SOW for MAJCOM A-E IDIQ (NEW)_July.docx

STATEMENT OF WORK

1. INTRODUCTION:

This requirement is for a Multiple Award Task Order Contract, Indefinite-Delivery, Indefinite Quantity (ID/IQ) Architect-Engineer (A-E) contracting supporting the Air Force Reserve Command through design, engineering, and environmental services. This Statement of Work (SOW) establishes general requirements for the performance of various A-E and environmental services. Anticipated A-E services must provide project planning, site investigation; complete detailed designs for maintenance, repair, alteration, and new construction projects; and construction management, including submittal reviews. These services must require multi-disciplinary planning, designing and engineering service for institutional, commercial and industrial type facilities, including architectural, structural, civil, mechanical, electrical, environmental, and real property services. General requirements for environmental and real property programs are anticipated to achieve and maintain compliance with all applicable federal, state, local laws and regulations. Technical environmental and real property services may include full or abbreviated multi-disciplinary planning, investigations, evaluations, audits, document preparation, assessments, field inspections or surveys, and actions to support environmental conservation, quality, compliance, and other related environmental support and real property services.

2. SCOPE:

The A-E Contractor must provide to the Government Title I (A & B) and/or Title II (C) Services; and Other A-E Services in support of environmental and real property programs.

a. Work must include field survey; site and facility investigation; preparation of special technical studies; analyses of structural systems; feasibility and concept studies; material investigation and color studies; preparation of architectural engineering studies and/or investigation and preparation of architectural and engineering documents and reports for architectural projects with associated structural, civil, landscaping, mechanical, electrical, environmental, real property, subsurface soil investigations and incidental work; preparation of design documents to include building and ground alteration, maintenance, repair and minor construction; cost and schedule estimates; and monitoring and evaluating the construction progress for conformance to plans and specifications including review of required submittals by the A-E Contractor

b. Applicable Standards, Manuals, and Pamphlets: The A-E Contractor must design this project in accordance with Local, State, National, and DOD standards which apply, including but not limited to: Unified Facilities Criteria, National Fire Protection Act, National Fire Code, American National Standards Institute, Occupational Safety Health and Administration, American Society for Testing and Materials, National Electric Code, International Code Council, etc.

c. Construction Time: The A-E Contractor must provide a recommended construction performance period for the complete project. Recommendations will be based on the designer’s experience, knowledge of the industry, local market forces, weather conditions and availability of resources. Specific references must be made to equipment/material items that may have a long lead time and could pose a problem for the performance period.

d. Environmental services must generally include activities related to permit preparation and implementation, sampling/analysis and monitoring, inspections, recordkeeping, plan development and maintenance, investigations, program management, scoping, studies, field work, operations support, compliance assessments and audits, optimization of treatment or control systems, evaluation of practices or activities, analysis of new or modified regulations or laws, consultations, conceptual designs, and value engineering. Real property program services must generally include activities related to document preparation, inventory, program management, inspections, appraisals, grant development, and studies.

3. STATEMENT OF SERVICES:

The A-E Contractor must perform all or part of the following services as more specifically identified in each task order.

a. Title I (Type “A” Services).

These services involve field investigations and surveys (topographic, geotechnical, etc.); similar fact finding surveys of the site essential to proper design; prepare reports and similar services not involved in the preparation of designs, plans, drawings, and specifications. These services may also include environmental compliance documentation (e.g., NEPA), endangered species surveys, wetland delineations, hazardous material surveys, real property record searches, and land use analyses.

b. Title I (Type “B” Services).

These services include those items normally furnished by an A-E in the actual preparation of the design documents (plans, drawings, estimates, specifications, submittal register etc.) and include visual inspection of the site or facility for familiarization with scope, general conditions, and coordination with using activities. This can also include environmental mitigation design and real property asset integration.

c. Title II (Type “C” Services).

Those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications, including reviewing, evaluating and testing product submittals and shop drawing; and preparation of construction contract modifications.

d. Other A-E Services.

These services include support activities to ensure compliance with environmental rules and regulations such as permit implementation, plan development or updates, and various other related environmental program management tasks. Real Property program support includes activities such as document preparation, inventory management, inspections, site selection analysis for proposed actions; grant preparation, appraisals, database support (enterprise data system entry), and analysis, studies, and reports on space usage.

4. ARCHITECT-ENGINEERING SERVICES:

a. Title I (Type “A” Services).

The A-E Contractor must perform all work required to investigate existing conditions. This work include field investigations and surveys (topographic, geotechnical, chemical, site utilities, existing mechanical etc.) and similar fact finding surveys of the site in order to provide reports of existing conditions on which to base proper design; and similar services not involved in the preparation of designs, plans, drawings, and specifications. This may also include the preparation of environmental assessments (EAs), environmental impact statements (EISs), cultural and natural resource surveys, real property inventories, and site selection studies.

b. Title I (Type “B”) Services:

The A-E Title I Type “B” services include those items normally furnished by an A-E in the actual preparation of the design documents (plans, drawings, estimates, specifications, submittal register, Comprehensive Interior Design, etc.) The A-E Contractor must perform all work required to produce documents describing the work required to accomplish the intent of the project as specifically identified in each task order. Unless otherwise specifically provided therein, the A-E Contractor must perform these services as follows.

