Consolidated PreAward RFI Q A - FA664826Q0010 8-25-26.xlsx
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- Attached to
- Medical Biohazard Waste Removal Services
- Solicitation number
- FA664826Q0010
About this file
This file is a Consolidated Pre-Award Request for Information (RFI) Question and Answer document for solicitation FA664826Q0010, addressing vendor inquiries regarding medical biohazard waste removal services at Homestead Air Reserve Base (HARB), Florida.
The solicitation is a 100% Competitive Small Business Set Aside under NAICS code 562112 (Hazardous Waste Collection) with a size standard of $47 million. The government seeks medical biohazard waste collection, containment, transportation, treatment, and disposal services at the 482d Medical Squadron located at Building 347. Key operational details include: routine monthly pickups of approximately three 30-gallon cardboard boxes containing 50-96 pounds of biomedical waste, plus up to six additional emergency pickups annually (priced per pickup as a firm fixed-price contract); non-RCRA pharmaceutical waste averaging 0 to less than one pound monthly, separately packaged; and sharps containers supplied by the government but placed into transport boxes by medical staff, with the contractor providing replacement 30-gallon boxes and liners. The contractor must respond to emergency collection requests within 48 hours of notification. Critical qualification requirements include current Florida Department of Health Biomedical Waste Transporter Registration, a valid Miami-Dade County Category "BW" Liquid Waste Transporter Operating Permit, minimum two years of medical waste disposal experience, applicable insurance, and employee training in spill handling procedures at Homestead ARB. The government clarified that prime contractors cannot satisfy these requirements through qualified subcontractors and must demonstrate responsibility directly. This is a new contract requirement with no incumbent. Amendment 0001 corrected a clerical error in the Performance Work Statement referencing Offutt AFB to instead reference Homestead ARB.
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Questions & Answers
| RFI # | VENDOR | QUESTIONS | REF PARAGRAPH | DATE ENTERED | DATE SUBMITTED | RESPONSE DATE | GOVERNMENT RESPONSE | NAME and TITLE of RESPONDEE |
| 1 | Trail Ridge Group, LLC. | RFI Question 1 – Biomedical Waste Transporter Registration / Subcontractor Qualifications |
The solicitation and Performance Work Statement require a current Florida Department of Health Biomedical Waste Transporter Registration, applicable permits and insurance, and a minimum of two years of medical waste disposal experience. Please clarify whether a small-business prime contractor may satisfy these technical requirements through a qualified subcontractor that will perform the regulated biomedical waste collection, transportation, treatment, and disposal services, provided that the subcontractor possesses the required Florida Department of Health Biomedical Waste Transporter Registration, applicable permits/licenses, insurance, and the required minimum experience. If permitted, please also confirm whether the subcontractor’s registration, licenses, insurance documentation, experience, and relevant past-performance information may be submitted as part of the
| prime contractor’s technical proposal to demonstrate compliance with these requirements. | 8/24/26 | 8/21/26 | 8/24/26 | The prime contractor cannot satisfy these technical requirements through a qualified subcontractor. A prime contractor must affirmatively demonstrate its responsibility (RFO 9.103(c)) and to demonstrate responsibility, a prospective contractor must have the necessary organization, experience, accounting and operational controls and technical skill or the ability to obtain them (RFO 9.104-1(e) | Nika Salemi, Contracting Officer | ||||
| 2 | Trail Ridge Group, LLC. | RFI Question 2 – PWS Paragraph 13(f) Installation Reference Paragraph 13(f) of Attachment 1, Medical Biohazard Waste Removal PWS, references employees being trained to handle spills occurring at “Offutt AFB.” Since the required services under Solicitation FA664826Q0010 are to be performed at Homestead Air Reserve Base, Florida, please confirm whether the reference to Offutt AFB should instead read Homestead ARB. | PWS, Paragraph 13(f) | 8/24/26 | 8/21/26 | 8/24/26 | Yes, the PWS had a clerical error and should read Homestead ARB. A corrected PWS will be uploaded with Amendment 0001 | Nika Salemi, Contracting Officer | |
| 3 | Northstar Premier LLC | The estimated waste volume is approximately 50 pounds per routine monthly pickup: Yes / No If no, please provide an approximate amount or range: | 8/24/26 | 8/24/26 | 8/25/26 | No, the average is between 50 pounds and 96 pounds. | MDS | ||
