Memorandum_for_Record_-_Site_Visit_Minutes_Revised_5.4.2017.doc

Memorandum for Record 2 May 2017

Revised 4 May 2017 Subject:

Solicitation #:FA6656-17-B-0003

Renovate Airman Family Readiness and Education Facility, B101

1. A pre-proposal site visit was held for subject solicitation on 2 May 2017 at 0930 in building 102. See attached list of attendees.

2. The following is a summary of comments made by the Contract Specialist during the administrative portion of the site visit.

a. The project consists of, but is not limited to, the contractor shall furnish all supervision, labor, materials, tools, equipment, apparatus, testing, and transportation to renovate interior spaces, repair floors, paint walls, replace ceiling tiles and windows, repair by replacement of HVAC and electrical systems, and remove any asbestos in the building. In addition, remove and relocate exterior entrance to the building on the north side. Requirements are further detailed in the Drawings and in the General Requirements found at Specification Section 01 00 00.

b. This project has two line items. This is a sealed bid solicitation whereby the bid opening will take place in B504 at 1400 (2 o’clock) in room 119 on 1 June 2017. Hand carried bids shall be delivered to the Contracting Office, no later than that time. Offers will be publicly opened at that time. Envelopes containing offers must be sealed and marked with the offer’s name, the solicitation number, and the date and time the offers are due.

c. This project is 100% Woman-Owned Small Business (WOSB) Set-Aside. Offers are only being solicited from WOSB that appears on the List of Qualified Woman-Owned Small Business Concerns maintained by the Small Business Administration. Contract Clause 52.219-30, Notice of Set-Aside for Woman-Owned Small Business is included in the solicitation at Section I page 7. By submitting an offer, Contractors agree that in the performance of a general construction contract at least 15% of the cost of contract performance incurred for personnel will be spent on the concern’s employees.

d. Proposals are due on 1 June 2017 at 2:00 pm, local time. Hand carried bids shall be delivered to the Contracting Office at Bldg. 504, Room 119, no later than that time. Proposal package is to include required bonds and the Financial Institution Reference Sheet (Attachment 4 of the solicitation), and all amendment(s) if applicable.

e. Contractors are reminded that in order to receive an award as a prime contractor, they must be registered and listed in the System for Award Management (SAM) database at website, www.sam.gov, as well as have completed the annual representations and certifications. NAICS code 238990 must be registered in SAM at the time of bid opening.

f. The proposal is to be based on the specifications/drawings. GC’s are urged to closely review the drawing notes. No changes are to be made unless received in writing from the Contracting Officer in the form of an amendment. It is the contractors’ responsibility to check the FedBizOpps (FBO) website for updates and amendments.

g. Contractors are to direct all questions to the Contracting Office in writing. Questions can be e-mailed or faxed to the attention of Angela Hyser at fax: 330-609-1042, or email: angela.hyser@us.af.mil. Emails are preferred. It is imperative all communications are identified with the full solicitation number, not project number, in the subject line. Any/all questions received, along with the response, will be posted to the FBO website.

h. Contractors are reminded that the Buy American Act pertains per the terms of the contract. The contractor shall use only domestic construction material in performing this contract. (Reference, Section I – Contract Clause 52.225-9). Consideration should also be given to biobased products. This clause can be found in Section K.

3. Questions are requested to be submitted by Monday, 8 May 2017 no later than 2:00 pm EST to allow time to answer and post by Monday, 15 May 2017 on FBO website. The list of attendees will be posted in order for contractors to network with each other. If questions are not received by the deadline, they will not be answered.

4. At the conclusion of the administrative comments, the attendees were escorted to B101 to view the mechanical room and take pictures of the interior by Jack Geiss, Project Engineer, Carmari Gomez, Project Engineer, and Ed Smuke, Base Engineer for Civil Engineer Squadron.

5. The attendees were encouraged to check the FBO site often for amendments and related changes. At the conclusion of the walkthrough, the site visit was adjourned.

//SIGNED//

Angela L. Hyser

Contract Specialist