1) Field Survey and Investigation: The A-E Contractor must visually inspect the site and/or facility for familiarization with the scope of work and general conditions of the facility; coordinate with the using activities to obtain their operational activities for the development of functional relationships and detailed requirements. The A-E Contractor must visit the project site for investigation of the existing physical conditions and to ensure the accuracy of the drawings, as available, furnished to the A-E Contractor by the Government.

2) Cost Estimates: The A-E Contractor must design each project to provide a complete and usable facility within a given target construction cost provided by the Government. The target construction cost will be provided to the The Contractor in our requests for proposal and on the executed contractual document, the Standard Form 252. The A-E Contractor’s cost estimates must be based on labor and material prices prevailing in the project’s locality. Cost estimate must be descriptive, detailed, and includes all operations of work required including quantities and unit costs. Additionally, the construction cost estimate must include Government Furnished Equipment (GFE) and contractor furnished equipment when applicable. The A-E Contractor cost estimate must summarize all cost by material, labor, other direct costs, overhead, profit, and bonding costs. Cost estimates must be prepared on an electronic version of the AF Form 3052 provided by the Government or pre-approved A-E Contractor’s equivalent electronic spreadsheet that provides the information specified above.

3) Project Costs: The A-E Contractor must be required to conduct the field survey and investigations, prepare the preliminary drawings, data, reports, etc., and design the full scope of the work as outlined above and as agreed upon during review of study data and recommendations. If the estimated costs exceeds the amount indicated on the project description sheets for each project (based on current anticipated scope and subject to adjustment to approved scope), sufficient alternates to the construction contract should be determined at the time of the preliminary review conference to reduce the cost below this amount, if deemed necessary by the Government.

c. Title II (Type “C” Services):

Those items involving inspecting, monitoring, and evaluating construction activities to validate conformance to plans and specifications. These services include reviewing, evaluating and testing product submittals and shop drawing and preparation of construction contract modifications.

d. Applicable Standards, Manuals, and Pamphlets:

The A-E Contractor must prepare all design documents in conformance with the applicable portions of the following:

1) Unified Facilities Criteria (UFC).

2) Applicable Air Force Policy Directives, Instructions, Pamphlets, Manuals, Technical Data Bulletins, Engineering Technical Letters and other documents.

3) Current state and national codes, regulations, and specifications involving architectural, civil, electrical, environmental, real property, and mechanical disciplines associated with the design and construction of each project as referenced by UFC.

Reference sources are available upon request by either websites or government furnished.

e. Guide Specification:

The A-E Contractor must use U.S. Army Corps of Engineers Unified Facilities Guide Specifications (UFGS), Construction Specification Institute (CSI) or American Institute of Architects (AIA) guide specifications (edited) as the basis for producing specifications under this contract. The specifications must be tailored to suit the specific work requirements of the individual items contained in the task order. Extraneous material that does not apply must be deleted. While the A-E should cover relevant items in full scope to assure quality construction and compliance, the use of notes on the drawings either to accentuate important items in the specifications, or to take the place of lengthy written specifications for routine or simple items is encouraged. Entire specifications for simple projects of low monetary value may be by notes on the drawings. The A-E is permitted to use specific manufacturer’s part or model numbers to describe a specified item, however, in all such cases, at least two other approved manufacturer’s part or model numbers must be specified or an “or equal” statement must be included unless the government wishes to sole source an item. If sole source is required the government will provide the appropriate justification for that specific sole source.

f. Economic Studies:

In preparing designs the A-E Contractor must make a comparative cost analysis to justify the selection of type and source of utilities, major items of equipment, building components, materials, method of construction, siting, plumbing, lighting, heating, air conditioning, building configuration, electrical systems, column spacing, roads, story heights, structural system, and selection of interior and exterior finishes. The analysis will include cost of operation and maintenance over the expected life of the project. This cost analysis must include consideration of the life cycle cost of the facility. Major decisions must be documented in the design analysis.

g. Simplified Design:

The use of simplified design techniques is encouraged in routine, simple projects and/or those of low monetary values.

h. Other A-E Services:

The A-E Contractor must provide all labor, materials, and services necessary to deliver for government review and approval, those studies and services that support environmental programs and projects at locations of interest to the government. Multidisciplinary technical capabilities may be required. In the completion of tasks specified by an order, the Contractor must comply with all federal, state, local, rules and regulations. The Contractor must conduct all activities within the context of the installation environmental policy and Environmental Management System, in accordance with Department of Air Force Instruction 32-7001.