| 4 | Northstar Premier LLC | The “96 gallons” stated in the PWS refers to the maximum capacity of each individual container: Yes / No | PWS, Paragraph 3 | 8/24/26 | 8/24/26 | 8/25/26 | No, it is the maximum referring to all the containers together. | MDS | |
| 5 | Northstar Premier LLC | Approximate number of containers expected per routine monthly pickup: | PWS, Paragraph 3 | 8/24/26 | 8/24/26 | 8/25/26 | Typically three (3) 30-gallon boxes are picked up monthly (out of four 30-gallon boxes deployed on-site). | MDS | |
| 6 | Northstar Premier LLC | An additional pickup is expected to involve approximately the same quantity as a routine monthly pickup: Yes / No If no, please provide an approximate amount or range: | PWS, Paragraph 5 | 8/24/26 | 8/24/26 | 8/25/26 | Yes | MDS | |
| 7 | Bloomberg Government Research | We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? | 8/24/26 | 8/24/26 | New Contract Requirement | Nika Salemi, Contracting Officer | |||
| 8 | All Points Medical | How many containers are currently onsite, and what sizes are they? | 8/24/26 | 8/24/26 | 8/25/26 | Four 30 gallon boxes | MDS | ||
| 9 | All Points Medical | What is the historical average monthly weight/volume? | 8/24/26 | 8/24/26 | 8/25/26 | The average has been between 50 pounds and 96 pounds. | MDS | ||
| 10 | All Points Medical | Are the six additional pickups simply estimated quantities and paid only when ordered? | PWS, Paragraph 5 | 8/24/26 | 8/24/26 | 8/24/26 | Yes; the 6 additional pick-ups are in addition to the monthly pick-up and will need to be billed/paid only when ordered in addition to the monthly pick-up when required. | Nika Salemi, Contracting Officer | |
| 11 | All Points Medical | Approximately how much non-RCRA pharmaceutical waste is generated, and is it commingled or separately packaged? | 8/24/26 | 8/24/26 | 8/25/26 | It would flux between 0 to less than a pound and would be separated. | MDS | ||
| 12 | All Points Medical | Are sharps containers supplied by the government and placed into our transport containers, or is the contractor expected to furnish individual sharps containers? | 8/24/26 | 8/24/26 | 8/25/26 | Sharps containers will be supplied by the government. The government will place the full sharps containers into the large transport boxes. The contractor is expected to provide the replacement 30-gallon transport boxes and liners. | MDS | ||
| 13 | All Points Medical | Is there one pickup point at Building 347 or multiple pickup points within the Medical Squadron? | 8/24/26 | 8/24/26 | 8/25/26 | One central pick up point at building 347 | MDS | ||
| 14 | Estrategy 1 | Can you provide the historical waste volumes by waste stream for 2025? regulated medical waste, pathological waste, nonrcra waste stream | 8/24/26 | 8/24/26 | 8/25/26 | This is a new contract requirement; historical waste volumes by waste stream for 2025 are not available. Please refer to RFI #15 for current estimated monthly averages." | MDS | ||
| 15 | Advant-Edge | Historical Waste Volume: Please provide the approximate average monthly and/or annual volume of medical biohazard waste generated, preferably in pounds and/or number of containers collected. | 8/24/26 | 8/24/26 | 8/25/26 | Four (4) 30-gallon cardboard burn boxes are currently deployed on-site. The average has been between 50 pounds and 96 pounds. | MDS | ||
| 16 | Advant-Edge | Containers: Please provide the approximate number, sizes, and types of containers currently utilized or expected to be provided by the contractor. | 8/24/26 | 8/24/26 | 8/25/26 | Four (4) 30-gallon cardboard burn boxes are currently deployed on-site. The Government provides the hard plastic sharps containers. Once full, we place those sharps containers into the large 30-gallon cardboard transport boxes. The contractor is expected to provide replacement 30-gallon boxes and liners upon collection. | MDS | ||
| 17 | Advant-Edge | Typical Monthly Service: Approximately how many containers are removed during a typical monthly pickup? | 8/24/26 | 8/24/26 | 8/25/26 | Typically three (3) 30-gallon boxes are removed during a routine monthly pickup. | MDS | ||
| 18 | Advant-Edge | Additional Pickups: CLIN 0002 identifies six additional pickups annually, while the PWS states that the expected frequency of emergency/contingency collections is undetermined. Should offerors anticipate approximately six additional pickups per year, or is the quantity of six included for pricing/evaluation purposes only? | 8/24/26 | 8/24/26 | 8/24/26 | The quantity of 6 is an estimation of pick-ups in addition to the monthly pick-ups that may occur during each period of performance year and should be quoted at a per pick-up price in the event they are requested. | Nika Salemi, Contracting Officer | ||
