prior to 0900 hrs on June 17th. Bus Drivers must ensure the signs remain displayed correctly throughout the day.

1.3. Contractor will supply at least one on-site Bus Director. Director will work directly with the Air Show Operations center (EOC center; Emergency Operations Center). This director must be able to communicate with all buses contracted with the vendor. Radios must be supplied by contractor. Director will ensure that all adjustments are made and coordinated in a timely manner.

1.4. In the case of a bus going out of service, the contractor is responsible for the towing and repair of the vehicle and engagement of a replacement bus within three hours of the vehicle going out of service. YARS will supply a garage area to repair a limited amount of buses; 1-2 at one time. This area will only include the garage, electricity, water, and air hose. Down time of buses will not be billed to YARS.

1.5. The Bus Director will arrange for all drivers, busing support people and the Director to receive a briefing on emergency actions, medical emergencies, suspicious device actions and mass evacuation, and a walk or drive thru of all appropriate bus routing, plus bus pick up and drop off points, prior to 0830 on June 17th. Laminated maps of bus routes with EOC contact information and emergency procedures will be handed out and briefed at this meeting.

1.6. Bus Director will brief EOC Director on the bus refueling plan, if required, on or before 1600 June 16th.

1.7. Bus Drivers or bus support personnel will visually inspect cabin of vehicle prior to each pickup. They will ensure it is reasonably clean prior to putting new passengers on board.

1.8. Bus Director will ensure that all driver’s names and personnel information is provided to base security no later than 7 June 2016 so that background checks can be completed for on base access.

Section 2. Liability

2.1. The contractor shall be liable for all damages caused to any equipment, building, or individuals while executing the busing contract.

2.2. The contractor shall clean up all spills and remove all trash or debris created during the performance of this contract.

2.3. Vendor will supply the government a copy their Certificate of Insurance prior to performance of the contract.

Section 3. Hours of Operation

3.1. Hours of operation are to be between 0900 hrs to 1800 hrs; unless a contracting officer has requested an extension. Vendor will have buses and drivers available if there are still members of the general public that need to be returned to their bus pickup origination points due to unforeseen circumstances after 1800 hrs the days of the Air Show.

Section 4. Contractor Supplies, Equipment and Labor

4.1. Contractor shall furnish all supplies, equipment, and labor necessary to complete work in a timely, professional manner.

Section 5. Safety

5.1. The Government reserves the right to require the removal from the work site of all supplies or equipment items that are non-compliant with safety codes or regulations.

Section 6. Accident and Damage reports.

6.1. The contractor shall provide a verbal report to the Contracting Officer as soon as possible but not later than one (1) hour after each occurrence of damage to Government property, or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

6.2. The contractor shall provide a completed copy of required accident investigation reports to the Contracting Officer within five (5) calendar days of each occurrence. The contractor shall comply with OSHA instructions and regulations.

6.3. The contractor shall perform all work in a safe manner and comply with applicable OSHA safety regulations.

6.4. The Government reserves the right to immediately halt any unsafe practices observed while services are being performed. This will in no way relieve the contractor of complying with the contract.

6.5. The Government reserves the right to require removal from the job site of any contractor employee who endangers persons or property and whose continued employment is inconsistent with the interest of safety and/or military security.

Section 7. Occupant Safety

7.1. Work shall be performed in a manner to maintain safe working and walking areas for occupants of the buses.

7.2. The contractor shall ensure that pedestrians are made aware of all objects that could create a safety hazard.

Section 8. Prohibited Actions

8.1. Contractor employees who smoke shall do so in designated smoking areas only.

8.2. Contractor will not dispose of any waste in Base dumpsters or storm drains. Excess cleaning solution or collected wastewater may be discharged to a sanitary sewer drain inside a facility when approved by the Contracting Officer or the Base Environmental Office.

Section 9. Contract Requirements

9.1. The contractor shall employ only qualified operators who are licensed to operate buses IAW the Ohio and Federal DOT regulations. Bus Director will ensure all drivers get appropriate breaks and provide proof of breaks in a log type format at close of operations each day.

9.2. The Government may, at any time, request changes to the requirements under the Contract based on the needs of the Government. All changes will be within the scope of the agreement. A bilateral modification will reflect the changes, along with any change in price.

9.3. Advance payments will not be authorized. Payment will be made using electronic payment system, Wide Area Work Flow (WAWF).