5. DESIGN-BUILD (DB) PROJECT SUPPORT SERVICES

While the Government typically executes large-scale construction via Design-Bid-Build, certain projects may be executed using the Design-Build (DB) delivery method. Under a DB acquisition, the Government contracts with a single entity (the DB Contractor) to perform both design and construction. When supporting a DB project, the A-E Contractor under this IDIQ will not act as the Designer of Record, but will instead serve as the Government’s technical representative and subject matter expert.

The A-E Contractor shall provide comprehensive support throughout the DB lifecycle, which may include, but is not limited to, the following services:

5.1 Planning and RFP Development (Bridging Documents)

The A-E Contractor shall assist the Government in translating facility requirements into a biddable Design-Build Request for Proposal (RFP) package. Tasks include:

· Developing comprehensive performance specifications, technical criteria, and room data sheets.

· Preparing partial conceptual designs (typically 15% to 35% design level) known as "Bridging Documents" to establish the baseline quality, aesthetics, and spatial relationships required by the Government.

· Conducting necessary site investigations, topographic surveys, and geotechnical reports to be included in the DB RFP package to reduce Government risk.

· Developing the Government's parametric or conceptual cost estimate for the DB project.

5.2 Source Selection Technical Support

During the DB solicitation phase, the A-E Contractor may be required to provide technical advisory services to the Government source selection team. Tasks include:

· Reviewing DB offerors' technical proposals for compliance with the RFP bridging documents and performance specifications.

· Assisting the Government in answering technical Requests for Information (RFIs) submitted by offerors during the bidding phase.

5.3 Post-Award Design Review and Oversight

Once the DB contract is awarded, the final design is completed by the DB Contractor. The A-E Contractor shall act on behalf of the Government to ensure the developing design meets all contract requirements. Tasks include:

· Conducting "over-the-shoulder" and formal milestone reviews (e.g., 65%, 95%, 100%) of the DB Contractor’s design submittals.

· Verifying that the DB Contractor's design adheres to the RFP performance criteria, bridging documents, and all applicable Unified Facilities Criteria (UFC) and Department of War standards.

· Identifying design deficiencies, conflicts, or scope creep, and reporting them to the Government Project Manager and Contracting Officer.

5.4 Construction Phase Support

As the DB project moves into the construction phase, the A-E Contractor shall provide technical oversight to protect the Government's interests. Tasks include:

· Reviewing the DB Contractor’s construction submittals, shop drawings, and material approvals for compliance with the finalized design.

· Providing technical analysis on construction RFIs and proposed contract modifications.

· Conducting periodic site visits to verify that construction is progressing in accordance with the approved DB design and technical standards.

6. PHASES OF COMPLETION:

Unless specifically defined otherwise in the task order, the A-E Contractor must accomplish the design of a project in phases which consist of the following:

a. Phase I

1) Survey of existing facilities.

2) Study of requirements.

3) Conceptual Floor Plans and Elevations During Phase I, the A-E Contractor must conduct a survey investigation and study based on broad guidance furnished herein, and as may be supplemented by other Government-furnished material, will determine the recommended scope, materials, quantities, etc., and proceed to Phase II. Conferences or site visits will be conducted (if required).

b. Phase II for accomplishing design work:

1) 35% Drawings (half size)

2) 35% Specifications

3) 35% Cost Estimate

4) Design Analysis

5) Conference at the Contracting Office (unless specifically omitted) and/or

6) 65% Drawings (half size)

7) 65% Specifications

8) 65% Cost Estimate

9) Design Analysis

10) Conference at the Contracting Office (unless specifically omitted):

c. Phase III Completion of design (unless specifically omitted) must include all review comments from Phase II:

1) First Final Drawings (95%) (half size & full size)

2) First Final Specifications (95%)

3) First Final Cost Estimate (95%)

4) First Final Design Analysis (95%)

5) Conference at the Contracting Office (unless specifically omitted)

6) Final documents (100%) as listed below must be delivered to the office of the AFRC task order Contracting Officer incorporating all review comments from the 95% review.

7. GOVERNMENT FURNISHED INFORMATION:

The Government, through the office of the AFRC task order Contracting Officer, will furnish within five days after issuance of a task order, applicable data and information (as available) for the execution of the described work. Data must be returned to the AFRC task order Contracting Officer upon completion of the individual project. This data is on file in the Base Civil Engineering (BCE) and may be obtained for review by the A-E Contractor during negotiations. All data from the Government must be treated with care and is classified as “Controlled Unclassified Information”, unless told otherwise. All data cannot be distributed, retransmitted or reproduced without written permission from the Government. The data will include where applicable and available:

a. General Site Plan.

b. Small scale layout drawing or sketch showing possible arrangement of space (to serve as a guide).

c. Basic floor plan showing location of project (unless specifically omitted).

d. Existing record drawings as available.

e. Design criteria applicable to required task order.

f. Special requirements for preparation of drawings, reports, specifications, cost estimates, and design analysis.

g. Government-furnished equipment list, if applicable.