| 19 | Advant-Edge | Additional Pickup Pricing: Should the unit price for an additional pickup under CLIN 0002 include all waste collected and treated during that pickup regardless of quantity, or is treatment/disposal based on actual volume intended to be billed separately? | 8/24/26 | 8/24/26 | 8/24/26 | This is a firm fixed price contract. The unit price should be inclusive of all waste collected during that pick-up regardless of quantity. | Nika Salemi, Contracting Officer | ||
| 20 | Advant-Edge | Pickup Location(s): Please confirm whether all waste is consolidated at one central collection point at Building 347 or whether the contractor is required to collect from multiple pickup points within the Medical Squadron. | 8/24/26 | 8/24/26 | 8/25/26 | One central pick up point at building 347 | MDS | ||
| 21 | Advant-Edge | Miami-Dade County Authorization: The PWS requires the contractor to be registered/permitted to haul and dispose of medical biohazard waste in the State of Florida and Miami-Dade County. Please clarify what specific Miami-Dade County permit or authorization is required in addition to the Florida Department of Health Biomedical Waste Transporter Registration. | 8/24/26 | 8/24/26 | 8/25/26 | The contractor must possess a valid Miami-Dade County Category "BW" (Biohazardous Waste) Liquid Waste Transporter Operating Permit issued by the Department of Regulatory and Economic Resources (RER). The contractor shall provide copies of these active permits, alongside the most recent satisfactory vehicle inspection reports, to the Government Contracting Officer prior to contract award and annually upon renewal. | MDS | ||
| 22 | Advant-Edge | PWS Paragraph 13(f) – Offutt AFB: Paragraph 13(f) references employee training for spills occurring at Offutt AFB. Please confirm that this reference should instead be Homestead ARB. | 8/24/26 | 8/24/26 | 8/24/26 | Yes, the PWS had a clerical error and should read Homestead ARB. A corrected PWS will be uploaded with Amendment 0001 | Nika Salemi, Contracting Officer | ||
| 23 | GGN Solutions | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. | 8/25/26 | 8/25/26 | 8/25/26 | New Contract Requirement | Nika Salemi, Contracting Officer | ||
| 24 | Peractors, LLC. | Offeror Licensing, Registration, and Corporate Experience: PWS Section 1 states that "the company performing services under this contract shall have been in the medical waste disposal business for a minimum of the past two years" and "Contractor must maintain a current Florida Department of Health Biomedical Waste Transporter Registration". Additionally, RFO 52.212-1 Technical Proposal (paragraph 12) requires "all offerors" to submit a copy of this active registration with their proposal. If an offeror proposes a qualified subcontractor to perform 100% of the physical on-site collection, transport, and disposal, will the Government accept the Florida Department of Health Biomedical Waste Transporter Registration and the 2-year corporate experience of the proposed subcontractor to satisfy these technical requirements? | 8/25/26 | 8/25/26 | 8/25/26 | The prime contractor cannot satisfy these technical requirements through a qualified subcontractor. A prime contractor must affirmatively demonstrate its responsibility (RFO 9.103(c)) and to demonstrate responsibility, a prospective contractor must have the necessary organization, experience, accounting and operational controls and technical skill or the ability to obtain them (RFO 9.104-1(e) | Nika Salemi, Contracting Officer | ||
| 25 | Peractors, LLC. | Past Performance Evaluation: The solicitation under RFO 52.212-2 requires the submission of at least two (2) recent and relevant past performance references within the last two (2) years. If the prime contractor is partnering with a subcontractor who will perform the physical collection and disposal work, will the Government accept and evaluate past performance references from the proposed subcontractor? | 8/25/26 | 8/25/26 | 8/25/26 | The prime contractor cannot satisfy these technical requirements through a qualified subcontractor. A prime contractor must affirmatively demonstrate its responsibility (RFO 9.103(c)) and to demonstrate responsibility, a prospective contractor must have the necessary organization, experience, accounting and operational controls and technical skill or the ability to obtain them (RFO 9.104-1(e) | Nika Salemi, Contracting Officer | ||
| 26 | Peractors, LLC. | Performance Location Contradiction: PWS Section 13.f states that the contractor must verify all employees are "trained in specific procedures to handle spills occurring in any facility located at Offutt AFB". However, the place of performance is Homestead Air Reserve Base (HARB) in Florida. Can the Government please confirm that the reference to Offutt AFB is a typographical error and that all spill training requirements apply strictly to Homestead ARB? | 8/25/26 | 8/25/26 | 8/25/26 | Yes, the PWS had a clerical error and should read Homestead ARB. A corrected PWS will be uploaded with Amendment 0001 | Nika Salemi, Contracting Officer | ||
