Attch 18 - Past Performance Questionnaire 1 Jun 2021.docx

Controlled Unclassified Information When completed, this document is Source Selection Information IAW FAR 2.101 and 3.104.

Section 52.212-1 Addendum Attachment: Past Performance Questionnaire The Headquarters Air Force Reserve Command (AFRC) is in the process of competitively selecting a source for the AFRC Yellow Ribbon Reintegration Program. This requirement is for Event Planning Services for AFRC Yellow Ribbon Reintegration Program (YRRP) in person, hybrid, and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay childcare services; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support (E) secure and pay for virtual platform.

One of the considerations in proposal evaluation is the verification of the offerors' past performance on contracts or other work efforts which reflect the offeror's ability to perform on the proposed effort. We depend on information received from organizations such as yours, which have had first-hand experience with the offeror, for the evaluation of the offeror's performance on those contracts or work efforts.

Our areas of interest regarding the offeror are summarized in the enclosed questionnaire. In order to meet the acquisition milestones, we request your written response no later than 30 Jun 15. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out electronically and e-mailed to rachel.may.1@us.af.mil. Please call Rachel May at 478-327-1608 if you have any questions. Your completed questionnaire will become a part of the official Source Selection records.

Your assistance is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Rachel May Contracting Officer

1 Atch Past Performance Questionnaire

Section 1: Contract Identification

A. Contractor (Company/Division):

B. Contractor Cage Code:

C. Contract Number:

D. Contract Type (e.g., FFP, FPIF, CPIF, CPFF, etc.):

E. Program Title:

F. Brief Program Description:

G. Program Phase (e.g., Engineering & Manufacturing Development (EMD)):

H. Period of Performance

1. Original Schedule (assuming all options exercised):

Beginning Date _________ through ____________

2. Current Schedule (assuming all options exercised):

Beginning Date _________ through ____________

3. Reason for difference (if applicable):

I. Contract Dollar Value

1. Original maximum contract dollar value (assuming all options exercised): $

2. Current maximum contract dollar value (assuming all options exercised): $

3. Reasons for difference between original and current contract dollar value (if applicable):

J. Description of work performed:

K. Was this a competitively awarded contract? ☐ Yes ☐ No

L. Contractor’s Role: ☐ Prime Contractor ☐ Subcontractor ☐ Key Personnel

Section 2: Customer or Agency Identification

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract (i.e., local, nationwide, worldwide, other Commands):

Section 3: Respondent Identification

A. Respondent’s name:

B. Respondent’s title:

C. Respondent’s phone number / fax number / e-mail address:

D. Respondent’s position (e.g., Program Manager, PCO/ACO, etc.):

E. Length of time (number of years/months) respondent worked on subject contract and description of responsibility/position/role:

F. Other suggested points of contact:

Section 4: Performance Information

In the tables below, indicate your rating for the contractor’s performance by placing an “X” in the appropriate block to the right of each question. Provide supporting information for each response in the space provided. Attach additional pages if more space is needed. The performance rating scale is defined as follows:

Code Performance Rating

E EXCEPTIONAL – Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD – Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a rating. Contract did not include performance for this aspect, performance was not observed, or information was not available. Do not know.

Note: The following are SAMPLE questions. Past Performance evaluation teams MUST construct a simple and concise Past Performance Questionnaire, tailored to seek out key information tied to the significant aspects of the planned acquisition. Avoid questions that can be answered with a “yes” or “no” but instead include probing and direct questions to draw out the required information desired.

T1. How well did the contractor accomplish the required work to be performed and employ properly trained employees to accomplish all your requirements?

SUPPORTING INFORMATION:

T2. How was the quality and ability of the contractor in event planning and execution of in-person or hybrid events?

T3. How effective was the contractor in demonstrating the capability to find event venues that met the meeting and lodging space required for large (350-1000) participant requirements?

T4. How adequate/effective was the in-person or hybrid event planning and execution process in reference to audio visual, live streaming, food and beverage and childcare services (as applicable)?

T5. Did the contractor demonstrate the capability of planning and executing multiple events occurring on the same dates but in separate locations?

T6. How well did the contractor implement audio visual and live streaming efforts in multiple meeting spaces during an event?

T7. How was the quality/integrity of the audio visual and live streaming efforts?

T8. How was the quality/integrity of required status reports required?

T9. How was the quality and ability of the contractor for the virtual event planning and execution process?

T10. How was the quality/integrity of the virtual event efforts?

P1. How effective was overall contract management (including ability to effectively lead, manage, control and deliver on-time)?

P2. How well did the contractor communicate with you during the planning and execution of events identifying issues/risks affecting the requirements?

P2. How reasonable and cooperative was the contractor when dealing with program staff (including the ability to successfully resolve disagreements/disputes)?

P5. How successfully did the contractor respond to changes or modifications to the customer objectives?

P6. How timely did the contractor provide appropriate certifications and credentials for staff (primary and subcontractor) as required?

P7. How well did the contractor manage quality/effectiveness of subcontracted efforts?

P10. To what degree did the contractor implement responsive/flexible processes to improve quality and timeliness of support?

E1. How effectively was the contractor able to hire/apply a qualified workforce to this effort?

E2. How effectively was the contractor able to retain a qualified workforce on this effort?

S1. If the contract included FAR 52.219-9, to what degree was the contractor able to meet or exceed small business and small disadvantaged business goals set forth in the approved subcontracting plan?

(Please state if FAR 52.219-9 was not included in the contract)

S2. If the contract included FAR 52.219-8, how effectively did the contractor manage small business participation to meet technical performance?

(Please state if FAR 52.219-8 was not included in the contract)

C1. How successfully did the contractor alert the Government of unforeseen costs before they occurred?

Government Contracts Only: Was this contract partially or completely terminated for default or convenience, or are there any pending terminations?

☐ Yes ☐ Default ☐ Convenience ☐ Pending Terminations ☐ No

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules).

SECTION 5: GENERAL COMMENT

Given what I know today about the contractor’s ability to execute what he promised in his proposal, I [ click and select an item ] award to him today given that I had a choice.

REMARKS:

Please provide any additional comments concerning this contractor’s performance, as desired.

[click and pick the date]

Respondent’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

E-Mail to: Rachel May at rachel.may.1@us.af.mil

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