8. CHANNELS FOR OBTAINING INFORMATION:

a. Except as specified herein, all requests for information necessary for the execution of this work must be made to the AFRC task order Contracting Officer.

b. The A-E Contractor must, at all times, maintain close liaison with the AFRC task order Contracting Officer and the Base Civil Engineer (BCE) to assure maximum coordination in accomplishing the work.

c. The A-E Contractor must appoint a Project Engineer or Project Manager for each project to serve as the single point of contact and liaison between the A-E Contractor and the Government. Upon execution of the contract, the A-E Contractor must advise the AFRC task order Contracting Officer in writing of the name of the individual so designated. The A-E Contractor’s Project Manager must be responsible for the complete coordination of all work required for the project. (The A-E Contractor’s Project Manager must be able to respond to government inquires on any project within 24 hours).

d. The A-E Contractor must advise the AFRC task order Contracting Officer of any discrepancies, ambiguities and lack of clarity noted in plans and specifications furnished for use in connection with the project.

e. During the execution of the work under this contract, the A-E Contractor must maintain close liaison with the AFRC task order Contracting Officer and the BCE, or his designated representative. The BCE will coordinate the work with the users and other agencies.

f. Cost estimates, and computation sheets prepared by the A-E Contactor must be marked “CONTROLLED UNCLASSIFIED INFORMATION’.

9. SITE ANALYSIS AND FIELD WORK:

The A-E Contractor must perform all field work necessary to determine the existing conditions at the site of the work. The A-E Contractor must be responsible for verifying the accuracy of drawings furnished by the Government.

10. ADMINISTRATION:

The AFRC task order Contracting Officer is responsible for the administration of this contract. No change must be made in the provisions of this contract without authorization of the AFRC task order Contracting Officer.

11. TRAVEL AND MEETINGS:

The A-E Contractor must coordinate specific travel arrangements with the installation POC and the HQ AFRC/A4CM contract program manager fourteen days in advance. The A-E Contractor’s request for travel must be in writing and contain the purpose of the trip, number of participants, dates, locations, and estimated costs of the travel. The purpose of authorized travel is limited to attendance at project kick-off meetings and significant project milestones, as determined by the Government. The A-E Contractor travel payment is limited to reasonable and allowable costs to the extent that they do not exceed the maximum daily per diem rates in effect at the time of travel as set forth in the Government’s Joint Travel Regulation, Volume 2 and allowable per DFARS 231.205-70, Travel Costs. No profit or fee will be paid. When in-person meetings are not feasible or authorized, the A-E Contractor must facilitate virtual conferences using Microsoft (MS) TEAMS.

12. DRAWINGS & SPECIFICATIONS:

a. General: The A-E Contractor must submit Final Drawings on hard copy and/or in electronic format. Hard copy drawings must be ink on paper (unless otherwise approved by the AFRC task order Contracting Officer). Electronic drawings must be provided in Portable Document Format (PDF) and as AutoCAD 2023 files, or newer, conforming to the United States National CAD Standard, Version 7 (available from National Institute of Building Sciences). (CDRL D001)

1) Cover Sheet/Location Plan: The A-E Contractor must prepare a cover sheet with a location plan on the first sheet of the project drawings. This Location Plan will be the base map or a portion thereof which covers the general project location and base location relative to metro area. The cover sheet containing the latest signature format must be used. The Project Location must include, but not be limited to, Base Contracting, Base Civil Engineer, and other facilities related to project management or as directed.

2) Code Data Sheet: The A-E Contractor must prepare a separate sheet showing all code calculations, life safety requirements, and design conditions/assumptions. As a minimum, the following information must be provided: Applicable Codes used on the drawing; Building Description; Occupancy Classification; Type of Construction; Exit Requirements; Allowable Floor Area; Hazard Classification, Design Loads and Conditions.

b. Preliminary Plans: Preliminary Plans must be prepared at working drawings scale and will present sufficient detail to permit an adequate review. The A-E Contractor may use the tracing of the preliminary drawings for working drawings with the addition of necessary details. These details will include, unless specifically omitted:

1) Floor plans with functional arrangements of areas, excluding corridors, exits and utility spaces properly related to exterior access roads, parking and service areas, etc. Special emphasis will be placed on indicating items involving special design and/or deviations from accepted standards. Demolition and new work must be clearly noted and shown on the drawings. Gross floor areas must be shown for the building. Floor and roof framing and loading must be indicated. When companion projects are shown on the same drawings, they must be clearly delineated to define the separation of work classes requiring different funding cites such as Maintenance, Repair, and Minor Construction. Each work class must require a separate cost estimate that will have its own separate bid line item.

2) Site or plot plans showing critical grades, contours, drainage requirements, and relation of structure and facilities to existing street systems, utilities, entrances, and finished grades. Existing grades must be indicated where applicable. The locations of new items of work must be shown.

3) Exterior utility layouts sufficiently detailed to show the system and proposed design.