| 27 | Peractors, LLC. | Emergency/Contingency Collection Response Window (CLIN X002 Series): PWS Section 5 and CLINs 0002, 1002, 2002, 3002, and 4002 outline requirements for "out-of-cycle emergency collection services". The PWS states that the "expected frequency for this service is undetermined" but does not define the required response window. What is the Government's required response timeline (e.g., within 24 hours or 48 hours of notification) once an emergency collection is requested? | 8/25/26 | 8/25/26 | 8/25/26 | Within 48 hours of notification | MDS | ||
| 28 | Peractors, LLC. | On-Site Container Inventory and Preferred Sizes: PWS Section 3 states that the contractor shall collect and remove filled biohazard waste collection containers with a capacity of "no more than 96 gallons". To support accurate pricing and logistical coordination, can the Government provide the estimated or exact count of containers currently deployed at the 482d Medical Squadron (Building 347) and specify the preferred container sizes (e.g., 30-gallon, 55-gallon, or 96-gallon) required at each collection point? | 8/25/26 | 8/25/26 | 8/25/26 | On site we have our 30 gallon boxes and would prefer this size. | MDS | ||
| 29 | Peractors, LLC. | Historical Waste Volume and Outdated Drugs: The pricing schedule requires Firm-Fixed-Price monthly rates for routine collection (CLIN X001 series). To ensure pricing is equitable and competitive, could the Government provide the historical or estimated average monthly weight (in pounds or tons) of biomedical waste and non-RCRA outdated drugs generated at the facility? | 8/25/26 | 8/25/26 | 8/25/26 | The estimated average for biomedical waste is approximately 50 to 96 pounds per month. The estimated average for non-RCRA outdated drugs fluctuates between 0 to less than a pound per month. | MDS | ||
| 30 | Peractors, LLC. | If there is an incumbent, could you please share the Purchase Order number and the total value associated with their contract? | 8/25/26 | 8/25/26 | 8/25/26 | Please reference answer in RFI #7 | Nika Salemi, Contracting Officer | ||
| 31 | Peractors, LLC. | Are there any changes in the previous scope to new one? | 8/25/26 | 8/25/26 | 8/25/26 | No | MDS | ||
| 32 | Peractors, LLC. | Are there any post-award submittals that we should be aware of? If so, could you please provide the relevant information? | 8/25/26 | 8/25/26 | 8/25/26 | There are no separate post-award submittals. Per Paragraph 1 of the PWS and the solicitation instructions, all required permits, insurances, and medical biohazard waste transporter licenses must be submitted with the contractor's proposal for evaluation prior to award. Standard base access/security screening for personnel will be handled through the base Pass & ID office upon contract start. | MDS | ||
| 33 | Sanitrax Regulated Waste Solutions | How many biohazard waste containers are pick up at each service? | 8/25/26 | 8/25/26 | 8/25/26 | Typically three (3) 30-gallon boxes are removed during a routine monthly pickup. | MDS | ||
| 34 | Sanitrax Regulated Waste Solutions | What is the estimated weight per pickup? | 8/25/26 | 8/25/26 | 8/25/26 | The estimated average for biomedical waste is approximately 50 to 96 pounds per month. The estimated average for non-RCRA outdated drugs fluctuates between 0 to less than a pound per month. | MDS | ||
| 35 | Sanitrax Regulated Waste Solutions | What size containers are currently used? | 8/25/26 | 8/25/26 | 8/25/26 | On site we have our 30 gallon boxes and would prefer this size. | MDS | ||
| 36 | Sanitrax Regulated Waste Solutions | Who is the current vendor? | 8/25/26 | 8/25/26 | 8/25/26 | New Contract Requirement | Nika Salemi, Contracting Officer | ||
| 37 | Sanitrax Regulated Waste Solutions | Is all the waste collected from one collection point if not how many collection points are there? | 8/25/26 | 8/25/26 | 8/25/26 | One central pick up point at building 347 | MDS | ||
| 38 | Sanitrax Regulated Waste Solutions | Option Line Item 0002 (Additional Medical Biohazard Waste Removal Pick-up, priced "Each," estimated quantity of 6 per year): what triggers an additional pick-up (e.g., a verbal request from the 482d Medical Group, a written task order, or a contract modification), and what response time is expected once one is requested? | 8/25/26 | 8/25/26 | 8/25/26 | A verbal request from an authorized MDS staff member. The awarded contractor will received an authorized MDS staff list. | Nika Salemi, Contracting Officer | ||
| 39 | Sanitrax Regulated Waste Solutions | Once badged what is the estimated time a commercial truck is at the gate/truck inspection station prior to being allowed to access the base? | 8/25/26 | 8/25/26 | 8/25/26 | This will vary based on how busy base access is at the time of pick up. | Nika Salemi, Contracting Officer |
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