4) Elevations to include story heights, fenestration, and site adaptation to finished grades.

5) Heating, dehumidification, mechanical ventilation, cooling and plumbing: indicate the location and space requirements for all major items of mechanical equipment. Single line indications of ducts, pipes, and equipment and their approximate locations must be shown but size and capacity are not required. Outline specifications submitted with the drawings should give approximate capacities of the major mechanical items with a brief description of their function and the operation of the system.

6) Electrical (including communications outlets, raceways, under-floor duct system for power and telephone, distribution panels, and entrance conduits where required). Indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the using services, light and power service entrance and distribution arrangements. Cable sizes and the switch and panel board descriptions are required. Where transformer station is relocated, show major items of equipment.

7) Sections of paving or structures, including framing, ceiling, ducts, etc.

8) Typical walls, roof and partition section details at 3/4” equals 1’ -0”, or larger, to include material and thickness of facing and method of attachment, type of doors and other openings to supporting structural walls

9) Control dimensions must be clearly indicated in English units. Metric Units may be required for specific task orders when noted in the order.

10) Drawings must contain sufficient detail to clearly indicate type and sizes of materials, utilities, etc., and specifically to list separately all contractor-furnished equipment and all Government-furnished equipment to be installed by the A-E Contractor.

c. Final Drawings: The A-E Contractor must not proceed with the final drawings until receipt of written review comments or approval or Phase I and II requirements from the AFRC task order Contracting Officer. These drawings must be submitted for review by the AFRC task order Contracting Officer and for necessary revision, corrections, or additions before final approval and application of the required signatures of Government personnel.

d. Specifications: The project specifications must be prepared as a separate document or must be included on the drawing sheets (when specifically approved by the AFRC task order Contracting Officer). The specifications must be prepared in accordance with paragraph 4.e (Guide Specifications) of this Statement of Work. The A-E Contractor must edit the specifications so that the language is compatible with the Government contracting environment. In all cases where the responsible government official is referenced (inspector, engineer, architect, etc.), the specifications must refer to the AFRC task order Contracting Officer. The A-E Contractor must be responsible for judging whether testing is required for a particular work item. The A-E Contractor must not require tests which are not economically appropriate for the size of the job. The specifications must be written so that it is clear that the prime contractor is the only contractor with whom the government has a legal contract. Subdivision of work is the prime contractor’s responsibility.

13. CONSTRUCTION COST ESTIMATE:

The A-E Contractor must prepare Estimates in the format provided as Attachment 1 or an approved equivalent electronic format. The top and bottom of each sheet of the cost estimate(s) must be marked “CONTROLLED UNCLASSIFIED INFORMATION” (CUI) before completion. When companion projects are shown on the same drawings, they must be clearly delineated to define the separation of work classes requiring different funding cites. Each work class (i.e., Maintenance, Repair, and Minor Construction) must require a separate, independent cost estimate that will have its own separate bid line item to support funding allocation. Detailed cost estimates must be submitted at the 35%, 65%, 95%, and Corrected Final design milestones. (CDRL D007)

14. DESIGN INFORMATION:

In general, the requirements presented are design objectives and the A-E Contractor is encouraged to suggest changes where they would not seriously deviate from the overall requirements and would result in substantial economic savings, time savings or improved performance in arriving at the end results. Design of structure and appurtenant facilities will comply, where applicable, with such regulations and criteria that exist for the Air Force and objectives of the project as furnished by the AFRC task order Contracting Officer.15. DESIGN ANALYSIS:

The Design Analysis must be submitted with the preliminary and final drawings. The design analysis must support the design recommendations pertaining to the major technical sections of the work such as structural, stormwater management, architectural, heating, plumbing, electrical, and mechanical for any project which requires the calculation of size and strength, or the rendering of engineering decisions, regardless of the cost or size of the projects. This analysis will be on 8 1/2 x 11 inch paper capable of reproduction and in electronic format. The design analysis must have a standard heading to indicate the project number, project name, the type of computation, the name and dated of the designer and the checker. The analysis must include but will not be limited to the following:

a. A short description of the work involved.

b. The designer’s assumptions for the design.

c. The references used for computations as they occur.

d. The equations, tables, or curves used or developed, with references cited where they are taken from non-standard sources.

e. The detailed computations as necessary to establish the design.

f. Suitable free-hand sketches to illustrate the designer’s intent such as steel sizing and arrangement, pipe arrangement, beam layout, etc.

g. Size selection of equipment even where computations are not required. This may consist, for example, of a single statement to use a 60 HP Westinghouse piston compressor model XYZ. Where necessary, include statements that show the basis for selections that are to be included. Calculations and information source must be shown in an orderly and logical manner to permit review and checking. The design analysis must be furnished to the AFRC task order Contracting Officer as indicated on the design schedule.

h. The following statement must be in each design analysis: “This design has been reviewed from a value engineering standpoint and has been planned to achieve the required function at the lowest overall cost, not merely the lowest initial cost.”

i. The A-E Contractor must ensure the design meets the requirements of Energy Independence and Security Act, §438 with documentation submitted in the design analysis. The A-E Contractor must provide design analysis hydraulic and hydrology report and calculations to demonstrate predevelopment (pre-project) hydrologic conditions are met. The A-E Contractor must follow any applicable State guidelines or stormwater management manuals or regulations in design development. (CDRL D002)

16. REQUIRED COPIES OF DELIVERABLE MATERIAL:

The A-E Contractor must furnish the required materials to the AFRC task order Contracting Officer at the appropriate AFRC installation or tenant unit installation in the number of copies indicated below for each Phase. The number of drawing sets may vary depending on each installation and those numbers will be indicated by task order.

Phase II of Design:

a. 35% Design:

1) 35% Working Drawings (hard copy and electronic file) - Two (2) sets of hard copy prints (half size); electronic files in AutoCAD and Portable Document Format (PDF); one compact disk (CD,) packaged so drawings can be viewed logically and independently using a preloaded viewer ( i.e. TruView for AutoCAD and Adobe for PDF.)

2) 35% Specifications (hard copy and electronic file) - Two (2) sets of hard copy. Electronic file in Portable Document Format (PDF); one CD, packaged so the specifications can be viewed logically and independently (i.e. PDF using Adobe).

3) 35% Design Analysis (hard copy and electronic file) - Two (2) sets of hard copy; electronic file in Portable Document Format (PDF); one CD packaged so the design analysis can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

4) 35% Contract Cost Estimate (hard copy and electronic file) - Two (2) sets of hard copy; electronic file in Portable Document Format (PDF); one CD, packaged so cost estimate sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

b. 65% Design:

1) 65% Working Drawings (hard copy and electronic file) - Two (2) sets of hard copy prints (half size); electronic files in AutoCAD and Portable Document Format (PDF.); one CD, packaged so drawings can be viewed logically and independently using a preloaded viewer ( i.e. TruView for AutoCAD and Adobe for PDF.)

2) 65% Specifications (hard copy and electronic file) - Two (2) sets of hard copy. Electronic files in Portable Document Format (PDF), one CD, packaged so specification sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

3) 65% Design Analysis (hard copy and electronic file) - Two (2) sets of hard copy. Electronic files in Portable Document Format (PDF), one CD, packaged so design analysis sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

4) 65% Contract Cost Estimate (hard copy and electronic file) - Two (2) sets of hard copy. Electronic file in Portable Document Format (PDF), one CD, packaged so cost estimate sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

5) 65% Comprehensive Interior Design (CID) – Two (2) sets of Furniture, Fixtures and Equipment (FFE) submittals and two (2) sets of Structural Interior Design (SID) submittals as defined in UFC 3-120-10 Interior Design.

Phase III of Design:

c. 95% or First Final Design:

1) First Submission of Final (95%) Drawings (hard copy and electronic file): Three (3) sets of hard copy prints (one (1) set full size, two (2) sets half size). Electronic files in AutoCAD and Portable Document Format (PDF.); one CD, packaged so drawings can be viewed logically and independently using a preloaded viewer ( i.e. TruView for AutoCAD and Adobe for PDF.)

2) First Submission of Final (95%) Specifications (hard copy and electronic file): Two (2) hard copy sets. Electronic files Portable Document Format (PDF), one CD, packaged so specification sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

3) First Submission of Final (95%) Design Analysis (hard copy and electronic file): Two (2) hard copy sets. Electronic files in Portable Document Format (PDF), one CD, packaged so design analysis sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

4) First Submission of Final (95%) Cost Estimates (hard copy and electronic file): Two (2) hard copy sets. Electronic file in Portable Document Format (PDF), one CD, packaged so cost estimate sheets can be viewed logically and independently using a preloaded viewer (i.e. PDF using Adobe).

5) First Submission of Final (95%) Comprehensive Interior Design (CID): – Two (2) sets of CID binders which include Furniture, Fixtures and Equipment (FFE) submittals and Structural Interior Design (SID) submittals as defined in UFC 3-120-10 Interior Design.

d. 100% or Corrected Final Design:

1) Final Drawings: One (1) set of full size prints and two (2) sets of half size prints. Final drawings must also be submitted on AutoCAD 2023, or newer, format and in Portable Document Format (PDF). Additional sets may be negotiated as required.

2) Final Specifications: One (1) original signed set on bond paper plus two (2) bound sets. Final specifications must also be submitted on CD in Portable Document Format (PDF) and Microsoft Word 2006 formats. The submittal register may be in Excel 2007 instead of Word 2007 format. Additional sets will be negotiated as necessary.

3) Final Cost Estimate: Two (2) sets of copies and one set of originals plus electronic version in Portable Document Format (PDF), and Excel 2007 or Word 2007 formats.

4) Final Design Analysis: Two (2) sets of copies and one set of originals plus electronic version in Portable Document Format (PDF), and Excel 2007 or Word 2007 formats.

5) Final Comprehensive Interior Design (CID): Two (2) sets of CID binders which include Furniture, Fixtures and Equipment (FFE) submittals and Structural Interior Design (SID) submittals as defined in UFC 3-120-10 Interior Design.

e. All hardcopy submittals must be sent to the following address:

17. DESIGN SCHEDULE:

The A-E Contractor must complete all work and services under this contract within the period of time specified in the task orders to be issued and must deliver the submittals to the AFRC task order Contracting Officer in accordance with the following schedule. The performance period for each phase will be a point of negotiation for each project task order:

a. Phase I of Design.

1) Concept Submittal (Design approximately 10% complete).

2) Government Review Period.

b. Phase II of Design.

1) Preliminary Design Submittal (Design approximately 30% complete).

2) Government Review Period

3) Intermediate Design Submittal (Design approximately 60% complete)

4) Government Review Period.

c. Phase III of Design.

1) Pre-Final Design Submittal (Design approximately 95% complete).

2) Government Review Period.

3) Final Design Corrected Submittal (Design 100% complete).

d. The time required by the Government to review submissions made by the A-E under this contract will vary according to the specific workload. The review periods established in the completion schedules set forth in work orders are the maximum anticipated periods required. Every effort will be made to accomplish reviews within a shorter period.

e. The A-E Contractor must make corrections to the drawings, specifications, contract cost estimate, and design analysis as required by the Base Civil Engineering, Base Contracting, and Headquarters Air Force Reserve Command (HQ AFRC/A4CM). (CDRL D003)

18. CONTRACTOR RESPONSE TO REVIEW COMMENTS:

The A-E Contractor must provide a copy of their response to government comments (in MS Excel or MS Word format) with each subsequent submittal. An accurate marked-up copy of comments saves considerable time during the review process. The A-E Contractor must insure that the copy of marked-up comments reflects changes that were ACTUALLY MADE. The A-E Contractor’s replies to Government comments must be submitted electronically in the same format as submitted to the A-E Contractor. Annotations must include specific references where applicable. For example, if the comment was “Where is the stair detail?” the annotation should be “Detail A added on Dwg A-4”. Most responses can be handled in this brief manner. Occasionally, a separate written response may be required, especially when the A-E Contractor non-concurs with a comment.

19. STRUCTURAL INTERIOR DESIGN (SID):

A SID is required when interior finishes (wall coverings, floors, ceilings, etc.) are involved. The A-E contractor must submit a SID to include interior and exterior finish color binders with actual sample of proposed finishes required in the design of a project. Color binders are required at various submittal phases as noted in the project’s scope of work. SID must be submitted in standard 8½” x 11” 3-ring binders with pockets on the inside of covers. SID submittal must include the Color Schedule or the Room Finish Schedule and Finish Color Schedule on the drawings. When required by the task order, the A-E Contractor must coordinate the SID binder format according to UFC 3-120-10 (Interior Design) and specifically Chapter 4 available at the website: https://www.wbdg.org/dod/ufc/ufc-3-120-10

20. COMPREHENSIVE INTERIOR DESIGN (CID):

A CID includes Furnishings, Fixtures and Equipment (FF&E) and SID. When required by the task order, a CID must be accomplished by the A-E Contractor in accordance with UFC 3-120-10 (Interior Design) and specifically Chapter 5 which is available at the website: https://www.wbdg.org/dod/ufc/ufc-3-120-10

a. The FF&E submittal is used for procurement of furnishings for new or renovated facilities. It includes anything not permanently attached to the building. FF&E information and samples are submitted in 8 ½” X 11” format using three ring binders with pockets on the inside of the covers. The design submittal requirement must include, but is not limited to the following: Narrative of Interior Design Objectives, Point of Contact List, Itemized Furnishings Cost Estimate, Best Value Determination, Item Code Legend, Item Installation List, Furnishings Order Forms, Furnishings Illustration Materials, Manufacturers List, and Furniture Plans.

b. Due to the project construction timing, furniture order data sheets must be updated to verify product availability and current cost approximately three to six months before the construction completion date. The exact schedule will be determined for each individual task order. (CDRL D004)

21. INTERIOR SIGNAGE:

Include in any project in which a large portion of a facility is being renovated, or a large addition constructed. Interior signage is a part of the construction contract. Signage must be in accordance with UFC 3-120-01 (Air Force Sign Standard). Samples must be included in the SID submittal. (CDRL D005)

22. CERTIFICATION OF DRAWINGS AND OTHER DOCUMENTS:

The A-E, or their authorized representative, must sign the original of all drawings and the first page of all specifications, estimates or similar documents under the A-E’s printed name and over the affixed replica of his professional seal (or his registration certificate number and including the state of issuance). The A-E certifiers of the documents must be registered in the state which the AFRC installation or tenant unit installation is located. In addition, as part of the 100% submittal, an engineer must certify in writing that the plans and specifications are in compliance with UFC 3-600-01 (Fire Protection Engineering for Facilities) and all applicable criteria. (CDRL D006)

23. RESPONSIBILITY OF THE ARCHITECT ENGINEER:

Notwithstanding any review, acceptance, or approval by the Government, the A-E Contractor must be responsible for the professional and technical quality of all designs, drawings, specifications, and other material produced under this contract. The A-E Contractor must also be responsible for the professional quality and adequacy of the service and materials furnished and for compliance with design criteria specified by the Government for use under this contract.

a. Reassignment of A-E design responsibilities to construction contractors will be highly discouraged by the Government. This includes but is not limited to the following: structural steel detailing, fire sprinkler design, stair systems, retaining wall systems, and structural framing systems. This practice in no way relieves the A-E of their responsibility for these items. The A-E will be asked to approve and must certify all “delegated” designs for conformance to the project design analysis.

b. To formally document the execution of this professional responsibility, the A-E Contractor must establish and submit a comprehensive Design Quality Control Plan (DQCP) outlining their internal review processes. Furthermore, prior to the Corrected Final submittal, the A-E Contractor must provide an Inter-Discipline Coordination Certificate, signed by the Lead Quality Control Manager, certifying that all disciplines have been cross-checked, coordinated, and are technically accurate. (CDRL D008)23. SAFETY:

The services to be supplied must meet all applicable safety requirements of the Occupational Safety and Health Act (OSHA) and Air Force Occupational Safety and Health (AFOSH) Standards.

a. Field Investigation Safety: Prior to the commencement of any on-site field activities, including but not limited to geotechnical borings, topographical surveys, and hazardous material sampling, the A-E Contractor must submit a comprehensive Accident Prevention Plan (APP) and Site Safety and Health Plan (SSHP) for Government approval. This plan must strictly conform to the requirements of the USACE Safety and Health Requirements Manual (EM 385-1-1) and applicable OSHA standards. (CDRL D011)

b. Design Safety Integration: The construction specifications and drawings must specify the applicable OSHA standards in detail or by explicit reference. For example: (1) Handrails and guardrails will be provided as required by OSHA's Walking-Working Surfaces standards (29 CFR 1910 Subpart D), or (2) Ladders will be constructed and equipped with fall protection in accordance with OSHA standards 29 CFR 1910.23 and 1910.28.24. SECURITY INFORMATION:

Air Force security regulations will be followed by all members of the A-E firm who are working on this project. Precautions must be taken and every effort must be made to prevent public disclosure of any information made available to the A-E Contractor during the performance of this contract. All data must be treated as privileged information.

24. PHOTO DOCUMENTATION:

The contractor must prepare photo documentation, as specified in individual TOs. Documentation must include but is not limited to photos of sites under investigation, field activities, sample locations, and must be date/time stamped. The contractor must obtain approval from the COR and the installation Public Affairs Office prior to taking photographs on base; and must coordinate photography of any kind through the facility Point of Contact. A photography approval memo may be required. Digital photos will be submitted using a minimum of eight (8)-megapixel camera in JPEG format, Not to Exceed 2400x1600px, in jpeg for web and optimized. Modifications to the eight (8)-megapixel requirement will be considered when photos are incorporated into GeoBase/Dashboard solutions. All copies of photographs generated for the execution of a TO must become property of HQ AFRC as wells as the installation/station, and must not be released to any other agency or individual without prior approval. (CDRLD009)

25. OTHER MANDATORY CONSIDERATIONS:

In an effort to comply with Section 6002 of the Resource Conservation and Recovery Act (RCRA) and the USDA BioPreferred Program, the Government strongly promotes the use of recycled-content and bio-based products. Recycled-content products are identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines (CPG), and bio-based products are designated by the USDA.

These materials and products must meet the requirements of the Specifications, must not delay the progress of the work, and must not be cost prohibitive. CPG items and USDA-designated bio-based products are the minimum that should be considered when evaluating environmentally preferable materials; other materials and products commonly used in industry should also be considered. Material and product submittals for all recycled-content items must list the recycled and recovered materials used and the percent content (by weight). Submittals for bio-based products must describe the bio-based materials used and the percent content (by weight). Attachment 4 is a sample of a Recovered Materials Determination Form that the Architect-Engineer must complete as part of the 100% submission of each and every project.

* Bio-based products must be required in project specifications as soon as USDA has published their list of bio-based items.

a. The Government’s policy is to acquire supplies and services that promote energy and water efficiency, advance the use of renewable energy products, and help foster markets for emerging technologies. When contracting for services that will include the provision of energy-using products, including contracts for design, construction, renovation or maintenance of a public building, the specifications must require that the A-E Contractor provide ENERGY STAR or other energy-efficient products.

b. The A-E Contractor must be alert to methods and products that will contribute to waste minimization and reduction and incorporate them into the project design to the greatest extent practicable.